Olympus DS-3300 User manual

1
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
ONLINE
INSTRUCTIONS
EN
DIGITAL VOICE
RECORDER
DS-3300

2
Table of Contents
Table of Contents ..................................... 2
Safe and Proper Usage ........................... 4
General Precautions ................................ 5
1 Getting Started
Main Features .......................................... 9
xD-Picture Card ..................................... 10
Identification of Parts ............................. 11
Installing Batteries ................................. 13
Charging Battery ................................... 15
Information Regarding Rechargeable
Batteries .......................................... 16
Turning ON the Recorder ...................... 17
Power Save Mode .................................. 17
Dealer Option Items .............................. 18
CUSTOM Button (Programmable) ........ 18
Setting Time/Date (TIME&DATE) .......... 19
Inserting and Ejecting a Card ............... 21
2 Basic Operations
Recording .............................................. 23
Microphone Sensitivity (MIC SENSE) ... 27
Recording Modes (REC MODE) ........... 28
Using the Variable Control
Voice Actuator (VCVA) .................... 29
Hands-free Recording ........................... 30
Recording Monitor ................................. 30
Playing ................................................... 31
Erasing ................................................... 33
3 Other Functions
Menu List ............................................... 37
Learning to Use the Menu ..................... 38
Locking Files (LOCK) ............................ 39
Index Marks ........................................... 40
LCD Display Information ....................... 41
Setting Priority Levels ............................ 43
Setting Job Data .................................... 44
Setting Option Item ................................ 46
Formatting the Card (FORMAT) ............ 47
Hold ........................................................ 49
4 Preparation Before Using
DSS Player
DSS Player Software ............................. 50
Installing DSS Player Software ............. 52
Uninstalling DSS Player Software ......... 53

3
1
2
3
4
5
6
7
7
5 Managing Files on Your PC
Download Dictation Files
from the Recorder ........................... 61
Playing a Dictation File .......................... 63
Upload Dictation Files to the Recorder .... 64
Direct Recording/Editing on PC ............ 65
Changing User ID (Author ID) ............... 66
Changing a Folder Name ...................... 67
Editing File Comments .......................... 67
Using Voice Recognition
Software (Optional) ....................... 68
Joining Files ........................................... 72
Splitting Files ......................................... 74
USB Microphone/USB Speaker ............ 76
Sending Dictation Files/
Receiving Document Files .............. 77
Using Online Help ................................. 54
Connection to Your PC .......................... 55
Running DSS Player .............................. 58
Window Names ...................................... 60
6 Using the Recorder as a
Reader / Writer
Using the Recorder as a
Reader/Writer .................................. 88
7 Other Information
Alarm Message List ............................... 89
Troubleshooting ..................................... 90
Accessories (Optional) .......................... 91
Specifications ........................................ 92
Technical Assistance and Support ........ 93

4
Convention Used In this Manual
• The word “card” is used to refer to the xD-
picture Card.
• The word “DSS Player” is used to refer to
the DSS Player Pro Dictation Module in
Windows environment and DSS Player in
Apple Macintosh environment.
• The Notes at the bottom of a page are used
for additional information, exceptions, or
related events.
• Words in uppercase form such as PLAY or
REC are used to describe a function,
button, or switch position on the recorder.
• The icon indicates that feature or
setting can be modified by Professional
Olympus Authorized Dealer only.
Safe and Proper Usage
Before using your new recorder, read this
manual carefully to ensure that you know
how to operate it safely and correctly.
Keep this manual in an easily accessible
location for future reference.
Important Safety Precautions
Certain symbols are used in the user’s
manual and on this product to help
protect users, their surroundings, and
their property from possible injury or
damage. Please familiarize yourself with
the following definitions and meanings
for each symbol before reading the
precautions.
Symbols prohibiting a specific action
Prohibited Do not
disassemble
Symbols requiring a specific action
Mandatory Unplug from
power outlet
Danger
Signifies danger which
may result in serious
injury or death.
Warning
Indicates items or actions
which may cause serious
injury or death.
Caution
Indicates items or actions
which may result in damage
or personal injury.

5
General Precautions
●Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
●Do not store the recorder in places
exposed to excessive moisture or dust.
●Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
●Do not place the recorder on top of or
near electric appliances such as TVs or
refrigerators.
●Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause
interference and noise. If you
experience noise, move to another
place, or move the recorder further
away from such equipment.
●Avoid sand or dirt. These can cause
irreparable damage.
●Avoid strong vibrations or shocks.
●Do not disassemble, repair or modify
the unit yourself.
●Do not operate the unit while operating
a vehicle (such as a bicycle,
motorcycle, or go-cart).
●Keep the unit out of the reach of
children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating
mistakes, unit malfunction, or during
repair work.
It is recommended to back up and save
important content to other media such as
a computer hard disk.
Batteries/Rechargeable
Battery Pack (BR402)
Danger
•Do not solder lead wires or terminals
directly onto a battery or modify it.
•Do not connect the and terminals
together. This may cause fire,
overheating or electric shock.
•When carrying or storing the battery
(BR402), be sure to put it in the provided
case to protect its terminals. Do not carry
or store the battery with any metal objects
(such as key rings). If this warning is not
followed, fire, overheating or electric
shock may occur.
•Do not connect the batteries directly to
a power outlet or a cigarette lighter of
an automobile.
•Do not insert the batteries with their
and terminals reversed.
•If any liquid from a battery gets into your
eyes, promptly wash it off with clean
water and consult your doctor at once.
•There is a hole from which gas escapes
on the terminal. Do not cover or block
it (BR402).
Warning
•Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
•Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
•Never use any battery with a torn or
cracked outer cover.

6
Battery Charger (Cradle)
Danger
• Do not attempt to use this charger
with anything other than Olympus
Ni-MH batteries. Using it in
combination with other batteries
may cause fire, explosion, leakage
or overheating.
• Do not put the charger in water.
Using it when wet or in a humid area
(such as a bathroom) may cause
fire, overheating or electric shock.
•Do not use the charger with
batteries that have been
inserted with their and
terminals reversed. This may
cause fire, explosion, leakage,
overheating or damage to
batteries.
•Never modify or disassemble
the charger. This may cause
fire, overheating, electric
shock or injury.
General Precautions
Caution
•BR402 rechargeable batteries are
exclusively for use with Olympus digital
voice recorder DS-3300. Do not use
them in combination with other
equipment.
•Do not subject batteries to strong
shocks.
•Do not use with other types of batteries,
or with batteries that have different
voltages or brand names.
•When using more than two batteries,
charge them at the same time.
•When using new batteries, or batteries
which have not been used for a long
time, be sure to recharge them even if
they were only used for a short period
of time.
Warning
•Do not use the batteries if you
find something wrong with
them such as deformity or
leakage. This may cause
explosion or overheating.
Do not
disassemble
•Keep batteries out of the reach of
children.
•If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for service.
•Do not expose the rechargeable
batteries to water. Do not allow water to
contact the terminals.
•Do not remove or damage the battery
insulating sheet.
•Do not use the batteries if you find
something wrong with them such as
leakage, color change or deformity.
•Unplug the charger if the charging is still
incomplete after the specified time it
should take.
•Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
•Keep batteries away from fire.

7
AC Adapter
Danger
•Be sure to use the charger with
the proper voltage (AC 100 - 240
V). Using it with other voltage
levels may cause fire, explosion,
overheating, electric shock or
injury.
• For safety, be sure to unplug the
charger from the outlet before
performing maintenance or
cleaning. Also, never plug in or
disconnect the power plug with a
wet hand. This may cause electric
shock or injury.
Warning
•Do not attempt to disassemble, repair
or modify the AC adapter in any way.
•Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
•Do not insert metal wires or
similar objects. This may
cause fire, overheating or
electric shock.
•Keep out of the reach of
children. Do not let children
use this product without adult
supervision.
Caution
•If charging is not completed (if
the charging indicator is not
turned off) after 3 hours, plug
the power-supply cord out.
Contact the store of purchase
or Olympus Service Station
for repair since it may be a
malfunction.
•Be sure to charge batteries
within the temperature range
of 0°C - 40°C/32°F - 104°F. If
not, there may be explosion,
fire, leakage or damage to
batteries.
•Do not put anything heavy on
the charger or leave it in an
unstable position or in a
humid place. This may cause
explosion, fire, leakage,
overheating, electric shock or
injury.
•Do not touch the charger for
too long when using it. This
may cause a serious low-
temperature burn.
Unplug from
power outlet
•If charging does not finish (or
if the charge indicator light
does not go off) after three
hours, the charger may break.
If this occurs, disconnect the
power plug and consult your
nearest Olympus dealer or
customer support center.
•Do not use or store the
charger in/on an unstable
place, such as a television set,
etc. If it falls, it may cause
injury or break.

8
General Precautions
Caution
•Do not use the charger if the
power plug is damaged or the
plug is not completely
connected to the outlet. This
may cause fire, overheating,
electric shock, short circuit or
damage.
•Unplug the AC Adapter from
AC outlet when not using. If
this precaution is not
followed, fire, overheating or
electric shock may occur.
•Do not moisten the AC adapter or touch
it with a wet hand.
•Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
•... the internal parts of the AC adapter
are exposed because it has been
dropped or otherwise damaged:
•... the AC adapter is dropped in water,
or if water, metal flammable substances
or other foreign objects get inside it:
•... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediately disconnect the power
supply plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.
•Make sure to hold the plug
when removing the power
plug from the outlet. Do not
bend the cord excessively or
put a heavy object on it. This
may cause fire, overheating,
electric shock or damage.
•If something appears to be
wrong with the charger,
unplug the charger from the
outlet and consult your
nearest service center. Using
the charger may cause fire,
overheating, electric shock or
injury.
•Do not use or keep the charger
in very hot places, such as in
direct sunlight, in a closed car
on a sunny day, near a heater,
on an electric carpet, etc. Do not
use the charger if something is
covering it (such as a blanket).
This may cause fire, explosion,
leakage or overheating.
Unplug from
power outlet

1
9
Main Features
Main Features
IBM and PC/AT are the trademarks or registered
trademarks of International Business Machines
Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Apple, Macintosh, iMac, eMac, Mac, and
PowerMac are trademarks or registered
trademarks of Apple Computer, Inc.
Intel and Pentium are registered trademarks of Intel
Corporation.
Adobe and Acrobat Reader are registered
trademarks of Adobe Systems Incorporated.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks
of their respective owners.
●Dual function cradle, docking station, for
recharging of the optional Ni-MH
Rechargeable Battery Pack (BR402)
(☞P.14)*1 and for downloading data from
the recorder to a PC (☞P.61).
●The recorder has multi programmable
button (CUSTOM) (☞P.18).
●Recording and storing voice in DSS
format.
●Two recording modes, SP (Standard
Playback) mode or LP (Long Playback)
mode (☞P.28).
●Five folders and up to 199 files/folder, for
a maximum of 995 recordings (☞P.23).
●Built-in Variable Control Voice Actuator
(VCVA) function (☞P.29).
●USB Audio Device, recorder can be used
as a USB microphone or USB speaker
when connected to a PC (☞P.76).*2
●Large LCD screen with backlight.
●Multi-level priority setting (☞P.43).
●DSS Player software included (☞P.50).
●Hands-free recording function when used with
the optional foot switch (RS25/26) (☞P.30).
*1Available only with the optional Ni-MH Rechargeable
Battery Pack (BR402).
*2Do not use with Windows 98 as computer operation may
become unstable.

10
1
xD-Picture Card
The xD-Picture Card is a removable recording media.
Memory Size SP Mode LP Mode
16MB 2 hr. 35 min. 5 hr. 30 min.
32MB 5 hr. 13 min. 11 hr. 00 min.
64MB 10 hr. 25 min. 22 hr. 20 min.
128MB 20 hr. 55 min. 44 hr. 45 min.
256MB 42 hr. 00 min. 89 hr. 40 min.
512MB 84 hr. 05 min. 179 hr. 30 min.*2
Memory Sizes of Cards and Approximate Recording Times*1
1Index area
You can write
down the card’s
contents.
Compatible Cards
The removable card can be used to store different
kind of data. Since the card has larger memory
capacity than a diskette, it can be used to transfer
data between different PCs. The recorder supports
cards with memory capacity between 16 to 512 MB. 2Contact area
Comes into
contact with the
recorder’s signal
read contacts.
*1: Available recording time for one continuous file.
Available recording time may be shorter if
many short recordings are made.
*2: Total recording time of two files. The maximum
recording time per file is 99 hours.
xD-Picture Card
..............................................................................................................................................................
Notes
•When initializing (formatting) a card, confirm that no necessary data is stored on the card
beforehand. Initialization completely erases the existing data on the card.
•Cards used in a recorder must be formatted in the same recorder first unless formatted with a
CAMEDIA series Olympus digital camera. Card may not perform as expected when formatted by a
different device.
•The card has a service life. When reaching the end of its life, writing or erasing data on the card will be
disabled. In this case, replace the card.
•If you use a PC card adapter compatible with the card to save or delete some data on the card, the
maximum recording time on the card may be decreased. To recover the original recording time, initialize/
format the card in the recorder.
•Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

1
11
1EAR (Earphone) jack
2MIC (Microphone) jack
3Built-in microphone
4NEW button
5HOLD switch
6REC (Record) button
7REW (Rewind) button
8FF (Fast Forward) button
9INDEX button
0FOLDER/MENU button
!Built-in speaker
@STOP button
#PLAY button
$ERASE button
%CUSTOM button
(Programmable)
^Display (LCD panel)
&Record/Play indicator lamp
*POWER (ON/OFF) switch
(VOLUME (+) button
)VOLUME (–) button
-Card cover
=Card cover lock
qBattery cover
wPC (USB) terminal/Cradle
attachment point
Identification of Parts
Identification of Parts
1
2
3
4
5
6
7
8
9
0
!
@
#
$
%
^
&
*
)
(
-
=
q
w

12
1
1Battery indicator
2Folder
3Priority indicator
4Current file number
5Total number of recorded files in
the folder
6Erase lock indicator
7Character Information display
8Microphone sensitivity display
9VCVA (Variable Control Voice
Actuator) indicator
0Record mode indicator
Display (LCD Panel)
Identification of Parts
12
3
4
5
6
7
0
9
8
Identification of Parts

1
13
Installing Batteries
1
2
3
1
Lightly press down on the arrow and slide the
battery cover open.
2
Insert two AAA batteries, observing the correct
polarity.
3
Close the battery cover completely.
Replacing batteries
The battery indicator on the display changes as the batteries
lose power.
When appears on the display, replace the batteries
as soon as possible.
When the batteries are too weak, the recorder shuts down
and “BATTERY LOW”appears on the display.
→→→
AAA alkaline batteries
..............................................................................................................................................................
Notes
•Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the
recorder is in use may corrupt the card. If you are recording into a file and the batteries run out, you will
lose your currently recorded file since the file header will not be written. It is crucial to replace the batteries
when one hash mark in shown in the battery icon.
•Be sure to replace both batteries at the same time.
•Never mix old and new batteries, or batteries of different types and/or brands.
•If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load
new batteries.
•Remove the batteries if you are not going to use the recorder for an extended period of time.
Installing Batteries

14
1
Installing Batteries
An optional Ni-MH Rechargeable Battery from Olympus can
be used for the recorder.
1
Lightly press down on the arrow and slide the
battery cover open.
2
Insert Ni-MH Rechargeable Battery Pack,
observing the correct polarity.
3
Close the battery cover completely.
1
2
3
The battery needs to be charged when you use the recorder
for the first time after purchase (☞P.15).
Recharging battery
The battery indicator on the display changes as the battery
loose power.
→→→
When appears on the display, charge the battery as soon
as possible.
When the battery is too weak, the recorder shuts down and
“BATTERY LOW”appears on the display.
..............................................................................................................................................................
Notes
•The Olympus Ni-MH Rechargeable Battery Pack (BR402) is sold separately.
•Removing the battery pack while the recorder is in use may corrupt the file. If you are recording into a file
and the battery run out, you will lose your currently recorded file since the file header will not be written. It
is crucial to charge the battery once you see only one hash mark in the battery icon.
•Remove the battery pack if you are not going to use the recorder for an extended period of time.
Ni-MH Rechargeable Battery Pack (BR402) (Optional)
Installing Batteries

1
15
Charging Battery
1
Connect the optional AC adapter (A511/D-
7AC) or USB cable to the cradle.
For connection procedures, see P.57.
When using the adapter for charging, connect the
power plug to the charger’s AC connector.
2
Turn ON the recorder and set it vertically
in the cradle.
CHARGE indicator lamp glows red and the charging
starts.
The lamp goes out when the charging is complete.
..............................................................................................................................................................
Notes
•The Olympus AC adapter (A511/D-7AC) is sold separately.
•Charge the battery often for first few uses. Battery performs better after several full charge/discharge cycles.
•Ni-MH battery pack (BR402) is only chargeable with the Olympus AC adapter A511 or D-7AC.
•If you charge the battery right after charging is complete, it will take only few minutes to charge the battery.
•The PC must be ON when charging battery via the USB cable connection.
•Charging battery via the USB cable connection may not be successful depending on the power supply
capacity of your PC. Use the AC adapter instead.
•
If you change the recorder to AUDIO device while charging battery only via the USB cable connection, charging may stop.
•Do not set or remove the recorder from the cradle while it is in operation.
•You can charge the battery while the recorder is in operation.
Charging Battery
You can charge the Ni-MH Rechargeable Battery Pack (BR402) in the recorder when you set the recorder
in the cradle. The battery is usually shipped partially charged. You need to charge the battery before first
use.
AC
connector
The plug type varies
depending on the
country where sold.
AC adapter
AC cable
A511/D-7AC (Optional)
CHARGE
indicator lamp
AC cable

16
1
Information Regarding Rechargeable Batteries
..............................................................................................................................................................
Notes
This charger is designed to fully charge batteries regardless of their energy level. However, for best
results when charging newly purchased batteries or batteries that have not been used for a long
time (more than one month), It is recommended to fully charge the batteries, then discharge them.
Repeat two or three times.
•When you dispose dead batteries always observe the laws and regulations regarding the disposing of such items.
•If Ni-MH rechargeable batteries are not fully discharged, protect against short-circuiting (e.g. by taping
the contacts) before disposing.
For customers in Germany
Olympus has a contract with the GRS (Joint
Battery Disposal Association) in Germany to
ensure environmentally friendly disposal.
Discharging
Batteries self-discharge while they are not in use. Be sure to charge them regularly before use.
Battery life
Charging and discharging are possible for approximately 500 times depending on usage.
Operating temperature
Batteries are chemical products. Battery efficiency may change even when operating within
the recommended temperature range, but this is not a malfunction.
Recommended temperature range for use
Discharging (when using appliance): 0°C - 50°C/32°F - 122°F
Charging: 0°C - 40°C/32°F - 104°F
Storage: –20°C - 30°C/–4°F - 86°F
Using the batteries outside the above temperature range may result in declining efficiency
and shorter battery life.
In order to prevent battery leakage or rust, remove the batteries from the products when you
will not be using them for a long time, and store them separately.
Information Regarding Rechargeable Batteries
These batteries are exclusively for use with Olympus voice recorder DS-3300. Never use them
in combination with other equipment.

1
17
Turning ON the Recorder
Turning ON the Recorder/ Power Save Mode
With the battery charged in the recorder and the card
inserted properly, the recorder is ready to work.
While the power switch on the back of the recorder is in
the OFF position, none of the buttons or switch on the
recorder will be active. Slide the power switch to the ON
position to activate the recorder.
Power Save Mode
When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save
mode automatically. To reactivate the recorder again, press any of the buttons on the recorder.

18
1
CUSTOM Button (Programmable)
Dealer Option Items/ CUSTOM Button (Programmable)
The CUSTOM button can be assigned two kinds of functions by being pressed in different
ways. By default, the button is programmed on PRIORITY for both ways:
The following functions can be assigned to CUSTOM button.
- DISPLAY button
- Recording Mode setting button
- Microphone Sensitivity setting button
- VCVA setting button
- PRIORITY setting button
Dealer Option Items
For details on the functions and operation
of dealer optional items, consult your
Olympus dealer.
Some additional options can be set by your Olympus Professional Dealer.
These additional and customisable options are as follows:
●Setting for “beep”sound.
●Setting for NEW button operation.
●Setting for REC button operation.
●Setting for Splash screen.
●Adding/removing of user defined fields.
●Switching the display languages.
●Changing the number of folders.
●Assigning functionality to CUSTOM button.
●Assigning functionality to the foot switch.
●Setting time for Power save mode.
●Setting to lock the file automatically on completion of recording.
●Setting for intervals of acceleration when using CUE and REV.
●Setting to select the AUTHOR ID when the recorder is turned on.
CUSTOM
button
(Programmable)
Default
PRIORITY button
Operation
Press the CUSTOM button.
Press and hold the CUSTOM button.

1
19
Setting the correct time and date on the recorder is very important since every file recorded on
the recorder will have the date and time information as part of the file header. This will simplify
the file management aspects later on.
The hour indicator will flash automatically when you load batteries before using the
recorder for the first time, or after the recorder hasn’t been used for a long time.
Proceed from step 1.
1
Set the hour.
1Press the FF button or REW button to
set the hour.
2Press the REC button to accept the hour.
•You can choose between 12 and 24 hour
display by pressing the CUSTOM button
while setting the hour and minute.
Example: 5:45 P.M.
5:45 PM ←→ 17:45
(Initial setting)
2
Set the minute.
1Press the FF button or REW button to
set the minute.
2Press the REC button to accept the
minute.
3
Set the year.
1Press the FF button or REW button to
set the year.
2Press the REC button to accept the year.
•You can choose a different date format by
pressing the CUSTOM button while setting
the date.
Setting Time/Date (TIME&DATE)
Setting Time/Date (TIME&DATE)
FOLDER/MENU button
(accepts a choice and moves on to
the next item)
FF/REW
button
(alters a choice)
CUSTOM
button
(switching
the data
displayed)

20
1Example: March 14, 2005
3M 14D 2005Y (Initial setting)
↓
14D 3M 2005Y
↓
2005Y 3M 14D
4
Set the month.
1Press the FF button or REW button to
set the month.
2Press the REC button to accept the month.
Changing the Time/Date
5
Set the day.
1Press the FF button or REW button
to set the day.
2Press the REC button to accept the
day’s date.
........................................................................
Notes
•If you press the STOP button during the setup
operation, the recorder will save the items that
were set to that point.
•You can set the time and date from your PC using
DSS Player software (☞P.50).
1
Press and hold the FOLDER/MENU
button for 1second or longer.
The menu appears (☞P.37).
2
Press the FF or REW button until
“TIME&DATE”in SUB MENU flashes
on the display.
3
Press the REC button.
Time/Date screen appears. The hour
indicator flashes, indicating the start of the
Time/Date setup process.
Follow the same steps starting at step 1 in
“Setting Time/Date”(☞P.19).
4
Press the FOLDER/MENU button to
close the menu.
Setting Time/Date (TIME&DATE)
2
1,4
3
Setting Time/Date (TIME&DATE)