Olivetti d-color MF551 Instruction and safety manual

ADVANCED FUNCTION OPERATIONS
d-Color MF551
d-Color MF651
549604en
GB

PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
Copyright © 2009,
The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
ENERGY STAR is a U.S. registered mark.
The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.
The mark affixed to the product certifies that the
product satisfies the basic quality requirements.
Olivetti Allrightsreserved

d-Color MF651/MF551 Contents-1
Table of contents
1Introduction
1.1 Welcome .......................................................................................................................................... 1-3
1.1.1 User's guides ..................................................................................................................................... 1-3
1.1.2 User's Guide ...................................................................................................................................... 1-4
1.2 Use conditions................................................................................................................................. 1-4
1.3 Conventions used in this manual .................................................................................................. 1-5
1.3.1 Symbols used in this manual ............................................................................................................. 1-5
To use this machine safely................................................................................................................. 1-5
Procedural instruction........................................................................................................................ 1-5
Key symbols....................................................................................................................................... 1-6
1.3.2 Indication for originals and paper ...................................................................................................... 1-6
Paper size .......................................................................................................................................... 1-6
Paper indication ................................................................................................................................. 1-6
2 Overview
2.1 Overview of each function ............................................................................................................. 2-3
2.1.1 Supported function table ................................................................................................................... 2-3
2.1.2 Key layout after the function is expanded ......................................................................................... 2-3
2.1.3 Functions available with expanded functions.................................................................................... 2-4
3 Assigning Application Keys
3.1 Overview .......................................................................................................................................... 3-3
3.1.1 Key layout after the function is expanded ......................................................................................... 3-3
3.1.2 Application menu ............................................................................................................................... 3-4
3.2 Customizing the application keys 1 and 2.................................................................................... 3-5
3.2.1 Configuring application key settings.................................................................................................. 3-5
4 Web Browser Function
4.1 Overview .......................................................................................................................................... 4-3
4.1.1 Available operations with the Web Browser function ........................................................................ 4-3
4.1.2 Specifications..................................................................................................................................... 4-3
Specifications for Web Browser ........................................................................................................ 4-3
Restrictions on Flash Player .............................................................................................................. 4-4
4.2 Displaying Web Browser ................................................................................................................ 4-5
4.3 Basic operation ............................................................................................................................... 4-6
4.3.1 Screen components........................................................................................................................... 4-6
4.3.2 Operating instructions........................................................................................................................ 4-7
Operation using the touch panel........................................................................................................ 4-7
Operation using the keypad............................................................................................................... 4-7
4.3.3 How to enter text ............................................................................................................................... 4-7
Entering text....................................................................................................................................... 4-7
4.3.4 Screen display mode ......................................................................................................................... 4-8
Normal................................................................................................................................................ 4-8
Just-Fit Rendering ............................................................................................................................. 4-8
Smart-Fit Rendering........................................................................................................................... 4-8
4.3.5 Specifying speaker volume................................................................................................................ 4-8
4.4 Toolbar ............................................................................................................................................. 4-9
4.4.1 Description of the toolbar .................................................................................................................. 4-9
4.4.2 Favorites (List).................................................................................................................................... 4-9
List of favorites................................................................................................................................... 4-9

Contents-2 d-Color MF651/MF551
4.4.3 Favorites (Add) ................................................................................................................................. 4-10
4.4.4 Input Address................................................................................................................................... 4-10
4.4.5 History.............................................................................................................................................. 4-10
Display History ................................................................................................................................. 4-10
4.4.6 Print.................................................................................................................................................. 4-11
4.4.7 Menu ................................................................................................................................................ 4-11
4.5 Configuring the Web Browser settings....................................................................................... 4-12
4.5.1 Page Operation ................................................................................................................................ 4-12
4.5.2 View.................................................................................................................................................. 4-12
4.5.3 Manage windows............................................................................................................................. 4-12
4.5.4 Settings ............................................................................................................................................ 4-13
4.6 Printing, displaying, or saving a document file .......................................................................... 4-14
4.6.1 Printing a document file ................................................................................................................... 4-14
4.6.2 Displaying a document file............................................................................................................... 4-15
4.6.3 Saving a document file .................................................................................................................... 4-16
5 Web Connection (Web Browser Function)
5.1 Using Web Connection................................................................................................................... 5-3
5.1.1 Prior check ......................................................................................................................................... 5-3
5.1.2 How to access ................................................................................................................................... 5-3
5.2 Screen components........................................................................................................................ 5-4
5.3 Logging in and logging out ............................................................................................................ 5-5
5.3.1 Login .................................................................................................................................................. 5-5
5.3.2 Logout................................................................................................................................................ 5-5
5.4 Using the User Box function .......................................................................................................... 5-6
5.4.1 Open User Box .................................................................................................................................. 5-6
Open User Box .................................................................................................................................. 5-6
List of Documents.............................................................................................................................. 5-7
5.4.2 Document operations ........................................................................................................................ 5-8
Printing a document........................................................................................................................... 5-8
Deleting a document.......................................................................................................................... 5-9
6ImagePanel
6.1 Overview .......................................................................................................................................... 6-3
Features ............................................................................................................................................. 6-3
6.2 Displaying the Image Panel............................................................................................................ 6-4
6.3 Operating Image Panel................................................................................................................... 6-5
6.3.1 Screen components........................................................................................................................... 6-5
6.3.2 General operation .............................................................................................................................. 6-6
6.3.3 Reading a document.......................................................................................................................... 6-7
Scanning a document ........................................................................................................................ 6-7
Retrieving a document from a User Box............................................................................................ 6-8
Retrieving a document from an external memory.............................................................................. 6-9
6.3.4 Editing the document......................................................................................................................... 6-9
Preview .............................................................................................................................................. 6-9
Document/Page - Sheet/Cover/Chapter Insert ............................................................................... 6-10
Document/Page - Combine Documents.......................................................................................... 6-10
Document/Page - Document Settings............................................................................................. 6-11
Return to Scan Dest......................................................................................................................... 6-11
6.3.5 Specifying a destination................................................................................................................... 6-12
Printing a document......................................................................................................................... 6-12
Specifying destinations.................................................................................................................... 6-13
Saving a document in an external memory ..................................................................................... 6-13
6.3.6 Checking the send tray .................................................................................................................... 6-14
Send Tray......................................................................................................................................... 6-14
Checking the send tray .................................................................................................................... 6-15
6.4 Registering a photo in the address book ................................................................................... 6-16

d-Color MF651/MF551 Contents-3
6.4.1 Specifications of photo data............................................................................................................ 6-16
6.4.2 Registering photo data .................................................................................................................... 6-16
6.5 Customizing Image Panel ............................................................................................................ 6-18
6.5.1 Customizing the Read Data area ..................................................................................................... 6-18
6.5.2 Customizing the Document Destination area .................................................................................. 6-19
6.5.3 Deleting a registered shortcut icon.................................................................................................. 6-20
7 PDF Processing Function
7.1 Overview .......................................................................................................................................... 7-3
Available operations with the PDF processing function .................................................................... 7-3
7.2 PDF document properties .............................................................................................................. 7-4
7.3 Encrypting a PDF document and adding a digital signature ...................................................... 7-5
7.3.1 Password-based encryption.............................................................................................................. 7-5
7.3.2 Digital ID-based encryption ............................................................................................................... 7-6
7.4 Direct Print....................................................................................................................................... 7-8
8 My Panel Function
8.1 Overview .......................................................................................................................................... 8-3
8.1.1 Customizable items ........................................................................................................................... 8-3
8.1.2 My Panel acquisition procedure ........................................................................................................ 8-4
8.1.3 Restrictions on using the My Panel function ..................................................................................... 8-4
8.2 Displaying My Panel........................................................................................................................ 8-5
8.2.1 Main Menu ......................................................................................................................................... 8-5
8.2.2 Displaying Main Menu........................................................................................................................ 8-5
8.3 Customizing My Panel.................................................................................................................... 8-6
8.3.1 My Panel Settings .............................................................................................................................. 8-6
8.3.2 Displaying My Panel........................................................................................................................... 8-6
8.3.3 Language Setting............................................................................................................................... 8-7
8.3.4 Measurement Unit Settings ............................................................................................................... 8-7
8.3.5 Copier Settings .................................................................................................................................. 8-8
Default Tab......................................................................................................................................... 8-8
Shortcut keys ..................................................................................................................................... 8-8
8.3.6 Scan/Fax Settings.............................................................................................................................. 8-9
Default Tab......................................................................................................................................... 8-9
Address Book Index Default .............................................................................................................. 8-9
Shortcut keys ................................................................................................................................... 8-10
Default "Address Book"................................................................................................................... 8-10
Default Address Type....................................................................................................................... 8-10
8.3.7 User Box Settings ............................................................................................................................ 8-11
Default Tab....................................................................................................................................... 8-11
Shortcut keys ................................................................................................................................... 8-11
8.3.8 Color Selection Settings .................................................................................................................. 8-12
8.3.9 Main Menu Settings ......................................................................................................................... 8-12
Main Menu Settings screen ............................................................................................................. 8-12
Registering a main menu button...................................................................................................... 8-13
8.3.10 Initial Screen Settings ...................................................................................................................... 8-13
9 My Address function
9.1 Overview .......................................................................................................................................... 9-3
9.1.1 Classification of address books......................................................................................................... 9-3
Public address book .......................................................................................................................... 9-3
My Address Book .............................................................................................................................. 9-3
9.1.2 My Address Book acquisition procedure........................................................................................... 9-4
9.1.3 Restrictions on using the My Address function ................................................................................. 9-4
9.2 Registering or editing an address ................................................................................................. 9-5

Contents-4 d-Color MF651/MF551
9.2.1 Address Book .................................................................................................................................... 9-5
9.2.2 Group ................................................................................................................................................. 9-6
9.3 Copying destinations between address books............................................................................ 9-8
9.3.1 Copying destinations from the public address book to My Address Book ....................................... 9-8
9.3.2 Copying destinations from My Address Book to the public address book....................................... 9-9
9.4 Using My Address Book when sending a document................................................................. 9-10
9.4.1 Specifying destinations.................................................................................................................... 9-10
9.4.2 Searching for destinations ............................................................................................................... 9-10
10 Index
10.1 Index by item ................................................................................................................................. 10-3
10.2 Index by button.............................................................................................................................. 10-4

1Introduction

d-Color MF651/MF551 1-3
1.1 Welcome 1
1Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the overview and usage of functions available by registering an optional license
kit to this machine, and functions available by connecting it to an application. To use each function effectively,
please read this User's Guide.
1.1.1 User's guides
Printed manual Overview
Quick Guide [Copy/Print/Fax/Scan/Box Oper-
ations]
This manual describes operating procedures and func-
tions that are most frequently used in order to enable you
to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this machine.
Please be sure to read this manual before using this ma-
chine.
User's guide DVD manuals Overview
Copy Operations This manual describes details on copy mode operations
and machine settings.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
Enlarge Display Operations This manual describes details on operating procedures
for the enlarge display mode.
• Copy function
• Scanner functions
• G3 fax function
• Network fax function
Print Operations This manual describes details on printer functions.
• Printer function
• Setting the printer driver
Box Operations This manual describes details on boxed functions that
use the hard disk.
• Saving data in User Boxes.
• Retrieving data from User Boxes.
• Transferring and printing data from User Boxes
Network Scan/Fax/Network Fax Operations This manual describes details on transmitting scanned
data.
• E-mail TX, FTP TX, SMB TX, Save in User Box, Web-
DAV TX, Web Services
•G3Fax
• IP Address Fax, Internet Fax
Fax Driver Operations This manual describes details on the fax driver function
that transmits faxes directly from a computer.
•PC-FAX
Network Administrator This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using Web Connection.

Use conditions
1
1-4 d-Color MF651/MF551
1.2
1.1.2 User's Guide
This User's Guide is intended for a wide range of users ranging from those using this machine for the first
time to administrators.
It describes basic operations, functions that enable more convenient operations, simple troubleshooting
operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform troubleshooting
operations. Limit your troubleshooting operations to the areas explained in this manual.
Should you experience any problems, please contact our service engineer.
1.2 Use conditions
Enabling i-Option LK-101 v2 or i-Option LK-103 v2 allows you to access the Internet from the control panel
of the MFP.
Users will bear a responsibility for contents accessed, downloaded, and uploaded using this terminal, and
other communicated contents. Users shall conform to the company rules and laws of the country where this
machine is used.
Olivetti S.p.A. and its group businesses will not bear any responsibility for use of the Internet by users.
Advanced Function Operations This manual describes details on functions that become
available through the registration of the optional license
kit.
• Web Browser Function
•ImagePanel
• PDF Processing Function
• My Panel and My Address function
User's guide DVD manuals Overview

d-Color MF651/MF551 1-5
1.3 Conventions used in this manual 1
1.3 Conventions used in this manual
1.3.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
-Follow the instructions to avoid the risk of death or serious injury.
7 CAUTION
This symbol indicates that negligence of the instructions may lead to mishandling that may cause
injury or property damage.
-Follow the instructions to avoid injury or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid injury or property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are
prerequisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a
procedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.
A procedural
operation is
illustrated.

Conventions used in this manual
1
1-6 d-Color MF651/MF551
1.3
dReference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
This symbol represents a key name in the control panel or touch panel, power switch, etc.
1.3.2 Indication for originals and paper
Paper size
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Paper indication
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

2Overview

d-Color MF651/MF551 2-3
2.1 Overview of each function 2
2 Overview
2.1 Overview of each function
The following describes the overview of each function.
Reference
-To use the advanced function, an optional upgrade kit UK-203 is required.
-For details on registering i-Option LK-101 v2, LK-102, or LK-103 v2 in the MFP and enabling the
functions, refer to the "Quick Guide [Copy/Print/Fax/Scan/Box Operations]".
-To connect the function to the application, enable it at the application side. For details on enabling the
function, refer to the manual for the corresponding application.
2.1.1 Supported function table
The following table shows the supported functions for the license kits and applications.
2.1.2 Key layout after the function is expanded
Adding the Web Browser function, Image Panel function or My Panel function changes the usage of the [User
Box], [Fax/Scan], and [Copy] keys on the control panel.
-The [User Box] key functions as an application menu key, and the [Fax/Scan] and [Copy] keys function
as application keys.
-Press the application menu button to display the application menu, which allows you to switch to the
added function.
-To fit the use status, the function to be assigned to the application key can be changed.
For details, refer to page 3-3.
Web
Browser
Image Panel PDF
processing
My Panel My Address
i-Option LK-101 v2 oo---
i-Option LK-102 - - o--
i-Option LK-103 v2 ooo--
My Panel Manager - - - oo

Overview of each function
2
2-4 d-Color MF651/MF551
2.1
2.1.3 Functions available with expanded functions
The following describes the overview of each function. For details, refer to the reference described below.
Reference
-When the accounting management device is installed in the MFP, Image Panel cannot be used.
-When the PageACSES is installed in the MFP, i-Option LK-101 v2 or LK-103 v2 cannot be registered.
Function Overview Refer-
ence
Web Browser This function can be used by registering i-Option LK-101 v2 or i-Option
LK-103 v2 in the MFP.
By using the control panel of the MFP connected to the network, you can
access to the Internet or intranet and display or print the contents.
Also, through a Web browser, you can operate Web Connection of the
MFP connected to the network and use documents saved in User Box-
es.
p. 4-3
p. 5-3
Image Panel This function can be used by registering i-Option LK-101 v2 or i-Option
LK-103 v2 in the MFP.
Image Panel is a new intuitive and easy-to-understand panel interface.
This panel helps you easily image the entire operation flow from loading
to sending a document.
You can add photo data to the one-touch destinations using
Web Connection. The registered photo data is applied to the address list
of Image Panel.
p. 6-3
PDF processing This function can be used by registering i-Option LK-102 or i-Option LK-
103 v2 in the MFP.
Performs password- or digital ID-based encryption of PDF, adds a digital
signature, and configures property settings when distributing docu-
ments in the PDF format using the scan or User Box function.
p. 7-3
My Panel This function is used in connection with the My Panel Manager.
Available by centrally managing the environment of the control panel
customized by the user depending on the application (My Panel), and
then obtaining My Panel on the MFP selected by the user.
p. 8-3
My Address This function is used in connection with the My Panel Manager.
Available by centrally managing the personal address book (My Address
Book) by the server, and then obtaining My Address Book on the MFP
selected by the user.
p. 9-3

3Assigning Application Keys

d-Color MF651/MF551 3-3
3.1 Overview 3
3 Assigning Application Keys
3.1 Overview
The following describes the key layout and application menu of the control panel.
3.1.1 Key layout after the function is expanded
Adding the Web Browser function, Image Panel function or My Panel function allows the [User Box] key to
function as an application menu key, and the [Fax/Scan] and [Copy] keys as application keys.
Reference
-The "Web Browser" and "Image Panel" functions can be used by registering i-Option LK-101 v2 or i-
Option LK-103 v2 in the MFP.
-The "My Panel" function is used in connection with the My Panel Manager.
No. Name Description
1Applicationmenu
key
Press this key to display the application menu. You cannot assign a differ-
ent function to this key.
If you have added the function, change the display of the control panel by
affixing the label of the application menu (packaged with your upgrade kit
UK-203).
For details on the application menu, refer to page 3-4.
2 Application key 1 The fax/scan function is assigned by default. The administrator can assign
a different function to this key.
If you have changed the assignment of the functions, change the descrip-
tion of the keys on the control panel by affixing the label of the assigned
functions (packaged with your upgrade kit UK-203).
For details on assigning a function, refer to page 3-5.
21 3

Overview
3
3-4 d-Color MF651/MF551
3.1
3.1.2 Application menu
Press the [Application Menu] key to display the application menu.
To use a function not assigned to the application key 1 or 2, you can switch functions to a desired one from
the application menu.
3 Application key 2 The copy function is assigned by default. The administrator can assign a
different function to this key.
If you have changed the assignment of the functions, change the descrip-
tion of the keys on the control panel by affixing the label of the assigned
functions (packaged with your upgrade kit UK-203).
For details on assigning a function, refer to page 3-5.
No. Name Description