Olivetti Fax-lab 220 User manual

Ink Jet Fax

Fax-Lab 220/270

Instructions

PUBLISHED BY:

Olivetti I- Jet S.p.A.

Località Le Vieux

11020 ARNAD (Italy)

Editors:

Olivetti Tecnost, S.p.A.

Direzione @ Home/Office

Via Jervis, 77 - 10015 IVREA (Italy)

The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and

without prior warning.

This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide connection as

a single terminal to an analogue Public Switched Telephone System (PSTN) system. However, due to differences

between individual PSTNs in the various countries, the approval does not unconditionally guarantee success

operation of every PSTN termination point.

If you encounter any problems, you should contact your supplier immediately.

The manufacturers declare under their own responsibility that this product

complies with provisions laid down by the directive 1999/05/CE.

Conformance is certified by the application of the mark to the product.

Network compatibility declaration

This product has been designed and developed to operate in the networks of all European Community countries,

and in those of Switzerland and Norway.

Full compatibility with the networks of individual countries will depend on specific national software parameters which

can be set in the product. If you encounter problems with non EC PSTN networks, contact your national technical

support service.

Your attention is drawn to the following conditions that could compromise the conformity attested above as well as

the machine’s characteristics:

• incorrect electrical supply;

• incorrect installation, erroneous or improper use, or any use that differs from what is indicated in the User Manual

supplied with the machine;

• replacement of components or original parts using other types, not approved by the manufacturer, or where

carried out by unauthorized persons.

The electrical socket must be near to hand and easily accessible. To disconnect the machine from the electrical power

supply, unplug it from the supply socket.

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Q

UICK

GUIDE

This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions,

see the relevant sections.

I

NSTALLATION

For further details, see the "Operations essential for correct operation" chapter.

+

Connect the fax machine to the telephone line

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Connect the receiver

+

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Connect the fax machine to the mains socket

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The display shows the language in which the messages will be displayed.

If the language displayed is not the desired one, press /to change it.

To confirm the setting. The display shows "CHOOSE COUNTRY".

To confirm the setting. The display shows the name of a country.

If the country displayed is not the desired one, press /to change it.

To confirm the setting. To complete the procedure.

Make the fax machine's country settings

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+

Add some printing paper

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+

Insert the print head

+

T

RANSMISSION

For further details, see "To send a document" in the "Basic transmission and reception operations" chapter.

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Place the document on the document tray. The side to

be sent must be face up

.

Prepare the document support

Dial the correspondent's number (max. 64 digits).

++

R

ECEPTION

For further details, see "To receive a document" in the "Basic transmission and reception operations" chapter.

C

OPYING

For further details, see the "To make a copy" chapter.

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Place the document on the document tray. The side to be copied must be face up.

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Press to make a single copy or type the desired number of copies (max 9) and then press

. To change the contrast, resolution and reduction values shown on the display, see the

"To make a copy" section.

and then press .

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Press the button until the display shows "RECEPTION MODE". Press the button to confirm the setting.

The display shows "AUTOMATIC". Press the /buttons until the display shows "MANUAL" and then press the

button again to confirm the setting.

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When the telephone rings, lift the to engage the line.

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As soon as you hear the dialling tone, press .

Q

UICK

GUIDE

T

ABLE

OF

CONTENTS

INTRODUCTION 1

CONSULTING THE MANUAL ....................................................... 1

ENVIRONMENTAL RECYCLING ................................................... 1

OPERATING PRECAUTIONS ....................................................... 1

INSTALLATION PRECAUTIONS ................................................... 1

PACKAGE CONTENTS ................................................................. 1

OPERATIONS ESSENTIAL FOR CORRECT

OPERATION 2

TO CONNECT IT TO THE TELEPHONE LINE ............................. 2

TO CONNECT THE TELEPHONE HANDSET .............................. 4

TO CONNECT IT TO THE POWER SUPPLY ................................ 4

SETTING SOME PARAMETERS (INDISPENSABLE FOR

CORRECT FUNCTIONING) ......................................................... 4

TO SET THE LANGUAGE AND THE COUNTRY OF

DESTINATION ............................................................................... 4

TO SET THE DATE AND TIME ..................................................... 5

TO ADD PAPER ............................................................................. 5

TO INSTALL THE PRINT HEAD .................................................... 6

TO CHANGE THE DATE AND TIME ............................................. 7

ALL THAT IS MISSING NOW IS YOUR NAME AND

FAX NUMBER ............................................................................... 7

TO SET IT UP FOR THE TELEPHONE LINE ................................ 8

COMPONENTS 9

CONSOLE 10

BASIC TRANSMISSION AND RECEPTION

OPERATIONS 12

TO SEND A DOCUMENT ............................................................ 12

TO RECEIVE A DOCUMENT ....................................................... 16

TO SET ONE-TOUCH AND SPEED DIALLING ........................... 16

TO PRINT REPORTS AND LISTS ............................................... 18

TO MAKE A CALL 21

TO TELEPHONE WITH ONE-TOUCH DIALLING ........................ 21

TO TELEPHONE WITH SPEED DIALLING .................................. 21

TO TELEPHONE BY RUNNING A SEARCH IN THE

PHONE BOOK ............................................................................. 21

TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS

OR ONE OF THE LAST 10 OUTGOING NUMBERS ................... 22

TO MAKE A COPY 23

WHAT DOCUMENTS CAN BE COPIED ...................................... 23

TO MAKE A COPY ....................................................................... 23

THE TELEPHONE ANSWERING DEVICE 24

THE TAD CONSOLE ................................................................... 24

TO CHANGE OR DELETE THE TAD ACCESS CODE ................ 24

OUTGOING MESSAGES AND MEMOS ....................................... 25

TO SET THE LENGTH OF MEMOS AND INCOMING

MESSAGES ................................................................................. 26

TO LISTEN TO INCOMING MESSAGES AND MEMOS ............... 26

TO DELETE MESSAGES AND MEMOS YOU HAVE

ALREADY LISTENED TO ............................................................ 27

TO TRANSFER MESSAGES AND MEMOS TO A REMOTE

TELEPHONE ............................................................................... 27

TO OPERATE THE TELEPHONE ANSWERING DEVICE

FROM A REMOTE LOCATION .................................................... 28

SPECIAL FUNCTIONS OF THE TELEPHONE ANSWERING

DEVICE ....................................................................................... 28

TO PRINT THE TAD CONFIGURATION PARAMETERS ............ 29

MORE SOPHISTICATED OPERATIONS 30

OTHER USEFUL RECEPTION SETTINGS ................................. 30

OTHER USEFUL TRANSMISSION SETTINGS .......................... 33

SENDING/RECEIVING A DOCUMENT IN POLLING MODE ........ 35

TROUBLESHOOTING GUIDE 36

WHAT HAPPENS IF THERE IS A POWER FAILURE ................... 36

WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT ......... 36

IF THE TRANSMISSION IS UNSUCCESSFUL ........................... 36

FOR MINOR PROBLEMS ............................................................ 36

ERROR CODES .......................................................................... 37

SIGNALS AND MESSAGES ......................................................... 38

MAINTENANCE OPERATIONS 40

TO REPLACE THE PRINT HEAD ............................................... 40

CLEANING THE PRINT HEAD AND TESTING THE

NOZZLES .................................................................................... 40

TO CLEAN THE ELECTRICAL CONTACTS OF THE

PRINT HEAD ............................................................................... 41

TO CLEAN THE OPTICAL READER ........................................... 41

TO CLEAN THE CASING ............................................................ 41

TO REMOVE JAMMED DOCUMENTS ........................................ 42

TO REMOVE JAMMED SHEETS OF PAPER .............................. 42

TECHNICAL DATA 43

1

I

NTRODUCTION

C

ONSULTING

THE

MANUAL

This manual describes two models of fax machine: the base model

and the model with a built-in telephone answering device.In the

description that follows, whenever a distinction is to be made between

models, the following indications will be given: "Model with a built-

in TAD"and "Base model".

E

NVIRONMENTAL

RECYCLING

The cardboard box, the plastic present in the package and the parts

that make up the fax machine may be recycled in accordance with the

recycling regulations in force in your country.

O

PERATING

PRECAUTIONS

•Never attempt to repair the fax machine yourself. If you remove

the outer casing, you could get an electric shock or suffer some

other kind of injury. Repairs should be carried out by qualified

technical staff only.

•If you are to leave the fax machine unused for a long period of

time, you should disconnect it from the power supply: in this way,

it will be protected against the risk of damage due to interference or

power surges.

• During storms we recommend you unplug the device from

both the power outlet and the telephone line so as to

eliminate all risk of damage.

•In case of a voltage drop or power failure, it will not be possible to

make or receive telephone calls as the keypad will be disabled.

If it is essential that you make a call in this situation, you must use an

emergency telephone approved by the telephone company and

connected directly to the fax machine.

I

NSTALLATION

PRECAUTIONS

•Place the fax machine on a stable, flat surface free of vibrations, to

prevent it from falling and getting damaged or causing injury to

people.

•Keep the fax machine in a dust-free place away from sources of

water, steam or excessive heat. Do not expose it to direct sunlight.

•Keep the fax machine away from other electrical or electronic

appliances which may generate interference, e.g. radio, televi-

sion, etc.

•Ensure that no books, documents, or other objects obstruct normal

ventilation in any way. Ideally this fax machine should be operated

in an environment with a temperature of between 5°C and 35°C

and a relative humidity of between 15% and 85%.

•Leave enough room in front of the outlet for the unloading of

originals and received/copied documents, so that they do not fall

on the floor.

P

ACKAGE

CONTENTS

In addition to the fax machine and this manual, you will find the follow-

ing elements in the package:

•The cable for connecting the fax machine to the telephone line.

•The power cable.

•The telephone plug (if applicable).

•The box containing the monochrome print head provided with the

machine.

•The telephone handset.

•List of Customer Service Centres.

2

O

PERATIONS

ESSENTIAL

FOR

CORRECT

OPERATION

T

O

CONNECT

IT

TO

THE

TELEPHONE

LINE

As the connection to the telephone line of the fax machine, ex-

ternal answering machine (base model), emergency telephone

or other devices is regulated by national standards that vary

from one country to another, the diagrams that follow should

therefore be taken simply as examples of these connec-

tions. However, if the connection to the telephone line is different

in your country from those shown in the diagrams, respect the

regulations in force in your country.

The fax machine is set up for connection to the public tel-

ephone line. If you want to connect it to a private line and you

also want to use it on a public line, see "To set it up for the

telephone line".

CONNECTING THE FAX MACHINE

1. Place the fax machine on its right side and insert the plug on the

cable for connecting it to the telephone line into the "LINE" socket

on the base of the fax machine (see diagrams "case 1", "case 2"

or "case 3").

2. Insert the connector or the plug (if applicable) at the other end of

the cable into the wall telephone line socket (see diagrams "case

1", "case 2" or "case 3").

CONNECTING THE EXTERNAL ANSWERING MACHINE (BASE

MODEL) AND EMERGENCY TELEPHONE

(Case 1 connection)

1. Place the fax machine on its right side and, if present, remove the

cover of the "EXT" socket for connecting the machine to the tel-

ephone line on the fax machine, then insert the plug of the external

answering machine (base model) or emergency telephone ca-

ble into this socket (see corresponding diagram).

If you cannot connect the external answering machine (base

model) or emergency telephone directly to the "EXT" socket, use

the relevant adapter (which varies from one country to another).

(Case 2 connection)

1. Insert the connector or plug (which varies from one country to

another) of the additional device into the plug-socket (see dia-

gram).

(Case 3 connection)

1. Insert the plug of the additional device into the wall telephone line

socket (see diagram).

If you want, using the relevant adapter (as for the case 1 connec-

tion), you can connect another device to the "EXT" socket for

connection to the telephone line on the fax machine.

CORD WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

FAX

B

Connection sockets

CASE 1 CONNECTION

EMERGENCY TELEPHONE OR

EXTERNAL ANSWERING

MACHINE (BASE MODEL)

AB

C

A

C

3

C

OTHER DEVICES

A

B

D

B

C

A

B

C

A

B

D

B

C

D

B

CD

CASE 2 CONNECTION CORD

FAX

EMERGENCY TELEPHONE OR

EXTERNAL ANSWERING

MACHINE (BASE MODEL)

Connection sockets

CASE 3 CONNECTION (GERMANY)CORD

FAX

EMERGENCY TELEPHONE OR

EXTERNAL ANSWERING

MACHINE (BASE MODEL)

Connection sockets

OTHER DEVICES

CASE 3 CONNECTION (AUSTRIA)CORD

FAX

EMERGENCY TELEPHONE OR

EXTERNAL ANSWERING

MACHINE (BASE MODEL)

Connection sockets

WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE

A

4

T

O

CONNECT

THE

TELEPHONE

HANDSET

1. Place the fax machine on its right side, insert the connector of the

handset cable into the socket marked with the symbol on the

fax machine and fix the cable into its groove.

2. Return the fax machine to its normal position and place the hand-

set in its seat.

T

O

CONNECT

IT

TO

THE

POWER

SUPPLY

1. Insert the female connector at one end of the power cable into the

male connector on the rear of the fax machine.

2. Then insert the plug at the other end of the cable into the wall

power socket.

note

The fax machine will remain permanently connected,

ready to receive and send documents 24 hours a day.

If you want to turn it off, detach the plug of the power

cable from the wall socket as the fax machine has no on/off

switch.

S

ETTING

SOME

PARAMETERS

(INDISPENSABLE FOR

CORRECT FUNCTIONING)

Once the fax is connected to the power supply, it automatically runs a

short test to check that its components are working and the language

in which the messages will appear is shown on the display.

At this point, set your language and your country for the fax

machine to work appropriately.

T

O

SET

THE

LANGUAGE

AND

THE

COUNTRY

OF

DESTINATION

The display shows the language in which the messages

are displayed. For example:

ITALIANO

/To select the desired language. For example:

ENGLISH

To confirm the setting. The display shows:

CHOOSE COUNTRY

To confirm the setting. The display shows a country of des-

tination. For example:

ITALIA

/To select the desired country. For example:

U.K.

If your country is not present among those shown on the

display, see the table below:

COUNTRY COUNTRY TO BE SELECTED

Argentina AMERICA LATINA

Australia NZL/AUSTRALIA

Austria ÖSTERREICH

Belgium BELGIUM

Brazil BRASIL

Chile AMERICA LATINA

China CHINA

Colombia AMERICA LATINA

Denmark DANMARK

Finland FINLAND

France FRANCE

Germany DEUTSCHLAND

Greece GREECE

Holland HOLLAND

Hong Kong SINGAPORE

India INDIA

Israel ISRAEL

Italy ITALIA

Luxembourg BELGIUM

Mexico AMERICA LATINA

New Zealand NZL/AUSTRALIA

Norway NORGE

Peru AMERICA LATINA

Portugal PORTUGAL

Rest of world INTERNATIONAL

Singapore SINGAPORE

South Africa S. AFRICA

Spain ESPAÑA

Sweden SVERIGE

Switzerland SCHWEIZ

Taiwan TAIWAN

UK U.K.

Uruguay AMERICA LATINA

Venezuela AMERICA LATINA

To confirm the setting.

To complete the procedure.

note

If you subsequently want to change these settings, press

+ and repeat the procedure from the start, remem-

bering always to confirm the settings made by pressing the

button.

5

Having set the language and the country, the following messages will

appear on the display:

AUTOMATIC

or, in the models with built-in telephone answering device, the

total number of messages received, in this case,"00".

AUTOMATIC 00

and alternating on the lower line:

SET DATE/TIME

CHECK PRINT HEAD

T

O

SET

THE

DATE

AND

TIME

The first time you connect the fax machine to the power

supply or whenever there is a power failure you must set

the date and time as described below.

Once set, the date and time can be changed at any time,

see the "To change the date and time" section.

The display shows:

DATE AND TIME

The display shows:

FORMAT: DD/MM/YY

/If you want to select a different format from the one dis-

played.

The display shows:

FORMAT: 24 H

/If you want to select the other time format (12-hour).

The display shows:

DD/MM/YY HH:MM

25-03-03 11:23

- Enter the new date and time (e.g. 26-03-03; 12:00). As

each digit is entered, the cursor will move to the next one.

DD/MM/YY HH:MM

26-03-03 12:00

/If you only want to change a few digits, move the cursor to

them using the

|

/

}

keys and overwrite them with the correct

digits.

To confirm the setting. The date and time setting procedure

has been completed. The new date and time will be up-

dated automatically and will be printed on each page sent.

To return the fax machine to the initial stand-by mode. Re-

member that the stand-by mode is the status in which it is

idle and that it is the mode from which the machine can be

programmed.

note

If you have chosen the 12-hour time format, the display will

show the letter "p" (post meridiem) or the letter "a" (ante

meridiem). To switch from one letter to another, move the

cursor to the letter to be changed, using the

|

/

}

keys, and

press the key.

If you think you have made a mistake or want to abort the

procedure in progress for any reason, press the key.

T

O

ADD

PAPER

1. Push the Automatic Sheet Feeder (ASF) into the slots until it clicks

into position.

2. Holding the sheets by their upper edge, insert them by letting them

"drop" into the ASF without folding or forcing them.

3 Push the sheets against the left side of the ASF using the adjusting

lever.

notE

If you add sheets to the ASF, make sure you place them

under and not on top of those already present.

notE

The fax machine has a memory that enables it to receive up

to 19 pages even if you do not add any paper.

TOCHECK THE PRINT FORMAT SET ON THE FAX MACHINE

Once you have manually adjusted the automatic sheet feeder

(ASF), to ensure that the fax machine works properly,

check that the printing format set on the fax machine

corresponds to the size of paper you intend to use.

Until the display shows:

FA SET-UP

The display shows:

DATE AND TIME

Until the display shows:

PRINTER PARAMET.

The display shows:

FORMAT:A4

/ Until the desired paper format is displayed.

To confirm the setting.

The display shows:

AUTOMATIC

CHECK PRINT HEAD

6

T

O

INSTALL

THE

PRINT

HEAD

The print head provided with the machine allows you to print up

to 80 pages*, whereas the spare print heads, with a greater

capacity, allow you to print up to 450 pages*.

* Based on Test Chart ITU-TS n.1 (black coverage = 3,8%).

1. Open the operator console, as indicated by the arrow, until you

hear a click.

2. Lift the print head compartment cover using the lever, as shown in

the figure.

3. Remove the print head from its package and, holding it on both

sides, peel off the film covering the nozzles.

4. Avoid touching the nozzles and the electrical contacts.

5. Place the print head in its compartment with the electrical contacts

facing downwards.

6. Push the print head until it clicks into place and close the print head

compartment cover and the operator console.

notE

Remember to use, once you have run out of the print head

provided with the machine, only non-rechargeable print

heads (single-block).

notE

If, after the print head has been installed, the "CHECK PRINT

HEAD" message appears again, try removing it and then

reinserting it, pressing it more firmly into position. If the mes-

sage remains on the display, remove the print head and

clean the electrical contacts of the print head and the car-

riage, see "To clean the electrical contacts of the print

head", chapter "Maintenance operations".

notE

To replace the print head, see the section "Maintenance op-

erations".

AUTOMATIC PRINT HEAD NOZZLE CLEANING AND TESTING

PROCEDURE

Once the print head has been inserted, the fax machine starts

the nozzle cleaning and checking procedure, which is com-

pleted by:

• the printing, on the sheet loaded automatically, of a diagnostic

test sheet containing:

-anumbered scale, for checking the flow of ink and the

electrical circuits of the print head nozzles.

- a group of graphics and text, so that the printing quality

may be evaluated.

• the display shows the message: "CHECK PRINT OUT",

"1=EXIT 0=REPEAT".

Examine the print test sheet as follows:

• Check that the numeric scale is not interrupted at any point

and that the black areas do not present any horizontal

white lines: in these conditions, which confirm that the print

head has been inserted correctly and is working properly, set

the value 1. At the end of the procedure, the fax machine will

return automatically to the initial stand-by status.

AUTOMATIC 00

25-03-03 11:23

• On the other hand, if there are any interruptions or white

lines present, set 0to clean the nozzles again:

- if the new print test continues to be unsatisfactory, repeat the

procedure another time.

- If the print test result is satisfactory, press the button to

exit from the procedure and return the fax machine to its initial

stand-by status.

IMPORTANT

When the print head is about to run out of ink, the display

shows:

INK LOW

At the same time the fax machine automatically prints a page to

warn you that the ink is running out and you will have to

replace the print head soon.

When there is no more ink, the display shows:

OUT OF INK

To replace the print head, see the section "Maintenance op-

erations".

To buy new print heads,see the corresponding codes at

the end of the manual.

7

T

O

CHANGE

THE

DATE

AND

TIME

If the date and time shown on the display are not correct,

you can change them at any time.

Until the display shows:

FA SET-UP

To confirm the setting. The display shows:

DATE AND TIME

From this point follow the procedure previously described

in "To set the date and time".

A

LL

THAT

IS

MISSING

NOW

IS

YOUR

NAME

AND

FAX

NUMBER

Once set, the name (max. 16 characters) and number

(max. 20 digits) will remain unchanged until they are

intentionally changed and will be printed on each page

received by your correspondent’s fax machine.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

Until the display shows:

STATION NAME

The display shows:

TYPE YOUR NAME

-To select the characters of each key cyclically.

/ To leave a space.

-To include a variety of special symbols, e.g. &, in your

name.

/If there are any incorrect characters: position the cursor on

the incorrect character using the

|

/

}

keys and overwrite it

with the correct character.

To delete the name completely.

For example, to enter the name "LARA":

Until you have selected the letter "L".

Until you have selected the letter "A".

Until you have selected the letter "R".

Until you have selected the letter "A".

To confirm the name. The display shows:

PHONE NUMBER

Now enter the fax number as indicated below:

TOSET YOUR FAX NUMBER

The display shows:

TYPE YOUR NUMBER

-Enter your fax number.

/To enter a space.

If you make any typing errors, correct them in the same

way as for your name.

If you want to include the international code in your number,

instead of the zeros, press the * key; the display will show

the symbol +.

To confirm the fax number.

To return the fax machine to the initial stand-by mode.

POSITION OF YOUR NAME AND FAX NUMBER

The information in the heading of the document to be sent

(name, fax number, date and time and number of pages) may

be received by your correspondent’s fax machine outside the

text area immediately below the top edge of the sheet or inside

the text area, slightly lower down than in the previous case.

Your fax machine is designed to send this information inside

the text area.

To change the position:

Until the display shows:

FA SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

HEADER INSIDE

/ To select the alternative parameter.

HEADER OUTSIDE

To confirm the setting.

To return the fax machine to the initial stand-by mode.

8

T

O

SET

IT

UP

FOR

THE

TELEPHONE

LINE

TOCONNECT IT TO APUBLIC LINE

The fax machine is set up to be connected to a public line. In

any case, it is a good idea to check that:

• The "PUBL.LINE (PSTN)" parameter is selected.

• The dialling mode (tone or pulse) is compatible with the

public telephone exchange that manages the line to which

you have connected the fax machine. If in doubt about the

choice to be made, ask your public telephone company.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

The display shows:

PUBL.LINE (PSTN)

/ If the fax machine is set up for connection to the "Private

line", press the

|

/

}

keys to select connection to the "public"

line.

To confirm your choice. The display shows:

PSTN DIAL: TONE

/ To view the other dialling mode:

PSTN DIAL:PULSE

To confirm your choice.

To return the fax machine to the initial stand-by mode.

TOCONNECT IT TO APRIVATE LINE (PBX)

To connect the fax machine to a private line and be able to

use it also on a public line, proceed as follows:

• Select the "PRIV.LINE (PBX)" parameter.

• Set the same dialling mode (tone or pulse) as the one

used by the private telephone exchange that manages the

line to which you have connected the fax machine. If in

doubt about the choice to be made, ask the company that

manages your private telephone network.

• Set the output mode (area code or flash) to access the

public telephone network from the private telephone net-

work.

• Set the same dialling mode (tone or pulse) as the one

used by the public telephone exchange.

Until the display shows:

INSTALLATION

The display shows:

TEL. LINE SET-UP

The display shows:

PUBL.LINE (PSTN)

/ To view the other available option:

PRIV.LINE (PB )

The display shows:

PB DIAL:TONE

/ To view the other dialling mode:

PB DIAL:PULSE

To confirm your choice.

E T.LINE:PREFI

/ To view the other available option, "EXT.LINE:FLASH". If

you want to confirm the output mode "EXT.LINE:PREFIX",

skip to the next step.

If you confirmed, by pressing the key , the

"EXT.LINE:PREFIX" mode, the fax machine prompts you

to enter the number corresponding to the area code (max.

3 digits).

The display shows:

PSTN DIAL:TONE

/ To view the other dialling mode:

PSTN DIAL:PULSE

To confirm the setting.

To return the fax machine to the initial stand-by mode.

notE

Having confirmed the dialling mode to be used by the fax

machine to connect to the public line, simply press the

key, before dialling the correspondent’s fax or telephone

number, to gain access to it. The display will show the letter

"E" (external).

YOU WANT TO CHANGE THE DIALLING MODE TEMPORARILY

If the fax machine is set up for pulse dialling (decadic) and you want

to change it to tone dialling (multifrequency):

Press the key, before dialling the fax or telephone number, to

change the dialing mode temporarily.

At the end of transmission, the fax machine always restores the dial-

ling mode set up on it.

9

The figure shows the external and internal parts common to the two fax machine models. The first row of keys illustrated in the central part

of the console refers exclusively to the model with a built-in telephone answering device.

Paper support

Connection sockets

(see base)

Built-in telephone

handset

Document support

Display

The display consists of two lines of 16

characters each. It shows the date and

time, menu items, error messages, reso-

lution and contrast values and, for the

model with a built-in telephone an-

swering device, the total number of

messages received.

Paper adjusting lever

Plain paper feed compartment (ASF)

Adjustable to the following paper sizes: A4, Letter and Legal.

Maximum capacity: 50 sheets (80gr/m2).

Automatic feeder for original docu-

ments to be sent and copied (ADF)

Maximum capacity: 15 sheets A4, A5, Letter

and Legal (80gr/m2).

Operator console

Sent or copied document output

Received or copied

document output Speaker

Paper references

Print head compartment

cover

Print head

compartment

Machine serial number

plate (see base)

Optical reader

C

OMPONENTS

10

•

Dial the fax or telephone number.

•

If pressed for more than a second,

automatically dial (once set) the tel-

ephone or fax number assigned to

them (one-touch dialling function).

•

Set any numeric data.

•

Select digits and alphanumeric char-

acters during the entry of numbers

and names.

•

Gives access to programming

mode.

•

Selects menus and submenus.

•

After the button has been

pressed, they turn the speaker vol-

ume "up" or "down".

• Adjusts the resolution of the documents to be

sent and copied (only with the document in-

serted in the ADF).

• Puts the line on hold during a telephone con-

versation (with the handset raised).

MODELS WITH ABUILT-IN TA D ONLY

• Turns off the microphone so that the corre-

spondent cannot hear what is said at your

end of the line.

"Error" LED indicator

Signals an operating fault during transmission or

reception.

MODEL WITH ABUILT-IN TA D

On, indicates that there are messages or memos in the memory that have already been

played.

Blinking, indicates that the memory contains documents that have not been printed, mes-

sages or memos that have not been played.

Off, indicates that the memory is empty.

BASE MODEL

Blinking, indicates that the memory contains documents that have not been printed.

Off, indicates that the memory is empty.

•

With tone dialling, they send a tone

down the line for special network serv-

ices.

•

They scroll "backwards" and "for-

wards" through characters and spe-

cial symbols during the entry of

names.

The figure shows the operator console of the model with a built-in TAD. The keys of the base model that differ from the model with TAD are

described one by one.

With the handset lifted, gives access to the

special functions made available by the

network manager and commonly known

as REGISTER RECALL (Rfunction).

•

Scroll "forwards" and "backwards" through the val-

ues of a parameter.

•

Move the cursor to the "right" and to the "left" while

entering numbers and names.

MODELS WITH ABUILT-IN TA D ONLY

•

Used to perform TAD functions. Described in the cor-

responding chapter.

C

ONSOLE

11

•

Unloads a document from the ADF.

•

Turns off the " " LED indicator.

•

Returns the fax machine to the stand-by

mode.

•

Stops the programming, transmission,

reception or copying operation in

progress.

•

Starts receiving a document.

•

After the fax number has been di-

alled, starts sending a document

(only with the document already

inserted in the ADF).

•

Confirms the selection of menus,

submenus, parameters and their

values and moves on to the next

condition.

•

Starts copying a document (only

with the document already inserted

in the ADF).

Used to dial a telephone or fax number without

lifting the telephone handset.

MODELS WITH ABUILT-IN TA D ONLY

Also activates the handsfree function.

•

After two numeric keys (01-50)

have been pressed, automati-

cally dials (once set) the tel-

ephone or fax number associ-

ated with them.

•

Cancels incorrect settings.

• Inserts a pause during the dialling of the telephone or fax number.

• Displays a list of the last 10 fax or telephone numbers dialled (outgoing

calls) or the last 20 numbers from which calls have been received

(incoming calls), irrespective of whether or not a document was

present in the ADF.

With the fax machine connected to a private exchange:

-

When pressed once, before dialling the telephone or fax

number, it provides access to the public line. When pressed

twice, it provides access to the programmed network man-

ager.

With the fax machine connected to the public line:

-

When pressed before dialling the telephone or fax number, it

provides access to the programmed network manager.

Display

A two-line liquid crystal display

with a capacity of 16 characters

per line.

Shows operator prompts and

error messages.

12

B

ASIC

TRANSMISSION

AND

RECEPTION

OPERATIONS

Now that your fax machine has a name and number, you can

use it to:

•send documents (also in broadcast mode, from the memory, or by

polling)

•receive documents (also by polling)

•make telephone calls (see the chapter "To make a call")

•copy documents (see chapter "To make a copy").

T

O

SEND

A

DOCUMENT

WHAT DOCUMENTS MAY BE USED

Dimensions

• Width min. 148 mm - max. 216 mm

• Length min. 216 mm - max. 600 mm

Thickness

from: 80 gr/m2(max. 15 sheets)

60 - 90 gr/m2(max. 10 sheets)

50 - 140 gr/m2(1 sheet at a time)

For documents of a different size from those specified, you

can use a transparency with a rear sheet as a document holder.

NEVER USE

• curled paper

• excessively thin paper

• torn paper

• damp or set paper

• excessively small paper

• crumpled paper

• carbon paper

In addition, in order to avoid damaging your fax machine and invali-

dating your guarantee, make sure that the documents you are to use

do not contain:

• staples

• paper clips

• adhesive tape

• correcting liquid or glue that has not yet dried.

For all these cases, photocopy the document and send the copy or

use a transparency with a rear sheet.

TOPLACE THE DOCUMENT IN THE ADF

1. Insert the automatic document feeder in the slot until it clicks into

position.

Insert the document, without forcing, in the ADF(automatic docu-

ment feeder) with the side to be sent facing upwards. The bottom

edge of the original is fed into the ADF and the display shows on

the top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NORMAL.

TOADJUST THE CONTRAST AND RESOLUTION

Before sending a document you can make some adjust-

ments so as to optimize the printing quality.

TOREGULATE THE CONTRAST

Until the display shows:

FAX SET-UP

The display shows:

DATE AND TIME

The display shows:

VARIOUS SETTINGS

Until the display shows:

CONTRAST: NORM.

/To view the other available options: "DARK" and "LIGHT".

To confirm your choice.

To return the fax machine to the initial stand-by mode.

The contrast should be regulated on the basis of the

following criteria:

•NORMAL, if the document is neither too light nor too

dark. "NORMAL" appears on the bottom line of the dis-

play.

•LIGHT, if the document is dark. "LIGHT" appears on the

bottom line of the display.

•DARK, if the document is light. "DARK" appears on the

bottom line of the display.

13

TOREGULATE THE RESOLUTION

Until the desired resolution value appears on the display.

The resolution should be regulated on the basis of

the following criteria:

•STD (STANDARD), if the document contains easily leg-

ible characters. An "arrow" appears on the bottom line of

the display in line with the " " symbol printed on the

console.

•FINE, if the document contains very small characters or

drawings.An "arrow" appears on the bottom line of the

display in line with the " " symbol printed on the console.

•HALF TONES, if the document contains shaded areas.

An "arrow" in line with the " " symbol and an arrow in

line with the " " symbol printed on the console appear

on the bottom line of the display.

TOSEND ADOCUMENT

Place the document in the ADF. The display shows on the

top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NOR-

MAL.

The initial resolution value (even if it is not shown on the

display) is: " " (standard).

If you want, change the contrast and resolution values as

described previously.

-On the numeric keypad type the number of the correspond-

ent to whom you want to send the document (max. 64

digits).

To start sending the document.

If the document is sent correctly, once this operation has

been completed, the display will show the message "TX

COMPLETED" for a few seconds.

note

If you have entered any incorrect digits: position the cursor,

using the

|

/

}

keys, to the incorrect digit and overwrite it with

the correct one; if you want to delete the number altogether,

press the key.

note

If you want you can dial the correspondent’s number us-

ing the quick dialling procedures, see "To set one-touch

and speed dialling", "To send a document with one-

touch dialling" and "To send a document with speed

dialling".

note

If you want to abort the transmission in progress, press

the key. The fax machine unloads the document from

the ADF and returns to the initial stand-by mode.

If the document to be removed consists of more than one

sheet, before pressing to unload the first, remove all

the others by hand.

TOHEAR THE DIALLING TONE WHEN SENDING ADOCUMENT

Place the document in the ADF. The display shows on the

top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NOR-

MAL.

The initial resolution value (even if it is not shown on the

display) is: " " (standard).

If you want, change the contrast and resolution values as

described previously.

To hear the dialling tones. The display shows:

OFF HOOK

And the length of the transmission in minutes and seconds in

the top right-hand corner.

-On the numeric keypad type the number of the correspond-

ent to whom you want to send the document (max. 64

digits).

As soon as you hear the tone of your correspondent’s fax

machine, press to start sending the document. The

message "CONNECTING" appears on the display.

If the document is sent correctly, once this operation has

been completed, the display will show the message "TX

COMPLETED" for a few seconds.

TOSEND ADOCUMENT WITH THE RECEIVER RAISED

Place the document in the ADF. The display shows on the

top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NOR-

MAL.

The initial resolution value (even if it is not shown on the

display) is: " " (standard).

If you want, change the contrast and resolution values as

described previously.

Lift the receiver to engage the line. The display shows:

OFF HOOK

And the length of the transmission in minutes and seconds in

the top right-hand corner.

-On the numeric keypad type the number of the correspond-

ent to whom you want to send the document (max. 64

digits).

If your correspondent’s fax machine is set up for auto-

matic reception, you will hear the fax machine signal.

If it is set up for manual reception, the correspondent

himself will answer so you can ask him to press the start

key on his fax machine, after which you will hear the fax

machine signal.

To start sending. The message "CONNECTING" appears

on the display.

If the document is sent correctly, once this operation has

been completed, the display will show the message "TX

COMPLETED" for a few seconds.

14

AUTOMATIC REDIAL

If no connection is established due to line errors or because the

correspondent's number is busy, the fax machine automatically

redials the number up to three times.

TODIAL AFREQUENTLY USED CODE AUTOMATICALLY

The fax machine will allow you to store a frequently used

code such as an area code or a code for access to an

alternative telephone operator.

Until the display shows:

INSTALLATION

Until the display shows:

OTHER CARR.:ON

The display shows:

ENTER NAME:

-Enter the name that identifies the area of the code or the

name of the alternative telephone operator and then press

the key or confirm the one set by pressing the

key directly. The display shows:

TYPE PREFIX:

(0 - 9):

-Enter the new code (max. 6 digits) and then press the

key or confirm the one set by pressing the

key directly. The display shows:

ENTER ACRONYM

(A - Z):

-Enter the acronym to be used to identify the code on the

display (1 character) and then press the key or

confirm the one set by pressing the directly.

To return the fax machine to the initial stand-by mode.

note

Automatic code dialling is activated by pressing the key

before dialling the correspondent’s number.

If the fax machine is connected to a private line (PBX), the

key is to be pressed twice before dialling the corre-

spondent's number. In either case, the document must be

placed in the ADF.

TOSEND ADOCUMENT AT APRESET TIME (BROADCAST

TRANSMISSION)

This function enables you to solve time zone problems if

your correspondent is located thousands of kilometres away

and to avoid paying high prices by choosing time bands

when there is less traffic on the telephone lines.

Place the document in the ADF. The display shows on the

top line:

DOCUMENT READY

and on the bottom line, the default contrast value: NOR-

MAL.

The initial resolution value (even if it is not shown on the

display) is: " " (standard).

If you want, change the contrast and resolution values as

described previously.

Until the display shows:

DELAYED TX

The display shows:

TYPE TIME

HH:MM

-Enter the time at which you want to send the document. For

exemple "16:50".

The display shows:

TYPE FAX NUMBER

NUM TOUCH SPEED

-Dial your correspondent’s number in any of the available

methods: directly on the numeric keypad or using the one-

touch keys or speed dialling codes (see "To set one-touch

and speed dialling").

To confirm the setting. The display shows "TX SET" for a

few seconds and then:

AUTOMATIC OO

TX AT 16:50

note

You can delete the "broadcast transmission" setting by remov-

ing the document from the ADF or pressing the key.

note

If there is a power failure,the broadcast transmission

will be cancelled.

TOCHANGE/DELETE ABROADCAST TRANSMISSION THAT IS

ALREADY SET

Until the display shows:

DELAYED TX

The display shows:

ALREADY ENTERED

Olivetti Fax-Lab 220 User manual

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