Olivetti OFX 550 User manual

237950B
Instructions
Cover OFX - Inglese - GB

PUBLISHEDBY:
Olivetti I-Jet S.p.A.
Località Le Vieux
11020ARNAD(Italy)
Editors:
Olivetti Tecnost, S.p.A.
Direzione @ Home/Office
Via Jervis, 77 - 10015 IVREA (Italy)
Copyright © 2001, Olivetti
All rights reserved
The manufacturer reserves the right to make any changes to the machine described in this manual,
at any time, and without prior warning.
This machine has been approved, under the terms of Council Decision 98/482/EC, for Europe-wide
connection as a single terminal to an analogue Public Switched Telephone System (PSTN) system.
However, due to differences between individual PSTNs in the various countries, the approval does
not unconditionally guarantee success operation of every PSTN termination point.
If you encounter any problems, you should contact your supplier immediately.
The manufacturers declare under their own responsibility that
this product complies with provisions laid down by the directive
1999/05/CE. Conformance is certified by the application of the
mark to the product.
Networkcompatibilitydeclaration
This product has been designed and developed to operate in the networks of all European
Community countries, and in those of Switzerland and Norway.
Full compatibility with the networks of individual countries will depend on specific national software
parameterswhichcanbesetintheproduct. IfyouencounterproblemswithnonECPSTNnetworks,
contact your national technical support service.
Your attention is drawn to the following conditions that could compromise the conformity attested
above as well as the machine’s characteristics:
• incorrect electrical supply;
• incorrect installation, erroneous or improper use, or any use that differs from what is indicated
in the User Manual supplied with the machine;
• replacement of components or original parts using other types, not approved by the manufac-
turer, or where carried out by unauthorized persons.
The electrical socket must be near to hand and easily accessible. To disconnect the machine from
the electrical power supply, unplug it from the supply socket.
WARNING:THIS EQUIPMENT MUST BE EARTHED.

QUICK REFERENCE GUIDE
CHANGING DATE AND TIME
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->.
FAX SET-UP
2Press the START key. DATE AND TIME
3Press the START key. FORMAT: DD/MM/YY
4Press the START key. FORMAT:24 H
5Press the START key. DD/MM/YY HH:MM
26-02-99 16:30
6Type new date and
time then press START
to confirm and STOP to
restore the fax machine
to the initial waiting
mode.
DD/MM/YY HH:MM
01-03-99 08:00
ENTERING YOUR NAME AND FAX NUMBER
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->.
INSTALLATION
2Press the START key. TEL. LINE SET-UP
3Press the FUNCTION
key until the display
shows --->.
STATION NAME
4Press the START key. TYPE YOUR NAME
_
You can set up to 16 characters, selecting them, one
at a time, with the numeric keys.
5Press the START key. PHONE NUMBER
6Press the START key. TYPE YOUR NUMBER
_
7Enter your fax number
(max 20 digits) e.g.:
230023, then press
START to confirm and
STOP to restore the
fax machine to the
initial waiting mode.
TYPE YOUR NUMBER
230023
TRANSMITTING A DOCUMENT
Procedure DISPLAY
1Insert the document in
ADF. DOCUMENT READY
ê
NORMAL
2Dial the remote party
number (max. 52 digits)
directly on the fax
keypad.
TYPE NUMBER
02 489078
3Press the START key
to start the
transmission.
- Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep - Cut off and keep -
gu------.p65 02/04/01, 9.281

QUICK REFERENCE GUIDE
TO PRINT OUT THE TRANSMISSION,
ACTIVITY AND BROADCASTING REPORTS
Procedure DISPLAY
1Press the FUNCTION
key (several times). PRINT OUT REPORT
2Press the START key. LAST TX REPORT
3Press the </> keys to
display the other two
options available
“ACTIVITY REPORT”
and “PRINT: ID LIST
(in the example: “LAST
BROAD. REPORT”).
LAST BROAD. REPORT
4Press the START key
to confirm your
selection. The fax
machine automatically
returns to the initial
waiting mode.
AUTOMATIC RX
02-03-99 10:48
TO MAKE ONE OR MORE COPIES
Procedure DISPLAY
1Insert the document in
ADF and press the
key.
100% TEXT
NORMAL 1
2Choose, using on the
keys, the type of
contrast (LIGHT, DARK
and NORMAL), of
resolution (TEXT and
PHOTO) and the zoom
value (100%, 70% and
140%).
100% TEXT
NORMAL 1
3Press the key
directly if you wish to
make a single copy,
otherwise enter the
number of copies you
require (max 9) before
pressing the key.
100% TEXT
NORMAL 5
, and
,
ACTIVATING THE ANSWERING MACHINE
(MODEL WITH INTERNAL ANSWERING
MACHINE)
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->.
TAD SET-UP
2Press the START key
and the FUNCTION
key until the display
shows --->.
RECORD OGM #1
3Press the START key. LIFT HANDSET
PRESS
4Pick up the handset. TO RECORD
5Press the START key
and start recording the
message.
RECORDING 20
gu------.p65 02/04/01, 9.282

READTHESE IMPORTANT RECOMMENDATIONS FIRST ...
Thefax machine youhave purchased isa high qualityproduct
satisfyingall requirements.
Foritsbest useyoushould followthegeneral recommendations
indicatedhereafter.
LOCATION ...
•Place the fax machine on a stable, flat surface with no
vibrations,in order to avoidit falling, thuscausing injury to
peopleor damage tothe product.
•Keep the fax away from water or steam sources, exces-
siveheat sources and dustyrooms. Also, do notexpose it
todirect sunlight.
•Keepthe fax awayfrom otherelectrical or electronicappli-
anceswhich may generate interference,e.g. radio, televi-
sion, etc.
•Donot surround the faxwith books, documentsor objects
whichreduce thespace necessary forair circulation.Ideal
environmental conditions for its location are from 5°C to
35°C with a humidity rate between 15% and 85%.
•Leave enough room in front of the outlet slot for originals,
received or copied documents, so they will not fall onto
the floor.
CONNECTION TO THE ELECTRICAL POWER
SUPPLY ...
• The fax machine is provided with a power cable with a
grounded plug. If your wall power socket does not allow
plug insertion or if it does not have a ground, get in touch
with a qualified electrician to update your electrical mains
outlet to the current standards.
•Make sure that the power cable is easily accessible with-
out obstructingthe passage, avoidingtreading on, ortrip-
ping over it.
•Makesure thatpower voltage andfrequency ofthe electri-
cal outlet correspond to the power voltage and frequency
values indicated on the rear plate of the fax machine.
•Neverconnect the faxto a multipleplug or toan extension
cable to which another appliance is already connected:
poor electrical contact may cause overheating and origi-
nate fire or electrical shocks.
During storms we recommend you unplug the device from
both the power outlet and the telephone line so as to elimi-
nate all risk of damage.
CONNECTION TO THE TELEPHONE LINE ...
Sincethe connectionof thefax machine,telephone, answering
machine and other devices to a telephone line is subject to
national standards, please refer to the current regulations in
your own country.
INSTALLATION AND SET-UP PARAMETERS ...
At national level, the settings and set-up parameters for each
installation may change according to the requirements or indi-
vidual user needs. Therefore, these settings and those indi-
cated in the manual may not always be the same: it is sug-
gestedthat youprintthem outbefore makinganymodifications.
MAINTENANCE ...
•When cleaning the fax, first disconnect it from the electri-
cal power supply.Use only a dampened cloth.Do not use
corrosive substances, such as solvents, alcohol, petrol or
abrasivecomponents.
•Never introduce foreign bodies (liquids included) into the
fax machine: their accidental contact with powered parts
may cause a fire or electric shocks.
REPAIRS ...
•Nevertry torepair thefax ifyou donot have thenecessary
competence: by removing the outer casing, you may risk
electrical shocks or other injury. Always call a qualified
servicetechnician.
•Whenreplacing components(accessoriesincluded), make
sure that you use only original material approved by the
manufacturer.Use of othermaterialmight compromisethe
safetyfeatures,aswell ascausingfireandelectricalshocks.
•Disconnect the fax from the power supply and contact a
qualified service technician, if any of the following condi-
tions occur:
- thepower cable, or itsplug are damaged orworn
- theouter casingis damaged
- liquidhasbeenpoured insidebyaccident(rainincluded!)
FOR CORRECT USE ...
•Before using your fax machine, read carefully the instruc-
tionscontainedin thismanual. Keepthe manual forfurther
consultation.
•The fax machine has already been set for operation ac-
cording to the standards of the telephone network within
yourcountry.
•Ifyou do notuse thefax machine forlong periods itshould
be disconnected from the power supply to avoid damage
frompower surges and peaks.
THE HANDSET...
•Incase of voltage dropor interruptionin the powersupply,
youcanneithermakenorreceivetelephonecallsthekeypad
isdisabled.
•However, if you absolutely need the fax machine to make
a call, you have to use an emergency phone, a type certi-
fied by the network manager, which you can connect di-
rectly to the fax machine.
CONSULTING THIS MANUAL ...
There are threedifferent modelsdescribedin thismanual:the
basic model, the model with internal answering machine
andthe multi-use model which canbe connected toa PC and
allowsthe use ofa colourprint head(for this model,refer tothe
documentation you find inside the packaging). Whenever it is
neccessary to differentiate between the models they will be
described as “model without answering machine”, model
with internal answering machine”, or “multi-use model”.
nt------.p65 02/04/01, 9.291

The above figures show the external parts which the three models have in common, except for the second row of
keys on the left-hand side of the console (only on the model with internal answering machine) and the parallel
interface (only on the multi-use model).
1. Enclosedhandset.
2. Papersupportextension.
3. Sheet feeder (ASF) adjustable according to the following paper formats: A4, Letter and Legal. Maximum capacity:
80 sheets (80 gr/m2).
4. Paper feeder adjustment lever.
5. Automaticfeederfordocumentstobetransmittedandcopied (ADF). Maximum capacity: 15 A4, A5, Letter and Legal
sheets.
6. Paperguides. Adjustable accordingtothe width ofthedocument to betransmitted or copied.
7. Operatorconsole.
8. Display.
9. Outletfor the originalsandfor received orcopieddocuments.
10. Loudspeaker.
11. Connectionsockets.
12. Printheadcompartmentcover.
13. Printhead compartment.
14. Opticalscanner.
15. Serialnumber label (seethe bottom casing)
compone.p65 02/04/01, 9.251

CONSOLE
DISPLAY
Displayson two16-characters lines:
• Dateand time
• Machinestatus, menu andsub-menu items,
parametersandrelativevalues
• Errormessages
• Resolutionand contrastvaluesfor document
scanning.
• Total number of received messages (for the
modelwithinternal answeringmachineonly)
NUMERIC KEYPAD (0-9)
A-L For dialling the fax machine or telephone
number.
AIf kept pressed for more than one second,
theyautomaticallyselects(ifprogrammedpre-
viously)thetelephone orfaxnumber theyare
associatedwith(one-touch dialfeature).
PSetsany othernumeric data.
Selects digits and alphanumeric characters
duringthe settingofnumbers andnames.
KEY
PSelects "next" special characters and sym-
bolsduring thesetting ofnames.
Dials remotecontrol codes.
A-L Withtonedialling,it transmitsatonedownthe
linefor specialnetwork services.
This feature is enabled only in some countries.
L-A-P Used for switching temporarily from pulse
(decadic)totone dialling(multifrequency).
KEY # / &
A-L With tone dialling, it transmits a tone down
theline forspecial networkservices.
P“Back” selects special characters and sym-
bolswhen settingnames.
F (FUNCTION)
AAccessesto programmingmode.
PSelectsmenusandsub-menus.
Whensettingthetime,itchanges(ifyouchose
the12-hourtimeformat)theformatfromp.m.to
a.m.andviceversa.
This feature is enabled only in some countries.
A-L Pressed while dialling the fax or telephone
number, it associates with that number the
abilitytodetectasecondtonewhendialling,in
sometelephoneexchanges.
PIt performs the same function for numbers
programmedunderone-touchdial andspeed
dialling.
RX MODE
ASelectsreception methods.
(HOLD)
LDuringatelephoneconversation,puts thecall
onhold.
RESOLUTION
AAdjuststheresolution ofthedocuments tobe
transmitted(only withthe documentinserted
inADF).
Somekeys mayperform severalfunctions, dependingon theoperational settingof thefax machine:
A Waiting mode, when the fax machine is not active.
P Programming mode (access to various menus) after pressing the FUNCTION key.
C Comnunication mode, during transmissionor receptionoperation.
L Line mode, after pressing the HOOK key or lifting the receiver.
The keys specific tothe internal answering machine aredescribed inthe relative chapter.
*
console.p65 02/04/01, 9.261

| (LEFT ARROW)
PScrolls“backwards” throughthe optionsof a
parameter.
CONTRAST
AAdjusts the contrast of the documents to be
transmitted/copied (only with the document
insertedin ADF).
} (RIGHT ARROW)
PScrolls “forwards” through the options of a
parameter.
(VOLUME REGULATION)
(LEFT AND RIGHT ARROWS TO-
GETHER)
LRegulates the speaker volume after the
HOOK keyhasbeen pressed.Thevolume is
regulatedcyclically; once themaximum vol-
ume has been reached, it moves directly to
theminimumvalueagain.
R
LWiththehandsetlifted,toaccessspecialfunc-
tions provided by the network operator and
commonly known as REGISTER RECALL
(Rfunction).
SPEED DIAL
AFollowedby twoalphanumerickeys (01-32),
selects automatically (if it has been pro-
grammed)the telephoneor the faxmachine
numberassociated tothem.
CLEAR
PClearsincorrectsettingsandprogramminger-
rors.
LAST TX
AIfpressedonceit displaystheoutcomeof the
lasttransmission.
(REDIAL)
AIfpressedtwice, itredialsthe lastfaxnumber
entered (only if the document is inserted in
theADF) or redialsthelasttelephonenumber
entered.
PAUSE
A -L Setsa pause betweenthe digitsof theinter-
nationalcode, thearea codeand theremote
party number during the dialling of the tel-
ephoneorfaxmachinenumber.
PPerformsthe samefunction forthe numbers
enteredunderthe speeddiallingand theone
touchdialling.
EXTERNAL
With the fax machine connected to a private switch-
board:
A-L Pressedonce,beforediallingatelephoneora
faxnumber, allowsaccess tothe public line.
Pressedtwice, beforediallinga telephoneor
a fax number, allows access to the network
managerprogrammed.
With the fax machine connected to a public line:
A-L Pressed before dialling a telephone or a fax
number, allows access to the network man-
agerprogrammed.
PPerformsthe same functionfor numberspro-
grammedunderone-touchdialandspeeddial-
ling.
"ERROR" LED
• Signalsanoperatinganomalyoccurringduring
transmissionorreception.
STOP
AInterruptsacopyingoperation.
Ejects a document from ADF.
Switches off the ERROR led.
PRestoresthefaxmachine tothewaitingmode.
Interruptsaprogrammingoperation.
CInterrupts a transmission or reception opera-
tion.
HOOK
ALinesetting: equivalentto liftingthe handset.
START
LStartsreception.
A-L After dialling the fax number, it starts trans-
mission (only with the document inserted in
ADF).
PConfirmsthe selectionof menus,sub-menus,
parametersand relatedvalues andmoves on
tonextprocedure.
AReducesorenlargesthedocumentstobecop-
ied(only with thedocument insertedin ADF).
Availablereductionandenlargementvaluesare
respectively:70% and140%.
AAdjuststhe resolutionof the documentsto be
copied(onlywiththedocumentinsertedinADF).
AAdjusts the contrast of the documents to be
copied(onlywiththedocumentinsertedinADF).
AStartscopying(onlywiththedocumentinserted
in ADF).
console.p65 02/04/01, 9.262

i
TABLE OF CONTENTS
INSTALLATION 1
PACKAGECONTENTS... .......................................... 1
INSTALLING... ........................................................... 1
CONNECTINGTOTHE ELECTRICAL POWER
SUPPLY ANDTOTHETELEPHONE LINE... ............. 2
Connectingtothe electricalpowersupply... ................ 2
Connectingto thetelephone line... ............................. 2
Connectinga possible emergency telephone or
other equipment ....................................................... 2
LOADINGPAPER... .................................................. 3
INSTALLINGTHE PRINT HEAD ............................... 4
CHANGING DATE AND TIME ................................... 6
ONLYYOUR NAME ANDYOUR FAX NUMBER ARE
MISSING... ............................................................... 7
Setting your name ... .................................................. 7
Setting the fax number ... ........................................... 7
Name and fax number position .................................. 7
For the multi-use model ... ......................................... 8
TO CONNECT ITTO A PC ....................................... 8
TO LOADTHE SOFTWARE ... .................................. 8
TO INSTALLTHE "LINKFAX" SOFTWARE ... ............ 8
WINDOWS95/98/ME ENVIRONMENT... ................. 8
"Plug&Play" Installation............................................ 8
"NoPlug & Play" Installation... ................................. 10
ON-LINE DOCUMENTATION ... .............................. 10
TO UNINSTALLTHE LINKFAX SOFTWARE ... ....... 10
WINDOWS NT/2000ENVIRONMENT ... ................. 10
TO UNINSTALLTHE LINKFAX SOFTWARE ... ....... 10
CONFIGURING THE FAX TO THE
TELEPHONE LINE 11
CONNECTINGTO A PUBLIC LINE ... ..................... 11
CONNECTINGTO A PRIVATE LINE (PBX) ... ......... 12
FOR EVERYDAY USE 13
WHICH DOCUMENTSYOU CAN USE ................... 13
INSERTINGTHE DOCUMENT IN ADF .................. 14
ADJUSTING THE CONTRAST AND
RESOLUTION OF A DOCUMENT TO BE
TRANSMITTED OR COPIED ... .............................. 14
TRANSMITTING A DOCUMENT............................. 14
PARTICULAR DIALLING CASES ... ........................ 16
TRANSMITTING A DOCUMENT AT A PRESET
TIME(DELAYEDTRANSMISSION)......................... 17
CHANGING/CLEARINGAPRESET DELAYED
TRANSMISSION... .................................................. 18
TRANSMITTING A DOCUMENT FROM
MEMORY... ............................................................. 18
CHANGING/RESENDING/CLEARINGAPRESET
MEMORYTRANSMISSION ... ................................. 19
IF THE TRANSMISSION IS NOT
SUCCESSFUL ... .................................................... 20
RECEIVING A DOCUMENT ... ................................ 20
IF THE FAX MACHINE RUNS OUT OF PAPER OR
INK OR INTHE CASE OF POWER FAILURE.......... 20
RECEPTIONMODES ... .......................................... 21
Manualreception ... ................................................. 21
Automaticreception... ............................................. 21
Automatic reception with call type recognition ... ...... 21
Receiving withan answeringmachine ... ................. 22
PROGRAMMINGONE-TOUCHDIAL AND SPEED
DIALLING ... ............................................................ 23
One-touchdial.......................................................... 23
Speeddialling.......................................................... 25
TRANSMITTING WITH ONE-TOUCH DIAL ... ........ 25
TRANSMITTING WITH SPEED DIALLING ............. 26
TRANSMITTING WITH ONE-TOUCH DIAL OR
SPEEDDIALLING BY SEARCHING INTHE
ASSOCIATED LISTS... ........................................... 26
in-i--iii.p65 02/04/01, 9.281

ii
REPORTS AND LISTS ............................................ 26
The reports... ........................................................... 26
Enabling/disablingautomaticprintingoftransmission
report and error report ............................................ 27
Enabling/disablingautomaticprintingofbroadcast
report ...................................................................... 28
Enabling/disablingautomaticprintingof data about
adelayedtransmission ... ......................................... 28
Printingon request the transmission report,the
broadcastingreportactivity and the callers
identificationreport... ............................................... 28
Interpreting the reports ... ........................................ 29
Lists... ...................................................................... 29
Printing the setup parameters ... .............................. 29
Printingthe configuration parameters list,thedata
storedin the speed diallingcodes and the one-touch
dialnumerickeys..................................................... 30
USING THE FAX MACHINE AS A
TELEPHONE 31
CALLING WITH ONE-TOUCH DIAL ....................... 31
CALLINGWITH SPEEDDIALLING... ...................... 31
CALLING WITH ONE-TOUCH DIAL OR SPEED
DIALLINGBY SEARCHING INTHE ASSOCIATED
LISTS... ................................................................... 31
USING THE FAX MACHINE AS A COPIER 32
DOCUMENTSYOU CAN COPY............................... 32
MAKINGA COPY ... ................................................ 32
CONNECTING TO OTHER NETWORK
SERVICES 34
THE ANSWERING MACHINE (internal
answering machine model only) 36
THEANSWERING MACHINE CONSOLE ... ........... 36
CHANGINGOR DELETINGTHEANSWERING
MACHINEACCESS CODE... .................................. 37
OUTGOINGMESSAGES... ..................................... 38
RecordingOUTGOINGMESSAGE#1... .................. 38
PlayingbackOUTGOINGMESSAGE#1... .............. 39
RecordingOUTGOINGMESSAGE#2 ... ................. 39
PlayingbackOUTGOINGMESSAGE#2... .............. 39
Recordingthe FORWARDING ANNOUNCEMENT... 39
RecordingMEMOS ... .............................................. 39
PROGRAMMINGMEMOANDINCOMING
MESSAGEDURATION ... ........................................ 40
LISTENINGTO INCOMINGMESSAGESAND
MEMOS... ............................................................... 40
DELETINGTHEMESSAGESANDMEMOSYOU
HAVEALREADY PLAYEDBACK... .......................... 40
Deletingthe message or memocurrentlyplaying
back... ...................................................................... 41
Deletingallplayedbackmessages ... ....................... 41
FORWARDINGMESSAGESAND MEMOS ON A
REMOTE PHONE SET ... ........................................ 41
REMOTELY CONTROLLINGTHEANSWERING
MACHINE ... ............................................................ 42
SPECIAL FUNCTIONS OFTHE ANSWERING
MACHINE ... ............................................................ 43
Toll saver ... ............................................................. 43
Announceonly.......................................................... 43
Silentreceptionofincoming messages ... ................. 44
Synthesisedmessages... ......................................... 44
TO PRINT OUTTHE ANSWERING MACHINE
CONFIGURATION PARAMETERS... ....................... 45
FOR A MORE SOPHISTICATED USE 46
OTHER USEFUL RECEPTION SETTINGS............. 46
Reducing the print area of a received document ... .. 46
Receiving a document longer than the paper size ... 46
Enablingsilentreception… ........................................ 47
Showingthe caller’sidentification .............................. 47
Changing the number of rings … ............................... 47
To change ringing volume ... .................................... 48
Recognisingthe ringing pattern... ............................. 48
Changing the beeper duration ................................. 49
Changingthesilencelapse ... ................................... 49
Changing the remote control code... ........................ 50
OTHERUSEFULTRANSMISSIONSETTINGS....... 50
Settingautomaticresolution... .................................. 50
Enabling/disablingthere-transmissionofafailed
transmissionfrommemory... .................................... 51
Hearingthe connection tones .................................. 51
Adjustingtheloudspeakervolume... ........................ 51
in-i--iii.p65 02/04/01, 9.282

iii
Adjustingthe volume of thebuzzer ... ....................... 52
Reducingthespeedtransmission ... ......................... 52
Enabling/disablingtheECMmode ... ........................ 52
TRANSMITTING/RECEIVINGA DOCUMENT
WITHTHE POLLING FACILITY ... ...........................53
Whatispolling ... ...................................................... 53
Makingthetransmissionrequest
(polling for reception) ... ........................................... 53
Changing/deletingapreviouslysetpollingreception
operation ... ............................................................. 54
Programmingthe fax machinetopoll a document
(pollingintransmission)... ........................................ 54
MAINTENANCE 55
REPLACINGTHE PRINT HEAD ............................. 55
REPLACINGTHE INK CARTRIDGE ... ................... 57
PRINT HEAD CLEARING AND MANUAL NOZZLE
TESTING... ............................................................. 58
CLEANINGTHE ELECTRICAL CONTACTS OF
THE PRINT HEAD ... .............................................. 59
CLEANINGTHE PRINT HEAD PAD ... .................... 60
CLEANINGTHE OPTICAL READER ... ................... 60
CLEANINGTHECASING... .................................... 61
REMOVINGJAMMEDDOCUMENTS AND
SHEETS... .............................................................. 61
SOLVING SMALL PROBLEMS................................ 62
ERRORCODES ... .................................................. 63
SIGNALSANDMESSAGES... ................................ 64
Acousticsignals... .................................................... 64
Errormessages on display ... ................................... 64
OTHER ACOUSTICSIGNALS ................................ 66
OTHER MESSAGES ON DISPLAY ... ...................... 66
TECHNICAL DATA 67
EXAMPLE STANDARD FORM ITU-TS TEST
SHEET N°1 (SLEREXE LETTER) ........................... 68
INDEX 69
CONSOLE (Fold-out)
in-i--iii.p65 02/04/01, 9.283

pagina-bianca.p65 06/03/01, 9.242

1
INSTALLATION
PACKAGE CONTENTS...
In addition to the machine with its power cord and this
manual,in the packageyou will find:
• Telephone connectioncord
• Anextensionplug
• The package containing a print head (Starter Car-
tridge)
• Thehandset
• The support for feeder paper
• Nationalizedtemplate for operator panel.
In the packaging of the multi-use model, you will find
thefollowing:
• Parallelcable for connecting toyour PC
• The CD containing the installation software of the
“LinkFax10 Plus/LinkfaxColorPrinter”module
• Promotionalleaflet
• Printheadcontainer.
INSTALLING...
1. Insertthepapersupportintheappropriateslot,push-
ingituntilitclicksintoposition.
2. Insert the handset cord connector into the socket
marked with the symbol on the rear of the fax
machine.
3. Placethehandsetinits cradle.
-1--1-10.p65 02/04/01, 9.171

2
2. Insertthe extension plug atthe other endofthe cord
intothetelephoneline wall socket.
If the network to which the fax machine is con-
nected has more than one socket connected
in series, you must connect the fax machine to
the primary socket.
Connecting a possible emergency
telephone or other equipment ...
1. Plug the telephone cord or the answering machine
cord(only for model without answering machine)
intothe socket on theextensionplug.
CONNECTING TO THE ELECTRICAL POWER
SUPPLY AND TO THE TELEPHONE LINE...
Connecting to the electrical power supply...
1. Plug the power cord into the wall power socket.The
faxmachine automatically performs aquick self-test
proceduretocheck thatitscomponentsoperateprop-
erly, the display will then show the following mes-
sages:“AUTOMATICRX”onthe top lineand“CHECK
PRINT HEAD” on the bottom line. For the model
with internal answering machine, apart from the
"AUTOMATIC RX" message on the topline,thetotal
number of messages received will also be dis-
played.
As soon as the fax machine has completed the
autodiagnostictest,presstheSTOP,#,#keys inthat
order.ThenameofthecurrentlyselectedCOUNTRY
appears on the display. Press START if the COUN-
TRY displayed is your country.Press the </> keys to
select your country if it is not the one currently dis-
played;then pressSTART.
The fax machine returns automatically to the initial
standbymode.
The fax machine will be connected perma-
nently,readyto receive and transmitdocuments
24 hours a day.
If you want to switch it off, you must unplug
the power cable from the wall power socket as
the fax machine has no on-off switch.
If the messages still do not appear in the lan-
guage of your choice, select the “LANGUAGE”
you want from those available by pressing the
followingkeys in theorder indicated:
FUNCTION until "INSTALLATION" is displayed,
START, FUNCTION, START, </> until the de-
sired language can be selected, then START
andfinallySTOP.
Connecting to the telephone line...
Connect the fax machine with the telephone line us-
ing only the provided cord. Do not use other cords,
otherwise the fax machine may not work properly.
1. Insert the miniature connector (which is small and
transparent) of the telephone line connection cord
intothe“LINE”socket on the rear ofthefaxmachine.
Aclickindicates that it hasbeeninserted correctly.
-1--1-10.p65 02/04/01, 9.172

3
Insomecountries, answering machines, telephones
orotherequipmentcan be connected via socketTEL
on the rear of the fax machine (covered by a tear-off
flap).Forfurther information refer to thestandardsin
yourcountry.
Ifthenetworktowhichthefaxmachineisconnected
has more than one socket connected in series,
you must use an approved telephone model.
LOADING PAPER ...
The sheet feeder tray (ASF) can contain a quantity of
sheets not exceeding the reference notch (usually, 80
sheets of 80 gr/m2) which are used to print received
documentsor to photocopy anytype of original.The tray
can accommodate paper sizes A4 (210 x 297), US Let-
ter (216 x 279 mm), and US Legal (216 x 356 mm), of
weights ranging from 70 gr/m2to 90 gr/m2.
1. Pick up the sheets and, holding them by the top edge,
dropthemintothecassettewithoutfoldingorforcingthem.
2. Push the sheets against the left side of the cassette
usingthe adjustment leveron the right.
If you add more sheets into the sheet feeder,
make sure care to insert the fresh sheets under
and not over the remaining ones.
After manually adjusting the sheet feeder, to ensure the
proper operation of the fax machine, youalso have to
check whether the print format set on the fax machine
coincides with the paper format you want to use.
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->
FAX SET-UP
2Press the START key. DATE AND TIME
3Press the FUNCTION
key key until the display
shows --->
PRINTER PARAMET.
4Press the START key. SIZE: A4
5Press the keys </>
until the display shows
the format you want to
use, in the example
"Letter".
SIZE:LETTER
6Press the START key
to confirm the setting,
then the STOP key.
AUTOMATIC RX
CHECK PRINT HEAD
REFERENCE
NOTCH
-1--1-10.p65 02/04/01, 9.173

4
INSTALLING THE PRINT HEAD ...
1. Liftthecoverof the printheadcompartment, placing
your finger in the centre recess.
2. Removetheprintheadfrom its box and, holdingitby
its finger grip, remove the protective film from the
printnozzles.
Avoid touching the nozzles and the electrical
contacts.
If the print head has an interchangeable ink car-
tridge, do not remove the cartridge from the
print head.
3. Insertthe print head in its housing with theelectri-
cal contacts towards the front part of the fax ma-
chine.
-1--1-10.p65 02/04/01, 9.174

5
4. Push the print head in the direction of the arrow until
youhear a click, confirming thatit has beeninserted
properly, thenclosethe printheadcompartmentcover.
If,afterinstallingthe print head, themessage“CHECK
PRINT HEAD” is displayed again, try to remove and
reinsert the print head pushing it harder. If the mes-
sage persists, remove the print head and clean the
electrical contacts of the print head and of the car-
riage, see “Cleaning the electrical contacts of the
print head”, under the “Maintenance” chapter.
To release the print head, push the levers in the di-
rection of the arrow.
5. Thefaxmachineautomaticallyfeeds a sheetofpaper
andstartsthe nozzles cleaning and checking pro-
cedure, which ends with:
• printing,ontheautomaticallyfed sheet, the follow-
ingdiagnosticresult
containing:
-anumbered scale, to check ink flow and the elec-
tricalcircuits associatedwiththeprintheadnozzles.
- a setof graphics and text, toassessprint quality.
• displaying the message: “CHECK PRINT OUT,
1=EXIT 0=REPEAT”.
6. Examinetheprint sample as follows:
• Check the numberedscale for interruptions and
the black areas for horizontal white lines: if
none are present,then the printhead is installed
properlyandisoperating normally.Setthevalue 1,
andthefaxmachine will go backtoitsinitialwaiting
mode and ready for use. The “AUTOMATIC RX”
message will be displayed on the upper line and
the “date and time” on the lower line.
• If, instead, you see interruptions or white lines,
set0to repeat onlythenozzlecleaning operation:
ifthenew print sample continues tobeunsatisfac-
tory, repeat the procedure again.
• If, after repeating the procedure three times, print
qualitystill fails tomeet expectations, performthe
followingoperationsconsecutively,stoppingassoon
asa satisfactory printsample is obtained:
- Use the fax machine to make a copy of a docu-
ment with the type of graphics or text you require
andassessitsquality.
- Change paper type (the paper you are using may
be very porous) and repeat the procedure again.
- Remove and reinstall the print head.
- Remove the print head and visually check for the
presence of a particle on the print nozzle; if you
find one, carefully remove it, taking care not to
touch the electrical contacts; move the carriage
againsttheleftside,thencleantheprint head pad,
numberedscale
black areas
ONE ORE MORE GAPS IN THE TOP NUMBERED SCALE AS WELL AS WHITE HORIZONTAL LINES
IN SOLID BLACK AREAS MEAN A LOWER PRINT QUALITY.
PLEASE, REFER TO THE CHAPTER 'MAINTENANCE' IN THE INSTRUCTIONS.
-1--1-10.p65 02/04/01, 9.175

6
CHANGING DATE AND TIME ...
If the date and time on the display are not correct, you
can change them at any time.
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->
FAX SET-UP
2Press the START key. DATE AND TIME
If you think you have made a mistake, press STOP and
repeat the procedure.
3Press the START key. FORMAT: DD/MM/YY
If you want to select a different format from the one
displayed, press the </> keys.
4Press the START key. FORMAT:24 H
If you want to select the other time format (12 hour),
press the </> keys.
5Press the START key.
The cursor blinks on
the first digit of the
date.
DD/MM/YY HH:MM
19-05-99 09:22
If you have selected the 12 hour time format, the letter
“P” (p.m.) or the letter “A” (a.m.) will be displayed. To
toggle from one letter to the other, press the
FUNCTION key.
6Type the new date and
time (e.g. 21-05-99,
10:30). Each time you
enter a digit, the cursor
moves on to the next
one.
DD/MM/YY HH:MM
21-05-99 10:30
If you only want to change some digits, move the
cursor on them using the </> keys and type the correct
digits over them.
7Press the START key.
The procedure for
changing date and time
is now complete.
VARIOUS SETTINGS
New date and time will automatically be updated and
will be printed on every transmitted page.
8Press the STOP key to
restore the fax machine
to its initial waiting
mode.
AUTOMATIC RX
21-05-99 10:32
see “Cleaning the print head pad” under the
“Maintenance” chapter. Lastly, reinstall the print
head.
- Removetheprintheadandcleanitselectricalcon-
tacts and those of the print head carriage, see
“Cleaning the electrical contacts of the print
head” under the “Maintenance” chapter.
- Reinstall the print head.
- Calltechnicalservice.
Print head replacement
If the print head provided with your fax hasan inter-
changeable ink cartridge, you can change the
cartridge up to 6 times before replacing the whole
print head.
To replace both the ink cartridge and the print head
refer to the chapter "Maintenance".
-1--1-10.p65 02/04/01, 9.176

7
If in any operating phase two minutes pass with-
out you entering any data, the fax machine will
automatically go back to its initial waiting mode.
Remember that the waiting mode indicatesthecon-
ditions of inactivity the fax machine is in.
ONLY YOUR NAME AND YOUR FAX NUMBER
ARE MISSING ...
Once set, the name and number (sender identification)
will remain unchanged, unless modified, and both will
appear on every fax page transmitted.
Setting your name ...
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->
INSTALLATION
2Press the START key. TEL. LINE SET-UP
3Press the FUNCTION
key until the display
shows --->
STATION NAME
4Press the START key. TYPE YOUR NAME
_
You canenter a maximum of16characters byselect-
ing them, one by one, using the numeric keys. Each
numerickey selects cyclicallythecharacters present
in its repertory (see on the right hand side of the
console), starting from the numeric character and
proposing the next character each time it is pressed.
Bypressingthekeys*and#youcan enter a variety of
symbolsinyour name, e.g.&.
If you want to enter an empty space, simply move the
cursor usingthe >keywithout enteringanycharacter.
For example, to enter the name "LARA":
Procedure DISPLAY
5Press the 5key until
the letter "L" has been
selected.
TYPE YOUR NAME
L
6Press the > key. The
cursor moves forward
of one position.
TYPE YOUR NAME
L_
7Press the 2key until
the letter "A" is
displayed.
TYPE YOUR NAME
LA_
Continuein the sameway until yournameis completed,
then check its correctness by scrolling the cursor (keys
</>) along the characters.
If there is an error, position the cursor on the wrong
character and overwrite the correct character; if you
want to cancel the name completely, press CLEAR.
8Press the START key
to confirm the name. PHONE NUMBER
Setting the fax number ...
Procedure DISPLAY
9Press the START key. TYPE YOUR NUMBER
_
10 Enter your fax number
(max. 20 digits), by
pressing, one by one,
all the numbers
e.g.:620103.
To enter a space, press
the > key.
TYPE YOUR NUMBER
620103
If you make a mistake, correct it as described in
"setting the name".
When setting the number, you want to enter the
international code, instead of zeros, press the * key;
the display shows the symbol +. This symbol will be
printed before your fax number on each page trans-
mitted.
11 Press the START key
to confirm the number. DIAGNOSTICS
12 Press the STOP key to
restore the fax to the
initial waiting mode.
AUTOMATIC RX
21-05-99 10:32
Name and fax number position ...
The information in the heading of the document to be
transmitted(name,faxnumber,dateandtimeandnumber
ofpages) can beshown either outsidethe text area,just
belowthe upper edge ofthe page, or insidethetext area
andslightly lower down.
Your fax machine has been set up to transmit this infor-
mation within the text area.
-1--1-10.p65 02/04/01, 9.177

8
Changing the position ...
Procedure DISPLAY
1Press the FUNCTION
key until the display
shows --->
FAX SET-UP
2Press the START key. DATE AND TIME
3Press the FUNCTION
key. VARIOUS SETTINGS
4Press the START key
until the display shows
--->
HEADER INSIDE
5Press the </> key to
select the alternative
parameter.
HEADER OUTSIDE
6Press the START key
to confirm the setting. RETRANS. DOC.: OFF
7Press the STOP key to
restore the fax machine
to its initial waiting
mode.
AUTOMATIC RX
21-05-99 10:40
The fax machine may operate as an independent fax
machine or telephone or as a photocopier; see
“Configuring the fax to the telephone line” and sub-
sequent paragraphs for a description of the operations
that may be performed on it.
For the multi-use model ...
If you want to use the fax machine as a printer or scan-
ner, you must connect it to a PC and install the relevant
software.Continue to followtheinstructions given inthis
paragraph.
TO CONNECT IT TO A PC ...
1. Make sure that the fax machine and the PC are both
turnedoffand/ordisconnectedfromtheelectricalpower
supply.
2. Plug the connector at one end of the interface cable
to the parallel port on the rear of the fax machine.
3. Plugtheconnectorattheotherendofthe cable to the
parallel port of the PC.
4. Reconnect and/or turn on both the fax machine and
thePC.
TO LOAD THE SOFTWARE ...
The fax machine comes with the software required to
perform the printing function.
Minimum Requirements of the PC:
• ForWindows95andWindows98firstedition:Pentium
166 MHz, 32 MB of RAM.
• ForWindows98secondedition,WindowsNT4,Win-
dows ME and Windows 2000: Pentium 166 MHz,
64 MB of RAM.
All configurations require at least a CD drive, a VGA
monitor(24-bitboardforcolourvideo)andan IEEE 1284
NibbleMode parallel interfaceconnection.
TO INSTALL THE "LINKFAX" SOFTWARE ...
The installation CD contains a fax/PC interconnection
program,a printer driver and theon-line documentation
files containing other information about the functions
performed by the fax machine in the PC environment.
The program, driver and documentation files copied to
the hard disk of the PC during installation will take up
about 20 MB of space on the hard disk.
WINDOWS 95/98/ME ENVIRONMENT ...
"Plug & Play" Installation ...
This kind of installation may only be performed after
connecting the fax machine to the PC and the power
supply (fax machine powered on).
1. Power on the PC and, while Windows 95(*)/98 is
being started, insert the installation CD supplied
with the machine in the CD ROM drive.
2. Once Windows95/98 hasbeenstarted,adialogbox
appears indicating that a new hardware compo-
nent hasbeendetectedand prompting you to select
therelated driver that isto be installed.
The driver on the disk provided by the hardware
manufacturers isselectedbydefault.
Confirm (OK).
3. The dialog box for installation from the CD ap-
pearson the screen.
Confirm (OK).
-1--1-10.p65 02/04/01, 9.178