Olympus DS-2000 User manual

1
DIGITAL VOICE
RECORDER
DS-2000
INSTRUCTIONS
Please read these instructions for information about using
the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.

2
For Safe And
Correct Usage
Thank you for purchasing the Olympus
Digital Voice Recorder DS-2000. Before
using your new recorder, read this manual
carefully to ensure that you know how to
operate it safely and correctly. Keep this
manual in an easily accessible location for
future reference.
• The warning symbols indicate important
safetyrelatedinformation.To protect yourself
and others from personal injury or damage
to property, it is essential that you always
heedthewarningsand information provided.
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
●Do not store the recorder in places
exposed to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or
near electric appliances such as TVs or
refrigerators.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify the
unit yourself.
●Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
●Keeptheunitoutofthereachofchildren.
IBM, PC/AT and ViaVoice are the trademarks
or registered trademarks of International
Business Machines Corporation.
Microsoft and Windows are registered
trademarks of Microsoft Corporation.
Intel and Pentium are registered trademarks
of Intel Corporation.
Macintosh and Apple are registered
trademarks of Apple Computer, Inc.
Other product and brand names mentioned
herein may be the trademarks or registered
trademarks of their respective owners.

3
Batteries
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for servicing.
AC Adapter
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
• Do not moisten the AC adapter or touch
it with a wet hand.
• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
• ... the internal parts of theAC adapter are
exposed because it has been dropped or
otherwise damaged:
• ... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
• ... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediatelydisconnectthepower supply
plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.

4
Main Features
●The DS-2000 digital voice recorder stores
highly compressed DSS audio files on
SmartMedia cards.
●The DS-2000 supports two recording
modes: SP (Standard Playback) mode and
LP (Long Playback) mode (→P.18). The
included 8MB SmartMedia card records
approximately 1 hours and 15 minutes* in
SP mode and approximately 2 hours and
45 minutes* in LP mode.An optional 64MB
SmartMedia card can hold up to 22 hours
and 20 minutes* of recordings.
●TheVariableControl VoiceActuator(VCVA)
reduces memory usage by turning the
recorderoffwhenitsensessilence(→P.24).
●Recorded audio files can be stored in three
separate folders for easy identification at a
later time.
●The LCD screen displays file numbers, a
real-timecounter, remaining recordingtime,
currenttime anddate, operating mode,and
warnings in a clear format.
●The editing capability allows you to insert
additionalrecordinginto previously recorded
audio files (→P.29).
●Accessories are available for transferring
recordedvoicedata to aPC. Incombination
with IBM’s ViaVoice speech recognition
software(optionallyavailablefromIBM),the
voice data can automatically converted to
text.
* The recording time available may be shorter than
specified if a large number of short recordings are
made. (Use the remaining time and recorded time
only as references.)

5
Table of Contents
Getting Started
SmartMedia................................................6 Identification of Parts .................................8
Preparing For Recording
Inserting Batteries ....................................10
Replacing Batteries .................................. 11
Using the AC Adapter............................... 11
Inserting and Ejecting
SmartMedia cards .............................12
Setting Time/Date ....................................14
Basic operations
Recording.................................................16
Microphone Sensitivity ............................. 17
Recording Modes ..................................... 18
Playing .....................................................19
Erasing .....................................................22
Other functions
Using the Variable Control
Voice Actuator (VCVA)....................... 24
Inserting Recordings into Previous
Files ...................................................25
Index Marks .............................................26
Locking Files ............................................ 27
Alarm Playback Function ......................... 28
System Sounds ........................................30
Moving Files Across Folders ....................31
Assigning Folder Names ..........................32
Formatting SmartMedia ...........................34
Transferring Data to a PC ........................ 35
Other Information
Hold..........................................................36
Reset........................................................36
Training your PC for Voice Recognition ... 37
Menu List .................................................38
Alarm Message List ................................. 39
Troubleshooting ....................................... 40
Specifications ........................................... 41
Accessories (optional)..............................42
Technical Assistance And Support ........... 43

6
SmartMedia
SmartMedia
What is SmartMedia?
SmartMediaisatypeof removable IC memory
card. With more memory than a floppy disk,
SmartMedia cards facilitate data exchange
with personal computers, and can be used to
store data. Optional SmartMedia cards are
available to add capacity as needed, in
additiontotheincluded 8MB SmartMedia card.
When purchasing SmartMedia cards of
various memory capacities, specify 3 V
(3.3 V) SmartMedia cards (in memory sizes
of 4, 8, 16, 32, and 64MB) for the Olympus
CAMEDIA digital camera series.
Notes
• Commercial5VSmartMediacardscannotbeused.
• This product is compatible with SmartMedia cards
that have the copyright protection ID feature, and
with SmartMedia cards without the ID feature.
(Audio files recorded with this product are not
protected by copyright law.)
•Never use SmartMedia cards with products that
are not compliant with the SSFDC Forum*
(including certain models of MP3 players).
* The SSFDC Forum is a voluntary organization
committedtopromotingSmartMediaasadefacto
standard in the industry. The DS-2000 adheres
toa format recommendedby the SSFDCForum.
Memory Sizes of SmartMedia Cards
and Approximate Recording Times*
Memory Size SP Mode LP Mode
4MB 35 min. 1 hr.20 min.
8MB 1 hr.15 min. 2 hr.45 min.
16MB 2 hr.35 min. 5 hr.30 min.
32MB 5 hr.10 min. 11 hr.10 min.
64MB 10 hr.25 min. 22 hr.20 min.
* Recording time is calculated using a single audio
filerecordedcontinuously.Ifaudiofilesarerecorded
intermittently, recording time may be shorter than
indicated.
Audio Recording Format
The DS-2000 stores highly compressed DSS
(Digital Speech Standard) audio files on
SmartMedia cards.

7
SmartMedia
Write-protect SmartMedia
Awrite-protectseal(suppliedwithSmartMedia
card) can be attached to a SmartMedia card
toguardagainstaccidentalrecording, erasing,
and formatting.
Attachthewrite-protectsealtothewrite-protect
area to prevent valuable data from being
erased accidentally.
Remove the write-protect seal before
recording or erasing.
Notes
• Attach the write-protect seal to the write-protect
area carefully, without letting the seal stick out, lift,
or peel.
• Do not use commercial seals.
• Write-protect seals cannot be reused.
• A dirty write-protect seal may disable the write-
protect feature. Wipe it with a soft, dry cloth.
• A SmartMedia card with a write-protect seal
attached to it may not be write-protected when
using the card with other products.
Write-protect
area

8
Identification of Parts
1Built-in microphone
2FOLDER button
3PLAY button
4REW (Rewind) /– button
5FF (Fast Forward) /+ button
6INDEX button
7ERASE button
8Built-in speaker
9MENU button
0STOP button
!REC (Record) button
@Display (LCD panel)
#Record/Play indicator lamp
$VOLUME control
%Earphone jack
^SmartMedia slot
&Microphone jack
*SmartMedia ejection switch
(POWER/LOCK switch
)MICSENS (Microphone sensitivity)
switch
-VCVA switch
=HOLD switch
qPower jack
wPC (USB) terminal
eBattery cover
Identification of Parts

9
Display (LCD Panel)
1Folder
2Battery indicator
3Recording date/time mark
4Remaining memory mark
5Total file time mark
6Record mode
7Alarm mark
8Erase lock mark
9Current file
0Current time, elapsed time,
recording time, operation guides,
menu display, etc.
!Date, remaining memory, total
recording time of the playing file,
operation guides, etc.
Stopped State
The display shows the current time if the
recorder is stopped and is not recording,
playing,erasinganaudiofileorperformingany
other operation.
Identification of Parts

10
Inserting Batteries
1
Slide open the battery cover.
2
Insert two AAA alkaline batteries, observing the
correct polarity.
3
Close the battery cover completely.
Inserting Batteries

11
Replacing Batteries
The battery indicator on the display changes
as the batteries lose power.
→→→
Whenthe batteries aretooweak, therecorder
shutsdown and “BATTERYLOW”appears on
the display.
When appears on the display, replace
thebatteriesassoonaspossible.AAAalkaline
batteries* are recommended.
* The two AAA alkaline batteries provide
approximately11 hours of continuousrecordingand
playback. Battery life depends on the operating
environment and other conditions.
Notes
•Be sure to stop the recorder before replacing
the batteries. Unloading the batteries while the
recorder is recording, erasing or otherwise
accessing an audio file may corrupt the file.
• Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries
of different types and/or brands.
• If it takes longer than 3 minutes to replace dead
batteries,the internal rechargeablebackup battery
will be exhausted, so you may have to reset the
time when you load fresh batteries.
• Remove the batteries if you are not going to use
the recorder for an extended period of time.
Using the AC Adapter
“BATTERY
LOW”
Replacing Batteries/Using the AC Adapter
Plugthe optionalACadapter (OlympusModel
A321orA322)intohousehold power outletand
connectthepowerplug to therecorder’spower
connector(DC3V)asshownintheillustration.
Always stop recording before connection.
Otherwise it may not be possible to play back
the voice data being recorded.
MENU
INDEX
REC
STOP
ERASE
•Always stop recording before connection
or disconnection.
•When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
•Useonlythe correct power supply voltage
as indicated on the adapter.
•Do not use the AC adapter when
connecting the recorder to the USB port.

12
Inserting and Ejecting SmartMedia cards
1
Insert the SmartMedia in the correct direction.
Push the SmartMedia card fully into position.
2
Set the POWER/LOCK switch to
ON.
The display appears.
································································································
Notes
•If an unformatted SmartMedia card is inserted, “FORMAT YES?”will
display automatically. Format the SmartMedia card (→P.34).
•NeveruseanySmartMediacardotherthanonethathasbeenformatted
on this unit or on a CAMEDIAseries Olympus digital camera (→P.6).
When the SmartMedia
card is inserted
properly, “PLEASE
WAIT” flashes on the
display.
Inserting SmartMedia cards
Insert the SmartMedia card into the slot as shown below.
Inserting and Ejecting SmartMedia cards
INDEX
REC
STOP
1
POWER
/LOCK
ON
OFF
2
contact
area
SmartMedia
slot

13
Ejecting SmartMedia cards
1
Set the POWER/LOCK switch to OFF.
The display disappears.
2
Raise the SmartMedia ejection switch.
Pull the SmartMedia card out with your fingers.
·····································································
TheSmartMediaejectionswitch won’t work
if the POWER/LOCK switch is set to ON.
Attention
•SmartMedia cards are precision devices. Never
force the cards when inserting them, or subject
them to sharp blows.
•Avoid handling and storing SmartMedia cards
in a hot, damp environment.
•Do not touch the contact area (gold electrodes)
of the SmartMedia card with bare hands.
If a SmartMedia card gets dirty, wipe it with a soft,
dry cloth.
•SmartMedia cards may be vulnerable to
electrostatic data corruption. When carrying a
SmartMedia card, put it in its case.
Remembertobackupdatafrom SmartMedia cards
to a PC or other storage medium from time to time
(→P.35).
•Corrupted, lost, or erased data cannot be
restored.
12
POWER
/LOCK
ON
OFF
Inserting and Ejecting SmartMedia cards
SmartMedia inserted fully into the
slot
When you set the POWER/LOCK switch to
the ON position, “PLEASE WAIT”flashes on
the display.
SmartMedia not inserted fully into
the slot
When you set the POWER/LOCK switch to
the ON position, “INSERT CARD”flashes on
thedisplay for 2seconds. Pressinganybutton
with no SmartMedia card inserted causes
“INSERT CARD”to appear again.
Push the SmartMedia card fully into position.
Bottom side
of SmartMedia
projecting from
the slot

14
Setting Time/Date
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease audio file management tasks.
The time and date setting is also needed to perform the alarm playback function (→P.28, 29).
1
Press the MENU button.
The menu opens (→P.38).
2
Press the FF/+ or
REW/–button to
choose the time/date
setup screen.
3
Press the PLAY button.
Time/Date screen appears. The hour
indicator flashes, indicating the start of
the time/date setup process.
4
Repeat steps 1and 2to set the
time and date:
Time and date setup proceeds in the
order of hour, minute, year, month, and
date.
1Press the FF/+ button or REW/–
button to set a value.
2Press the PLAY button to accept the
value.
5
Press the STOP button to end.
This completes the time setup procedure.
FF/+ or
REW/–
button
(alters a choice)
PLAY
button
(accepts a
choice and
moves on to
the next item)
STOP
button
MENU
INDEX
REC
STOP
ERASE
Setting Time/Date
Time/Date Screen
Hour
Month
Minute
Date
Year

15
Setting Time/Date
Note
If you press the STOP button during the setup
operation, the clock will use the items that were set
to that point.

16
Recording
The recorder provides three folders, A, B, and C, and each message recorded in a folder is
saved as a Digital Speech Standard (DSS) file. These three folders can be selectively used to
distinguish the kind of recording; for example, folder Amight be used to store private information,
whilefolderBmightbededicatedtoholdingbusinessinformation(→P.32,33).Upto199messages
can be recorded per folder.
1
Press the FOLDER button to
choose a folder.
The folder name is displayed for
1 second.
2
Press the REC button to start
recording.
The record/play indicator lamp glows red.
Aim the microphone at the sound source.
3
Press the STOP button to stop recording.
................................................................................................
Notes
• Abeep will soundwhenremaining recording timereaches60 seconds,
30 seconds, and 10 seconds while recording.
• While recording is in progress, never disconnect or connect the AC
adaptereveniftherecordercontains batteries.Thismayresultinfailure
to play the recorded file.
Recording
MENU
INDEX
REC
STOP
ERASE
1
2
3
Microphone
cCurrent recording
time
dRemaining
recording time
{
aCurrent file number
bTotal number of files
recorded in the
folder

17
Pause Recording
Pause
Press the REC button while recording.
➥“REC PAUSE”will flash on the display.
Resume Recording
Press the REC button again.
➥Recording will resume at the point of
interruption.
Note
The recorder stops when it has been left paused for
10 minutes or longer.
Listening While Audio Is Recorded
(Recording Monitor)
Insert the earphone into the earphone jack to
monitor what is being recorded. (The volume
is fixed.)
Recording/Microphone Sensitivity
Microphone
Sensitivity
Microphone sensitivity is adjustable to meet
recording needs.
Using the MICSENS switch, choose
between the CONF and DICT positions.
CONF: High-sensitivity mode that records
sounds in all directions.
DICT : Low-sensitivity mode suited for
dictation.
·····································································
Notes
•An optional ME7 conference microphone is
recommended for recording conferences in CONF
modeif peoplespeaking arelocated faraway from
the recorder.
•Choose DICT mode if you want to use voice-
recognition software, such as ViaVoice from IBM.
INDEX
REC
STOP
MICSENS
CONF DICT

18
Recording Modes
Recording Modes
You can choose between two recording modes: SP (Standard Playback) mode and LP (Long
Playback) mode.
The included 8MB SmartMedia card holds approximately 1 hours and 15 minutes in SP mode and
approximately 2 hours and 45 minutes in LP mode.
MENU
INDEX
REC
STOP
ERASE
5
1
2,4
3
1
Press the MENU button.
The menu opens (→P.38).
2
Press the PLAY button.
The recording mode setup process begins.
3
Press the FF/+ or REW/– button to
choose between SP and LP.
4
Press the PLAY button.
The recording mode setup process ends.
5
Press the STOP button to close the menu.
................................................................................................
Notes
•Choose SP mode for recording meetings or lectures with crisp clarity.
•Choose SP mode if you want to use voice-recognition software, such
as ViaVoice from IBM.

19
Playing
1
Press the FOLDER button to
choose a folder.
2
Press the FF/+ or REW/– button to
choose the file that you want to
play*.
The time and date when the file was
recorded are displayed.
3
Press the PLAY button to start
playback.
The record/play indicator lamp glows green.
4
Adjust the VOLUME control to your
liking.
The recorder stops automatically when it finishes playing each
file.
................................................................................................
* As long as you hold the FF/+ or REW/–button, files are skipped
continuously (continuous skip).
MENU
INDEX
REC
STOP
ERASE
1
3
2
4
Low High
Playing
aRecorded time
and date of
the selected
file
bCurrent
playback time
cTotal
recording
time of the file
being played
{

20
Playing
Canceling Playback
Stop
Press the STOP button.
➥The recorder returns to the beginning of
the file being played.
Pause
Press the PLAY button.
➥“PLAY PAUSE”flashes on the display.
Resume Playback
Press the PLAY button again.
➥Playback will resume at the point of
interruption.
Note
The recorder stops when it has been left paused for
10 minutes or longer.
Playback Functions
Skip a File While Playing It
Press the FF/+ button while playing a file.
➥Therecorderskipstothebeginningof the
next file and starts playing it.
(If an index mark is encountered midway
(→P.26), playback begins at that position.)
Reverse Skip a File While Playing It
Press the REW/–button while playing a file.
➥Therecorderskipstothebeginningof the
current file and starts playing it.
(If an index mark is encountered midway
(→P.26), playback begins at that position.)
Fast Playback
Hold the PLAY button for 1 second or longer
while playing a file.
➥Therecorderplaysbackatapproximately
50% faster than the normal rate.
•After fast playback is canceled, playback
returns to normal rate.
Canceling Fast Playback
Hold the PLAY button for 1 second or longer
again*.
➥Playback returns to normal rate.
* Press the PLAY button momentarily (for less than
1 second) to pause with fast playback enabled.
Playing