newell Dymo LabelManager 420P User manual

User Guide
LabelManager® 420P

Copyright
© 2015 Newell Rubbermaid Europe, LLC. All rights reserved. Rev. 7/19
No part of this document may be reproduced or transmitted in any form or by any means or translated into another language
without the prior written consent of Newell Rubbermaid Europe, LLC.
Trademarks
DYMO and LabelManager are registered marks in the US and other countries. All other trademarks are the property of their
respective holders.

1Print 9Accented characters 17 Format
2Preview 10 Space bar 18 LCD display
3Save 11 Caps 19 Cancel
4Settings 12 Numeric keys 20 Navigation
5Symbols 13 Insert 21 OK
6Shift 14 Font Size 22 Open
7Backspace 15 New label/Clear
8Return 16 On/Off
Shift
+
–
-
,
.
%
Insert
1
2
3
4
8
91011
12
14
15
17 20 21 22
16
13
5
7
18 19
6
Figure 1DYMO LabelManager 420P label maker

2
Contents
About Your New Label Maker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Product Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Connecting the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Inserting the Battery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Recharging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Inserting the Label Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Using the Label Maker for the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Getting to Know the Label Maker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Navigation Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
CAPS Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
LCD Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Font Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Insert . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Backspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
New Label/Clear . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Cancel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Formatting Your Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Font Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Font Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Font Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Adding Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using Mirror Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Vertical Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Aligning the Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Creating Fixed-Length Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Creating Multi-Line Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Using Clip Art, Symbols, and Special Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Adding Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Adding Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Adding International Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the Date/Time Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Setting the Date and Time Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Adding the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using Auto-Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Adding Auto-Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Deleting Auto-Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using Barcodes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Adding a Barcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Editing a Barcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Deleting a Barcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using the Label Maker Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Saving a Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Opening Saved Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Inserting Saved Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Caring for Your Label Maker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Using Your Label Maker with Your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Connecting the Label Maker to your Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
About the Built-In Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Label Maker Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Rechargeable Battery Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Environmental Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

3
About Your New Label Maker
With the DYMO® LabelManager 420P electronic label
maker, you can create a wide variety of high-quality, self-
adhesive labels. You can choose to print your labels in
many different fonts, font sizes, and styles. The label maker
uses DYMO D1 label cassettes in widths of 6 mm (1/4”),
9 mm (3/8”), 12 mm (1/2”), or 19 mm (3/4"). These label
cassettes are available in a wide range of colors.
Visit www.dymo.com for information on obtaining labels
and accessories for your label maker.
Product Registration
Visit www.dymo.com/register to register your label
maker online.
Getting Started
Follow the instructions in this section to print your first label.
Connecting the Power
The label maker is powered by a rechargeable, Lithium-
ion battery pack. To save power, the label maker
automatically turns off after ten minutes of inactivity.
Inserting the Battery
The battery pack included with your label maker comes
partially charged.
To insert the battery
1Slide the battery compartment cover away from the
label maker. See Figure 2.
2Insert the battery pack into the battery compartment.
3Replace the battery compartment cover.
Remove the battery pack if the label maker will not be
used for a long period of time.
Recharging the Battery
A charging adapter is included with your label maker for
recharging the battery pack.
Use only the power adapter listed in this user guide:
Adapter model DSA-6PFG-12 Fc 120050 (note: “c” can be
EU, UP, UK, US, UJ, JP, CH, IN, AU, KA, KR, AN, AR, BZ,
SA, AF or CA) from Dee Van Enterprise Co., Ltd.
The charging adapter is only used for recharging the
battery pack; the charging adapter cannot be used to
power the label maker.
To recharge the battery
1Plug the charging adapter into the power connector on
the top of the label maker.
2Plug the other end of the charging adapter into a
power outlet.
Inserting the Label Cassette
Your label maker uses DYMO D1 label cassettes. Visit
www.dymo.com for information about purchasing
additional label cassettes.
Caution : Cutter blade is extremely sharp. While replacing
the label cassette, keep fingers and other body parts away
from cutter blade and do not press the cutter button.
To insert the label cassette
1Lift the label cassette cover to open the label
compartment. See Figure 3.
2Make sure the tape and ribbon are taut across the
mouth of the cassette and that the tape passes
between the label guides. See Figure 4.
If necessary, turn the ribbon rewind spool clockwise to
tighten the ribbon.
3Insert the cassette and press firmly until the cassette
clicks into place. See Figure 5.
4Close the label cassette cover.
Figure 2
!
!
Figure 3
Label
guides
Ribbon
rewind
spool
Figure 4
Figure 5

4
Using the Label Maker for the First Time
The first time you turn on the power, you are asked to select
the language, units of measure, and label width. These
selections remain set until you change them.
You can change these selections using the key.
To set up the label maker
1Press to turn on the power.
2Select the language and press .
3Select inches or mm and press .
4Select the width of the label cassette currently in the
label maker and press .
You are now ready to print your first label.
To print a label
1Enter text to create a simple label.
2Press .
3Press the cutter button to cut
the label.
4Remove the paper backing from the
label to expose the adhesive, and
then attach the label.
Getting to Know the Label Maker
Become familiar with the location of the feature and
function keys on your label maker. Refer to Figure 1. The
following sections describe each feature in detail.
Power
The button turns the power on and off. After ten
minutes of inactivity, the power is switched off
automatically. When the printer turns off, the last label
created is remembered and displayed when the power is
turned back on. The previously selected style settings are
also restored.
Navigation Keys
You can review and edit your label using the left, right, up
and down navigation keys. You can also navigate through
menu selections using the navigation keys, and then press
to make a selection.
Shift
The key is used to select a symbol printed on a numeric
key. For example, when you press , the number 8
appears in the display; however, if you press and then
, an apostrophe (‘) appears in the display.
You can also use the key to toggle Caps mode on or off
for a single alpha character.
CAPS Mode
The key toggles capitalization on or off. When Caps
mode is on, the Uppercase indicator is shown on the
display and all letters that you enter are capitalized. When
Caps mode is off, all letters appear in lowercase. The
default setting is Caps mode on.
LCD Display
The display can show four lines of text at a time. The
number of characters displayed on each line will vary due to
proportional spacing.
With DYMO’s exclusive graphical display, most of the
formatting you add is visible instantly.
Feature indicators along the top and right of the LCD
display appear black to let you know when a feature
is selected.
Format
The key displays the Font, Font Size, Style, Borders,
Mirror, Vertical, Alignment, and Label Length
submenus. These formatting features are described
later in this User Guide.
Font Size
The key displays the Font Size menu. This formatting
feature is described later in this User Guide.
Insert
The key allows you to insert symbols, clip art,
barcodes, auto-numbering, the date and time, or saved
text on your label. These features are described later in
this User Guide.
Settings
The key displays the language, units of measure, label
width, and date/time submenus.
Backspace
The key removes the character to the left of the cursor.
You can also use the key to exit from a menu without
making a selection.
Split
backing
Figure 6
Shift
Shift
Shift
1Font 8Barcode
2Font size 9Accented character
3Edit area 10 Shift
4Mirror text 11 Uppercase
5Vertical text 12 Battery
6Text alignment 13 Fixed label length
7Auto-numbering
1
4
13
12
11
10
9
3
2
5 6 7 8
Insert

5
New Label/Clear
The key gives you a choice to clear all label text, just the
text formatting, or both.
Cancel
The key allows you to exit from a menu without making
a selection or to cancel an action.
Preview
The key displays a preview of your label layout. The
preview shows how the text will print on the label, and the
label length.
Formatting Your Label
You can choose from several format options to enhance the
appearance of your labels.
To adjust the formatting
1Press .
2Use the navigation keys to select the formatting option
to change and press .
3Select the option to apply to your label and press .
Font Type
Eight font types are available for your labels:
Use the up and down navigation keys to select the
font type.
Font Size
Eight font sizes are available for your labels:
The font sizes available depend on the label width you have
selected. The font size applies to all characters on a label.
Use the left and right navigation keys to select the
font size.
You can also quickly access the Font Size menu using
the Font Size shortcut key, .
Font Styles
You can choose from 12 different font styles:
Use the up and down navigation keys to select the
font style.
When using underline on multi-line labels, each line
is underlined.
1Font type 5Mirror
2Font size 6Vertical text
3Font style 7Alignment
4Borders 8Label length
4
8
5
1
23
7
6
Label Width Font Size Available
6 mm (1/4”) 8, 10, 12 point
9 mm (3/8”) 8, 10, 12, 16, 20 point
12 mm (1/2”) 8, 10, 12, 16, 20, 24 point
19 mm (3/4”) 8, 10, 12, 16, 20, 24, 32, 40 point
Normal
Bold
Italic
Outline
Shadow
Italic + Bold
Normal + Underline
Bold + Underline
Italic + Underline
Outline + Underline
Shadow + Underline
Italic + Bold + Underline
!

6
Adding Borders
You can highlight your text by choosing a border.
Use the up and down navigation keys to select
the border.
When using borders on multi-line labels, all lines are
enclosed in a single border.
Using Mirror Text
The mirror format allows you to print text which reads from
right to left, as you would see the text in a mirror.
Use the left and right navigation keys to select the
mirror format.
Vertical Text
You can print labels with the text running vertically.
Labels with multiple lines of text will print as multiple
columns of text.
Use the left and right navigation keys to select the
vertical format.
When using vertical text with an underline style, the
underline will not print.
Aligning the Text
You can align the text to print left or right justified on the
label. The default alignment is centered.
Use the left and right navigation keys to select the
text alignment.
Creating Fixed-Length Labels
Normally, the length of the label is determined by the length
of the text. However, you can choose to set the length of
the label for a specific application. You can choose a fixed
length label up to 400 mm (15”) long.
To set a fixed length
1Use the up and down navigation keys to select the
fixed option.
2Use the up and down navigation keys to select the
label length.
Any text that does not fit within the fixed length appears
shaded in the display.
Creating Multi-Line Labels
You can print a maximum of four lines on a label.
The number of lines you can print on a label depends on the
label width you have selected.
To create a multi-line label
1Type the text for the first line and press .
2Type the text for each additional line and press
after each line of text.
3Press to print.
Square Parchment
Rounded Call Out
Edged Flowers
Pointed Banner
!
Label Width Maximum Number of Lines
6 mm (1/4”) 1 line
9 mm (3/8”) 2 lines
12 mm (1/2”) 3 lines
19 mm (3/4”) 4 lines

7
Using Clip Art, Symbols, and
Special Characters
Clip art, symbols, punctuation, and other special characters
can be added to your labels.
Adding Clip Art
The label maker includes the clip art shown below.
To insert clip art
1Press , select Clip art, and then press .
2Use the up and down or left and right navigation keys
to select the desired clip art.
3 When you locate the clip art, pres s to add the
clip art to your label.
Adding Symbols
The label maker supports the extended symbol set
shown below.
To insert a symbol
1Press , select Symbols, and then press .
2Use the up and down or left and right navigation keys
to select the desired symbol.
3When you locate the symbol, press to add the
symbol to your label.
You can also quickly add a symbol using the Symbol
key, .
↔
©®™
☺
L
♠
♣♥♦






!
Insert
?! _
:
' " , . ; ’
¡ ¿
/ \ & @
#
% ‰
|
( ) { } [ ]
°
•
*
+ - ÷ √
^
~ ≈ = ≠
± <
> ≤ ≥
€ £ ¢ ¥
⅓⅔ ⅛⅝⅞
¼
½ ¾ ⅜ §
₀₁₂₃₄
₅
₆₇₈₉
⁰¹ ² ³
⁴⁵
⁶⁷⁸⁹
αβγδεζ
ηθ ι κλμ
νξο
πρσ
τυφχψω
ΑΒ ΓΔΕΖ
ΗΘ Ι Κ ΛΜ
ΝΞΟΠΡΣ
ΤΥΦΧΨΩ
$
¶
аб в где
ёж зийК
лм нопр
стуфхЦ
чшщъыЬ
эю я
АБВГДЕ
ЁЖ З ИЙК
ЛМНОПР
СТУФХЦ
ЧШЩЪЫЬ
ЭЮЯ
Insert
!

8
Adding International Characters
The label maker supports the extended Latin character set.
After pressing the Accent key, , pressing a letter brings
up a menu containing all the available variations of that letter.
For example, if French is selected as the language and
you press the Accent key and then the letter a, you will
see a à â æ and so on through all the variations
available. The character variations and the order in
which the variations appear depend on the language
you have selected.
To add accented characters
1Press .
The accented character indicator is shown
on the display.
2Press an alpha character.
The accent variations are displayed.
3Use the left and right navigation keys to select the
character you want and press .
You can also access the accent variations for a
letter by pressing and briefly holding the corresponding
alpha key.
Using the Date/Time Stamp
You can insert the current date and time on your label. The
date and time format depends on the format you have
selected in the label maker settings.
Setting the Date and Time
Before inserting the date and time on your label, you must
set the date and time in the label maker settings.
To set the date and time
1Press , select , and then press .
2Select Set date and time, and then press .
3Use the navigation keys to set the month, day, and
year and then press .
4Use the navigation keys to set the hour and minutes,
and then press .
Setting the Date and Time Format
You can set the format to use when adding the date and
time to your label.
To set the date and time format
1Press , select , and then press .
2Select Date and time format, and then press .
3Select the desired date/time format, and then
press .
Adding the Date and Time
You can insert the current date and time on your label.
Optionally, you can add text before and after the date
and time.
To add the date/time stamp
Press , select Date/Time, and then press .
The date/time stamp is inserted in the current label.
Using Auto-Numbering
You can print a series of up to 10 labels at a time using
auto-numbering.
Adding Auto-Numbering
You can add numeric, uppercase, or lowercase auto-
numbering to your label. Optionally, you can add text before
and after the auto-numbering.
To add auto-numbering
1Press , select Auto-numbering, and press .
2Select the auto-numbering type to use, and press .
3Select the start value for the auto-numbering, and
press .
4Select the end value for the auto-numbering, and
press .
5Press to print the series of labels.
Deleting Auto-Numbering
Auto-numbering is entered on the label as one character.
To delete auto-numbering
1Place the cursor at the end of the auto-numbering text
on the display.
2Press .
Using Barcodes
You can use your label maker to print the following types
of barcodes:
You can only print a barcode on 19 mm (3/4") wide labels.
You can choose whether or not to print the human-
readable text and you can choose to print the human-
readable text either underneath or above the barcode.
Optionally, you can add text before and after the barcode.
Barcodes cannot be used on multi-line labels or labels
with vertical or mirror text formatting.
Adding a Barcode
The barcode text appears on the label in the display just
like any other text. However, if the cursor is positioned
within the barcode text, the barcode indicator is shown
on the display.
To add a barcode
1Press , select Barcode, and then press .
2Select the barcode type, and then press .
3Enter the text for the barcode within the barcode on
the display, and then press .
4Select how to print the human-readable text, and then
press .
!
Insert
EAN 8 UPC-E
EAN 13 Code 39
UPC-A Code 128
Insert
!
Insert

9
Editing a Barcode
You can edit the text for an existing barcode.
To edit a barcode
1Move the cursor anywhere within the barcode text.
The barcode indicator is shown on the display.
2Enter any character.
The barcode edit screen is displayed.
3Edit the barcode text and press .
Deleting a Barcode
A barcode is entered on the label as one character.
To delete a barcode
1Place the cursor at the end of the barcode text on
the display.
2Press .
Using the Label Maker Memory
The label maker has a powerful memory feature that allows
you to save the text of up to nine frequently-used labels.
You can recall saved labels and you can insert saved text
into a label.
Saving a Label
You can save up to nine frequently-used labels. When you
save a label, the text and all formatting are saved.
To save the current label
1Press .
The first available memory location is displayed.
2Use the navigation keys to move through the locations.
You can store a new label in any of the memory
locations.
3Select a memory location and press .
Your label is saved and you are returned to the label.
Opening Saved Labels
You can easily open labels saved in memory to use at a
later time.
To open saved labels
1Press . The first memory location is displayed.
2Use the navigation keys to select a label to open and
press .
Inserting Saved Text
You can insert the text of a saved label into the current
label. Only the saved text is inserted, not the formatting.
To insert saved text
1Position the cursor at the location in the label where you
want to insert the text.
2Press , select Saved Text, and press .
The first memory location is displayed.
3Use the navigation keys to select the text you want
to insert.
4Press .
The text is inserted in the current label.
Caring for Your Label Maker
Your label maker is designed to give you long and trouble-
free service, while requiring very little maintenance. Clean
your label maker from time to time to keep it working
properly. Clean the cutter blade each time you replace the
label cassette.
Caution : The cutter blade is extremely sharp. Avoid
direct contact with the cutter blade while cleaning the blade.
To clean the cutter blade
1Remove the label cassette.
2Press and hold the cutter button to expose the cutter
blade. See Figure 7.
3Use a cotton ball and alcohol to clean both sides of
the blade.
To clean the print head
1Remove the label cassette.
2Remove the cleaning tool from inside the label
compartment cover.
If you do not have a cleaning tool, contact DYMO
Customer Care (http://support.dymo.com).
3Gently wipe the padded side of the tool across the print
head. See Figure 7.
Using Your Label Maker with Your Computer
Your label maker can be used as a standalone label printer
or you can print labels from your computer using the built-in
software or DYMO desktop labeling software.
Download and install the latest version of our desktop
labeling software from support.dymo.com.
Connecting the Label Maker to your Computer
The label maker connects to your computer using the USB
connection located on the top of the label maker.
To connect the label maker to your computer
1Plug the USB cable into the USB port on the top of the
label maker. See Figure 8.
2Plug the other end of the USB cable into an available
USB port on your computer.
Insert
Press
and hold
Print head
Figure 7
Cleaning
tool
Figure 8

10
About the Built-In Software
The built-in software resides on the label maker. You do not need to install additional software or drivers to use the label maker
with your computer.
The following figure shows some of the features available in the software.
Refer to the LabelManager 420P Quick Start Guide for information about starting and using the built-in software.
Label Maker Status
The label maker status is displayed in the software window. The following table describes the possible states of the
label maker.
Label maker is connected and battery is charging
Label maker is connected and battery is not charging
Label maker is not connected or is turned off
Label maker is connected and there is a problem with the battery
Insert text you’ve
copied to the
Clipboard.
Format your label
as you would in
any text editor.
Create a
new label.
Match the label
width to the label
cassette in the
label maker.
Start advanced
DYMO Label v.8
software.
Rotate images 90
degrees.
Choose to print
a horizontal or
vertical label.
Add a border
around the label.
Choose a fixed length for the
label or make the label resize
automatically to fit the text.
Crop an image
added to the label.
Change the language
settings (Windows only)
or units of measure.
Capture an area of
the screen and insert
on your label.
View the status of
the label maker. Print a label.
Zoom the label.

11
Troubleshooting
Review the following possible solutions if you encounter a problem while using your label maker.
If you still need assistance, visit the DYMO Web site at www.dymo.com.
Rechargeable Battery Safety Precautions
Battery type: Lithium-ion 7.2V 1400mAh 10.08Wh
Inaccurate handling of a lithium-ion polymer rechargeable battery may cause leakage, heat, smoke, an explosion, or fire. This
could cause deterioration of performance or failure. This may also damage the protection device installed in the battery. This
could damage equipment or injure users. Thoroughly follow the instructions below.
Danger
• Use the battery only in the LabelManager 420P label maker.
• Battery can only be charged while inserted in the label maker using the charging adapter provided (9V/2A).
• Do not connect directly to an electric outlet or cigarette lighter charger.
• Do not store battery close to fire or inside the car where temperature may be over 60°C.
Warning
• Stop charging the battery if charging is not completed within three hours.
Caution
• Do not use the label maker or battery in a place that generates static electricity.
• Use the label maker only at room temperature.
• Battery can only be charged within +10°C — 35°C temperature range.
• Use only a DYMO-branded battery.
Problem/Error Message Solution
No display • Ensure the label maker is turned on.
• Attach the charging adapter to the label maker to recharge the battery pack. See
“Recharging the Battery”.
Poor Print Quality • Attach the charging adapter to the label maker to recharge the battery pack. See
“Recharging the Battery”.
• Clean the print head.
• Ensure the label cassette is installed properly.
• Replace the label cassette.
Poor Cutter Performance Clean the cutter blade. See “Caring for Your Label Maker”.
Printing... No action required.
Message disappears when printing is finished.
Too many characters
Exceeded maximum number of characters in buffer.
Delete some or all of the buffer text.
Too many lines
Exceeded maximum number of lines.
• Delete lines to fit on the label width.
• Insert a wider label cassette.
Barcode not allowed
Barcodes can only be printed on 19 mm wide labels.
• Replace the label cartridge.
• Change the label width.
Charge Battery!
Battery pack almost discharged.
Attach the charging adapter to the label maker to recharge the battery pack. See
“Recharging the Battery”.
Battery too low!
Battery pack not inserted properly or damaged.
• Ensure the battery pack is inserted correctly. See “Inserting the Battery”.
• Replace the battery pack.
Wait - Battery Charging Allow the battery pack to recharge before unplugging the label maker.
Tape Jam
Motor is stalled due to label jam.
• Remove jammed label; replace label cassette.
• Clean cutter blade.

12
Environmental Information
The equipment that you have bought requires the extraction and use of natural resources for its production. It may contain
substances that are hazardous to health and the environment.
In order to avoid the dissemination of those substances in our environment, and to diminish the pressure on natural resources,
we encourage you to use the appropriate take-back systems. These systems will reuse or recycle most of the materials of your
end-of-life equipment in an environmentally sound way.
The crossed-bin symbol marked on your device indicates you should use these systems.
If you need more information on the collection, reuse, and recycling of this product, please contact your local or regional waste
administration.
You can also contact DYMO for more information on the environmental performance of our products.