Olympus DS-2800 User manual

INSTRUCTIONS
DIGITAL VOICE
RECORDER
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
EN
INSTRUCTIONS
FR
MODE D’EMPLOI
ES
INSTRUCCIONES

Introduction
• The contents of this document may be changed in the future without advanced notice. Contact our
Customer Support Center for the latest information relating to product names and model numbers.
• The utmost care has been taken to ensure the integrity of the contents of this document. In the unlikely
event that a questionable item, error, or omission is found, please contact our Customer Support Center.
• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of
the product, repair performed by the third party other than Olympus or an Olympus authorized service
station, or any other reason is excluded.
Trademarks
• Microsoft and Windows are registered trademarks of Microsoft Corporation.
• Macintosh is a trademark of Apple Inc.
• Intel and Pentium are registered trademarks of Intel Corporation.
• The SD logo is a trademark.
• The SDHC logo is a trademark.
• Other product and brand names mentioned herein may be the trademarks or registered trademarks of
their respective owners.
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1
2
3
4
5
6
Table of contents P.4
Safe and proper usage P.5
Getting started P.7
Basic operations P.18
Advanced operations P.32
Managing files on your PC P.48
Other practical use methods P.55
Other information P.56
INDEX
INDEX
INDEX

Table of contents
Introduction
Table of contents................................................4
Safe and proper usage........................................5
General precautions...........................................5
1 Getting started
Main features.....................................................7
Memory card......................................................8
Identification of parts......................................10
Installing batteries ..........................................12
Turning on the recorder....................................14
Power save mode [Power Save] .........................14
Inserting and ejecting a SD card........................15
Setting time and date [Time & Date].................16
2 Basic operations
Recording ........................................................18
Microphone sensitivity [Mic Sense] ...................22
Recording modes [Rec mode]............................23
UsingtheVariableControlVoiceActuator[VCVA]....24
Recording monitor ...........................................25
Playback ..........................................................26
Erasing.............................................................28
3 Advanced operations
Menu list..........................................................32
Learning to use the menu.................................34
Selecting folders and files ................................35
Displaying file information ..............................36
Locking files [Lock]...........................................37
Index marks .....................................................38
Language [Language].......................................39
Backlight [Backlight]........................................40
LED [LED] ..........................................................41
LCD Contrast Adjustment [Contrast]..................42
System sounds [Beep].......................................43
Formatting the card [Format] ...........................44
Check system information [System info.] ..........46
Changing the USB class [USB Class]....................47
4 Managing files on your PC
DSS Player software .........................................48
Installing DSS Player software..........................50
Uninstalling DSS Player software......................51
Using Online help .............................................51
Connecting recorder to PC ................................52
Running DSS Player software............................54
5 Other practical use methods
Using as external memory of the computer.......55
6 Other information
Alarm message list ...........................................56
Troubleshooting...............................................57
Accessories (optional).......................................59
Specifications ..................................................60
Technical assistance and support......................61
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Before using your new recorder, read this manual
carefully to ensure that you know how to operate
it safely and correctly. Keep this manual in an
easily accessible location for future reference.
• The warning symbols indicate important
safety related information. To protect yourself
and others from personal injury or damage to
property, it is essential that you always read the
warnings and information provided.
Safe and proper usage
Convention used in this manual
• The word “card” is used to refer to the SD
card.
• The word “DSS Player” is used to refer
to the DSS Player Standard Dictation
Module in Windows environment
and DSS Player in Apple Macintosh
environment.
• The Notes at the bottom of a page
are used for additional information,
exceptions, or related events.
• Words in uppercase form such as PLAY
or REC are used to describe a function,
button, or switch position on the
recorder.
• Do not leave the recorder in hot,
humid locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
• Do not store the recorder in places
exposed to excessive moisture or dust.
• Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
• Do not place the recorder on top of or
near electric appliances such as TVs or
refrigerators.
• Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you experience
noise, move to another place, or move
the recorder further away from such
equipment.
• Avoid sand or dirt. These can cause
irreparable damage.
• Avoid strong vibrations or shocks.
• Do not disassemble, repair or modify the
unit yourself.
• Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
• Keep the unit out of the reach of
children.
<Warning regarding data loss>
Recorded content in a memory may be broken or
lost by operating mistakes, unit malfunction, or
during repair work.
It is recommended to back up and save important
content to other media such as a computer hard
disk.
Any liability for passive damages or damage of
any kind occurred due to data loss incurred by a
defect of the product, repair performed by the
third party other than Olympus or an Olympus
authorized service station, or any other reasons
is excluded from the Olympus’s liability.
General precautions
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f Warning:
• Batteries should never be exposed
to flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
B a t t e r i e s
f Danger:
• Do not solder lead wires or terminals
directly onto a battery or modify it.
• Do not connect the =and -terminals
together. This may cause fire,
overheating or electric shock.
• When carrying or storing the battery,
be sure to put it in the provided case to
protect its terminals. Do not carry or
store the battery with any metal objects
(such as key rings). If this warning is not
followed, fire, overheating or electric
shock may occur.
• Do not connect the batteries directly to a
power outlet or a cigarette lighter of an
automobile.
• Do not insert the batteries with their =
and -terminals reversed.
• If any liquid from a battery gets into your
eyes, promptly wash it off with clean
water and consult your doctor at once.
• There is a hole from which gas escapes
on the =terminal. Do not cover or block
it.
• I f y o u n o t i c e a n y t h i n g u n u s u a l w h e n
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while being
careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
• Do not expose the rechargeable
batteries to water. Do not allow water to
contact the terminals.
• Do not remove or damage the battery
insulating sheet.
• Do not use the batteries if you find
something wrong with them such as
leakage, color change or deformity.
• Unplug the charger if the charging is still
incomplete after the specified time it
should take.
• Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
• Keep batteries away from fire.
f Caution:
• Do not subject batteries to strong
shocks.
• Do not use batteries of different types,
voltages, and/or brand names.
General precautions
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M a i n f e a t u r e s
s Slide switch operation for ease of use and fast response.
s Support type of memory: SD card (☞ P.8).
s Three smart buttons F1,F2 and F3.
s Recording and storing voice in Digital Speech Standard Pro (DS2 format).
s Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode (☞
P. 23).
sOverwrite Recording and Insert Recording (partial insertion) available (☞P. 20, P.21).
s Supports USB 2.0. High-Speed, which enables high-speed data transmission from the
recorder to your computer.
s Five folders and up to 200 files/folder, for a maximum of 1000 recordings (☞ P.18).
sIt has a built-in Variable Control Voice Actuator (VCVA) function (☞P.24).
s Large LCD screen with backlight.
s Index mark function which is useful to search particular points in the dictation (☞ P. 38).
sDSS Player software included (☞P.48).
1 Getting started
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Main features

Memory card
Settings and operating environment relating to the
card
This recorder uses memory in the form of SD card
memory.
Compatible cards
The recorder supports cards with memory
capacity between 512 MB to 16 GB.
Check the latest operating information on the
Olympus homepage (http://www.olympus.
com) when using cards other than the included
card. In addition, refer to the following pages
as well when handling the card.
• Inserting and ejecting a SD card (☞ P.15).
• Formatting the card [Format](☞P. 4 4).
SD card
1Card lock
SD card is equipped with a lock function.
When the lock function is used, important
data is protected by preventing it from being
accidentally overwritten or erased.
When the lock function is set [ ] will appear on
the display.
2Index area
For writing down information identifying card
or content.
3Contact area
Comes into contact with the recorder’s signal
read contacts.
Memory sizes of cards and approximate
recording times *1
Memory size [QP] mode [SP] mode
512MB 38 hr. 79 hr.
1GB 77 hr. 157 hr. *2
2GB 152 hr. *2312 hr. *2
4GB 305 hr. *2626 hr. *2
8GB 624 hr. *21279 hr. *2
16GB 1248 hr. *22557 hr. *2
The above are the standard times, and the available
recording time will vary depending on the card.
*1:Available recording time for one continuous le.
Available recording time may be shorter if many
short recordings are made.
*2:Total recording time of several les. The maximum
recording time per le is 99 hours 59 minutes..
SD card
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Memory card
13
2

fWarning:
• Do not touch the card contacts.
That may damage the card.
• Do not place the card in
locations with static electricity.
• Store the card in a location
that is out of the reach of
children. In case of accidental
ingestion, consult a physician
immediately.
Check card information [Card Info.]
Information such as the memory capacity and
remaining memory for installed cards can be
displayed on the recorder (☞ P. 33).
Memory card
Notes
• When initializing (formatting) a card,
confirm that no necessary data is stored on
the memory card beforehand. Initialization
completely erases the existing data on the
card.
• In some cases cards which have been formatted
(initialized) by another device, such as a computer,
cannot be recognized. Be sure to format them
with this recorder before using.
• The card has a service life. When reaching the end
of its life, writing or erasing data on the card will
be disabled. In this case, replace the card.
• If you use a PC card adapter compatible with the
card to save or delete some data on the card, the
maximum recording time on the card may be
decreased. To recover the original recording time,
initialize/format the card in the recorder.
• Olympus will not be held liable for any data
corruption or loss due to misuse of the media
card.
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Memory card
BACK EXIT
Card Info.
SD
Remain
Capacity
540MB
2.0GB

Identification of parts
1 SD card slot
2Built-in microphone
3
NEW button
4Slide (
REC / STOP / PLAY / REV ) switch
5
POWER ( ON / OFF ) switch
6 ERASE button
7
EAR (Earphone) jack
8
MIC (Microphone) jack
9Record/ Play indicator light
0Display (LCD panel)
!
+ (Volume) button
@Fast Forward (9)button
#
OK/MENU button
$Smart ( F1 , F2 , F3 ) button
%Rewind (0) button
^ – (Volume) button
&Built-in speaker
*Battery cover
(PC (USB) terminal
) Cradle connector
-
Battery cover release button
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Identification of parts
0
7
8
9
&
1
2
3
4
5
$
^
%
!
@
#
6
-
)(
*

Display status indicators (LCD panel)
1 Record mode indicator
2 Current folder
3 Memory remaining indicator (E/F bar)
4 Record indicator
5Remaining recording time
6Level meter indicator
7 Microphone sensitivity indicator
8Current file number
9Total number of files in the folder
0Recording elapsed time
!Playback position bar indicator
@Play indicator
#Total recording time of the selected file
$Button guide display
%Current playback time
[ ] Author ID indicator
[ ] Battery indicator
[ VCVA ] VCVA (Variable Control Voice
Actuator) indicator
[ ] Card lock indicator
[ ] Erase lock indicator
Identification of parts
Display in the recording mode Display in the playback mode
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Identification of parts
025/030
DISPLY
INFO INDEX
DS2800E
QP DICT VCVA
EF
3H 00M 10S
15H22M30S
1
2
7
6
8
3
4
5
9
0
025/030
INSERT SPEED INDEX
DS2800
QP DICT VCVA
02M 50S
12M0 5 S
!
#
@ %
$

Installing batteries
This recorder can be used with AAA alkaline
batteries.
fWarning:
• Using batteries for which part
or all of the external coating
(insulating sheath) is peeling
off or batteries which have
ruptured may cause fluid leaks,
overheating, and explosions.
For this reason such batteries
should absolutely not be used.
• Commercially available
batteries for which part or all of
the external coating (insulation
sheath) has been peeled off
should absolutely not be used.
AAA alkaline batteries
1 Lightly press down on the battery cover
release button, then open the battery
cover.
Cautions concerning the battery
2 Insert two AAA batteries, observing
the correct polarity as shown in the
illustration below, then close the
battery cover.
Unusable batteries
Batteries for which the entire external coating
(insulating sheath) is peeled o (naked
batteries), or those where it has partially been
peeled o.
• Insert the batteries in the direction inscribed on
the inside of the recorder’s battery compartment.
In addition, when inserting the batteries, insert
them so that the tape is under the batteries, as
shown in the illustration. The batteries can then
be removed easily by pulling up the tape. When
pulling on the tape the batteries may suddenly
pop out, so be sure to press down lightly on
the batteries with your finger while pulling.
Replacing batteries
The battery indicator on the display changes as the
batteries lose power.
• When [ ] appears on the display, replace the
batteries as soon as possible. When the batteries
are too weak, [s] and [Battery Low] appears on
the display and the recorder shuts down.
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Installing batteries

Installing batteries
Notes
• Be sure to turn OFF the recorder before
replacing the batteries. Removing the batteries
while the recorder is in use may corrupt the card.
If you are recording into a le and the batteries
run out, you will lose your currently recorded le
since the le header will not be written. It is crucial
to replace the batteries when one hash mark is
shown in the battery icon.
• Be sure to replace both batteries at the same time.
• Never mix old and new batteries, or batteries
of different types and/or brands.
• If it takes longer than 1 minute to replace dead
batteries, you may have to reset the time when
you load new batteries.
• Remove the batteries if you are not going to use
the recorder for an extended period of time.
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Installing batteries

You can set the time to enter Power Save mode
from among [5 minutes], [10 minutes], [30
minutes], [1 hour], and [Off].
To exit power save, press any button.
The [Power Save] setting can be changed from
the Menu. For more details, refer to “Menu
list” (☞P.32) and “Learning to use the menu”
(☞P. 3 4).
Power save mode [Power
Save]
When the recorder is ON but not in use for 10
minutes, by default, it will switch to power save
mode automatically. To reactivate the recorder again,
operate any button or the slide switch.
Power save setting
While the POWER switch on the side of the recorder
is in the [OFF] position, none of the buttons or switch
on the recorder will be active. Move the POWER
switch to the [ON] position to activate the recorder.
When the recorder is not being used, turn the power
off to reduce battery consumption to a minimum.
Turning on the recorder
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Turning on the recorder / Power save mode
BACK EXIT
Power Save
5 minutes
30 minutes
1 hour
Off
10 minutes

Inserting and ejecting a SD card
Inserting a SD card
Insert the SD card into the card slot in the
direction shown in the illustration until it clicks.
• When inserting SD card into the SD card slot, the
recorder message [Please Wait] will ash on the
LCD display for a few seconds while validating the
SD card.
Ejecting a SD card
Push the SD card inward once to unlock it, and
let it eject.
N o t e s
• Insert the card keeping it straight.
• The card stops with a click when it is inserted
all the way.
• Inserting the card the wrong way or at an angle
could damage the contact area or cause the
card to jam.
• If the card is not inserted all the way, data may
not be written to the card.
• Hold the card straight and pull it out.
• If an unformatted card is installed, the recorder
will automatically display the menu format option
(☞P.44).
• Never use any card in the recorder unless it has
been formatted on this unit (☞P. 44).
• Never remove the card while the recorder is in
operation. This may damage the data.
• Releasing your finger quickly after pushing the
card inward may cause it to eject forcefully out of
the slot.
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Inserting and ejecting a SD card

• You can choose between 12 and 24 hour
display by pressing the F2([24H] or [12H])*
buttonwhile setting the hour and minute..
Example: 5:45 P.M
5:45 PM (Initial setting) 17:45
Setting the correct time and date on the recorder
is very important since every file recorded on the
recorder will have the time and date information
as part of the file header. This will simplify the file
management aspects later on.
The hour indicator will flash
automatically when you load
batteries before using the recorder
for the first time, or after the recorder
hasn’t been used for a long time.
1 Press the 9 or 0 button to select
the item to set.
• Select the item from the “hour”, “minute”,
“year”, “month” and “day” with a flashing
point.
2 Press the + or − button to set.
• Follow the same steps by pressing the 9 or
0 button to select the next item, and press
the
+ or − button to set.
Setting time and date [Time & Date]
OK/MENU button
+, − button
9
, 0button
F1, F2, F3 button
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Setting time and date
BACK EXIT
Time & Date
10 M14 D2010 Y
5: 00 PM
24H
BACK EXIT
Time & Date
10 M14 D2010Y
5 : 45 PM
24H

Changing the time and date
When the recorder’s POWER switch is turned ON
the [Time & Date] will be displayed for two seconds.
If the time and date is not correct, set it using the
procedure below.
2 Press the OK/MENU or 9 button.
• The time and date screen appears. The hour
indicator flashes, indicating the start of the
time and date setup process. The following
steps are the same as Step 1 through Step 3 of
“Setting time and date” (☞P.16).
3 P r e s s t h e F3 ( EXIT ) or 0 button to
complete the setting.
Example: October 14, 2010
10M 14D 2010Y
(Initial setting)
14D 10M 2010Y
2010Y 10M 14D
* The display will vary depending on the status of the
settings.
3 Press the OK/MENU button to complete
the setting.
• The clock will start from the set date and time.
Press the OK/MENU button according to the
time signal.
N o t e s
• If the slide switch is moved to a position other
than STOP while setting the time and date, the
time and date currently being set (un-nalized
time and date) will be cancelled and it will revert
to the previously set time and date.
• You can set the time and date from your PC using
DSS Player software (☞P.48).
1 Press the + or − button in the [ Device
Menu ] screen, then select [ Time & Date ].
• See P.33 regarding the menu.
• You can choose the order of the year,
month, day by pressing the F2([M]/[D]/[Y]
or [D]/[M]/[Y] or [Y]/[M]/[D])* button while
setting them.
Setting time and date [Time & Date]
17
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Setting time and date
BACK EXIT
Device Menu
Beep
12
Power Save
Time & Date
USB Class
Reset Settings
Format

2 Basic operations
The recorder has five folders, [A], [B], [C], [D],
[E] and you can select folder by pressing the
F1(FOLDER) button. These five folders can be
selectively used to distinguish the kind of recording;
for example, Folder [A] might be used to store
private information, while Folder [B] might be
dedicated to holding business information.Up to 200
messages can be recorded per folder.
By default, the Recording Mode is [QP].
Record function
By default, the RECORD function is configured to
record at the current position (overwrite).
However, that can be changed to any of the
following settings:
• Append: Appends the recording to the end of the
current le (☞P.19).
• Overwrite: Overwrites the recording starting at
the current position in the le (☞P. 20 ).
• Insert: Inserts the recording at the current
position in the le (☞P. 21) .
Recording
Recording related settings
Recording related settings can be configured
to provide a suitable recording environment.
• Microphone sensitivity [Mic Sense](☞
P. 22).
• Recording modes [Rec Mode](☞P. 23).
• Using the Variable Control Voice Actuator
[VCVA](☞P. 24) .
• Recording monitor (☞P. 25) .
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Recording

Recording
New recording
Create a new file to record in.
1 Press the NEW button to create a new
file.
aSelected Author ID
bNew file number
cRemaining recording time
2 Move the slide switch to the REC ( s)
position to start recording.
• The record indicator light glows red and [ ]
(Record indicator) appears on the display. Aim
the microphone at the sound source. When you
press the F2 (DISPLY) button during recording,
you can change the LCD screen displays.
dRecord indicator
3 Move the slide switch to the STOP ( 4)
position to stop recording.
• If you want to append additional recordings to
the same file, move the slide switch to the REC
(s) position again.
N o t e s
• A beep will sound when the remaining recording time reaches 60
seconds, 30 seconds, and 10 seconds while recording.
• When remaining recording time is less than 60 seconds, the record/
play indicator light starts ashing in red. When the recording time is
decreasing to 30 or 10 seconds, the light ashes faster.
• [Memory Full] or [Folder Full] will be displayed when the memory or
folder capacity is full.
- Delete any unnecessary les before recording any further (☞P.28) or
transfer dictation les to your computer using DSS Player Software (☞
P. 4 8) .
2
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Recording
031/030
FOLDER INFO
DS2800
QP DICT
New File
EF
Remain 15H 22M 40s
a
b
c
031/031
DISPLY INDEX
DS2800
QP DICT
EF
00M 10s
15H2 2 M3 0 s
d
031/031
FOLDER INFO
DS2800
E
QP DICT VCVA
30H02M 20s
15H0 2 M2 0 s
DISPLY
2
1
2
3

Overwrite recording
You can overwrite a previously recorded file from any point within the file.
Note that the overwritten recordings will be erased.
Recording
1 Select and play the file you want to
overwrite.
• Stop playback at the starting point of
overwrite.
2 Move the slide switch to the REC ( s)
position to start overwriting.
• The record indicator light glows red and [ ]
(Record indicator) appears on the display.
aRecording elapsed time
bTotal recording time of the selected file
3 Move the slide switch to the STOP ( 4)
position to stop overwriting.
Note
• You cannot select a dierent recording mode ([QP], [SP]) than that of the
original le before overwrite recording.
2
20
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101/133
DISPLY
DISPLY INDEX
DS2800
E
QP DICT VCVA
EF
30H 10M 25s
00H1 4 M0 0 s
b
a
2
1
2
3
Recording