Oki MC160N User manual

User Guide
Fax Mode
59320501 my.okidata.com
MC160n MFP

Copyright Information
Copyright © 2009 by Oki Data. All Rights Reserved
Document Information ________________________________
MC160 MFP Fax Mode User’s Guide
P/N 59320501
Revision 1.0
October, 2009
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in
software and equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software products
manufactured by other companies does not necessarily constitute endorsement by the
manufacturer .
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to the
accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.okiprintingsolutions.com
Trademark Information _______________________________
Oki is a trademark of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.

Contents
3 Contents
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Part Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2 Control Panel and Configuration Menu . . . . . . . . . . . . . .10
About the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control Panel Indicators and Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Fax Mode Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Main Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Entering Fax Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Symbol list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Configuration Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Utility Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
MACHINE SETTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
ADMIN. MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
DIAL REGISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
FAX TX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
FAX RX OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
REPORTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Specifying Settings in the Utility Menu . . . . . . . . . . . . . . . . . . . . . . . . . 36
General Procedure for Specifying Settings in the Utility Menu . . . . . . . 36
Memory Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Setting Up the Memory RX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Turning Off the Memory RX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
3 Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Basic Fax Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Sending a Fax Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Sending a Fax Using the Original Glass . . . . . . . . . . . . . . . . . . . . . . . . 42
Adjusting the Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Adjusting the Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Adjusting the Scan Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

4 Contents
Specifying a Recipient. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Directly Entering a Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using the Favorite List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using the Speed Dial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using the List Function of the Phone Book . . . . . . . . . . . . . . . . . . . . . . 47
Using the Search Function of the Phone Book . . . . . . . . . . . . . . . . . . . 48
Using the Redial Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Specifying Multiple Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Sending a Fax to Multiple Recipients (Broadcast Transmission). . . . . . 49
Sending a Fax to Multiple Recipients (Group Dial) . . . . . . . . . . . . . . . . 51
Sending a Fax at a Specified Time (Timer Transmission) . . . . . . . . . . 52
Sending a Batch Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Memory Transmission and Direct Transmission . . . . . . . . . . . . . . . . . 54
Memory Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Direct Transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Changing the Transmission Method . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Sending a Fax Manually After Using the Telephone . . . . . . . . . . . . . . . 55
Sending a Fax Manually Using the On Hook Key . . . . . . . . . . . . . . . . . 56
Sending a Fax to a Combination of Fax Numbers (Chain Dial) . . . . . . 57
Canceling a Queued Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
About the Fax Header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
4 Faxing From a Computer (PC-FAX) . . . . . . . . . . . . . . . . . .60
Sending a Fax Directly From a Computer (PC-FAX). . . . . . . . . . . . . . . 61
PC-FAX Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Common Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Settings Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Sender Information Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Displaying PC-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows Vista . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows XP/Server 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Basic PC-FAX Transmissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

5 Contents
5 Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Receiving Faxes Manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Forwarding Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Adding the Sender’s Information When Printing Faxes. . . . . . . . . . . . . 67
Method of printing during reception. . . . . . . . . . . . . . . . . . . . . . . . . . 68
REDUCTION RX: ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
REDUCTION RX: OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
REDUCTION RX: CUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
6 Registering Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
About the Dial Register Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Registering Destinations in the Favorite List . . . . . . . . . . . . . . . . . . . . . 75
Deleting Destinations from the Favorite List . . . . . . . . . . . . . . . . . . . . . 76
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Registering a Speed Dial Destination . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Changing/Deleting Speed Dial Information . . . . . . . . . . . . . . . . . . . . . . 78
Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Registering a Group Dial Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Changing/Deleting Group Dial Information . . . . . . . . . . . . . . . . . . . . . . 81
7 Confirmation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
About the Machine’s Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Counter for Fax Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Counter for Total Scans. . . . . . . . . . . . . . . . . . . . . . . . . . 83
Checking the Transmission/Reception Result From the Message Win-
dow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
About the Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Printing the Reports and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
TX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
RX RESULT REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
ACTIVITY REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
MEMORY DATA LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
MEMORY IMAGE PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
FAVORITE LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
SPEED DIAL LIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
GROUP DIAL LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

6 Contents
8 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Problems When Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Problems When Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Error Messages on the Message Window . . . . . . . . . . . . . . . . . . . . . . . 93
A Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Entering Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Key Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Entering Fax Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Entering Names. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Entering Email Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Changing Input Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Inputting Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Correcting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

1Introduction

8 Introduction
Part Names
The parts of the machine referred to throughout this manual are illustrated below.
Please take some time to become familiar with them.
Front View
1–Control Panel
2–Automatic document Feeder (ADF)
2–a:ADF feed cover
2–b:Document guide
2–c:Document feed tray
2–d:Document output tray
2–e:Document stopper
" The ADF may appear as “docu-
ment cover” in some status and
error messages.
" Lower the document stopper
when scanning Legal-size paper
with the ADF.
3–Dust cover
4–Tray 1 (Manual feed tray)
5–Output tray
6–Extension tray
7–Original glass
8–Original cover pad
9–Scanner unit
10–USB memory port
2-a 2-b 2-c 2-d
2-e
1
8
7
9
6
310
5
4

9 Introduction
Rear View
1–Power switch
2–Power connection
3–TEL (telephone) jack
" This TEL port cannot be used in
Singapore.
4–LINE (telephone line) jack
5–USB port
6–10Base-T/100Base-TX (IEEE 802.3)
Ethernet Interface port
3
4
5
6
2
1

1Control
Panel and
Configuration
Menu

11 Control Panel and Configuration Menu
About the Control Panel
Control Panel Indicators and Keys
No. Part Name Description
1 Address book
key Displays the information registered in the favorite list, speed dial destinations and group dial destinations.
For details on the favorite list, refer to “Using the Favorite
List” on page 46. For details on the speed dial
destinations, refer to “Using the Speed Dial Function” on
page 47. For details on the group dial destinations, refer
to “Sending a Fax to Multiple Recipients (Group Dial)” on
page 51.
2 Auto RX
indicator Lights up when the automatic receiving function is selected.
For details, refer to “Receiving Faxes Automatically” on
page 65.
3 Redial/Pause
key Recalls the last number dialed. Inserts a pause when a number is dialed.
For details, refer to “Using the Redial Function” on
page 49.
4 On hook key Sends and receives transmissions with the receiver on
the hook.
For details, refer to “Sending a Fax Manually Using the
On Hook Key” on page 56 or “Receiving Faxes
Manually” on page 65.
5 Message
window Displays settings, menus, and messages.
For details, refer to “Fax Mode Screen” on page 14.
21576871291311 14
184173101516

12 Control Panel and Configuration Menu
6 / keys Moves up and down through menus, options, or choices.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
7 / keys Moves left and right through menus, options, or choices.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
8 Enter key Press to select the setting that is currently displayed.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36.
9 Error indicator Indicates an error condition.
For details, refer to “Error Messages on the Message
Window” on page 93.
10 Back key Clears the specified number of copies and entered text.
Press to return to the previous screen.
Press to cancel the setting that is currently displayed.
For details, refer to “Specifying Settings in the Utility
Menu” on page 36 and “Entering Text” on page 97.
11 Keypad Enters desired number of copies.
Enters fax numbers, mail addresses, and names of
recipients.
For details on dialing a destination, refer to “Specifying a
Recipient” on page 45. For details on entering text, refer
to “Entering Text” on page 97.
12 Fax key LED Enters Fax mode.
Lights up in green to indicate that the machine is in Fax
mode.
For details, refer to “Fax Mode Screen” on page 14.
13 Scan key LED Enters Scan mode (Scan to E-mail, Scan to FTP, Scan to
a shared folder on a computer, Scan to PC, or Scan to
USB Memory).
Lights up in green to indicate that the machine is in Scan
mode.
For details, refer to the Printer/Copier/Scanner User’s
Guide on the CD.
14 Copy key LED Enters Copy mode.
Lights up in green to indicate that the machine is in Copy
mode.
For details, refer to the Printer/Copier/Scanner User’s
Guide on the CD.
No. Part Name Description

13 Control Panel and Configuration Menu
15 Start Mono key Starts monochrome copying, scanning or faxing.
For details, refer to “Basic Fax Operation” on page 40 or
“Receiving Faxes Manually” on page 65.
16 Start indicator Lights up in blue when copying and fax transmission are
possible.
Lights up in orange when copying and fax transmissions
are not possible, for example, during warm-up or if an
error has occurred.
17 Start (Color) key Starts color copying, scanning or faxing.
For details, refer to “Basic Fax Operation” on page 40 or
“Receiving Faxes Manually” on page 65.
18 Stop/Reset key Returns the settings to their defaults and stops functions.
For details, refer to “Basic Fax Operation” on page 40.
No. Part Name Description

14 Control Panel and Configuration Menu
Fax Mode Screen
Main Screen
No. Indication Description
1 Time Displays the time currently specified with ADMIN.
MANAGEMENT/USER SETTING/DATE&TIME in
the UTILITY menu.
2 Available
memory Indicates the percentage of memory available for fax operations.
3 Fax settings Allows the current settings to be checked and the
various settings to be changed. For details, refer
to “Fax settings” on page 15.
4 Status Depending on the situation, the machine status or
an error message may appear.
3
4
21

15 Control Panel and Configuration Menu
Fax settings
No. Indication Description
1 Fax quality Indicates the fax quality that is selected. For
details on selecting the fax quality, refer to “FAX
TX OPERATION” on page 30 and “Adjusting the
Image Quality” on page 44.
2 Fax destination Indicates the specified fax destination. For details
on specifying the destination, refer to “Specifying
a Recipient” on page 45 and “Specifying Multiple
Recipients” on page 49.
" If no destination has been specified, FAX
TO appears.
1
2
Press /
Press /
Press /
5
6
7
3
4

16 Control Panel and Configuration Menu
3 TIMER TX Select this menu item to specify the time when
the fax is to be sent. For details on specifying
settings for a timer transmission, refer to “Sending
a Fax at a Specified Time (Timer Transmission)”
on page 52.
4 Transmission
mode Indicates the fax transmission mode that is selected. For details on the transmission modes,
refer to “FAX TX OPERATION” on page 30 and
“Memory Transmission and Direct Transmission”
on page 54.
5 CANCEL
RESERV. Select this menu item to display the list of jobs queued for transmission and to delete a job. For
details, refer to “Canceling a Queued
Transmission” on page 58.
" This menu item does not appear if a
destination has been specified.
6 UTILITY Select this menu item to change the various
machine settings. For details, refer to “Utility
Menu” on page 23.
" This menu item does not appear if a
destination has been specified.
7 REPORT/
STATUS Select this menu item to view the total number of pages printed by this machine and the results of
fax transmissions/receptions as well as to print
reports.
" This menu item does not appear if a
destination has been specified.
No. Indication Description

17 Control Panel and Configuration Menu
Entering Fax Mode
Before using the Fax function, make sure that the Fax key is lit green. Otherwise,
press it to enter the Fax mode.
Pressing the Redial/Pause key or On hook key switches the machine to Fax
mode when it is in any mode other than Fax mode.
Symbol list
Symbol Description
Dialing A fax number is being dialed.
Ringing The machine is being called.
Sending The document is being sent.
Receiving A document is being received.
Number of
scanning
document pages
The number of scanning document pages
appears next to the icon.
Tone If Pulse is selected as the telephone line type,
press the key to temporarily change the line
type to Tone.
Pause A pause is inserted.
Queued timer
transmission or
batch
transmission
A document is queued for timer transmission or
batch transmission.
Memory
reception A document is queued for memory reception.

18 Control Panel and Configuration Menu
Configuration Menu Overview
The menu accessible from the control panel is structured as shown below. Only
the fax mode items and the items leading to the fax mode items are shown.
STD/TEXT
FAX TO
TIMER TX
MEMORY TX
CANCEL RESERV.
UTILITY MACHINE
SETTING
TRAY1 PAPER
SETUP
ADMIN. MAN-
AGEMENT ADMINISTRATOR NO.
NETWORK SETTING
E-MAIL SETTING
LDAP SETTING
USB SETTING
COMM. SETTING TONE/PULSE
LINE MONITOR
PSTN/PBX

19 Control Panel and Configuration Menu
TEL/FAX MODE
RBT SIGNAL TIME
USER SETTING PTT SETTING
DATE&TIME
DATE FORMAT
PRESET ZOOM
USER FAX NUMBER
USER NAME
AUTO REDIAL NUMBER OF
REDIAL
INTERVAL
COPY SETTING
DIAL REGISTER FAVORITE
SPEED DIAL
GROUP DIAL
FAX TX OPERA-
TION DENSITY LEVEL

20 Control Panel and Configuration Menu
QUALITY PRIORITY
DEFAULT TX
HEADER
FAX RX OPERA-
TION MEMORY RX MODE
NO. of RINGS
REDUCTION RX
RX PRINT
RX MODE
FORWARD
FOOTER
SELECT TRAY
REPORTING ACTIVITY REPORT
TX RESULT REPORT
RX RESULT REPORT
SCAN SETTING RESOLUTION