Oki CX 1145 MFP Installation and maintenance instructions

TRADEMARKS AND COPYRIGHT 1
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows NT is Microsoft Windows NT Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
yPostScript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.

2 Preface
Preface
Thank you for purchasing OKI Multifunctional Digital Systems. This Network Fax Guide explains
instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide
before operating the network fax features for the Multifunctional Digital Systems from client com-
puters. Keep this guide within easy reach, and use it to configure an environment that makes
best use of the OKI 1100 MFP functions.
About This Guide
The Network Fax Guide provides detailed instructions for installing, setting up and using the
optional Network Fax Feature for the OKI 1100 series MFP. With this option installed, you can
perform the following functions:
yFax electronic documents from your workstation.
yUse the N/W-Fax driver installed on your workstation to manage faxes: select recipients and
send electronic documents from your desktop.
yUse the Address Book Viewer installed on your workstation to manage recipient information.
Conventions
yThe term “this equipment” in this manual refers to the Multifunctional Digital Systems.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.

TABLE OF CONTENTS 3
TABLE OF CONTENTS
TRADEMARKS AND COPYRIGHT...............................................................1
Preface...........................................................................................................2
Chapter 1 Overview
Features and Functions ...............................................................................6
Functional Highlights .................................................................................6
Software Components ...............................................................................7
Chapter 2 Installing Client Software
Installing Network Fax Software ............................................................... 10
Overview..................................................................................................10
Installing the N/W-Fax Driver and Address Book Viewer ........................11
Uninstalling the Network Fax Software ....................................................20
Repairing Client Software..........................................................................22
Chapter 3 Faxing from Client Computers
Faxing from Applications ..........................................................................24
How to Fax using the N/W-Fax Driver .....................................................24
How to Setup ...........................................................................................38
Setting up the N/W-Fax Options.............................................................. 39
Sending with Extended Fax Functionality................................................ 43
Managing Fax Jobs using TopAccess .....................................................47
Managing Fax Jobs using TopAccess.....................................................47
Chapter 4 Managing Address Book
Running Address Book Viewer .................................................................50
Running the Address Book Viewer..........................................................50
About Address Book Viewer Interface.....................................................53
Using Commands ....................................................................................54
Managing Address Book ...........................................................................58
About the Address Books ........................................................................58
Managing Contacts and Groups..............................................................77
Chapter 5 Troubleshooting
N/W-Fax Driver Errors ................................................................................ 98
N/W-Fax Driver Installation Error Messages ...........................................98
N/W-Fax Driver General Errors .............................................................100

4 TABLE OF CONTENTS
Address Book Viewer Related Errors ....................................................100
Chapter 6 Appendix
Cover Sheet Samples...............................................................................102
Standard Cover Page ............................................................................102
Business Cover Page ............................................................................103
Professional Cover Page.......................................................................104

1.Overview
This section describes about the overview of the network fax features.
Features and Functions ...........................................................................................6
Functional Highlights...........................................................................................................................6
Software Components.........................................................................................................................7

1 Overview
6 Features and Functions
Features and Functions
This equipment provides the network fax feature, which simplifies and facilitates your office fac-
simile needs that enables you to send fax or Internet fax digital documents directly from your
desktop.
This equipment also includes an Address Book database, where you can store frequently used
fax numbers or Internet Fax destinations and other important recipient information, such as com-
pany name, telephone number and postal address.
Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is
installed.
Functional Highlights
The highly intuitive, network N/W-Fax driver software enables you to select the fax printer driver
to electronically faxes or internet faxes from your computer to one or more recipients. You can
easily define fax job properties from the send list to fax resolutions. The N/W-Fax driver is com-
plimented with the Address Book Viewer. The combination of applications enables you to easily
manage a selection of fax recipients and access the Address Book.
yThe image quality of the originals that are sent by the N/W-Fax driver is different from the
originals that are sent by the general fax operation.
yIf you specify the email addresses as the recipients using N/W-Fax driver, the document will
be sent as an Internet Fax. The Internet Fax feature allows users to send originals, same as
the fax features. However, the Internet Fax is sent through the Internet, although the fax is
sent through the public switched telephone line. In order to send the Internet Fax, the
remote device also must support the Internet Fax feature.
For more details about the Internet Fax, please refer to the Scanning Guide.

Features and Functions 7
Software Components
N/W-Fax Driver
The N/W-Fax driver enables you to set up send lists and send electronic documents from your
PC to one or more destinations. You print to the fax much the same way you would choose to
print to a designated printer that makes using the N/W-Fax driver quick and simple. You can
select the fax properties. Fax properties are the attributes you can set to define sender and
recipient information for processing fax jobs such as dialing options, sender information, fax res-
olution and page layout.
Other features include an easy to use fax scheduler that allows you to set up a date and time to
transmit your fax. Cover page options are also provided. You can include a customized cover
page with your fax transmission that can include sender and recipient fax information and a
detailed message. You can easily maintain sender and contact information that can be printed
on the cover pages.
Faxing hard-copy documents must be performed as a walk-up function from the Touch Panel
Display.
Address Book Viewer
With the Address Book Viewer you can easily add or modify fax recipient names, fax numbers,
and Internet Fax address (e-mail address) to the Address Book. This utility allows you to man-
age recipients of the fax, select and display fax recipients from the Address Book, as well as
recipient fax numbers and other contact information.
Additionally, Address Book Viewer allows you import or export address book data to or from
other address book programs compatible to this equipment.

2.Installing Client Software
This section describes the instructions on how to install the client software for the network fax features.
Installing Network Fax Software............................................................................10
Overview ...........................................................................................................................................10
Installing the N/W-Fax Driver and Address Book Viewer .................................................................. 11
Uninstalling the Network Fax Software.................................................................20
Repairing Client Software ......................................................................................22