Olivetti Fax-lab 275 User manual

User Manual

Ink Jet Fax

Fax-Lab 275

PUBLISHED BY:

Olivetti I- Jet S.p.A.

Località Le Vieux

11020 ARNAD (Italy)

Editors:

Olivetti ecnost, S.p.A.

Via Jervis, 77 - 10015 IVREA (Italy)

he manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and

without prior warning.

his machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as a

single terminal to an analogue Public Switched elephone System (PS N) system.

However, due to differences between individual PS Ns in the various countries, the approval does not unconditionally

guarantee success operation of every PS N termination point.

If you encounter any problems, you should contact your supplier immediately.

he manufacturers declare under their own responsibility that this product

complies with provisions laid down by the directive 1999/05/CE.

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

his product has been designed and developed to operate in the networks of all European Community countries, and

in those of Switzerland and Norway.

Full compatibility with the networks of individual countries will depend on specific national software parameters which

can be set in the product. If you encounter problems with non EC PS N networks, contact your national technical

support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as the

machines characteristics:

 incorrect electrical supply;

 incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the user manual

supplied with the machine;

 replacement of components or original parts using other types not approved by the manufacturer, or where carried

out by unauthorized persons.

he electrical socket must be near to hand and easily accessible. o disconnect the machine from the electrical power

supply, unplug it from the supply socket.

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SHORT GUIDE

his chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions,

see the relevant sections.

INSTALLATION

For further details, see the Delivery contents connecting up and first-time operation chapter.

+

Connect the fax machine to the telephone line

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Connect the receiver

+

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Connect the fax machine to the mains socket

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he display shows the language in which the messages will be displayed.

If the language displayed is not the desired one, press / to change it, then

to confirm the setting. he display shows CHOOSE COUN RY.

to confirm the setting. he display shows a country of destination.

If the country displayed is not the desired one, press / to change it, then

to confirm the setting. Press to complete the procedure.

Enter the fax machines country settings

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Insert the print head

+

Insert printing paper

+

++

TRANSMITTING

For further details, see Transmitting a document in the Basic transmission and reception operations chapter.

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Place the document on the document tray (ADF).

The side to be sent must be face up.

Prepare the document support

Enter the recipients number (maximum of 64 digits)

++

RECEIVING

For further details, see Receiving a document in the Basic transmission and reception operations chapter.

COPYING

For further details, see the Making a copy chapter.

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Place the document on the ADF. he side to be copied must be face up.

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Press to make a single copy or type the desired number of copies (max 9) and then press

. o change the contrast, resolution and reduction values shown on the display, see the

Making a copy section.

and then press .

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Press the key until the display shows RECEP ION MODE and then press the button again to confirm

the setting. he display shows AU OMA IC. Press the / keys until the display shows MANUAL and then

press the button again to confirm the setting.

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When the telephone rings, lift the to engage the line.

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As soon as you hear the dialling tone,

press .

SHORT GUIDE

i

CONTENTS

ESSENTIAL SAFETY NOTES 1

RISK OF ELEC RIC SHOCK......................................................... 1

RISK OF SUFFOCA ION............................................................... 1

RISK OF FIRE ................................................................................ 1

RISK OF ACCIDEN ...................................................................... 1

A EN ION ................................................................................... 1

OPERA ING PRECAU IONS........................................................ 1

DELIVERY CONTENTS CONNECTING UP AND

FIRST-TIME OPERATION 2

PACKAGE CON EN S ................................................................. 2

CONNEC ING ELEPHONE LINE ............................................... 2

CONNEC ING HANDSE ............................................................. 3

MAINS CONNEC ION ................................................................... 3

MAKING IMPOR AN PREDE ERMINED SE INGS ................ 3

LANGUAGE AND COUN RY SE ING........................................ 3

EN ERING HE DA E AND IME ................................................ 4

INSER ING PAPER ....................................................................... 5

INS ALLING HE PRIN HEAD .................................................... 6

CHANGING HE DA E AND IME................................................ 6

EN ERING NAME AND FAX NUMBER......................................... 7

SE ING UP FOR LINE CHARAC ERIS ICS ............................. 8

COMPONENTS 10

CONSOLE 11

BASIC TRANSMISSION

AND RECEPTION OPERATIONS 13

RANSMI ING A DOCUMEN .................................................. 13

RECEIVING A DOCUMEN ......................................................... 18

SE ING ONE- OUCH AND SPEED DIALLING ........................ 18

PRIN ING REPOR S AND LIS S .............................................. 21

MAKING A CALL 24

ELEPHONING WI H ONE- OUCH DIALLING ......................... 24

ELEPHONING WI H SPEED DIALLING ................................... 24

ELEPHONING WI H HE HELP OF HE

PHONE BOOK.............................................................................. 24

REDIALLING ONE OF HE LAS 20

INCOMING NUMBERS OR ONE OF HE

LAS 10 OU GOING NUMBERS ................................................ 25

MAKING A COPY 26

WHA DOCUMEN S CAN BE COPIED ...................................... 26

COPYING ..................................................................................... 26

THE TELEPHONE ANSWERING DEVICE (TAD) 27

HE AD CONSOLE .................................................................... 27

CHANGING, DELE ING AND AC IVA ING

HE ACCESS CODE ................................................................... 27

OU GOING MESSAGES AND MEMOS...................................... 28

SE ING HE LENG H OF MEMOS

AND INCOMING MESSAGES ..................................................... 30

PLAYING INCOMING MESSAGES AND MEMOS ...................... 30

DELE ING MESSAGES

AND MEMOS ALREADY LIS ENED O ..................................... 30

RANSFERRING INCOMING MESSAGES

AND MEMOS O A REMO E ELEPHONE ............................... 31

OPERA ING HE AD FROM A REMO E LOCA ION .............. 32

SPECIAL AD FUNC IONS ......................................................... 32

PRIN ING HE AD CONFIGURA ION PARAME ERS ........... 33

MORE SOPHISTICATED OPERATIONS 34

O HER USEFUL RECEP ION SE INGS................................. 34

O HER USEFUL RANSMISSION SE INGS .......................... 38

RANSMI ING AND RECEIVING IN POLLING MODE ............ 40

TROUBLESHOOTING GUIDE 42

IF HERE IS A POWER FAILURE ............................................... 42

IF PAPER OR INK HAS RUN OU .............................................. 42

IF RANSMISSION IS UNSUCCESSFUL ................................... 42

MINOR PROBLEMS ..................................................................... 42

ERROR CODES ........................................................................... 43

SIGNALS AND MESSAGES ........................................................ 44

MAINTENANCE OPERATIONS 46

REPLACING PRIN HEAD .......................................................... 46

RE-ENABLING HE PRIN HEAD AND

CHECKING HE NOZZLES ......................................................... 46

CLEANING HE PRIN HEAD ELEC RICAL

CON AC S. ................................................................................. 47

CLEANING OP ICAL READ HEAD ............................................. 48

CLEANING SEA ING ................................................................... 48

CLEARING JAMMED DOCUMEN S ........................................... 48

CLEARING PAPER JAMS ............................................................ 48

ii

CONTENTS

MANUFACTURER AND SERVICE 49

DISPOSAL 50

TECHNICAL DATA 51

1

RISK OF ELECTRIC SHOCK

 Never attempt to repair the fax machine yourself. If you remove

the outer casing, you could receive an electric shock or suffer some

other kind of injury. Only qualified personnel may open or otherwise

repair the fax machine.

 During storms we recommend you unplug the fax machine from

both the power outlet and the telephone line. his eliminates all

risk of electric shock or damage to the unit.

 No fluids or vapour may enter the fax machine. If fluid does find its

way into the fax machine, however, immediately unplug the mains

cable from its socket and have the unit repaired by qualified

personnel before using it again.

 he fax machine may not be operated outside.

 Operate the fax machine only on a mains socket (220  240 V AC,

50  60 Hz) earthed in accordance with regulations.

 Always pull on the mains plug, never on the mains cable.

 Never touch the mains cable or the mains plug with wet or damp

hands.

 Do not bend or squeeze the mains cable and route it such that it

does not come into contact with hot surfaces.

 Before cleaning, remove the mains plug from the mains socket.

 Only use the fax machine when it is working properly, is not

damaged and has not been dropped. If the fax machine, the mains

plug or the mains cable is damaged, you must not operate the

machine. Have the unit checked by qualified personnel and repaired

if necessary.

 Do not insert any objects into interior of the fax machine through

the airflow slots.

RISK OF SUFFOCATION

 he fax machine and associated parts are packed in plastic foil.

Never let children play unattended with the fax machine or the foil.

RISK OF FIRE

 If you are to leave the fax machine unused for a long period of

time, you should disconnect it from the power supply. In this way, it

will be protected against the risk of damage due to interference or

sudden power surges.

RISK OF ACCIDENT

 Place the fax machine on a stable, flat surface free of vibration.

his prevents it from falling and being damaged.

 Route the mains cable such that no-one can step on it or stumble

over it.

 Never let unattended children operate the fax machine or play with

it.

ATTENTION

Observe the following notes. Otherwise the fax machine may be

damaged:

 Keep the fax machine in a dust-free place away from excessive

heat. Do not expose the fax machine to direct sunlight.

 Keep the necessary distance between the fax machine and any

objects or walls for proper ventilation of the machine.

 Operate the fax machine only at a temperature of between 5°C

and 35°C and a relative humidity of between 15% and 85%.

 Keep the fax machine away from other electrical or electronic

appliances which may generate interference, e.g. radio, television,

etc.

 In case of a voltage drop or power failure, it will not be possible to

make or receive telephone calls as the keypad will be disabled.

 If it is essential that you make a call in this situation, you must use

an emergency telephone approved by the telephone company. You

may plug this directly into the wall telephone line socket.

 Leave enough room in front of the outlet for the unloading of

originals and received/copied documents. hese may otherwise

fall to the ground.

OPERATING PRECAUTIONS

his fax machine is only meant for transmission and reception of faxes

and for photocopying of paper documents in private households and

indoors. In addition, the fax machine may be used as a telephone or

answering machine. Any other usage is not allowed, particularly direct

operation on an ISDN connection or use in the open. In this case the

warranty becomes invalid.

ESSENTIAL SAFETY NOTES

2

DELIVERY CONTENTS, CONNECTING UP AND FIRST-TIME OPERATION

PACKAGE CONTENTS

In addition to the fax machine and this manual, you will find the

following parts in the package:

• The telephone line connection cable.

• The power cable.

• The telephone plug (if applicable .

• The box containing the monochrome print head provided with the

machine.

• The telephone handset.

• List of freephone numbers for servicing and warranty enquiries.

CONNECTING TELEPHONE LINE

The fax machine telephone line connection, additional telephone

or other devices are regulated by national standards. These

norms vary from country to country. The following diagrams

illustrate several connections. However, if the connection to the

telephone line is different in your country is different from those

shown in the diagrams, respect the regulations in force in your

country.

The fax machine is set up for connection to the public telephone

line. If you want to connect it to a private line and you also want

to use it on a public line, see “Setting up according to line

characteristics”.

CONNECTING FAX MACHINE

1. Lay the fax machine on its right side.

2. Insert one end of the telephone line cable into the “LINE” socket

on the base of the fax machine (see example .

3. Insert the plug on the other end of the cable into the wall telephone

line socket (see example .

CONNECTING ADDITIONAL TELEPHONE

(Connection e ample)

1. Insert the plug of the additional device into the wall telephone line

socket.

2. Note connection example.

ATTENTION

The additional connection socket EXT hidden in the base must not

be used for Germany and Austria. This EXT socket must not be

used.

C

A

B

C

CONNECTION (U.K./IRELAND)CORD

FAX

EMERGENCY TELEPHONE

Connection sockets

WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

A

3

CONNECTING HANDSET

1. Lay the fax machine on its right side.

2. Insert the plug of the handset into the socket on the fax machine

with the symbol .

3. Fix the handset cable into the groove made for this purpose.

4. Replace the fax machine in its normal position.

5. Move it into its designated position.

MAINS CONNECTION

1. Insert the connector of the power cable into the socket on the rear

of the fax machine.

2. Insert the mains plug into the mains wall socket.

NOTE

he fax machine will remain permanently connected, ready to

receive and send documents 24 hours a day. If you want to turn

it off, pull out the power cable plug from the wall socket as the

fax machine has no power switch.

M

AKING

IMPORTANT

PREDETERMINED

SETTINGS

For the fax machine to work properly set your language and your

country.

Once the fax is connected to the mains, it automatically runs a short

function test to check that its components are working and the

language in which the messages will appear is shown on the display.

LANGUAGE AND COUNTRY SETTING

he display shows the language in which the messages are

displayed. For example:

ENGLISH

1. If the language displayed is not the desired one, press the

key:

/

For example:

DEUTSCH

2. o confirm the setting, press the key:

he display shows:

CHOOSE COUNTRY

3. o confirm the setting, press the key:

he display shows the name of the country. For example:

U.K.

4. If the country displayed is not the desired one, press the

key:

/

For example:

DEUTSCHLAND

If your country is not present among those shown on the

display, see the table below:

4

ENTERING THE DATE AND TIME

You must enter the date and time

- when you connect the fax machine for the first time to

the mains

- after every power failure.

he date and time can be changed at any time, see the

Changing the date and time section.

1. Press the key:

he display shows:

DATE AND TIME

2. Press the key:

he display shows:

FORMAT: DD/MM/YY

3. If you want to set another date format, press the key:

/

4. Press the key:

he display shows:

TIME FORMAT: 24 H

5. If you want to set another time format (12 hours), press

the key:

/

6. Press the key:

he display shows:

DD/MM/YY HH:MM

25-02-04 11:23 AM

7. o enter the new date and time

(e.g. 15-03-04, 12:00 AM), press the key:

-

As each digit is entered, the cursor will move to the next

one.

DD/MM/YY HH:MM

26-02-04 12:00 AM

8. You can also change single digits by positioning the cursor

at the desired position..

o do so, press the key:

/

9. o overwrite the position to be changed, press the key:

-

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LA INA

Australia NZL/AUS RALIA

Austria ÖS ERREICH

Belgium BELGIUM

Brazil BRASIL

Chile AMERICA LA INA

China CHINA

Colombia AMERICA LA INA

Czech Republic CZECH

Denmark DANMARK

Finland FINLAND

France FRANCE

Germany DEU SCHLAND

Greece GREECE

Holland HOLLAND

Ireland U.K./IRELAND

Israel ISRAEL

Italy I ALIA

Luxembourg BELGIUM

Mexico AMERICA LA INA

New Zealand NZL/AUS RALIA

Norway NORGE

Peru AMERICA LA INA

Portugal POR UGAL

Rest of world IN ERNA IONAL

South Africa S. AFRICA

Spain ESPAÑA

Sweden SVERIGE

Switzerland SCHWEIZ

aiwan AIWAN

urkey URKEY

UK U.K.

Uruguay AMERICA LA INA

Venezuela AMERICA LA INA

5. o confirm the setting, press the key:

6. o exit settings, press the key:

NOTE

You can change the entries at any time.

1. Press the + key.

2. Repeat setting the language and the country of destination

3. o confirm the settings made, press the .key.

Having set the language and the country, the following messages will

appear on the display:

AUTOMATIC

or, in the models with built-in telephone answering machine, the total

number of messages received, in this case, 00 is displayed.

AUTOMATIC 00

and alternating on the lower line:

DATE AND TIME

CHECK PRINT HEAD

5

10. o confirm the setting, press the key:

he date and time setting procedure has been completed.

he new date and time will be updated automatically and

will be printed on each page sent.

11. o return the fax machine to the initial stand-by mode, press

the key:

Remember that the stand-by mode is the status in which it

is idle and that it is the mode from which the machine can

be programmed.

NOTE

If you have chosen the 12-hour time format, the display will show the

letter P (post meridian) or the letter A (ante meridian). he time

format can be changed in this way

1. Press the cursor keys t/u, to position the cursor under the

character to be changed.

2. Press the key .

he setting is changed.

3. Press the key if you have made a mistake or the procedure

was interrupted.

INSERTING PAPER

1. Push the automatic sheet feeder (ASF) into the slots on the unit

(1).

2. Push it until it clicks into position.

3. Open the ASF panel as indicated by the arrow (2).

4. Grip the sheets you want to insert by the upper

edge (3).

5. Let them drop loosely into the ASF without bending them.

6. Close the ASF panel as indicated by the arrow (4).

7. Push the sheets against the left side of the ASF using the adjusting

lever (5).

NOTE

When refilling the ASF, place new sheets under and not on top of

sheets already present.

CHECKING STANDARD PRINTING FORMAT ON FAX MACHINE

Check the printing format set matches the format of the paper

to be used. If this is not so, correct performance of the fax

machine is not guaranteed.

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

he display shows:

DATE AND TIME

3. Press the key

until the display shows:

PRINTER PARAMET.

4. Press the key:

he display shows:

FORMAT:A4

5. Press the key

/until the desired paper format appears on the display.

6. o confirm the setting, press the key:

7. Press the key:

he display shows:

AUTOMATIC

CHECK PRINT HEAD

6

REACTIVATING THE PRINT HEAD AND TESTING

THE NOZZLES

Once the print head has been inserted, the fax machine starts the print

head reactivation and nozzle check procedure. his concludes with:

 the printing, on the sheet loaded automatically, of a diagnostic

test sheet containing:

-a numbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing quality

may be evaluated.

 the display shows the message:

CHECK PRIN ER, 1=EXI 0=REPEA .

Print the test sheet as follows:

Check that the numeric scale is not broken at any point and that the

black areas do not present any horizontal white lines: only under these

conditions is the print head inserted correctly and is working properly.

1. Enter the value 1 if this is the case. he fax machine automatically

returns to its stand-by mode.

2. If breaks or white lines are found, enter the value 0. Reactivating

the print head and testing the nozzles is then repeated.

3. If the new print test continues to be unsatisfactory, repeat the

procedure again.

4. If the print test result is satisfactory, press the key to exit

from the procedure.

he fax machine returns to its stand-by mode.

IMPORTANT

When the print head is about to run out of ink, the display shows:

INK LOW

At the same time the fax machine automatically prints a page to

warn you that the ink is running out and you will have to replace

the print head soon.

When there is no more ink, the display shows:

OUT OF INK

o replace the print head, see the section Maintenance

operations.

When buying new print heads, refer to the corresponding

codes at the end of the manual.

CHANGING THE DATE AND TIME

If the date and time shown on the display are not correct,

you can change them at any time.

1. Press the key

until the display shows:

FAX SET-UP

2. o confirm the setting, press the key:

he display shows:

DATE AND TIME

From this point follow the procedure previously described

in Entering the date and time.

INSTALLING THE PRINT HEAD

he print head provided with the machine allows you to print up to 80

pages*, whereas replacement print heads with a greater capacity allow

you to print up to 450 pages*.

* Format I U- S, est Sheet chart no.1 (black coverage 3.8%).

1. Flip the operating panel forwards as indicated by the arrow.

2. Open the operating panel until you hear a click.

3. Lift the print head compartment cover using the lever, as shown in

the figure.

4. Remove the print head from its packing.

Attention:

Avoid touching the nozzles and the electrical contacts.

5. Pick up the print head by its sides.

6. Remove the protective foil from the nozzles.

7. urn the print head so that the electrical contacts face downwards.

8. Push the print head into its housing.

9. Push the print head until it audibly clicks into position.

10. Close the print head compartment cover and the operating panel.

NOTE

Once the print head provided with the machine has run out, only non-

rechargeable print heads (disposable) may be used.

NOTE

If, after the print head has been installed, the CHECK PRIN HEAD

message appears, remove it and then reinsert it, pressing it more firmly

into position. If the message remains on the display, remove the print

head and clean the electrical contacts of the print head and the carriage,

see Cleaning print head electrical contacts, chapter Maintenance

operations.

NOTE

o replace the print head, see the section Maintenance operations.

NO!

7

ENTERING NAME AND FAX NUMBER

Name (max. 16 letters) and number (max. 20 digits) will

remain unchanged until they are intentionally changed and

will be printed on each page received by your

correspondents fax machine.

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

he display shows:

TEL. LINE SET-UP

3. Press the key

until the display shows:

NAME/STATION NAME

4. Press the key:

he display shows:

NAME/TYPE YOUR NAME

You have the following ways of entering a name or logo:

You can enter letters and digits.

5. o do so, press the keys:

-

Press the corresponding key until the desired character

appears. After you have released the key, the cursor

automatically jumps to the position to allow you to enter the

next character.

6. o enter a space, press the key:

/

You may include a variety of special symbols, e.g. &, in your

name.

7. o do so, press the keys:

-

You can also change wrong characters by positioning the

cursor under the corresponding character.

8. o do so, press the key:

/

Now enter the correct character.

9. o delete the name completely, press the key:

Example:

To enter the name LARA press the keys:

Until you have selected the letter L.

Until you have selected the letter A.

Until you have selected the letter R.

Until you have selected the letter A.

10. o confirm the name, press the key:

he display shows:

PHONE NUMBER.

Now enter the fax number as indicated below:

ENTERING YOUR FAX NUMBER

1. Press the key:

he display shows:

TYPE YOUR NUMBER

2. o enter your fax machine number, press the keys:

-

3. o enter a space, press the key:

/

If you make any typing errors, correct them in the same way

as for your name.

If you are entering a country code, press the * key instead

of zeros. he + character appears on the display.

4. o confirm the fax number, press the key:

5. o return the fax machine to the stand-by mode, press the

key:

NAME AND FAX NUMBER PRINTING POSITION

You can put information in the header of the original

document to be sent. his can be your name/logo, your fax

number, date/time and number of pages. his information

is received at the top of the page, outside the actual fax

contents.

Your fax machine is set up as default to send this information

within the text area.

Changing the position

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

he display shows:

DATE AND TIME

3. Press the key:

he display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

HEADER INSIDE

5. o select the other parameters, press the key:

/

he display shows:

HEADER OUTSIDE

6. o confirm the setting, press the key:

7. o return the fax machine to the stand-by mode, press the key:

8

SETTING UP FOR LINE CHARACTERISTICS

CONNECTING TO A PUBLIC LINE

he fax machine is already set up to be connected to a

public line. Check, however, the following points:

 he PUBL.LINE (PSTN) parameter is selected.

 he dialling mode parameter (tone or pulse) is compatible

with the public telephone exchange line to which you have

connected the fax machine. If in doubt about the choice to

be made, ask your public telephone company.

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

he display shows:

TEL. LINE SET-UP

3. Press the key:

he display shows:

PUBL.LINE (PSTN)

If the fax machine is set up for connection to a private line,

select the Private Line connection setting.

4. o do so, press the key:

/

5. o confirm the selection, press the key:

he display shows:

PSTN DIAL:TONE

6. o view the other dialling mode (in countries where it is

available), press the key:

/

PSTN DIAL:PULSE

7. o confirm the selection, press the key:

8. o return the fax machine to the stand-by mode, press the

key

CONNECTING TO A PRIVATE LINE (PBX)

o connect the fax machine to a private line and be able to

use it also on a public line, proceed as follows:

 Select the PRIV.LINE (PBX) parameter.

 Set the same dialling mode (tone or pulse) as the one used

by the private telephone exchange that manages the line to

which you have connected the fax machine. If in doubt about

the choice to be made, ask the company that manages your

private telephone network.

 Set the output mode (area code or flash) to access the

public telephone network from the private telephone network.

 Set the same dialling mode (tone or pulse) as the one used

by the public telephone exchange.

1. Press the key

until the display shows:

INSTALLATION

2. Press the key:

he display shows:

TEL. LINE SET-UP

3. Press the key:

he display shows:

PUBL.LINE (PSTN)

4. o select the other options, press the key:

/

PRIV.LINE (PBX)

5. Press the key:

he display shows:

PSTN DIAL:TONE

6. o select the other dialling mode, press the key:

/

PSTN DIAL:PULSE

7. o confirm the selection, press the key:

he display shows:

EXT.LINE:PREFIX

8. o select the other EX .LINE:FLASH option, press the key:

/

9. o confirm the selection, press the key:

If you confirmed, by pressing the key , the

EX .LINE:PREFIX mode, the fax machine prompts you to

enter the number corresponding to the area code (max. 3

digits).

10. Press the key:

he display shows:

PSTN DIAL:TONE

11. o select the other dialling mode, press the key:

/

PSTN DIAL:PULSE

12. o confirm the setting, press the key:

13. o return the fax machine to the initial stand-by mode, press

the key:

9

NOTE

Having confirmed the dialling mode to be used by the fax machine to

connect to the public line, simply press the key, before dialling the

correspondents fax or telephone number, to gain access to it. An E

appears on the display.

SIMULTANEOUS CHANGING OF DIALLING MODE

You can change the dialling mode for a single dialling operation

without having to change the setup.

1. Press the key, before entering the fax or telephone number.

he fax machine now changes the dialling mode for this dialling

operation. At the end of transmission, the fax machine always restores

the dialling mode set up on it.

10

COMPONENTS

The figure shows the external and internal parts of the fax machine.

Pa er su ort

Connection sockets

(see base)

Built-in tele hone handset

Document su ort

Dis lay

he display consists of two lines of 16

characters each. It shows the date and

time, menu items, error messages,

resolution and contrast values and the

total number of messages received.

Pa er adjusting lever

Plain a er automatic sheet feeder (ASF)

Adjustable to the following paper sizes: A4, Letter and Legal.

Maximum capacity: 100 sheets (80gr/m2).

Automatic feeder for original documents to

be sent and co ied (ADF)

Maximum capacity: 20 sheets A4 (80gr/m2).

Console

Sent or co ied document out ut

Received or co ied document

out ut S eaker

Notes about a er

Print head com artment cover

Print head com artment

Machine serial number late

(see base)

O tical reader

11

 Dials the fax or telephone number.

 If pressed for more than a second,

(once set) the telephone or fax

number assigned assigned to the key

is automatically dialled (one-touch

dialling function).

 Sets any numeric data.

 Selects digits and alphanumeric

characters during the entry of

numbers and names.

 Gives access to programming mode.

 Selects menus and submenus.

 After the  button has been

pressed, the speaker volume is turned

up to maximum and then recom-

mences at the lowest volume.

 Adjusts the resolution of the documents to be sent and

copied (only with the document inserted in the ADF).

 Puts the line on hold during a telephone conversation (with

the handset off the hook).

Error LED indicator

Signals an operating fault during transmission or

reception.

Lit, indicates that there are messages or memos in the memory that have already been

played.

Blinking, indicates that the memory contains documents that have not been printed, messages

or memos that have not been played.

Unlit, indicates that the memory is empty.

 With tone dialling, a tone is sent down

the line for special network services.

 Selects characters and special

symbols during the entry of names by

scrolling backwards and forwards.

CONSOLE

With the handset lifted, gives access to the special

functions made available by the network operator

and commonly known as REGIS ER RECALL

(R function).

 Scroll forwards and backwards through the values

of a parameter.

 Move the cursor to the right and to the left while

entering numbers and names.

 Used to perform AD functions. Described in

corresponding chapter.

12

•Unloads a document from the ADF.

•urns off the   LED indicator.

•Returns the fax machine to the stand-by mode.

•Stops the programming, transmission, reception

or copying operation in progress.

•Starts receiving a document.

•After the fax number has been

dialled, starts sending a document

(only with the document already

inserted in the ADF).

•Confirms the selection of menus,

submenus, parameters and their

values and moves on to the next

procedure.

•Starts copying a document (only

with the document already

inserted in the ADF).

 Used to dial a telephone or fax number without

lifting the telephone handset.

•After two numeric keys (01-50)

have been pressed, automa-

tically dials (once set) the

associated telephone or fax

numbers.

•Cancels incorrect settings.

 Inserts a pause during the dialling of the telephone or fax number.

 Displays a list of the last 10 fax or telephone numbers dialled (outgoing

calls) or the last 20 numbers from which calls have been received

(incoming calls), irrespective of whether or not a document was present

in the ADF.

With the fax machine connected to a private exchange:

-When pressed once before dialling the telephone or fax

number, access to the public line is provided. When pressed

twice, it provides access to the programmed network

operator.

With the fax machine connected to the public line:

- When pressed before dialling the telephone or fax number,

access to the programmed network operator is provided.

Display

A two-line liquid crystal

display with a capacity of

16 characters per line.

Shows operator prompts

and error messages.

13

BASIC TRANSMISSION AND RECEPTION OPERATIONS

Now that your fax machine has a name and number, it is ready to

operate and be used for the following functions:

Transmitting documents (also in broadcast mode, from the

memory, or by polling)

Receiving documents (also by polling)

Making telephone calls (see the chapter Making a call)

Copying documents (see chapter Making a copy).

TRANSMITTING A DOCUMENT

WHAT DOCUMENTS CAN BE TRANSMITTED

Sizes

 Breadth min. 148 mm - max. 216 mm

 Length min. 216 mm - max. 600 mm

Sheet thickness

80 g/m2 (max. 20 sheets)

60 - 90 g/m2 (max. 10 sheets)

50 - 140 gr/m2 (1 sheet at a time)

For documents of a different size from those specified, you can

use a transparency with a rear sheet as a document holder.

NEVER USE

rolled paper

excessively thin paper

torn paper

damp or wet paper

excessively small paper format

crumpled paper

carbon paper

In order to avoid damaging your fax machine and invalidating your

guarantee, make sure that the documents you are to use are in good

condition and do not contain:

staples

paper clips

adhesive tape

correcting liquid or glue that has not yet dried.

In all such cases, photocopy the document and transmit the copy or

use a transparency cover.

PLACE THE DOCUMENT IN THE ADF.

1. Insert the automatic document feeder (ADF) in the openings

provided for this purpose.

2. Push in the ADF until it clicks into position.

Attention:

You must not force the original.

3. Insert the document with the side to be transmitted facing upwards

(automatic document feed).

he bottom edge of the original is fed into the ADF and the display

shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

SETTING CONTRAST AND RESOLUTION

Before transmitting a document you can make some

adjustments to optimise the printing quality.

SETTING THE CONTRAST

1. Press the key

until the display shows:

FAX SET-UP

2. Press the key:

he display shows:

DATE AND TIME

3. Press the key:

he display shows:

VARIOUS SETTINGS

4. Press the key

until the display shows:

CONTRAST: NORM.

5. Press the key

/

until the other available options DARK and LIGH  are

shown.

6. o confirm the selection, press the key:

14

Note

If you want you can dial the recipients number using the quick dialling

procedures, see Setting one-touch and speed dialling, Sending

with one-touch dialling and Sending with speed dialling .

Note

o abort the current transmission press the key . he fax

machine ejects the document from the ADF and returns to the stand-

by mode.

If the document to be removed consists of more than one sheet, before

pressing to eject the first, remove all the others by hand.

TO TRANSMIT AND HEAR THE DIALLING TONES

1. Place the original document in the ADF.

he display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

he initial resolution value (even if it is not shown on the

display) is:   (standard).

If you want, change the contrast and resolution values as

described previously.

2. If you want to hear the dialling tone, press the key:

he display shows:

OFF HOOK

And the length of the transmission in minutes and seconds

in the top right-hand corner.

3. o select the recipient number, press the keys:

-

he recipients number may contain a maximum of 64 digits.

4. As soon as you hear the tone of the recipients fax machine,

press the key:

ransmission commences and the message

CONNEC ING appears on the display.

If the document is sent correctly, once this operation has

been completed, the display will show the message  X

COMPLE ED for a few seconds.

FOR TRANSMISSION, LIFT THE HANDSET

1. Place the original document in the ADF.

he display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

he initial resolution value (even if it is not shown on the

display) is:   (standard).

If you want, change the contrast and resolution values as

described previously.

7. o return the fax machine to the stand-by mode, press the

key:

Choose the type of contrast on the basis of the following criteria:

NORMAL, if the document is neither too light nor too dark.

NORMAL appears on the bottom line of the display.

LIGHT, if the document is excessively dark. LIGH appears on

the bottom line of the display.

DARK, if the document is excessively light. DARK appears on the

bottom line of the display.

TO SET THE RESOLUTION

1. Press the key:

until the desired value appears on the display.

Choose the resolution on the basis of the following

criteria:

STD (STANDARD) if the original contains easily readable

characters. An arrow appears on the bottom line of the

display in line with the  symbol on the console.

FINE if the original contains very small characters or

diagrams. An arrow appears on the bottom line of the

display in line with the   symbol on the console.

HALF TONES, if the document contains shaded areas.

An arrow in line with the   symbol and an arrow in line

with the   symbol printed on the console appear on the

bottom line of the display.

TRANSMITTING AN ORIGINAL

1. Place the original document in the ADF.

he display shows on the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

he initial resolution value (even if not shown on the display)

is:   (standard).

If desired, change the contrast and resolution values as

described previously.

2. o select the recipient number, press the keys:

-

he recipients number may contain a maximum of 64 digits.

3. o start transmitting, press the key:

If the document is transmitted correctly, once this operation

has been completed, the display will show the message  X

COMPLE ED for a few seconds.

Comment

If you have entered any incorrect digits: position the cursor, using the

|/} keys, to the incorrect digit and overwrite it with the correct one. If

you want to delete the number altogether, press the key.

Olivetti Fax-Lab 275 User manual

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