Olympus DS DS-3000 User manual

1
DIGITAL VOICE
RECORDER
DS-3000
ONLINE
INSTRUCTIONS
Please read these instructions for information about using
the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.

2
For Safe And
Correct Usage
Thank you for purchasing the Olympus
Digital Voice Recorder DS-3000. Before
using your new recorder, read this manual
carefully to ensure that you know how to
operate it safely and correctly. Keep this
manual in an easily accessible location for
future reference.
• The warning symbols indicate important
safetyrelatedinformation.Toprotectyourself
and others from personal injury or damage
to property, it is essential that you always
heedthewarningsand information provided.
General Precautions
●Do not leave the recorder in hot, humid
locationssuchasinsideaclosedautomobile
under direct sunlight or on the beach in the
summer.
●Donotstore the recorderinplaces exposed
to excessive moisture or dust.
●Donotuseorganic solvents such asalcohol
and lacquer thinner to clean the unit.
●Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Donotdisassemble,repairormodifytheunit
yourself.
●Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).
●Keep the unit out of the reach of children.
IBM, PC/AT and ViaVoice are the trademarks or
registered trademarks of International Business
Machines Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Intel and Pentium are registered trademarks of Intel
Corporation.
Macintosh and Apple are registered trademarks of
Apple Computer, Inc.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.

3
Batteries
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for servicing.
AC Adapter
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep objects including water, metal, or
flammable substances from getting
inside the product.
• Do not moisten the AC adapter or touch
it with a wet hand.
• Do not use theAC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
• ...the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
• ...theAC adapter is dropped in water, or if
water, metal flammable substances or
other foreign objects get inside it:
• ...you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts
2immediately disconnect the power
supply plug from the power outlet, and
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.

4
●The DS-3000 digital voice recorder stores
highly compressed DSS audio files on
SmartMedia cards.
●The DS-3000 supports two recording
modes: SP (Standard Playback) mode and
LP (Long Playback) mode (→P.22). The
supplied 16MB SmartMedia card can store
approximately 2 hours and 35 minutes of
recordings* in SP mode and approximately
5 hours and 30 minutes* in LP mode. A
64MB SmartMedia card (sold separately)
can hold up to 22 hours and 20 minutes* of
recordings.
●TheVariableControl VoiceActuator(VCVA)
saves memory space by pausing recording
when the recorder judges that there is no
sound (→P.30).
●Recorded audio files can be stored in three
separate folders for easier identification in
future use.
●Overwrite recording, insert recording,
additional recording and partial erasure
functions make it easy to correct and edit
recordings.
●Furthermore, the AS-3000 transcription kit
(sold separately) provides you with a PC-
footswitchand DSSPlayerProTranscription
Module for easy transcription of DSS
recordings.
* The recording time available may be shorter than
specified if a large number of short recordings are
made. (Use the remaining time and recorded time
only as references.)
Main Features

5
Table of Contents
Getting Started
SmartMedia................................................ 6 Identification of Parts .................................8
Preparing For Recording
Inserting Batteries ....................................10
Replacing Batteries .................................. 11
Using the ACAdapter............................... 11
Setting Time/Date ....................................12
Inserting and Ejecting
SmartMedia cards .............................14
Basic operations
Recording.................................................16
Microphone Sensitivity .............................21
Recording Modes ..................................... 22
Playing .....................................................23
Erasing .....................................................26
Other functions
Using the Variable Control Voice Actuator
(VCVA)...............................................30
Locking Files ............................................ 31
Index Marks .............................................32
System Sounds ........................................33
Alarm Playback Function .........................34
Moving Files Across
Folders...............................................36
Assigning Folder Names .......................... 38
Setting Priority Levels .............................. 40
Setting Job Data ......................................42
Formatting SmartMedia ...........................46
Transferring Data to a PC ........................ 47
Other Information
Dealer Option Items ................................. 48
Hold..........................................................48
Reset........................................................48
Training your PC for Voice Recognition ...49
Menu List .................................................50
Alarm Message List .................................51
Troubleshooting ....................................... 52
Specifications ...........................................53
Accessories (optional).............................. 54
Technical Assistance And Support ...........55

6
SmartMedia
What is SmartMedia?
SmartMediaisatypeof removable IC memory
card. With more memory than a floppy disk,
SmartMedia cards facilitate data exchange
with personal computers, and can be used to
store data. Optional SmartMedia cards are
available to add capacity as needed, in
addition to the included 16MB SmartMedia
card.
When purchasing SmartMedia cards of
various memory capacities, specify 3 V
(3.3 V) SmartMedia cards (in memory sizes
of 4, 8, 16, 32, and 64MB) for the Olympus
CAMEDIA digital camera series.
Notes
• Commercial5VSmartMediacards cannot be used.
• This product is compatible with SmartMedia cards
that have the copyright protection ID feature, and
with SmartMedia cards without the ID feature.
(Audio files recorded with this product are not
protected by copyright law.)
• Never use SmartMedia cards with products that
are not compliant with the SSFDC Forum*
(including certain models of MP3 players).
* The SSFDC Forum is a voluntary organization
committedtopromoting SmartMedia asadefacto
standard in the industry. The DS-3000 adheres
toa format recommendedby the SSFDC Forum.
Memory Sizes of SmartMedia Cards
and Approximate Recording Times*
Memory Size SP Mode LP Mode
4MB 35 min. 1 hr.20 min.
8MB 1 hr.15 min. 2 hr.45 min.
16MB 2 hr.35 min. 5 hr.30 min.
32MB 5 hr.10 min. 11 hr.10 min.
64MB 10 hr.25 min. 22 hr.20 min.
* Recording time is calculated using a single audio
filerecordedcontinuously.Ifaudio files arerecorded
intermittently, recording time may be shorter than
indicated.
Audio Recording Format
The DS-3000 stores highly compressed DSS
(Digital Speech Standard) audio files on
SmartMedia cards.
SmartMedia

7
Write-protect SmartMedia
Awrite-protectseal(suppliedwithSmartMedia
card) can be attached to a SmartMedia card
toguardagainstaccidentalrecording, erasing,
and formatting.
Attach the write-protect seal to the write-
protect area to prevent valuable data from
being erased accidentally.
Remove the write-protect seal before
recording or erasing.
Notes
• Attach the write-protect seal to the write-protect
area carefully, without letting the seal stick out, lift,
or peel.
• Do not use commercial seals.
• Write-protect seals cannot be reused.
• A dirty write-protect seal may disable the write-
protect feature. Wipe it with a soft, dry cloth.
• A SmartMedia card with a write-protect seal
attached to it may not be write-protected when
using the card with other products.
SmartMedia
Write-protect
area

8
Identification of Parts
1Built-in microphone
2NEW button
3REC (Record) /SET button
4REW (Rewind) /– button
5FF (Fast Forward) /+ button
6INDEX button
7ERASE button
8Built-in speaker
9FOLDER/MENU button
0STOPbutton
!PLAY button
@Display (LCD panel)
#Record/Play indicator lamp
$VOLUME control
%Earphone jack
^SmartMedia slot
&Microphone jack
*SmartMedia ejection switch
(POWER/LOCK switch
)MICSENS (Microphone sensitivity)
switch
-VCVA switch
=HOLD switch
qPower jack
wPC (USB) terminal
eBattery cover
Identification of Parts

9
Display (LCD Panel)
1Folder
2Battery indicator
3Recording date/time mark
4Remaining memory mark
5Total file time mark
6Record mode
7Alarm mark
8Erase lock mark
9Current file
0Current time, elapsed time,
recording time, operation guides,
menu display, etc.
!Date, remaining memory, total
recording time of the playing file,
operation guides, etc.
Stopped State
The display appears as shown below when
recording or playback is stopped.
Identification of Parts
Current file number
Stop position
Total recording time
of the file

10
Inserting Batteries
1
Slide open the battery cover.
2
Insert two AAA alkaline batteries, observing the
correct polarity.
3
Close the battery cover completely.
································································································
Note
Thehourindicatorwill flash automaticallywhenyouinsertbatteriesbefore
using the recorder for the first time, or after the recorder hasn’t been
used for a long time.Adjust the time by following Steps 1 to 2 in “Setting
Time/Date” (→P.12, 13).
Inserting Batteries

11
Replacing Batteries
The battery indicator on the display changes
as the batteries lose power.
→→→
Whenthe batteries aretoo weak,the recorder
shutsdown and“BATTERY LOW” appearson
the display.
When appears on the display, replace
thebatteriesassoonaspossible.AAAalkaline
batteries* are recommended.
* The two AAA alkaline batteries provide
approximately11hoursof continuousrecordingand
playback. Battery life depends on the operating
environment and other conditions.
Notes
•Be sure to stop the recorder before replacing
the batteries. Unloading the batteries while the
recorder is recording, erasing or otherwise
accessing an audio file may corrupt the file.
• Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries
of different types and/or brands.
• If it takes longer than 3 minutes to replace dead
batteries,you may have toresetthe time when you
load fresh batteries.
• Remove the batteries if you are not going to use
the recorder for an extended period of time.
Using the AC Adapter
“BATTERY
LOW”
Replacing Batteries/Using the AC Adapter
Plugthe optional AC adapter (Olympus Model
A321orA322)intohousehold power outlet and
connectthepower plugtotherecorder’spower
connector(DC3V)asshownintheillustration.
Donot connect theACadapter to therecorder
duringrecording.Always stop recording before
connection. Otherwise it may not be possible
to play back the voice data being recorded.
FOLDER
/MENU
INDEX
PLAY
STOP
ERASE
• Stop the recorder before disconnecting
theAC adapter.
• When not using the recorder, always
disconnecttheACadapterfrom the power
outlet.
• Useonly the correct powersupplyvoltage
as indicated on the adapter.

12
SettingTime/Date
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease audio file management tasks.
The time and date setting is also needed to perform the alarm playback function (→P.34, 35).
The hour indicator will flash automatically when you load batteries before using the recorder for
the first time, or after the recorder hasn’t been used for a long time. To adjust the time, follow the
steps described below.
1
Repeat steps 1and 2to set the
time and date:
Time and date setup proceeds in the
order of hour, minute, year, month, and
date.
1Press the FF/+ button or REW/–
button to set a value.
2Press the REC/SET button to accept
the value.
2
Press the STOP button to end.
This completes the time setup procedure.
·····································································
Notes
• If you press the STOP button during the setup
operation, the clock will use the items that were
set to that point.
• Each press of the NEW button during setting
toggles the display between the 12-hour and 24-
hour system.
Setting Time/Date
Time/Date Setup Screen
FF/+ or REW/–
button
(alters a choice)
REC/SET
button
(accepts a
choice and
moves on to the
next item)
STOP
button
INDEX
STOP
FOLDER
/MENU
PLAY
ERASE
Hour
Month
Minute
Year
Date

13
1
Press the FOLDER/MENU button
for 1 second or longer.
The menu opens (→P.50).
2
Press the FF/+ or REW/– button to
choose the time/date setup screen.
3
Press the REC/SET button.
The hour indicator flashes, indicating the start of the time/
date setup process.
Start with Step 1 and follow the rest of the time/date setup
procedure (→P.12).
ChangeTime/Date
INDEX
STOP
FOLDER
/MENU
PLAY
ERASE
3
2
1
Setting Time/Date

14
Inserting and Ejecting SmartMedia cards
1
Insert the SmartMedia in the correct direction.
Push the SmartMedia card fully into position.
2
Set the POWER/LOCK switch to
ON.
The display appears.
································································································
Notes
• If an unformatted SmartMedia card is inserted, “FORMAT YES?” will
display automatically. Format the SmartMedia card (→P.46).
• NeveruseanySmartMedia card otherthanonethathasbeenformatted
on this unit or on a CAMEDIAseries Olympus digital camera (→P.6).
When the SmartMedia
card is inserted
properly, “PLEASE
WAIT” flashes on the
display.
Inserting SmartMedia cards
Insert the SmartMedia card into the slot as shown below.
Inserting and Ejecting SmartMedia cards
INDEX
PLAY
STOP
1
POWER
/LOCK
ON
OFF
2
contact
area
SmartMedia
slot

15
Ejecting SmartMedia cards
1
Set the POWER/LOCK switch to OFF.
The display disappears.
2
Raise the SmartMedia ejection switch.
Pull the SmartMedia card out with your fingers.
·····································································
TheSmartMediaejection switch won’t work
if the POWER/LOCK switch is set to ON.
Attention
• SmartMedia cards are precision devices.
Never force the cards when inserting
them, or subject them to sharp blows.
• Avoid handling and storing SmartMedia
cards in a hot, damp environment.
• Donottouchthecontact area (gold electrodes)
of the SmartMedia card with bare hands.
If a SmartMedia card gets dirty, wipe it with
a soft, dry cloth.
• SmartMedia cards may be vulnerable to
electrostaticdata corruption. When carrying
a SmartMedia card, put it in its case.
Remembertoback up data fromSmartMedia
cards to a PC or other storage medium from
time to time (→P.47).
• Corrupted, lost, or erased data cannot be
restored.
12
POWER
/LOCK
ON
OFF
Inserting and Ejecting SmartMedia cards
SmartMedia inserted fully into the
slot
When you set the POWER/LOCK switch to
the ON position, “PLEASE WAIT” flashes on
the display.
SmartMedia not inserted fully into
the slot
When you set the POWER/LOCK switch to
the ON position, “INSERT CARD” flashes on
thedisplay for 2seconds.Pressing any button
with no SmartMedia card inserted causes
“INSERT CARD” to appear again.
Push the SmartMedia card fully into position.
Bottom side
of SmartMedia
projecting from
the slot

16
Recording
The recorder provides three folders, A , B , and C , and each message recorded in a folder is saved as
a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind
of recording; for example, folder A might be used to store private information, while folder B might be
dedicated to holding business information (→P.38, 39). Up to 199 messages can be recorded per folder.
Four recording modes are available: new, append, overwrite, and insert.
1
Press the FOLDER/MENU button
to choose a folder.
The folder name is displayed for 2
seconds.
2
Press the NEW button to create a
new file.
3
Press the REC/SET button to
start recording.
The record/play indicator lamp glows red.
Aim the microphone at the sound source.
4
Press the STOP button to stop recording.
eCurrent recording
time
fRemaining
recording time
Recording
aCurrent file number
bFolder name
{
INDEX
STOP
FOLDER
/MENU
PLAY
ERASE
2
3
4
1
Microphone
New Recording
Create a new file to record in.
cNew file number
dRemaining recording
time

17
Recording
Notes
• If you press the PLAY button during recording,
recording will stop, and play will start at the
beginning of the file to which you were recording.
• If you press the NEW button during recording,
recording will stop, and “NEW FILE” will appear on
the display (as in Step 2).
• A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10 seconds
while recording.
• While recording is in progress, never disconnect
or connect the AC adapter even if the recorder
containsbatteries.This may resultin failure to play
the recorded file.
Pause Recording
Pause
Press the REC/SET button while recording.
➥“REC PAUSE” will flash on the display.
Resume Recording
Press the REC/SET button again.
➥Recording will resume at the point of
interruption.
Note
The recorder stops when it has been left paused for
10 minutes or longer.
To instantly review a recording (Quick
review)
Press the REW/– button while recording,
and release it when you want to start playing
a file.
Therecorderplays uptothequickreviewpoint,
then stops.
You can append additional recording in the
same file from that point.
Listening While Audio Is Recorded
(Recording Monitor)
Insert the earphone into the earphone jack to
monitor what is being recorded. (The volume
is fixed.).
Append recording
Perform the procedure of “New Recording”,
then press the REC/SET button once again to
append additional recording to the same file.
Note
You cannot select any recording mode other than
that of the original file before append recording
(→P.22).

18
Recording
Recording
Overwrite Recording
You can overwrite a previously recorded file from any point within the file.
Note that the overwritten recording will be erased.
1
Press the FOLDER/MENU button
to choose a folder.
2
Press the FF/+ or REW/– button
several times to choose the file
into which you want to overwrite.
See “To fast-forward,” “To skip,” and “To
rewind” on page 24.
3
Press the PLAY button to play the file.
4
Press the STOP button where you
want to start overwriting.
5
Press the REC/SET button to start
overwriting.
The Record/Play indicator lamp glows red.
6
Press the STOP button to stop
overwriting.
aCurrent
playback time
bTotal recording
time of the file
being played
INDEX
STOP
FOLDER
/MENU
PLAY
ERASE
4,6 2
5
1
3

19
Recording
Notes
• When you are overwriting and reach the end of the
file, the recorder begins to append the additional
recording.
• Append recording does not erase the next
previously recorded file.
• Locked files cannot be overwritten (→P.31).
• A SmartMedia card with a write-protect seal
attached to it cannot be overwritten.
• You cannot select any recording mode other than
that of the original file before overwrite recording
(→P.22).

20
Inserting Recording into Previous Files
Additional recording can be inserted into previously recorded files.
1
Press the FOLDER/MENU button to
choose a folder.
2
Press the FF/+ or REW/– button
several times to choose the file into
which you want to insert additional
recording.
See “To fast-forward,” “To skip,” and “To
rewind” on page 24.
3
Press the PLAY button to play the file.
4
While playing a file, press the
FOLDER/MENU button if you want
to insert additional recording.
“INSERT REC?” appears on the display.
5
Press the REC/SET button to start
inserting additional recording.
As insert recording progresses, remaining
memory grows smaller.
6
Press the STOP button to stop
inserting additional recording.
aRemaining
recording time
INDEX
STOP
FOLDER
/MENU
PLAY
ERASE
62
5
1,4
3
Recording
Recording