Octopus F100 User manual

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Octopus F100/200/400/650
Octophon S3 professional
Operating Instructions

Safety notes
II
Safety notes
Handset
Battery pack
Danger:
• Do not use the handset in potentially explosive atmospheres.
• To avoid mutual interference, do not operate the handset in the vicinity of elec-
tronic equipment.
• Do not use the handset in wet rooms! Devices are not splash-proof.
• A transmitter signal is emitted by your handset. Please observe safety proce-
dures for your area.
Note:
The ringing tone, signal tones and handsfree talking (speakerphone mode) are
played over the loudspeaker. Do not hold the telephone to your ear when it is ringing
or if speakerphone mode is switched on. Otherwise you may seriously impair your
hearing.
Note:
• Information for hearing aid users: Radio signals can interfere in hearing aids.
• Please provide the operating instructions with the handset if giving it to another
user.
Danger:
• Only use the original rechargeable battery pack recommended by Siemens.
• Do not use a standard rechargeable battery pack. This can result in serious in-
jury and material damage (risk of explosion, degradation of battery pack clad-
ding, functional interference and handset damage).
• Avoid contact with fire and water.
• Only use the approved C39280-Z4-C373 power supply unit to operate the
charging shell.

Safety notes
III
WEEE mark
Note:
• All electrical and electronic products should be disposed of
separately from the municipal waste stream via designated
collection facilities appointed by the government or the local
authorities.
• The correct disposal and separate collection of your old ap-
pliance will help prevent potential negative consequences
for the environment and human health. It is a precondition for reuse and recy-
cling of used electrical and electronic equipment.
• For more detailed information about disposal of your old appliance, please con-
tact your city office, waste disposal service, the shop where you purchased the
product or your sales representative.
• The statements quoted above are only fully valid for equipment which is in-
stalled and sold in the countries of the European Union and is covered by the
directive 2002/96/EC. Countries outside the European Union may have other
regulations regarding the disposal of electrical and electronic equipment.

Overview of handset
IV
Overview of handset
1 Receiver inset 10 Call-by-call key
2Display 11Hashkey
3 Display keys 12 Number keys
4 Control key 13 On-hook and on/off key
5 Speakerphone key 14 Message key
6Talkkey
7 Star key
8Rkey
9Microphone
How to use the keys: Æpage 11
1
2
3
4
514
613
11
7
10
8
12
9

V
Contents
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . IV
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Conducting calls – the basic functions. . . . . . . . . . . . . 1
Activating/deactivating the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
First seize the line, then dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Manual number redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Picking up a call in a call pickup group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Forwarding calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Activating or deactivating the keypad lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . 11
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
R key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Putting the handset into service . . . . . . . . . . . . . . . . . 16
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Charging and using the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Batteries operating times and charging times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Permitted batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Fitting the attachment clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Setting the system display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Setting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting the speaker volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Advisory tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Setting ringing tones and pictures with resource directory. . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Viewing pictures/playing sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Renaming a picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Deleting pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Checking the available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

VI
Activating or deactivating the warning tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Setting the date and time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Setting the conversion list for vCard transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Resetting the defaults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Conducting calls – enhanced functions . . . . . . . . . . . 38
Speakerphone mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Conducting calls with the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Corded headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Cordless headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Adding a telephone number to the redial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Entering a phone number in the call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
System speed dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
System speed dialling, individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
System telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Telephone database (LDAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
The handset’s phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Finding and dialling an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Dialling an entry with the speed dialling digit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Changing an entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Marking a VIP (Very Important Person) entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Deleting an entry or phonebook/call-by-call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Copying the entire phonebook or individual entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Directed assignment of an MSN (multiple subscriber number). . . . . . . . . . . . . . . . . . . . . . . . 59
Making calls using identification codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using the handset as a second line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Deactivating the phone number display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Directed call transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Call charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Call trace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Entrance telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
TDS telephone data service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Activating control relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Sending a signal to the network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
External call forwarding with a multiple subscriber number . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Using dual-tone multifrequency signalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Parking/activating calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Conducting calls – with multiple users . . . . . . . . . . . . 73
Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Disabling/enabling automatic call waiting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Override. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

VII
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Group functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Ringing group on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Mulap group (Multiple Line Application). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Leaving a message/advisory message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Sending/calling text messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Handset alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Handset appointment reminder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Selecting a base. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Speed access to functions and phone numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Data exchange between a PC and a handset or between two handsets . . . . . . . . . . . . . . .109
Interface overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
PC application (Gigaset QuickSync) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109
PC interface (Bluetooth) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Telephone blocking . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Handset telephone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Telephone lock code programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Locking/unlocking the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Central telephone lock/locking/unlocking other handsets . . . . . . . . . . . . . . . . . . . . . . . . . .117
System functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Functions and codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Cleaning the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125
Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .125

VIII
Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
EU guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Operating instructions
1
Step by Step
Operating instructions
These operating instructions describe your handset and its functions
on your communications system.
All functions that can be performed via your handset are described
here. If some of the required functions are not available on your hand-
set, it may be due to one of the following:
• The function is not configured for you or your handset - please
contact your system administrator.
• Your communications platform does not feature this function -
please contact your Siemens contract partner to upgrade.
Conducting calls – the basic
functions
You can use your handset to make both internal and external calls.
Internal calls are calls that
• you make within the range of a communication system,
forexample, within your company,
• you make between networked communication systems,
for example, to different company locations.
External calls are calls that you conduct with users of the public tele-
phone network.

Step by Step
Conducting calls – the basic functions
2
Activating/deactivating the handset
aPress the On-hook key until the activation or deactivation is con-
firmed by a crescendo tone sequence.
PIN
If the default PIN has not been changed (0000), the handset is ready
for operation as soon as it is switched on. If a PIN was set, it must be
entered before the handset can be operated.
oEnter the PIN
[Confirm your entry. The handset is ready to use.
Displaying the connection quality
The strength of the incoming signal is displayed by the "receive field
strength" icon in on or message status:
The radio range is different indoors and outdoors (Æpage 125).
Please consult your system administrator in the event of range prob-
lems.
Charging the batteries
You may only use the charging shell provided for the handset.
The handset charges when sitting in the charging shell, even when
deactivated. If the handset is active, the charging status display flash-
es on the display.
If the handset deactivates because the battery pack is flat, it automat-
ically reactivates and is ready for operation as soon as you place it in
the charging shell. The charging operation starts. If a PIN was set, it
must be entered first to allow charging to start.
Please enter
PIN:
|flashing, no reception
ÒLow receive field strength
Ñ50% receive field strength
i75% receive field strength
Ð100% receive field strength