Octopus F200 User manual

==!"§==Systems=
Octopus F200/400/650
Octophon F640 TDM
key module for Octophon F640
Octophon F640 Busy Lamp Field
Operating Instructions

Important Information
2
Important Information
Trademarks
Location of the telephone
• The telephone should be operated in a controlled environment with an ambient temperature between 5°C
and 40°C.
• To ensure good speakerphone quality, the area in front of the microphone (front right) should be kept clear.
The optimum speakerphone distance is 50 cm.
• Do not install the telephone in a room where large quantities of dust accumulate; this can considerably re-
duce the service life of the telephone.
• Do not expose the telephone to direct sunlight or any other source of heat, as this is liable to damage the
electronic components and the plastic casing.
• Do not operate the telephone in damp environments such as bathrooms.
Never open the telephone or a key module. Should you encounter any problems, contact the
responsible service personnel.
Use only original accessories. The use of other accessories may be hazardous and will render
the warranty, extended manufacturer’s liability and the CE marking invalid.
The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
All electrical and electronic products should be disposed of separately from the municipal
waste stream via designated collection facilities appointed by the government or the local au-
thorities.
Proper disposal and separate collection of your old appliance will help prevent potential da-
mage to the environment and human health. It is a prerequisite for reuse and recycling of used
electrical and electronic equipment.
For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales repre-
sentative.
The statements quoted above are only fully valid for equipment which is installed and sold in
the countries of the European Union and is covered by the directive 2002/96/EC. Countries
outside the European Union may impose other regulations regarding the disposal of electrical
and electronic equipment.

Contents
3
Contents
Important Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Location of the telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
General information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
About this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Telephone type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Speakerphone quality and display legibility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Single-line Telephone/Multi-line Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Executive/secretary Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using the Telephone Efficiently . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Getting to know your Octophon F640 TDM phone . .11
Octophon F640 TDM user interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Ports on the underside of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Key Modules (optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
key module for Octophon F640 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Octophon F640 Busy Lamp Field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Audio keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
5-way Navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Programmable sensor keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Idle Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Telephony Dialogs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Messages and Voicemails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Callbacks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Program/Service menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Dialing preparation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Call Pop-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

4
Contents
Making Calls – Basic Functions. . . . . . . . . . . . . . . . . . . 26
Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Answering a call via the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Answering a call via the loudspeaker (speakerphone mode) . . . . . . . . . . . . . . . . . . . . . 26
Switching to speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Switching to the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Open Listening in the Room During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
On-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Ending a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Redialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Turning the Microphone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Calling a Second Party (Consultation Hold) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Switching to the held party (alternating). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Transferring a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Using Variable Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Using Call Forwarding No Reply (CFNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Call Forwarding in the Carrier Network and
Forwarding Multiple Subscriber Numbers (MSN) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Using Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Storing a Callback. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Accepting a callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Checking and Canceling a Saved Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Saving selected dialing on a sensor key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Dialing with DDS keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Configure telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting the Receiving Volume During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting the Attention Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Adjusting the Speakerphone to the Room Acoustics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Activating/deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Locked phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Adjusting the Display to a Comfortable Reading Angle . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Illuminated display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Adjusting the display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Setting the contrast for key labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Selecting the Language of Screen Prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Contents
5
Making Calls – Convenience Functions . . . . . . . . . . . .44
Answering Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Answering a Call With a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Answering Calls from the Entrance Telephone and Opening the Door . . . . . . . . . . . . . 47
Accepting a call from an answering machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
En-Bloc Sending / Correcting Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Dialing a Number From the Internal Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Dialing from the Telephone Database (LDAP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Using Mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Talking to Your Colleague With a Speaker Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Talking to Your Colleague with Discreet Calling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Automatic Connection Setup (Hotline) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Reserving a trunk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Assigning a Station Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Associated Dialing/Dialing Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Accepting a Waiting Call (Camp-On). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Preventing and Allowing Call Waiting (Automatic Camp-On). . . . . . . . . . . . . . . . . . . . . . 61
Turning the Call Waiting Tone On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Parking a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Holding external calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Conducting a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Ending a Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Activating Tone Dialing/DTMF Suffix-Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Recording calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Transferring a Call after a Speaker Call (Announcement) in a Group. . . . . . . . . . . . . . . 67
Trunk Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
If You Cannot Reach a Destination ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Busy Override - Joining a Call in Progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using Night Answer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Saving functions, procedures and appointments . . .71
Programming a sensor key with a function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Programming sensor keys with a procedure (operating steps) . . . . . . . . . . . . . . . . . . . . . . . 75
Changing the label on a sensor key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Appointments Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Saving Appointments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Using Timed Reminders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78

6
Contents
Displaying and Assigning Call Charges . . . . . . . . . . . . 79
Displaying Call Charges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Displaying Call Charges for Another Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Dialing with Call Charge Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Privacy/security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Turning Ringer Cutoff On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Activating/deactivating "Do not disturb". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Caller ID Suppression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Silent Monitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Monitoring a Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Trace Call: Identifying Anonymous Callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Locking the Telephone to Prevent Unauthorized Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Locking Another Telephone to Prevent Unauthorized Use . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Saving Your PIN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Using Other Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Creating and Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Displaying and Deleting Messages You Have Sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Receiving/retrieving/deleting Infos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Leaving an Advisory Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Deleting Advisory Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Display Number of Waiting Calls and Overload Indication. . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Using Another Telephone Like Your Own for a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Change call number (relocate). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Fax Details and Message on Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Resetting Services and Functions
(System-Wide Cancellation for a Telephone) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Activating Functions for Another Telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Using System Functions from the Outside
(DISA: Direct Inward System Access) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Using functions in ISDN via code dialing (keypad dialing). . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Controlling Connected Computers or Other Programs and Telephone Data Service . . . . 99
Communicating with PC Applications over a CSTA Interface . . . . . . . . . . . . . . . . . . . . . . . 100
Controlling Relays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Sensors (Octopus F200/400 Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Radio Paging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Using Other Team Functions . . . . . . . . . . . . . . . . . . . . 103
Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Accepting a Call for Another Member of Your Team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Activating and Deactivating a Ringing Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Uniform Call Distribution (UCD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Contents
7
Team and Executive/Secretary Functions
With Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
Using Trunk Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Line utilization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Answering Calls With Trunk Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Making Calls with Trunk Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Using a Trunk Key to Place a Call on Hold and Retrieve It Again . . . . . . . . . . . . . . . . .110
Switching Between Phone Calls on Multiple Trunks . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
MULAP Conference Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Forwarding Calls on Lines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Using DSS Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Using DSS Keys to Answer Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Calling a Team Member Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114
Transferring a Call in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Accepting a Call for Another Team Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Turning Group Call On and Off
(not on the executive telephone in an executive/secretary team) . . . . . . . . . . . . . . . . . . . . 115
Transferring Calls Directly to the Executive
(only in an executive/secretary team) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
Testing the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . .117
Testing the telephone functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Checking the Key Assignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Different Displays in a Octopus F900
Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Fixing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Responding to Error Messages on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Overview of Functions and Codes
(in alphabetical order) . . . . . . . . . . . . . . . . . . . . . . . . . .126

General information
8
General information
About this manual
This document contains general descriptions of the technical options, which may not always
be available in individual cases. The respective features must therefore be individually de-
fined in the terms of the contract.
If a particular function on your phone is not available to you, this may be due to one of the
following:
The function is not configured for you or your telephone. Please contact your system support
representative.
Your communications platform does not feature this function. Please contact your service
personnel for information on how to upgrade.
This user guide is intended to help you familiarize yourself with Octophon F640 TDM and all
of its functions. It contains important information on the safe and proper operation of your
Octophon F640 TDM phone. These instructions should be strictly complied with to avoid op-
erating errors and ensure optimum use of your multifunctional telephone.
These instructions should be read and followed by every person installing, operating or pro-
gramming an Octophon F640 TDM phone.
This user guide is designed to be simple and easy to understand, providing clear step-by-
step instructions for operating your Octophon F640 TDM phone.{
Administrative tasks are dealt with in a separate manual. The Quick Reference Guide con-
tains quick and reliable explanations of frequently used functions.
Service
If you experience problems or defects with the phone, please dial the service number for
your country.
For your own protection, please read the section dealing with safety in detail. Follow
the safety instructions carefully in order to avoid endangering yourself or other per-
sons and to prevent damage to the unit.
The service personnel can only help you if you experience problems or defects with
the phone.
Should you have any questions regarding operation, your specialist retailer or net-
work administrator will gladly help you.
For queries regarding connection of the telephone, please contact your network pro-
vider.

General information
9
Intended use
The Octophon F640 TDM phone is a desktop unit designed for voice transmission. It can
also be used as a workstation device. Any other use is regarded as unauthorized.
Telephone type
The identification details (exact product designation and serial number) of your telephone
can be found on the nameplate at the rear of the base unit. Specific details concerning your
communications platform can be obtained from your service technician.
Please have this information ready when you contact our service department regarding
faults or problems with the product.
Speakerphone quality and display legibility
• To ensure good speakerphone quality, the area in front of the telephone (front right)
should be kept clear.
The optimum handsfree distance is 20 in. (50 cm).
• Proceed as follows to optimize display legibility:
– Turn the phone to tilt the display. This ensures you have a frontal view of the display
while eliminating light reflexes.
– Adjust the contrast as required ÆPage 42.

General information
10
Single-line Telephone/Multi-line Telephone
Your Octophon F640 TDM is a "multi-line telephone". This means that your service personnel
can configure multiple lines on your phone, which is not the case with single-line phones.
Each line is assigned an individual phone number which you can use to make and receive
calls.
The programmable sensor keys function as line keys on multi-line phones ÆPage 108.
When using a multi-line phone to make and receive calls, certain particulars must be taken
into account ÆPage 110 ff.
Executive/secretary Functions
ÆPage 108
These are to be set up by your service personnel. You can use executive/secretary functions
(outer office functions) along with the basic and enhanced functions. A telephone with the
outer office configuration can be recognized by the "executive" or "secretary" line keys for di-
recting calls to the executive or secretary. On the executive and secretary phones, you will
find an additional "transfer call" key, and on the secretary phone, also the keys "pickup" and
"substitute".
Using the Telephone Efficiently
• You probably have certain colleagues or external parties with whom you talk on the
phone especially frequently. To dial these numbers faster and more conveniently, you
can save them on keys
(Saving station numbers for repertory dialing on keys ÆPage 38).
• All too often you reach a busy line when dialing a number. Amid the confusion of your
working day, it’s easy to forget to try the number again later on. To avoid this, make it a
habit to use the "Callback" ÆPage 36 function.

Getting to know your Octophon F640 TDM phone
11
Getting to know your Octophon F640 TDM
phone
The following sections describe the most frequently used operating elements and the dis-
plays on your phone.
Octophon F640 TDM user interface
1 You can make and receive calls as normal using the handset.
2Thedisplay permits intuitive operation of the phone ÆPage 19.
3 You can customize your telephone by assigning phone numbers and functions to the
programmable sensor keys ÆPage 17.
4 You can use function keys when conducting a call to access frequently used functions
(such as Disconnect) or to open the Program/Service menu and mailbox ÆPage 15.
5Audio keys are also available, allowing you to optimally configure the audio features
on your telephone ÆPage 15.
6The5-way navigator is a convenient navigation tool ÆPage 16.
7Thekeypad can be used to enter phone numbers and text ÆPage 18.
8 Incoming calls are visually signaled via the call display.
5
7
1
6
4
8
23

Getting to know your Octophon F640 TDM phone
12
Ports on the underside of the phone
Octophon F640 TDM properties
Display type LCD, 40 x 6 characters
Illuminated display 9
Programmable sensor keys 6
Full-duplex speakerphone function 9
Headset 9
USB slave 9
Interface for key modules 9
Phone/analog adapter 9
Headset
key module for
Octophon F640
Handset
USB slave
Octopus F200/400/650

Getting to know your Octophon F640 TDM phone
13
Key Modules (optional)
In conjunction with a key module, your Octophon F640 TDM can be configured as an atten-
dant console (ask your service personnel).
key module for Octophon F640
The key module for Octophon F640 is a key module, attached to the side of the phone, that
provides 12 additional illuminated, programmable sensor keys.
Like those on the phone, these sensor keys can be programmed and used according to your
needsÆPage 17.
You can attach up to two key module for Octophon F640 to your Octophon F640 TDM.
To use one or more key modules, you always need an external power supply.
Other technical explanations, safety notices, and installation instructions can be
found in the relevant documentation. You can download these from the Internet at
http://www.t-com.de.

Getting to know your Octophon F640 TDM phone
14
Octophon F640 Busy Lamp Field
The Octophon F640 Busy Lamp Field is a key module, attached to the side of the phone, that
provides 90 additional illuminated, programmable sensor keys.
Like those on the phone, these sensor keys can be programmed and used according to your
needsÆPage 17.
You can attach one Octophon F640 Busy Lamp Field to your Octophon F640 TDM.
Key label
You can label the keys as follows:
•byhand:
Your Octophon F640 Busy Lamp Field is delivered with label strips. Write functions or
names in the white fields on the label strips.
• with the Key Labelling Tool:
You have avail of a CD Rom (ask your service personnel) with the electronic operating
instructions for your Octophon F640 Busy Lamp Field, you can label your keypads with
your PC.
Lay the labeled strips on the key fields and place the transparent cover over them (rough side
up).

Getting to know your Octophon F640 TDM phone
15
Keys
Function keys
Audio keys
Key Function when key is pressed
sEnd (disconnect) call.
,Redialing ÆPage 30.
rButton for call forwarding (with red LED) ÆPage 33.
OOpen mailbox (with red LED key) ÆPage 22.
NOpen the phone’s main menu (with red LED key) ÆPage 23.
Key Function when key is pressed
oActivate/deactivate headset ÆPage 46.
pActivate/deactivate microphone (also for speakerphone mode) ÆPage 31.
-Set volume lower and contrast brighter ÆPage 40.
nTurn speaker on/off (with red LED key) ÆPage 26.
+Set volume higher and contrast darker ÆPage 40.

Getting to know your Octophon F640 TDM phone
16
5-way Navigator
With this control, you can manage most of your phone’s functions, as well as its displays.
Remove the protective film from the ring around the 5-way navigator before using the
phone.
Operation Functions when key is pressed
Press cIn idle mode:
• Open the idle menu ÆPage 19
In lists and menus:
•gotonextlevel
Entry selected:
•Performaction
In input fields:
• Delete character to the left of the cursor
Press aIn lists and menus:
• one level back
Entry selected:
• cancel action
Press dIn idle mode:
• Open the idle menu ÆPage 19
In lists and menus:
• scroll down
Press bIn idle mode:
• Open the idle menu ÆPage 19
In lists and menus:
• scroll up
Press the ikey. In idle mode:
• Open the idle menu ÆPage 19
Entry selected:
•Performaction

Getting to know your Octophon F640 TDM phone
17
Programmable sensor keys
Your Octophon F640 TDM has 6 illuminated sensor keys. You can assign functions to them
on two levels.
Depending on how they are programmed, you can use the sensor keys as:
• sensor key with function
• Direct destination/Direct station selection key
• Procedure key
Press the key to open a menu for programming it ÆPage 71.
Touch the key to activate the programmed function or dial the stored number.
A label for the function is displayed to the left of the key; it can’t be changed.
You can specify labels only for direct destination or direct station selection keys ÆPage 76.
The status of a function is shown by the LED on the corresponding sensor key.
LED display for function keys and direct station selection keys
Increase the number of sensor keys by adding a key module ÆPage 13.
Only for direct destination selection keys can you program the second level, also for
direct destination selection.
LED Meaning of function key Meaning of DSS key
SThe function is deactivated. The line is free.
TThe function is in use. The line is busy.
RThe function is activated. There is a call on the line.
The programmable sensor keys on multi-line phones function as trunk keys
ÆPage 108.
Mirea, Ch
Level 1

Getting to know your Octophon F640 TDM phone
18
Keypad
In cases where text input is possible, you can use the keypad to input text, punctuation and spe-
cial characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this,
press the numerical keys repeatedly.
Example: To enter the letter "h", press the number 4key on the keypad twice. When en-
tering the text, all available characters for this key are displayed. After a short while, the char-
acter in focus is displayed in the input field.
Alphabetic labeling of dial keys is useful when entering vanity numbers (letters associated
with the phone number’s digits as indicated on the telephone spell a name; e.g. 0700 - PAT-
TERN = 0700 - 7288376).
Character overview
Use of the asterisk and pound keys
To enter a digit in an alphanumerical input field, press the relevant key and hold it
down. You no longer need to scroll through the entire list of possible characters.
Key 1x2x3x4x5x
1[1]
[1] Space
1
2abc2
3def 3
4gh i 4
5jkl5
6mn o 6
7pqr s7
8tuv8
9wx yz.9
0+. -0
)[2]
[2] Next letter in upper-case
([3]
[3] Delete character
Key Function when held down
*Turn ringtone on/off ÆPage 41.
#Turn phone lock on/off ÆPage 41.

Getting to know your Octophon F640 TDM phone
19
Display
Your Octophon F640 TDM comes with a tilt-and-swivel black-and-white LCD display. Adjust
the tilt and contrast to suit your needs ÆPage 42.
Idle Mode
The left area contains the status bar on the first line, followed by a five-line field for additional
displays.
A logo is displayed in the middle; it can be set up by your service personnel.
Symbols can be appear under the logo to inform you about callback requests, voice messag-
es and activated call forwarding.
The right area shows the labels of programmable sensor keys.
Idle menu
When in idle mode, press a key on the 5-way navigator ÆPage 16 to display the idle menu.
It includes selected functions from the Program/Service menu ÆPage 23. The sorting of
the entries may vary; for example, the call list is displayed in the first position only if it contains
new entries.
Explanation of the icons
Icon Meaning
The ring tone is deactivated ÆPage 41.
The "Do not disturb" function is activated ÆPage 82.
The phone lock is activated ÆPage 41.
Callback requests are active ÆPage 36.
You received new voice messages ÆPage 22.
Call forwarding is active ÆPage 33.
F07
10:29 Wed 28.03.07
K 100168
220870 g
Do not dis-
Mirea, Ch.
Toussaint.
Rüscher
Stahl, Ing
Level 2
Status bar
Sensor key labels ÆPage 7
6
Alerts (messages, call for-
warding active)
Own phone number
Open the idle menu
ÆPage 23

Getting to know your Octophon F640 TDM phone
20
Telephony Dialogs
Connection-dependent conditions and situations, e. g. when your telephone rings, when di-
aling a number, or during a call, are depicted graphically on the display.
Situation-dependent functions that appear on the display automatically can be selected and
activated with the 5-way navigator ÆPage 16.
When an arrow appears to the right of a selected entry, then another menu level is available,
which you can select with the ior ckeys ÆPage 16.
Appearance during dialing
Example: You have deactivated "Dialing preparation" ÆPage 24, lifted the handset, or
pressed the speaker key, and are entering a phone number.
Appearance during en-bloc dialing
Example: You have activated "Dialing preparation" ÆPage 24 and are entering a phone
number.
Phonebook
10:29 Wed 28.03.07
Please dial
Caller List
Selected stored numbers
Please dial
10:29 Wed 28.03.07
22|
Cancel
entered numbers with cur-
sor
Dial the number.
Cancel entry.