Oki CX 1145 MFP Installation and maintenance instructions

TRADEMARKS AND COPYRIGHT 1
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows NT is Microsoft Windows NT Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
yPostScript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.

2 Preface
Preface
Thank you for purchasing OKI Multifunctional Digital Systems. This Network Fax Guide explains
instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide
before operating the network fax features for the Multifunctional Digital Systems from client com-
puters. Keep this guide within easy reach, and use it to configure an environment that makes
best use of the OKI 1100 MFP functions.
About This Guide
The Network Fax Guide provides detailed instructions for installing, setting up and using the
optional Network Fax Feature for the OKI 1100 series MFP. With this option installed, you can
perform the following functions:
yFax electronic documents from your workstation.
yUse the N/W-Fax driver installed on your workstation to manage faxes: select recipients and
send electronic documents from your desktop.
yUse the Address Book Viewer installed on your workstation to manage recipient information.
Conventions
yThe term “this equipment” in this manual refers to the Multifunctional Digital Systems.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.

TABLE OF CONTENTS 3
TABLE OF CONTENTS
TRADEMARKS AND COPYRIGHT...............................................................1
Preface...........................................................................................................2
Chapter 1 Overview
Features and Functions ...............................................................................6
Functional Highlights .................................................................................6
Software Components ...............................................................................7
Chapter 2 Installing Client Software
Installing Network Fax Software ............................................................... 10
Overview..................................................................................................10
Installing the N/W-Fax Driver and Address Book Viewer ........................11
Uninstalling the Network Fax Software ....................................................20
Repairing Client Software..........................................................................22
Chapter 3 Faxing from Client Computers
Faxing from Applications ..........................................................................24
How to Fax using the N/W-Fax Driver .....................................................24
How to Setup ...........................................................................................38
Setting up the N/W-Fax Options.............................................................. 39
Sending with Extended Fax Functionality................................................ 43
Managing Fax Jobs using TopAccess .....................................................47
Managing Fax Jobs using TopAccess.....................................................47
Chapter 4 Managing Address Book
Running Address Book Viewer .................................................................50
Running the Address Book Viewer..........................................................50
About Address Book Viewer Interface.....................................................53
Using Commands ....................................................................................54
Managing Address Book ...........................................................................58
About the Address Books ........................................................................58
Managing Contacts and Groups..............................................................77
Chapter 5 Troubleshooting
N/W-Fax Driver Errors ................................................................................ 98
N/W-Fax Driver Installation Error Messages ...........................................98
N/W-Fax Driver General Errors .............................................................100

4 TABLE OF CONTENTS
Address Book Viewer Related Errors ....................................................100
Chapter 6 Appendix
Cover Sheet Samples...............................................................................102
Standard Cover Page ............................................................................102
Business Cover Page ............................................................................103
Professional Cover Page.......................................................................104

1.Overview
This section describes about the overview of the network fax features.
Features and Functions ...........................................................................................6
Functional Highlights...........................................................................................................................6
Software Components.........................................................................................................................7

1 Overview
6 Features and Functions
Features and Functions
This equipment provides the network fax feature, which simplifies and facilitates your office fac-
simile needs that enables you to send fax or Internet fax digital documents directly from your
desktop.
This equipment also includes an Address Book database, where you can store frequently used
fax numbers or Internet Fax destinations and other important recipient information, such as com-
pany name, telephone number and postal address.
Fax transmission using the N/W-Fax driver is available only when the optional Fax unit is
installed.
Functional Highlights
The highly intuitive, network N/W-Fax driver software enables you to select the fax printer driver
to electronically faxes or internet faxes from your computer to one or more recipients. You can
easily define fax job properties from the send list to fax resolutions. The N/W-Fax driver is com-
plimented with the Address Book Viewer. The combination of applications enables you to easily
manage a selection of fax recipients and access the Address Book.
yThe image quality of the originals that are sent by the N/W-Fax driver is different from the
originals that are sent by the general fax operation.
yIf you specify the email addresses as the recipients using N/W-Fax driver, the document will
be sent as an Internet Fax. The Internet Fax feature allows users to send originals, same as
the fax features. However, the Internet Fax is sent through the Internet, although the fax is
sent through the public switched telephone line. In order to send the Internet Fax, the
remote device also must support the Internet Fax feature.
For more details about the Internet Fax, please refer to the Scanning Guide.

Features and Functions 7
Software Components
N/W-Fax Driver
The N/W-Fax driver enables you to set up send lists and send electronic documents from your
PC to one or more destinations. You print to the fax much the same way you would choose to
print to a designated printer that makes using the N/W-Fax driver quick and simple. You can
select the fax properties. Fax properties are the attributes you can set to define sender and
recipient information for processing fax jobs such as dialing options, sender information, fax res-
olution and page layout.
Other features include an easy to use fax scheduler that allows you to set up a date and time to
transmit your fax. Cover page options are also provided. You can include a customized cover
page with your fax transmission that can include sender and recipient fax information and a
detailed message. You can easily maintain sender and contact information that can be printed
on the cover pages.
Faxing hard-copy documents must be performed as a walk-up function from the Touch Panel
Display.
Address Book Viewer
With the Address Book Viewer you can easily add or modify fax recipient names, fax numbers,
and Internet Fax address (e-mail address) to the Address Book. This utility allows you to man-
age recipients of the fax, select and display fax recipients from the Address Book, as well as
recipient fax numbers and other contact information.
Additionally, Address Book Viewer allows you import or export address book data to or from
other address book programs compatible to this equipment.

2.Installing Client Software
This section describes the instructions on how to install the client software for the network fax features.
Installing Network Fax Software............................................................................10
Overview ...........................................................................................................................................10
Installing the N/W-Fax Driver and Address Book Viewer .................................................................. 11
Uninstalling the Network Fax Software.................................................................20
Repairing Client Software ......................................................................................22

2 Installing Client Software
10 Installing Network Fax Software
Installing Network Fax Software
This chapter includes procedures for installing software required to enable the fax printing and
online address books for this equipment. It is recommended that you read these instructions in
their entirety before beginning the installation process.
Overview
Before you can begin utilizing the network fax feature for this equipment, you must install the
software using the Drivers & Network Utilities CD-ROM provided. You will use the InstallShield
client software setup process. This section describes several ways to add N/W-Fax driver to
user’s workstations. Prior to installing the N/W-Fax driver and Address Book Viewer, the admin-
istrator must install specific hardware and configure the fax options. Only authorized users can
modify the device.
System Requirements
The N/W-Fax driver and Address Book Viewer are available for following environments:
yDisplay Resolution
1024 x 768 dots or more
yDisplay Color
High Color (16bit) or higher is recommended
yCPU
Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended)
yMemory
The required memory size for OS
yOS
Windows 98 (Windows 98 Second Edition Recommended)
Windows Me
Windows NT 4.0 Service Pack 6a
Windows 2000 Service Pack 4
Windows XP Service Pack 1/Service Pack2
Windows Vista
Windows Server 2003
Before Installing Client Software
Before installing the client software, confirm the following to perform an appropriate installation.
— When N/W-Fax Driver and Address Book Viewer Has Been Installed
If the N/W-Fax Driver and Address Book Viewer has been installed from either the Drivers &
Network Utilities CD-ROM, you do not have to install it again.
If you want to install N/W-Fax Driver and Address Book Viewer from this CD-ROM, uninstall the
existing N/W-Fax Driver and Address Book Viewer then reinstall it using this Drivers & Network
Utilities CD-ROM. When you uninstall the Address Book Viewer, please click [No] at the dialog
box that displays the message to delete the settings for the Address Book Viewer so that you
can restore the settings after installing the new Viewer.

Installing Network Fax Software 11
Installing the N/W-Fax Driver and Address Book Viewer
You can install the N/W-Fax driver and Address Book Viewer from the Drivers & Network Utilities
CD-ROM or TopAccess.
This section describes the installation of the N/W-Fax driver and Address Book Viewer in an
SMB environment. The N/W-Fax driver can be set up using the same connection as a printer
driver such as Parallel printing*, USB printing, LPR printing, IPP printing, and Novell printing. To
set up the N/W-Fax driver using these connections, please refer to the Printing Guide.
* AddressBook Viewer cannot obtain the address book data if it is connected via a parallel* or USB port.
Installing from Drivers & Network Utilities CD-ROM
This section describes how to install the fax client software in an SMB environment which is
available for a local area network using TCP/IP.
yTo set up the N/W-Fax driver in other connections, please refer to the Printing Guide.
yBefore installing the printer driver in an SMB environment, confirm the following:
- This equipment is connected to the network and turned on.
- The TCP/IP setting is correct on this equipment and your computer.
Installing the fax client software for SMB printing using the installer
The following describes an installation on Windows XP. The procedure is the same when other
versions of Windows are used.
yYou must log into Windows as a user who has the “Administrators” or “Power Users” privi-
lege. You must log into Windows as a user who has the “Administrators” privilege when
using Windows XP/Vista/Server 2003.
yOnly users with the administrator privilege can perform this on Windows Vista.For users
without the administrator privilege, installation on Windows Vista is possible by performing
the following procedure and having the administrator privilege temporarily.
- Select “Open folder to view files” in the AutoPlay menu and click [OK].
- Open the Setup folder, click “SetupLauncher.exe” and then select “Run as administrator”.
- Enter the administrator's password of the client computer to operate with an administra-
tor's privilege and click [OK].
1
Insert the Drivers & Network Utilities CD-ROM into the CD-ROM
drive.
yIf the installer does not automatically start, use the Explorer to open the Setup folder
in the Drivers & Network Utilities CD-ROM and double-click “SetupLauncher.exe.”

2 Installing Client Software
12 Installing Network Fax Software
2
Select “I agree to the terms of the License Agreement.” and click
[Next].
yTo change the display language, select a desired language from the Select Language
drop-down menu.
yThe main menu window is displayed.

Installing Network Fax Software 13
3
Select a menu; to install the fax driver, select “Recommended,”
“Fax Driver,” or “Custom Install.”
Recommended: Select this to install all the drivers and utilities included in the CD ROM.
If you select this menu, skip to Step 5.
Fax Driver: Select this to install the network-fax driver and AddressBook Viewer only. If
you select this menu, skip to Step 5.
Custom Install: Select this if you would like to pick and choose the installation
components. If you select this menu, proceed to Step 4.
In addition to the above menus, the main menu window has the Printer Driver and the
Scan Driver and Utility menus. For more information about these drivers and utilities,
please see the Printing Guide, the Scanning Guide, and the e-Filing Guide.

2 Installing Client Software
14 Installing Network Fax Software
4
If you have selected “Custom Install” in Step 3, check the software
that you want to install and click [Next].
The following software can be installed:
yOKI N/W-Fax
yOKI AddressBook Viewer
There are also printing software, scan software, and e-Filing software in the list. For more
information about each software, please see the Printing Guide, the Scanning Guide,
and the e-Filing Guide.
5
Confirm the list of the software to install and click [Install].
yIf you install AddressBook Viewer and/or File Downloader, you can change the folder
where these programs are installed. Click [Browse] and, when the Browse For Folder
dialog box appears, select a folder and click [OK].

Installing Network Fax Software 15
6
When the equipment is automatically found in the network, the
“Devices on Network” option is selected and the found devices are
displayed in the list. Select the equipment that you want to connect
and click [OK].
yThe installation starts.
yFinding devices may take long depending on your OS or network environment.
yIf the following message appears, click [Continue Anyway] to proceed with the instal-
lation.
When the equipment is not automatically found in the network, the “Message” dialog box
appears. In that case, follow the procedure below to select the network queue manually.
1. On the “Message” dialog box that appears, click [Continue].

2 Installing Client Software
16 Installing Network Fax Software
2. Click [Browse] for the network path or queue name.
- Finding devices may take long depending on your OS or network environment.
3. The Browse for Folder dialog box appears. Locate this equipment in your network,
select the “print” queue, and click [OK].
- Do not select “pcl6” or “ps3” queue. These queues only accept the print job in
each emulation. If you install several printer drivers and specify one of these
queues, the print job may not be printed properly due to mismatch of the emula-
tions between the print job and queue.

Installing Network Fax Software 17
4. Click [OK].
If the following message appears, click [Yes] to set the indicated printer driver to be the
default printer driver, or click [No] to not change the default printer driver.
7
When the installation is complete, click [Finish].
yThe main menu window is displayed.
The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart
my computer now.” and click [Finish] to restart your computer.

2 Installing Client Software
18 Installing Network Fax Software
8
Click [Exit].
yWhen a message appears asking whether to finish the installation, click [OK].
Installing from TopAccess
If the system administrator has uploaded the software to this equipment, you can use TopAc-
cess to install the software on your workstation.
yWhen using Windows Server 2003 that the Service Pack is installed, the installation from
TopAccess cannot be performed. In that case, please install the software in the other
method.
yFor instructions on how to upload the software in the equipment, please refer to the TopAc-
cess Guide.
Installing client software from TopAccess
1
In TopAccess, click the Install Software link at the bottom of the
screen.
yThe Install Client Software page opens.

Installing Network Fax Software 19
2
Click the “Install Client1” link to download the installer file.
3
Download the installer file on your desktop by following the
prompts.
4
Double-click the downloaded file to extract the installer files.
yAfter extracting the downloaded file, the folders that includes WebInstaller.exe are
created. In order to install software using these files, you must run the WebIn-
staller.exe with an “Administrators” privilege. If you do not have the “Administrators”
privilege, you can install by entering the Administrator password.
The names of folders that includes WebInstaller.exe are followings.
- ABV32 — contains the installer for Address Book Viewer.
- ABV64 — contains the installer for Address Book Viewer for Windows x64 OSs.
- FD — contains the installer for File Downloader.
- NWFAX — contains the installer for N/W-Fax driver.
- PCL5C — contains the installer for PCL5c printer driver.
- PCL6 — contains the installer for PCL6 printer driver.
- PS3 — contains the installer for PS3 (PostScript) printer driver.
- RS — contains the installer for Remote Scan driver.
- TWAIN — contains the installer for TWAIN driver.
5
Follow the installation procedure using the Drivers & Network Utili-
ties CD-ROM described in following section.
P.11 “Installing from Drivers & Network Utilities CD-ROM”