Olivetti d-COLOR MF3300 Instruction Manual

Code: 583101en
d-COLOR M F 3300 / MF3800
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Operazioni Scanner
Scan Operations
Scannen Opérations
Numérisation
Operaciones de escáner

PUBLICATION ISSUED BY:
Olivetti S.p.A.
Gruppo Telecom Italia
Via Jervis, 77 - 10015 Ivrea (ITALY)
www.olivetti.com
Copyright © 2013, Olivetti
The manufacturer reserves the right to carry out modifications to the product described in this manual at any time
and without any notice.
ENERGY STAR is a U.S. registered mark.
The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection
Agency in response to environmental issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as
the characteristics of the product:
• incorrect electrical power supply;
• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the
User’s Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the manufacturer, or
performed by unauthorised personnel.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording or by any information storage and retrieval
system, without permission in writing from the Publisher.
The mark affixed to the product certifies that the
product satisfies the basic quality requirements.
All rights reserved

d-Color MF 3300/3800 Contents-1
Table of contents
1 Scan Function
1.1 Available operations in scan function........................................................................................... 1-3
1.2 How to scan..................................................................................................................................... 1-4
1.2.1 Sending (basic operation flow)............................................................................................................1-4
1.2.2 Recalling a program for sending.........................................................................................................1-6
Program ............................................................................................................................................. 1-6
Registering a program ....................................................................................................................... 1-6
Recalling a program for sending........................................................................................................ 1-8
1.3 Specifying a destination ................................................................................................................. 1-9
Selecting a destination from Favorites .............................................................................................. 1-9
Selecting a destination from Address Book .................................................................................... 1-10
Directly entering data....................................................................................................................... 1-11
Selecting a destination from the history .......................................................................................... 1-13
Searching for an E-mail address from the LDAP server.................................................................. 1-13
1.4 Scan option settings..................................................................................................................... 1-14
1.4.1 Basic options such as color and original size...................................................................................1-14
Selecting the color mode to scan the original ([Color]).................................................................... 1-14
Specifying the size of the original to be scanned ([Scan Size]) ....................................................... 1-14
Specifying the resolution to scan the original ([Resolution]) ............................................................ 1-14
Specifying the file type to save the scanned original data ([File Type]) ........................................... 1-15
Scanning both sides of an original ([Simplex/Duplex]) .................................................................... 1-15
Changing the file name, E-mail subject, or body ([E-mail Settings])................................................ 1-16
Renaming a file ([File Name])............................................................................................................ 1-16
1.4.2 Specifying the method to scan the original ......................................................................................1-16
Specifying the original direction ([Original Direction]) ...................................................................... 1-16
Specifying a binding position ([Binding Position])............................................................................ 1-16
Scanning a number of originals in several batches ([Separate Scan])............................................. 1-17
1.4.3 Adjusting quality/density...................................................................................................................1-17
Selecting the appropriate image quality level for the contents of the original ([Original Type])....... 1-17
Adjusting the density of the original to be scanned ([Density])........................................................ 1-17
Adjusting the background density of the original to be scanned
([Background Removal])................................................................................................................... 1-17
Sharpening the border between texts ([Sharpness])........................................................................ 1-18
1.4.4 Other option settings ........................................................................................................................1-18
Encrypting an E-mail ([E-Mail Encryption])....................................................................................... 1-18
Adding digital signature to E-mails ([Digital Signature])................................................................... 1-18
Notifying where to save original data by E-mail ([URL Notif. Setting])............................................. 1-18
1.4.5 Viewing the current settings..............................................................................................................1-18
2 Sending Original Data as an E-mail Attachment (Scan to E-mail)
2.1 Scan to E-mail function .................................................................................................................. 2-3
2.2 Preparation for Scan to E-mail (for administrators) .................................................................... 2-4
2.2.1 Preparation flow..................................................................................................................................2-4
2.2.2 Operations required to use this function ............................................................................................2-5
Checking a LAN cable for connection ............................................................................................... 2-5
Checking the network settings .......................................................................................................... 2-5
Configuring the Scan to E-mail environment..................................................................................... 2-5
2.2.3 Option settings....................................................................................................................................2-5
Registering a frequently used destination ......................................................................................... 2-5
Using an LDAP server to specify addresses...................................................................................... 2-5
Registering the subject and message text of an E-mail to be sent ................................................... 2-5
Using SMTP authentication ............................................................................................................... 2-5
Using POP Before SMTP authentication ........................................................................................... 2-6
Using an SSL/TLS communication.................................................................................................... 2-6
Using S/MIME.................................................................................................................................... 2-6

Contents-2 d-Color MF 3300/3800
2.3 How to send..................................................................................................................................... 2-7
2.4 Application functions...................................................................................................................... 2-9
2.4.1 Sending an E-mail to your address (Scan to Me) ...............................................................................2-9
Scan to Me......................................................................................................................................... 2-9
Operations required to use this function (for administrators) ............................................................ 2-9
Operation flow.................................................................................................................................... 2-9
2.4.2 E-mail encryption and adding a digital signature (S/MIME)..............................................................2-10
S/MIME ............................................................................................................................................ 2-10
Operations required to use this function (for administrators) .......................................................... 2-10
Operation flow.................................................................................................................................. 2-10
3 Sending a File to a Shared Folder of a Computer (SMB Send)
3.1 SMB Send function ......................................................................................................................... 3-3
3.2 Preparation for SMB Send ............................................................................................................. 3-4
3.2.1 Preparation flow..................................................................................................................................3-4
3.2.2 Computer side: Operations required to use this function...................................................................3-5
When using Windows 7/8: ................................................................................................................. 3-5
When using Windows Vista:............................................................................................................... 3-6
When using Windows XP:.................................................................................................................. 3-7
When using Mac OS X 10.5/10.6/10.7/10.8: ..................................................................................... 3-8
3.2.3 Machine side: Operations required to use this function (for administrators)......................................3-9
Checking a LAN cable for connection ............................................................................................... 3-9
Checking the network settings .......................................................................................................... 3-9
Configuring the SMB Send environment ........................................................................................... 3-9
3.2.4 Option settings....................................................................................................................................3-9
Registering a frequently used destination ......................................................................................... 3-9
Using the WINS server....................................................................................................................... 3-9
Using the direct hosting SMB service................................................................................................ 3-9
Using LLMNR................................................................................................................................... 3-10
Using in the DFS environment ......................................................................................................... 3-10
3.3 How to send................................................................................................................................... 3-11
3.4 Application functions.................................................................................................................... 3-13
3.4.1 Sending data to your computer (Scan to Home) ..............................................................................3-13
Scan to Home .................................................................................................................................. 3-13
Operations required to use this function (for administrators) .......................................................... 3-13
Operation flow.................................................................................................................................. 3-13
3.4.2 Notifying where to save original data by E-mail (URL notification)...................................................3-14
URL notification ............................................................................................................................... 3-14
Operations required to use this function (For administrators) ......................................................... 3-14
Operation flow.................................................................................................................................. 3-14
4 Sending to an FTP Server (FTP Send)
4.1 FTP Send function........................................................................................................................... 4-3
4.2 Preparation for FTP Send (for administrators)............................................................................. 4-4
4.2.1 Preparation flow..................................................................................................................................4-4
4.2.2 Operations required to use this function ............................................................................................4-4
Checking a LAN cable for connection ............................................................................................... 4-4
Checking the network settings .......................................................................................................... 4-4
Checking the environment to use the FTP TX function ..................................................................... 4-4
4.2.3 Option settings....................................................................................................................................4-5
Registering a frequently used destination ......................................................................................... 4-5
Using the proxy server....................................................................................................................... 4-5
4.3 How to send..................................................................................................................................... 4-6
4.4 Application functions...................................................................................................................... 4-8
4.4.1 Notifying where to save original data by E-mail (URL notification).....................................................4-8
URL notification ................................................................................................................................. 4-8
Operations required to use this function (for administrators) ............................................................ 4-8
Operation flow.................................................................................................................................... 4-8

d-Color MF 3300/3800 Contents-3
5 Sending to a WebDAV Server (WebDAV Send)
5.1 WebDAV Send function .................................................................................................................. 5-3
5.2 Preparation for WebDAV send (for administrators)..................................................................... 5-4
5.2.1 Preparation flow..................................................................................................................................5-4
5.2.2 Operations required to use this function ............................................................................................5-4
Checking a LAN cable for connection ............................................................................................... 5-4
Checking the network settings .......................................................................................................... 5-4
Checking the environment to use the WebDAV Send function ......................................................... 5-4
5.2.3 Option settings....................................................................................................................................5-5
Registering a frequently used destination ......................................................................................... 5-5
Using the proxy server....................................................................................................................... 5-5
Using SSL communication ................................................................................................................ 5-5
5.3 How to scan..................................................................................................................................... 5-6
5.4 Application functions...................................................................................................................... 5-8
5.4.1 Notifying where to save original data by E-mail (URL notification).....................................................5-8
URL notification ................................................................................................................................. 5-8
Operations required to use this function (for administrators) ............................................................ 5-8
Operation flow.................................................................................................................................... 5-8
6 Saving a File in the HDD of This Machine (Save to HDD)
6.1 Save to HDD function ..................................................................................................................... 6-3
6.2 How to save..................................................................................................................................... 6-4
6.3 Using files saved in the HDD.......................................................................................................... 6-7
6.3.1 Downloading the file saved in the HDD ..............................................................................................6-7
6.3.2 Viewing or deleting the file saved in the HDD.....................................................................................6-8
6.4 Application functions...................................................................................................................... 6-9
6.4.1 Notifying where to save original data by E-mail (URL notification).....................................................6-9
URL notification ................................................................................................................................. 6-9
Operations required to use this function (for administrators) ............................................................ 6-9
Operation flow.................................................................................................................................... 6-9
7 Saving Data in USB Memory (Save to USB)
7.1 USB memory saving function ........................................................................................................ 7-3
7.2 Preparation for saving data to USB memory ............................................................................... 7-4
7.3 How to save..................................................................................................................................... 7-5
8 Sending with Web Service (WS Scan)
8.1 WS Scan function............................................................................................................................ 8-3
8.2 Preparation for WS Scan................................................................................................................ 8-4
8.2.1 Preparation flow..................................................................................................................................8-4
8.2.2 Machine side: Operations required to use this function (for administrators)......................................8-4
Checking a LAN cable for connection ............................................................................................... 8-4
Checking the network settings .......................................................................................................... 8-4
Configuring the environment to use the WS Scan transmission function ......................................... 8-4
8.2.3 Computer side: Operations required to use this function...................................................................8-5
8.2.4 Machine side: Option settings (for administrators) .............................................................................8-6
Using SSL communication ................................................................................................................ 8-6
8.3 How to send..................................................................................................................................... 8-7
8.4 Importing data from a computer ................................................................................................... 8-9

Contents-4 d-Color MF 3300/3800
9 Importing Images by TWAIN/WIA Scan
9.1 TWAIN/WIA scan function.............................................................................................................. 9-3
9.2 Preparation for TWAIN/WIA scanning........................................................................................... 9-4
9.2.1 Machine side: Operations required to use this function (for administrators)......................................9-4
Checking a LAN cable for connection ............................................................................................... 9-4
Checking the network settings .......................................................................................................... 9-4
9.2.2 Computer side: Operations required to use this function...................................................................9-4
Operating environment of computer.................................................................................................. 9-4
Installing the scanner driver (Windows) ............................................................................................. 9-5
Installing the scanner driver (Mac OS) ............................................................................................... 9-5
9.3 TWAIN scanning.............................................................................................................................. 9-6
9.4 WIA scanning................................................................................................................................... 9-8
9.5 Uninstalling the scanner driver...................................................................................................... 9-9
In Windows: ....................................................................................................................................... 9-9
In Mac OS: ......................................................................................................................................... 9-9
10 Registering Frequently Used Destinations (Address Book)
Address Book .................................................................................................................................. 10-3
Registering E-mail addresses .......................................................................................................... 10-3
Registering an SMB destination ...................................................................................................... 10-4
11 Index

1Scan Function

d-Color MF 3300/3800 1-3
1.1 Available operations in scan function 1
1 Scan Function
1.1 Available operations in scan function
The original data scanned by this machine can be sent to a computer or server, or saved on the HDD of the
machine.
It may be necessary to make the following settings prior to using the scan function. For details, refer to the
explanations of each function.
The scan function provides the following sub-functions.
Function Description
Scan to E-mail Sends a converted file to any E-mail address as an E-mail attachment.
SMB Send Sends a converted file to a shared folder of a computer. To use this function,
specify your computer or file server as a destination.
FTP TX Sends a converted file to the FTP server. This function is useful when transfer-
ring a file through the FTP server.
WebDAV Send Sends a converted file to the WebDAV server. This function is useful when
transferring a file through the WebDAV server.
Save to HDD Saves the original data scanned by this machine in the built-in HDD.
The original data saved in the HDD can be downloaded via the Web browser
on your computer.
Save to USB Memory Saves the original data scanned by this machine in the USB memory device
connected to the machine.
WS Scan Imports original data by issuing a scan instruction from a computer without
configuring complicated system settings, or sends original data scanned by
this machine to a computer.
This function is supported by Windows of Vista or later.
TWAIN/WIA Scan Converts the original data scanned by this machine into a file, and imports it
from a computer on the network using TWAIN/WIA-compatible applications.

1-4 d-Color MF 3300/3800
How to scan
11.2
1.2 How to scan
1.2.1 Sending (basic operation flow)
1Load the original.
2Tap the key of the desired function.
%To use Scan to E-mail, tap [Scan To E-mail].
%To use SMB Send, FTP Send, WebDAV Send, Save to HDD, Save to USB Memory, or WS Scan,
tap [Scan To Folder].
3Specify the destination.
%For details on how to specify a destination, refer to page 1-9.
%You can specify multiple destinations.

d-Color MF 3300/3800 1-5
1.2 How to scan 1
4Tap [Application], then configure scan option settings.
%Before scanning the original on this machine, specify the size of the original to be scanned. If you
fail to set the original size correctly, the image may be cut off. For details on how to specify the orig-
inal size, refer to page 1-14.
%For details on configuring option settings, refer to the respective columns of the following table.
5Press the Start key.
%Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
%To redo operations for specifying destinations or option settings, press Reset.
%If you press the Stop key while scanning the original, scanning stops. To cancel scanning the orig-
inal, delete inactive jobs from the Job screen.
Sending starts.
Related setting
You can change the default options for scan transmission to suit your environment.
To configure settings: [Utility] - [User Settings] - [Scan/Fax Settings] - [Default Scan Settings]
Purpose Reference
To configure basic options such as color and original size page 1-14
To specify the method to scan the original page 1-16
To adjust the image quality or density depending on the contents of the original page 1-17

1-6 d-Color MF 3300/3800
How to scan
11.2
1.2.2 Recalling a program for sending
Program
Program is a function used to register a combination of frequently used option settings and destination infor-
mation as a recall key.
When you register a program, you can recall a combination of option settings and destination information
with a single key action on the main screen.
Registering a program
You can register up to 400 programs.
If 400 programs have already been registered, delete unnecessary programs before registering a new pro-
gram.
0To register a program, you must register the address book in advance. For details on how to register a
destination, refer to page 10-3.
1Tap [Scan To E-mail] or [Scan To Folder].
2Tap [Application], then configure scan option settings.
%The settings configured here are registered as a program.
3Tap [Program].
4Tap [Register].

d-Color MF 3300/3800 1-7
1.2 How to scan 1
5Enter the program name and destination, then tap [OK].
dReference
You can also use Web Connection to register a program. For details, refer to Chapter 2 in [User's Guide Ap-
plied Functions].
Settings Description
[Name] Enter the program name (using up to 72 bytes).
[Dest.] Select the desired destination from Address Book or Group registered in
this machine. Only one destination can be specified.

1-8 d-Color MF 3300/3800
How to scan
11.2
Recalling a program for sending
1Load the original.
2Tap [Scan To E-mail] or [Scan To Folder].
3Tap [Program].
4Select the program you want to recall, and tap [Recall].
The registered content of the program is applied.
%When you tap [Check Setting], you can view the registered content of the selected program.
%Tap [Delete] to delete the selected program.
5Press the Start key.
%Tap [Check Settings] before sending data, and check the specified destination and settings if nec-
essary.
%To redo operations for specifying destinations or option settings, press Reset.
Sending starts.

d-Color MF 3300/3800 1-9
1.3 Specifying a destination 1
1.3 Specifying a destination
Selecting a destination from Favorites
Select a destination registered on this machine. Tapping [Favorites] displays the destinations registered in
Favorites. You can send data by broadcast transmission if you select multiple destinations.
dReference
For details on how to register a destination, refer to page 10-3.
Item Description
Switches the destination list to the button or list view.
Enlarges or reduces the destination display area.
Displayed when the number of destination keys is so large that they cannot be
displayed on one screen.
Scroll keys Scrolls the destination display area.
Displayed when the number of destination keys is so large that they cannot be
displayed on one screen.

1-10 d-Color MF 3300/3800
Specifying a destination
11.3
Selecting a destination from Address Book
Tapping [Addr. Book] displays the address book. From the address book, select a destination registered on
this machine. You can send data by broadcast transmission if you select multiple destinations.
Specify the index or address type assigned to the registered destination to narrow down the destinations to
be displayed in the address book.
dReference
For details on how to register a destination, refer to page 10-3.
A group destination can only be registered using Web Connection. For details on the registration procedure,
refer to Chapter 2 in [User's Guide Applied Functions].
Item Description
[Favorites] Displays the destinations registered in Favorites when registering a destina-
tion.
[Group] Displays group destinations.
[Address Type] Narrow down destinations by the type of the registered destination.
[Name Search] Searches for the specified destination using its registration name.
[LDAP] When you are using the LDAP server or Active Directory of Windows Server,
search for an E-mail address through the server. For details, refer to
page 1-13.

d-Color MF 3300/3800 1-11
1.3 Specifying a destination 1
Directly entering data
In [Direct Input], tap the key that matches the type of the destination you want to save or send, then enter
destination information.
When specifying multiple destinations, tap [Next Dest.] to add destinations up to 30.
[E-mail]
[FTP]
[PC (SMB)]
Settings Description
E-mail Address Enter the E-mail address as a destination (using ASCII characters of up to 320
bytes).
Settings Description
[Host Name] Enter the host name or IP address of the destination FTP server.
• Example of host name entry: "host.example.com"
• Example of IP address (IPv4) entry: "192.168.1.1"
• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"
[File Path] Enter the name of the storage folder in the FTP server specified in [Host Name]
(using up to 127 bytes).
• Entry example: "scan"
When specifying a folder in the FTP folder, insert a symbol, "/", between the
folder names.
• Entry example: "scan/document"
When not specifying a file path, enter "/".
• Entry example: "/"
[User Name] If authentication is required in the destination FTP server, enter the available
user name to log in (using ASCII characters of up to 63 bytes).
• Entry example: "public_user"
[Password] Enter the password (using ASCII characters of up to 63 bytes).
[Port No.] If necessary, change the port number.
Normally, you can use the original port number.
[21] is specified by default.
[Pasv] When the PASV mode is used in your environment, select this item.
[Proxy] When a proxy server is used in your environment, select this item.
Settings Description
[Host Name] Enter the host name or IP address of a destination computer.
• Example of computer name (host name) entry: "HOME-PC"
• Example of IP address (IPv4) entry: "192.168.1.1"
• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"
[File Path] Enter the shared folder name of the computer specified in [Host Name] (using
up to 255 bytes). The shared folder name is generally referred to as a share
name.
• Entry example: "scan"
When specifying a folder in the shared folder, insert a symbol, "\", between
folder names.
• Entry example: "scan\document"
[User Name] Enter the name of a user who has privileges to access the folder specified in
[File Path] (using up to 255 bytes).
• Entry example: "public user"
[Password] Enter the password.
[Browse] Searches for a computer to send a file to, and selects a target shared folder.

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Specifying a destination
11.3
[WebDAV]
dReference
For details on [HDD], refer to page 6-3.
For details on [External Memory], refer to page 7-3.
For details on [DPWS], refer to page 8-3.
Related setting (for the administrator)
You can specify whether or not to allow the user to directly enter a destination.
To configure settings: [Utility] - [Administrator Settings] - [Security Settings] - [Security Details] - [Manual Des-
tination Input] (default: [Allow]).
Settings Description
[Host Name] Enter the host name or IP address of the WebDAV server.
• Example of host name entry: "host.example.com"
• Example of IP address (IPv4) entry: "192.168.1.1"
• Example of IP address (IPv6) entry: "fe80::220:6bff:fe10:2f16"
[File Path] Enter the name of the storage folder in the WebDAV server specified in [Host
Name] (using up to 96 bytes).
• Entry example: "scan"
When specifying a folder in the WebDAV folder, insert a symbol, "/", between
the folder names.
• Entry example: "scan/document"
[User Name] Enter the name of a user who has privileges to access the folder specified in
[File Path] (using ASCII characters of up to 63 bytes).
• Entry example: "public_user"
[Password] Enter the password (using ASCII characters of up to 63 bytes).
[Port No.] If necessary, change the port number.
Normally, you can use the original port number.
[80] is specified by default.
[Proxy] When a proxy server is used in your environment, select this item.
[SSL Setting] When the SSL is used in your environment, select this item.

d-Color MF 3300/3800 1-13
1.3 Specifying a destination 1
Selecting a destination from the history
In [Job History], select a destination from the history of scan transmission destinations or saved destinations.
The history shows the latest five destinations. If necessary, multiple destinations can be selected from the
history.
Tips
If a registered destination is edited or the Main Power Switch is turned off and on, history information is de-
leted.
Searching for an E-mail address from the LDAP server
When you are using the LDAP server or Active Directory of Windows Server, search for an E-mail address
through the server.
0The server must be registered in advance. The registration procedure is explained using Web Connec-
tion. For details, refer to Chapter 2 in [User's Guide Applied Functions].
0This function is available in Scan to E-mail mode.
1Select [Addr. Book] - [LDAP], then tap [Address Search (LDAP)] or [Adv. Search (LDAP)].
2Enter the keyword, then tap [Search].
%[Address Search (LDAP)] is performed using a single keyword.
%[Adv. Search (LDAP)] is performed using a combination of keywords for each category.
3Select the destination from the search result.
%If you tap [Register], you can add the searched destination to the address book.
%If you tap [Details], you can view detailed information of the searched destination.

1-14 d-Color MF 3300/3800
Scan option settings
11.4
1.4 Scan option settings
1.4.1 Basic options such as color and original size
Selecting the color mode to scan the original ([Color])
To display: [Application] - [Basic] - [Color]
Select a color mode for scanning originals.
Specifying the size of the original to be scanned ([Scan Size])
To display: [Application] - [Basic] - [Scan Size]
Select the size of the original to be scanned.
Specifying the resolution to scan the original ([Resolution])
To display: [Application] - [Basic] - [Resolution]
Select a resolution at which to scan the original.
Tips
The finer the scan resolution is, the larger the data volume becomes, resulting in longer transmission time.
When you use an E-mail as a transmission method such as Scan to E-mail or Internet fax transmission, make
sure that the data capacity is not restricted.
Settings Description
[Auto Color] Select this option to automatically determine [Full Color] or [Gray Scale] to fit
the original color when scanning the original.
[Full Color] Select this option to scan in full color regardless of the original color.
Select this option to scan an original that has colors other than black and white
or scan a color photo.
[Gray Scale] Select this option to scan in gray scale regardless of the original color. This op-
tion is available when scanning original pages with many halftones such as
black and white photos.
[Black] Select this option to scan the original in black or white without using neutral
colors between black and white.
This option is available when scanning an original such as a line drawing in
which the boundary between black and white is clear.
Settings Description
[Standard Size] Select the original size to scan the original in the standard size such as the met-
ric or inch size.
[Custom Size] Select this option to scan originals in custom size. Enter vertical and horizontal
values.