Olimpia CM 746 User manual

P
5/622/7410 (13)
CM 746
Operating Instructions
OYL MPIA
OLYMPIA
SINCE 1903
www.olympiahk.com www.olympia-europe.de www.olympia.com.mx

Declaration 5/622/7410 (13)
4
Declaration
CM 746
The manufacturer hereby declares that the equipment complies with the stipulations
defined in the following guidelines and standards:
Der Hersteller erklärt hiermit, dass das Gerät mit den Bestimmungen der Richtlinien
und Normen übereinstimmt:
Le fabricant déclare par la présente que l'appareil est conforme aux règlements et
normes en vigueur:
Por medio de la presente, el fabricante declara que este aparato está conforme a lo
dispuesto en las directivas y normas vigentes:
73/23/EEC; 93/68/EEC EN 60950: 92
89/336/EEC; 92/31/EEC EN 50081-1: 93
EN 50082-1: 97
OLYMPIA
Olympia Office Machines Ltd.
11/2002 Roger Brand Managing Director
Congratulations

5/622/7410 (13) Congratulations
5
Thank you for choosing a cash register from Olympia.
The simple layout of the keys and numerous programmable functions make this an
exceptionally user-friendly cash register.
This cash register enables you to register amounts according to departments and
store PLUs. Various reports can be printed out for evaluating and analyzing sales.
This operating instruction manual describes the functions, operating elements and
operating procedures for the cash register. Read it carefully so that you can take
advantage of the new cash register quickly and easily.
This operating instruction manual serves purely for information purposes. Its
content is not part of any contract of sale.
All the data specified relates to nominal values. The equipment and options
described may differ from country to country according to national requirements.
Olympia reserves the right to modify the technical specifications of its equipment at
any time.

Congratulations 5/622/7410 (13)
6
Contents
Starting up....................................................................................................................................8
Intended use........................................................................................................................8
General information/Safety notes........................................................................................8
Transport protection locks...................................................................................................8
Connection to the power supply..........................................................................................8
Printer..................................................................................................................................9
Insert paper roll....................................................................................................................9
Take up spool....................................................................................................................10
Paper out...........................................................................................................................10
Machine view..............................................................................................................................11
Machine view.....................................................................................................................11
Display...............................................................................................................................12
Key-operated switch..........................................................................................................13
Keypad ..............................................................................................................................14
Keypad CM 746.......................................................................................................14
Key functions.....................................................................................................................14
Operation....................................................................................................................................17
Training mode....................................................................................................................17
Registrations......................................................................................................................17
Registrations without receipt...................................................................................17
Department registration (programmed price)..........................................................17
Department price override.......................................................................................18
PLU registration.......................................................................................................19
PLU price override...................................................................................................20
Repeated PLU registration......................................................................................20
Registration by multiplication ..................................................................................21
Display change........................................................................................................22
Registration of different types of payment ..............................................................23
Split payment...........................................................................................................24
Discounts...........................................................................................................................25
Discounts, as a percentage.....................................................................................25
Discounts, manually entered amounts....................................................................25
Payments received on account and payments out in cash...............................................26
Cash received .........................................................................................................26
Paid out, cash..........................................................................................................26
Error correction and void...................................................................................................27
Error correct (direct cancellation)............................................................................27
Void (designated cancellation)................................................................................27
Refund/Returned goods cancellation......................................................................27
Miscellaneous....................................................................................................................28
Lock/Unlock cash register electronically.................................................................28
Open cash register electronically............................................................................28
Open cash register manually ..................................................................................28
Password.................................................................................................................28
Print duplicate receipt..............................................................................................28
Time display............................................................................................................28

5/622/7410 (13) Congratulations
7
Reports........................................................................................................................................29
Reports without memory deletion ......................................................................................30
Background Journal...........................................................................................................34
Deleting the journal..................................................................................................34
Printing the journal...................................................................................................34
Miscellaneous..........................................................................................................34
Reports with memory deletion ...........................................................................................35
Error Messages ..........................................................................................................................36
Accessories and maintenance..................................................................................................37
Options...............................................................................................................................37
Keypad cover...........................................................................................................37
Cash drawer trays....................................................................................................37
Bill testing unit..........................................................................................................37
Self-test....................................................................................................................37
Technical data....................................................................................................................38
Alphabetical index......................................................................................................................39

Starting up 5/622/7410 (13)
8
Starting up
■
■■
■Intended use
This cash register should be used exclusively indoors for registering sales
transactions. Any other use is considered unintended use.
■
■■
■General information/Safety notes
− Make sure that the mains voltage to which the product is connected corresponds to
the specifications indicated on the rating plate located at the back of the product.
− In the unlikely event repairs are necessary, return the product to an authorized
service center or your sales outlet. Never try to repair it yourself.
− Never insert metallic objects such as screwdrivers, paper clips, etc. into the product
housing. They may damage the product and could transmit an electric shock.
− Clean the cash register by dusting it with a dry cloth. Never use water or solvents,
such as paint thinner or alcohol, to clean the cash register.
− If the product is not likely to be in use for more than a few hours, switch it off.
− In order to completely disconnect the cash register from the power supply,
disconnect the power plug from the mains socket.
− Do not expose the cash register to excessive heat.
■
■■
■Transport protection locks
− Before starting to operate the cash register, remove any transport protection locks
and keep them for future use. If the cash register is subsequently moved, the
transport locks must be reinstalled.
Important transport
note : In the case of damage caused during transport, the unit must be returned with the
packaging, operating instructions and accessories.
■
■■
■Connection to the power supply
Before connecting the cash register to the power supply, check that the voltage and
frequency specifications on the rating plate correspond to the local power supply.
Safety note: The power socket must be located close to the cash register and be easily
accessible. This enables the cash register to be disconnected from the power supply
quickly in an emergency.
Note: All data is retained following disconnection from the power supply. The internal
backup battery ensures data retention for approx. 1 year. To charge up the battery
for this, keep the cash register connected to the power supply for 12 hours after
switching it on for the first time.

5/622/7410 (13) Starting up
9
■
■■
■Printer
Caution: Observe the following information to ensure long, trouble-free operation:
− Never
- print when no paper is inserted.
- pull the paper when the printer is in operation.
- use poor quality paper.
- reuse a paper roll.
- manipulate the printer mechanism with hard objects or move by hand.
− Do
- pay attention to the end of paper markings. Change the paper roll immediately.
- have the cash register/printer serviced regularly by an authorized service center.
■
■■
■Insert paper roll
1. Connect the machine power supply. E PO is shown on the
display and the alarm is active.
2. Press !-key to clear the alarm.
3. Open the printer lid.
4. Turn the key-operated switch to R.
5. Insert the paper roll (58 mm wide) for the receipt in the
paper holders. The end of the paper roll must be at the
bottom. Feed the paper above the paper end sensor as
shown in the illustration below.
6. Feed the end of the paper roll, cut straight, into the printer
and press ". Depending on roll used, feed the paper
past the tear-off edge on the printer lid (receipt) or onto the
take up spool.
7. If the paper is not transported straight remove the printer
cover, pull the paper release lever upwards, align the
paper correctly, lower the paper release lever again and
close the printer cover.
8. Close the printer lid.

Starting up 5/622/7410 (13)
10
■
■■
■Take up spool
If the take up spool is required:
1. Open the printer lid.
2. Remove the take up spool.
3. Thread the end of the paper roll in the slit in the take up
spool.
4. Insert the take up spool in the hollows provided for it.
5. In order to remove the paper after it has been rolled up on the
reel, remove the take up spool and pull the paper roll off.
6. Reinsert the take up spool.
7. Close the printer lid.
■
■■
■Paper out
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
DEPT.01 12.34 Registered amount
DEPT.01 12.34 Registered amount
DEPT.01 12.34 Registered amount
DEPT.01 12.34 Registered amount
E PO is displayed and alarm is active
Press !
insert new paper roll
DEPT.01 12.34 Last entry is printed, continue registration or con-
clude
NET-TOT 42.55 Net total of the registration
TAX1 16% 6.81
TAX TOTAL 6.81
SUB-TOTAL 49.36 Subtotal of the registration
CASH 49.36 Amount tendered (cash tender key)

5/622/7410 (13) Machine view
11
Machine view
■
■■
■Machine view
The diagram below illustrates the functional parts of the cash register.
123
4
5
6
7
8
9
1. Printer lid 6. Keypad
2. Take up spool 7. Cash register drawer
3. Customer display 8. Printer cover
4. Clerk display 9. Paper release lever
5. Key-operated switch

Machine view 5/622/7410 (13)
12
■
■■
■Display
The respective amount appears flush to the right in the display, to the left is the
number of repetitions (RPT) in cases where several registrations are made for one
department or PLU. DET/PLU indicates the active department or PLU.
The upper part of the display indicates the following by means of illuminating marks:
On the right Department level 2 is active
On the left Refund
Displays
In Position "R" and "T"
** Departments
*** PLU no.
E PO Paper out – Insert new paper roll
In Position "T"
- - - - Training mode
In Position "P"
POG-1 Program mode
**P Price definition mode, department
**F Assignment definition mode, department
** Name of Department, clerk, credit-card, logo line
PLU PLU
P Price definition mode, PLU
F Assignment definition mode, PLU
N PLU name
F**N FCE name
F**R FCE rate
F**D FCE reate decimal point
*N Tax name
*R Tax rate
ENT END Input end of range
CLEAR Delete memory
DEFAULT Restore basic settings
BAR TEST Scanner test
DPY---- Display test
CODE---- Keycode test
PRN---- Printer test
SR TEST Serial interface test
FAIL Error
CL Clear

5/622/7410 (13) Machine view
13
■
■■
■Key-operated switch
The key-operated switch is the operational center of the cash register.
Various keys are available which enable the different functions to be used.
The OP key enables the user to make registrations and print reports without clearing
the memory.
The OW key enables the user to make registrations, print reports with/without clearing
the memory and program the cash register.
The OWP key enables the user to make registrations, print reports with/without
clearing the memory and program the cash register. It is also possible to activate
Training mode.
L
R
X
Z
P
T
Significance of the switch positions:
L= Power supply is switched off.
Each key can be turned to this position.
R= Sales transactions can be registered
(refer to Chapter "Operation").
Each key can be turned to this position.
X= Reports can be printed without deleting the memory
contents (refer to Chapter "Reports").
Each key can be turned to this position.
Z= Reports can be printed with deletion of the memory
contents (refer to Chapter "Reports").
The OW and OWP keys can be turned to this position.
P= Programming level
Used to program the system flags, departments, PLUs,
prices, etc.
The OW and OWP keys can be turned to this position.
T= Training mode
Used to carry out transactions without storing the result
(refer to Chapter "Operation" / "Activate Training Mode").
The OWP key can be turned to this position.

Machine view 5/622/7410 (13)
14
■
■■
■Keypad
The CM 746 cash register keypad is illustrated below. The functions of the individual
keys are described on the following pages.
■
■■
■Keypad CM 746
PLU
POR
RefundVoid
-/EC
8
6
104
7
5
9
3
2
1
Card
Code 1-9
ST CL X
Time
RA I/DPO
Dept
Shift
Receipt 789
45 6
12 3
000 .
-%
BJ Read
NS
#
■
■■
■Key functions
A short description of the keys is provided below:
0to 9Numeric keys
− Enter prices, amounts, for programming etc.
#to
$Department keys
− Record items sold or returned in the department registers (up to 20
departments)
− Stored fixed price of a price group is registered
− Register the same item several times
− Print department report (key-operated switch position: X)
%Department shift key
− Enables swtching to the second department level and back
&Refund
− Register returned items
− Deletes all programming sequences
(key-operated switch position: P)
'PLU override key (POR)
− Assign price B to a PLU for which price A is stored; valid for one
registration

5/622/7410 (13) Machine view
15
(PLU key
− Register a stored PLU
− Register the same item several times
− Print full/individual reports
(key-operated switch position: X)
− Print and delete full PLU reports (key-operated switch position: Z)
)No sale key
− Numbers entered are not registered as amounts but printed as
numeric entries.
Use, for example, to print a customer account number
− Open cash register drawer to change money
*Time/Date and multiplication key
− Multiply the amount shown in the display
− Display the current time or date
− Print financial reports (key-operated switch position: X)
+Cash key
− Register cash payments.
Entered amount is subtracted from the total amount paid
− Total amount appears in the display, the cash register drawer
opens
− Amount of change appears in the display
− Print full report (key-operated switch position: X)
− Print and delete full PLU report
(key-operated switch position: Z)
,Credit-card key
− Register payments made via credit cards
Entered amount is subtracted from the total amount paid
− Total amount appears in the display, the cash register drawer
opens
− Amount of change appears in the display
− Print program settings
-Subtotal key
− Display the subtotal
− Store programming sequences (key-operated switch position: P)
.Paid out key
− Register amounts paid out
− Print clerk report (key-operated switch position: X)
− Print and delete monthly report (key-operated switch position: Z)

Machine view 5/622/7410 (13)
16
/Received on account key (RA key)
− Register amounts paid into the cash drawer.
− Print hourly report (key-operated switch position: X)
− Print and delete the hourly report (key-operated switch position: Z)
0Error correction key and minus key
− Cancel the last amount entered
− Subtract a manually entered value with or without tax rate
(FLAG 33) after the last item or from a subtotal (minus key)
1Void key
− Cancels an amount that was registered several transactions before
− Deletes all program settings, sales and master total (key-operated
switch position: P)
2Discount/BJ-Read key
− Subtract a stored or manually entered percentage from the price of
the last item or a subtotal
− Print the background journal
"Receipt paper feed key
− Feed the receipt paper without printing
!Clear key
− Deletes incorrect entries
− Clears error states
3FCE key
− Enables conversions to various currencies
4Clerk ID key
− Clerks must log in by entering their personal passcode via this key,
when the key is activated

5/622/7410 (13) Operation
17
Operation
■
■■
■Training mode
It is possible to execute the functions described in this Chapter "Operation" without the
operations and results being stored (registered).
Key position: Training mode
Note: The OWP key is required for this.
All the functions which are available in operating mode Rcan be performed.
■
■■
■Registrations
The cash register provides easy to use repeat and multiplying functions to simplify
operations, e.g. when registering the same price in the same department.
Key position: Registration. All the following types of
registration can be carried out with the key in this
position.
■
■■
■Registrations without receipt
Departments and PLUs can be registered without printing a receipt (flag 27).
However, a registration concluded by pressing +, for example, can be printed
on a receipt by pressing -.
■
■■
■Department registration (programmed price)
Use the department keys to register programmed prices.
E. g. #Press the required department
E. g. 5Press the required department
E. g. +Press the relevant tendering key
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
DEPT.01 I 10.00 Department 01, registered fixed price, department
with tax
DEPT.02 II 20.00 Department 02, registered fixed price, department
with tax
------------------
NET-TOT 27.31 Taxable amount
TAX1 16% 1.38 Amount of tax 1 included
TAX2 7% 1.31 Amount of tax 2 included
TAX TOTAL 2.69 Amount of tax included
------------------
SUB-TOTAL 30.00 Subtotal of the registration
------------------
CASH 30.00 Total

Operation 5/622/7410 (13)
18
■
■■
■Department price override
It is possible to manually enter a price which differs from the price programmed for
that department (price override). The programmed department price remains
unchanged.
0to 9Enter the amount
E. g. #Press the required department key
0to 9Enter the amount
E. g. 5Press the required department key
E. g. +Press the relevant tendering key
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
DEPT 01 I 100.00 Department 01, registered fixed price, department
with tax
DEPT.02 II 200.00 Department 02, registered fixed price, department
with tax
------------------
NET-TOT 273.13 Taxable amount
TAX1 16% 13.79 Amount of tax 1 included
TAX2 7% 13.08 Amount of tax 2 included
TAX TOTAL 26.87 Amount of tax total included
------------------
SUB-TOTAL 300.00 Subtotal of the registration
------------------
CASH 300.00 Total

5/622/7410 (13) Operation
19
■
■■
■PLU registration
In order to use the cash register to its best advantage, it is strongly recommended to
connect a barcode scanner. By connecting a scanner, it is possible to read the EAN
code on the item in order to register it in a transaction. The PLU of an item
corresponds to the EAN code. If, in exceptional cases, the scanner is not available,
the PLU (EAN code) can be entered manually using the keypad (see below). Since
this procedure should only be used in exceptional cases, this operating instruction
manual assumes PLU registration via scanner. Amounts can be registered by using
the PLU key.
0to 9Enter the PLU number (or EAN code )
(PLU number and price are printed
0to 9Enter the PLU number
(PLU number and price are printed
E. g. +Press the relevant tendering key
or
6Scan the item
6Scan the item
E. g. +Press the relevant tendering key
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
0001PLU I
5.00 PLU 001, registered price including tax 1
0002PLU I
100.00 PLU 001, registered price including tax 1
------------------
NET-TOT 90.52 Taxable amount
TAX1 16% 14.48 Amount of tax 1 included
TAX TOTAL 14.48 Amount of tax included
------------------
SUB-TOTAL 105.00 Subtotal of the registration
------------------
CASH 105.00 Total

Operation 5/622/7410 (13)
20
■
■■
■PLU price override
By using the POR key, it is possible to override an amount for a PLU which is different
from the programmed price. The PLU remains price unchanged.
0to 9Enter the price
'Initiate the PLU override
6Item is scanned. PLU number and overriding price are
printed
E. g. +Press the relevant tendering key
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
0001PLU I
5.00 PLU 001, overriding price, including tax 1
------------------
NET-TOT 4.31 Taxable amount
TAX1 16% 0.69 Amount of tax 1 included
TAX TOTAL 0.69 Amount of tax included
------------------
SUB-TOTAL 5.00 Subtotal of the registration
------------------
CASH 5.00 Total
■
■■
■Repeated PLU registration
Repetition of registrations can be performed after entering amounts, PLUs and
departments.
0to 9Enter the amount
E. g. #Select the required department
#Repeat the entry
E. g. +Press the relevant tendering key
or
6Item is scanned. PLU number and price are printed
(Repeat the entry
E. g. +Press the relevant tendering key
or E. g. #Select the required department
#Repeat the entry
E. g. +Press the relevant tendering key

5/622/7410 (13) Operation
21
■
■■
■Registration by multiplication
The multiplication of registrations can be performed after entering amounts, PLUs and
departments. (Only use whole numbers as the muliplication faktors).
0to 9Enter the number of items
*Multiplication
0to 9Enter the price
E. g. #Enter the department
E. g. +Press the relevant tendering key
or 0to 9Enter the number of items
*Multiplication
6Item is scanned. PLU and calculated price are printed
E. g. +Press the relevant tendering key
or 0to 9Enter the number of items
*Multiplication
E. g. #Enter the department
E. g. +Press the relevant tendering key
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
6x @10.00 Number, multiplication, single item price
DEPT.01 I 60.00 Department 01 including tax 1
------------------
NET-TOT 51.72 Taxable amount
TAX1 16% 8.28 Amount of tax 1 included
TAX TOTAL 8.28 Amount of tax included
------------------
SUB-TOTAL 60.00 Subtotal of the registration
------------------
CASH 60.00 Total

Operation 5/622/7410 (13)
22
■
■■
■Display change
The amount paid by the customer can be entered using the numeric keys. The amount
of change due is displayed.
0to 9Enter the amount
E. g. #Select the required department
6Item is scanned. PLU number and price are printed
E. g. #Select the required department
-Subtotal
0to 9Enter the amount tendered
E. g. +7 The price is displayed and the cash drawer opens
Example printout 20#0019 01/10/2001 Machine no., Receipt no., Date
14:35 CLERK A Time, Clerk
DEPT.01 I 6.50 Department 01 including tax 1
0001PLU I
12.00 PLU 0001, including tax 1
DEPT.01 I 20.00 Department 01 including tax 1
------------------
NET-TOT 33.19 Taxable amount
TAX1 16% 5.31 Amount of tax 1 included
TAX TOTAL 5.31 Amount of tax included
------------------
SUB-TOTAL 38.50 Subtotal of the registration
------------------
CASH 50.00 Total
------------------
CHANGE -11.50 Change due