Octopus Octophon F610 TDM User manual

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Octopus F100/200/400/650
Octophon F610 TDM
Operating Instructions

Important information
2
Important information
Trademarks
Never open the telephone or a key module. Should you encounter any problems, contact
your service personnel.
Use only original accessories. The use of other accessories may be hazardous and will ren-
der the warranty and the CE marking invalid.
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local au-
thorities.
Proper disposal and separate collection of your old appliance will help prevent potential
damage to the environment and human health. It is a prerequisite for reuse and recycling of
used electrical and electronic equipment.
For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales rep-
resentative.
The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may impose other regulations regarding the disposal of electri-
cal and electronic equipment.

Important information
3
Location of the telephone
• The telephone should be operated in a controlled environment with an ambient temperature between 5°C
and 40°C.
• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably re-
duce the service life of the telephone.
• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.
• Do not operate the telephone in damp environments such as bathrooms.
Documentation
These operating instructions can be found on CD-ROM (ask the service personnel) in HTML and PDF format.
To view or print the operating manual in PDF format, you need a computer on which the free Adobe Acrobat
Reader program is installed.
To view the operating manual in HTML format, you need a computer with a Web browser, forexample, Microsoft
Internet Explorer.

Contents
4
Contents
Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Telephone type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Team functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Getting to know your Octophon phone . . . . . . . . . . . . 10
The user interface of your Octophon F610 TDM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Audio keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Voicemail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Calling functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Basic functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Open listening in the room during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Dialing with DDS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Rejecting calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Turning the microphone on and off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Calling a second party (consultation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Switching to the held party (alternating). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Inhaltsverzeichnis
5
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Using variable call forwarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Forwarding key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using call forwarding no reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Call forwarding in the carrier network and
forwarding multiple subscriber numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Using callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Storing a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Accepting a callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Deleting saved callbacks (all) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Enhanced phone functions . . . . . . . . . . . . . . . . . . . . . 27
Answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Accepting a specific call for your colleague. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Using the speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Answering calls from the entrance telephone and opening the door. . . . . . . . . . . . . . . 28
Accepting a call from an answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Making calls using system speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Dialing with speed-dial keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Talking to your colleague with a speaker call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Talking to your colleague with discreet calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Automatic connection setup (hotline) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Assigning a station number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Associated dialing/dialing aid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Using call waiting (second call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Preventing and allowing call waiting (automatic camp-on). . . . . . . . . . . . . . . . . . . . . . . . 34
Turning the call waiting tone on and off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Accepting call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Conducting a conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
Activating tone dialing/DTMF suffix-dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Recording calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Transferring a call after a speaker call announcement in a group . . . . . . . . . . . . . . . . . 39
Send trunk flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
If you cannot reach a destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Call waiting (camp-on) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Busy override – joining a call in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Using night answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Contents
6
Displaying and assigning call charges . . . . . . . . . . . . 42
Dialing with call charge assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Privacy/security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Caller ID suppression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Silent Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Monitoring a room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Trace call: identifying anonymous callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Locking the telephone to prevent unauthorized use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Locking another telephone to prevent unauthorized use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Saving your PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
More functions/services . . . . . . . . . . . . . . . . . . . . . . . . 49
Appointments function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Saving appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using timed reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Creating and sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Editing incoming messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using another telephone like your own for a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Changing a number (after exchanging/moving/relocating a phone) . . . . . . . . . . . . . . . . . . 52
Fax details and message on answering machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Resetting services and functions (system-wide cancellation for a telephone) . . . . . . . . . . . 53
Activating functions for another telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Using system functions from outside DISA (direct inward system access). . . . . . . . . . . . . . 55
Controlling Connected Computers or Their Programs/Tel. Data Service. . . . . . . . . . . . . . . 56
Communicating with PC applications over a CSTA interface . . . . . . . . . . . . . . . . . . . . . . . . . 57
Controlling relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Paging persons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Using team functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Activating/deactivating a group call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Accepting a call for another member of your team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Ringing group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Inhaltsverzeichnis
7
Individual phone configuration . . . . . . . . . . . . . . . . . . 64
Adjusting audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Adjusting the receiving volume during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Adjusting the ring volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Adjusting the ring tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Testing the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Phone functions, testing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Fixing problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Contact partner in the case of problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Overview of functions and codes. . . . . . . . . . . . . . . . . 70

General information
8
General information
About this manual
This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually de-
fined in the terms of the contract.
If a particular function on your phone is not available to you, this may be due to one of the
following reasons:
• The function is not configured for you or your telephone. Please contact your system
support representative.
• Your communications platform does not feature this function. Please contact your ser-
vice personnel for information on how to upgrade.
This user guide is intended to help you familiarize yourself with Octophon and all of its func-
tions. It contains important information on the safe and proper operation of your Octophon
phone. These instructions should be strictly complied with to avoid operating errors and en-
sure optimum use of your multifunctional telephone in the network.
These instructions should be read and followed by every person installing, operating or pro-
gramming an Octophon phone.
This user guide is designed to be simple and easy to understand, providing clear step-by-
step instructions for operating your Octophon phone.
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide con-
tains quick and reliable explanations of frequently used functions.
Service
If you experience problems or defects with the phone, please dial the service number for
your country.
For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other per-
sons and to prevent damage to the unit.
The Telekom service department can only help you if you experience problems or
defects with the phone.
Should you have any questions regarding operation, your specialist retailer or net-
work administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network pro-
vider.

General information
9
Intended use
The Octophon phone was developed as a device for speech transmission and should be
placed on the desk or mounted on the wall. Any other use is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of your telephone
can be found on the nameplate on the underside of the base unit. Specific details concern-
ing your communications platform can be obtained from your service technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.
Team functions
To increase the efficiency of telephony, your service personnel can configure various Team
functions such as pickup groups, hunt groups, and call distribution groups.

Getting to know your Octophon phone
10
Getting to know your Octophon phone
The following sections describe the most frequently used operating elements on your
phone.
The user interface of your Octophon F610 TDM
Properties of your Octophon F610 TDM
1 You can make and receive calls as normal using the handset.
2 Loudspeaker for open listening.
3Thefunction keys can be programmed with station numbers and functions by your ser-
vice personnel ÆPage 11.
4Audio keys are also available, allowing you to optimally configure the audio features on
your telephone ÆPage 11.
5Thekeypad is provided for input of phone numbers/codes.
Wall mounting ;
1
5
3
42

Getting to know your Octophon phone
11
Keys
Audio keys
Function keys
Your Octophon F610 TDM features three function keys that can be programmed with func-
tions or station numbers by your service personnel.
Depending on how they are programmed, you can use the keys as:
•functionkeys
•repdialkeys
• trunk keys
The status of a function is shown by the LED on the corresponding function key.
Key Function when key is pressed
-Set the volume lower ÆPage 64.
nTurn speaker on/off (with red LED key) ÆPage 16.
+Set the volume higher ÆPage 64.
You can program all programmable keys (except "Shift") on two levels. The "Shift"
key must be configured for this, and extended key functionality must be active (con-
tact your service personnel).
In addition to functions and procedures, external phone numbers and internal num-
bers can also be saved without LED display on the second level.
Your service personnel can customize the default assignment in line with your needs
and requirements once the order has been placed.
Label strips and transparent cover
Function keys

Getting to know your Octophon phone
12
Meaning of LED displays on function keys and DSS keys
Mailbox
Depending on your communication platform and its configuration (contact your service per-
sonnel), you can use the mailbox key to access incoming messages and messages from ser-
vices such as IVM.
Messages
In idle mode, the following signals alert you to the presence of a new message:
• The LED on the "Mailbox" key lights up.
• A special tone (continuous buzzing) or an announcement is audible when you lift the
handset.
Voicemail
If your telephone is connected to a voicemail system (such as Entry Voice Mail), the Mailbox
key will also light up to alert you to any messages that have arrived.
To play back your voicemail, follow the instructions.
LED Meaning of function key Meaning of DSS key
SOff The function is deactivated. The line is free.
TFlashing[1]
[1] In this manual, flashing keys are identified by this icon, regardless of the flashing interval. The flashing interval
represents different statuses, which are described in detail in the corresponding sections of the manual.
The function is in use. The line is busy.
ROn The function is activated. There is a call on the line.
For a description of how to edit the entries ÆPage 51.

Getting to know your Octophon phone
13
Step by Step
Calling functions
Your communication system dynamically customizes its extensive
range of functions depending on the given situation. You can activate
the functions available on your Octophon F610 TDM via the individu-
ally programmed function keys and/or with an appropriate code.
Using codes
All communication system functions can be activated via codes.
Making settings in idle mode
Example:
Your phone is in idle mode.
)97 Enter the code to activate the "Do not disturb" feature.
nThe speaker key lights up when you start programming and goes out
when the operation is over.
ZIn some situations, an acoustic signal is also output.
Activating functions during a call
Example:
[You are conducting a consultation call and would like to toggle be-
tween the two parties.
TPress the "Consult" key.
)2 Enter the code.
An overview of the most important procedures and default codes is
provided in the appendix to this user guide ÆPage 70.
Default codes are also specified in the descriptions in the main part
of this user guide.
Codes that activate functions are always preceded by the
star key, whereas codes that deactivate/delete functions al-
ways start with the pound key.
Default codes can be modified by your service personnel.

Step by Step
Getting to know your Octophon phone
14
Using function keys
Your service personnel can program the three function keys with fre-
quently used functions. You can activate a function by simply press-
ing the relevant key (if permitted by the current situation).
For more information, see ÆPage 11.
Example:
Your phone is in idle mode.
SPress the DoNotDisturb" key. The LED lights up. Do not disturb is
active.

Basic functions
15
Step by Step
Basic functions
Answering calls
Your Octophon phone rings with the tone signal set when an incom-
ing call is received.
• When you receive an internal call, your telephone rings once ev-
ery four seconds (single-tone sequence).
• When you receive an external call, your telephone rings twice in
rapid succession every four seconds (dual-tone sequence).
• When you receive a call from the entrance telephone, your tele-
phone rings three times in rapid succession every four seconds
(triple-tone sequence).
• If a call is waiting, you hear a short tone (beep) every six seconds.
Answering a call via the handset
The phone is ringing.
^Lift the handset.
if nec. +or -Set the call volume. Keep pressing the key until the desired volume is
set.
Please read the introductory chapter "Getting to know your
Octophon phone" ÆPage 10 carefully before performing
any of the steps described here on your phone.
Your service personnel can adjust the ring cadence for exter-
nal and internal calls for you. In other words, different ring ca-
dences can be set for different internal callers.

Step by Step
Basic functions
16
Open listening in the room during a call
You can let other people in the room join in on the call. Let the other
party know that you have turned on the speaker.
Prerequisite: You are conducting a call via the handset.
Activating
nPress the speaker key. The LED lights up.
Deactivating
nPress the speaker key. The LED goes out.

Basic functions
17
Step by Step
Making calls
Dial
^Lift the handset.
jInternal calls: Enter the station number.
External calls: Enter the external code and the station number.
The called party does not answer or is busy
\Replace the handset.
or if available:
SPress the "Release" key.
On-hook dialing
jInternal calls: Enter the station number.
External calls: Enter the external code and the station number.
The other party answers with speaker
^Lift the handset.
The called party does not answer or is busy:
nPress the speaker key. The LED goes out.
or if available:
SPress the "Release" key.
Your system may also be programmed so that you have to
press the "internal" key before you dial an internal number.
To call an external party, you have to enter an external code
before dialing the party’s telephone number (Prime Line is
not active; contact your service personnel).

Step by Step
Basic functions
18
Dialing with DDS keys
Prerequisite: Repdial keys are programmed on your phone.
SPress the key with a saved number.
If the number is saved on the second layer, press the shift key first.
Redialing a number
The last external station number dialed is automatically saved.
You can redial them simply by pressing a key.
Prerequisite: The "Redial" key is programmed on your telephone.
^Lift the handset.
SPress the "Redial" key
Ending a call
\Replace the handset.
or if available:
SPress the "Release" key.
You can press the DDS key during a call and automatically
initiate a callback ÆPage 20.
If this feature is configured (contact your service personnel),
account codes entered are also saved ÆPage 42.
On a multi-line phone, the last number dialed on the primary
line is always saved.

Basic functions
19
Step by Step
Rejecting calls
You can reject calls which you do not wish to take. The call is then sig-
naled at another definable telephone (contact your service personnel).
The phone is ringing.
if available:
SPress the "Release" key.
If a call cannot be rejected, your telephone will continue to ring.
Turning the microphone on and off
You can temporarily switch off the handset microphone to prevent
the other party from listening in while you consult with someone in
your office.
[You are conducting a call.
if available:
SPress the "Microphone" key. The LED lights up.
RPress the "Microphone" key. The LED goes out.
The microphone is reactivated.

Step by Step
Basic functions
20
Calling a second party (consultation)
You can call a second party while a call is in progress. The first party
is placed on hold.
Prerequisite: The "Consult" key is configured on your phone.
SPress the "Consult" key. The LED flashes.
jCall the second party.
Returning to the first party
TPress the "Consult" key and wait two seconds.
or (depending on the configuration)
TPress the "Consult" twice.
Switching to the held party (alternating)
TPress the "Consult" key.
)2 Enter the code. The LED continues to flash.
Combine the calling parties into a three-party conference
TPress the "Consult" key.
)3 Enter the code. The LED goes out.
Allowing call partners to continue a conference after you exit
\Replace the handset.
For more information on conferences, see ÆPage 36.