P3 international P5085 User manual

P5085

Telephone Recorder

Operating Manual

rev 02/02

Welcome:

Congratulations on your purchase of the P5085 Telephone Recorder! You

now posses one of the most sophisticated telephone recording devices

on the market today. With features like Extended Recording Mode, and

Voice Controlled System, the P5085 Telephone Recorder can fulll your

telephone recording needs, allowing over 8 hours of recording time per

cassette. Be sure to review these instructions carefully prior to use to

ensure complete understanding of the unit. There are many new features

to be explored. Proper care and usage will provide for years of trouble

free service. Contact information for Technical Support can be found on

the insert to these instructions.

IT IS THE USER’S RESPONSIBILITY TO ENSURE THAT CONVERSA-

TIONS ARE ONLY RECORDED IN ACCORDANCE WITH THE LAW OF

THE JURISDICTION WHERE THE EQUIPMENT IS UTILIZED.

Contents:

1 P5085 Telephone Recorder

1 Duplex Telephone Jack Adapter

1 Telephone Cable

1 Handset Adapter Cable (features attached coiled cord)

1 Cassette (installed in unit)

1 AC Power Adapter

1 Operating Instructions (this document)

Legend:

(1) CASSETTE DOOR

(2) TAPE TRANSPORT CONTROLS

(3) MICROPHONE

(4) VOLUME CONTROL (ON SIDE OF UNIT)

(5) VCS (VOICE CONTROL SYSTEM)

(6) SPEED (TAPE SPEED)

(7) MONITOR

(8) VCS SEN. (VCS SENSITIVITY)

(9) LINE VOLT (VOLTAGE SELECTOR)

(10) SOURCE

(11) EAR (EARPHONE JACK)

(12) PWR (DC POWER INPUT)

(13) LINE IN (TELEPHONE LINE)

NOTES

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5 6 7 8 9 10 11 12 13

REAR PANEL

TOP PANEL

POWER

LEVEL

MONITOR

H L O

VCS SEN.

H L N

LINE VOLT

60V 24V 48V

VCS

ON OFF

SPEED

NRM EXT

SOURCE

MIC TEL EAR

PWR LINE IN

P3 INTERNATIONAL

P3 INTERNATIONAL CORPORATION LIMITED WARRANTY

P3 INTERNATIONAL CORPORATION (“P3”) warrants to the original retail purchaser only,

that its product is free from defects in material or workmanship under the condition of normal

use and service for a period of six (6) months from the date of purchase. In the event that a

defect, malfunction or failure occurs or is discovered during the warranty period, P3 will repair

or replace at its option the product or component part(s) which shall appear in the reasonable

judgment of P3 to be defective or not to factory specications. A product requiring service

is to be returned to P3 along with the sales receipt or other proof of purchase acceptable to

P3 and a statement describing the defect or malfunction. All transportation costs shall be

borne by the owner and the risk of loss shall be upon the party initiating the transportation.

All items repaired or replaced thereunder shall be subjected to the same limited warranty

for a period of six (6) months from the day P3 ships the repaired or replaced product. The

warranty does not apply to any product that has been subject to misuse, tampering, neglect,

or accident or as a result of unauthorized alterations or repairs to the product. This warranty

is void if the serial number (if any) has been removed, altered, or defaced. This warranty is in

lieu of all warranties expressed or implied, including the implied warranties of merchantability

and tness for a particular purpose which are expressly excluded or disclaimed. P3 shall not

be responsible for consequential, incidental or other damages, and P3 expressly excludes

and disclaims liability for any damages resulting from the use, operation, improper application,

malfunction or defeat of any P3 product covered by this limited warranty. By acceptance

of the product, the owner recognizes that the security aspects of this P3 product may be

subject to defeat or compromise by appropriate counter-measure devices, and that such

defeat or compromise may result in condentiality or important information being lost. P3

expressly disclaims any responsibility for consequential or incidental, including but not limited

to those attendant upon lost condences, resulting from any such defeat or compromise,

whether due to a defect in material workmanship, faulty design or otherwise. P3’s obligation

is strictly and exclusively limited to the replacement or repair of any defective product or

component part(s). Some states do not allow the exclusion or limitation of incidental or

consequential damages, so the above limitation or exclusion may not apply to you. P3 does

not assume or authorize anyone to assume for it any other obligation whatsoever. Some

states do not allow limitation on how long an implied warranty lasts, so the above limitations

may not apply to you. NOTE: This product may require a munitions control export license if

it is to be transported or shipped outside the continental United States. It is the owner/user’s

responsibility to comply with local, state, or federal regulations, if any, that may pertain to P3

products or their use. This warranty gives you specic legal rights, and you may also have

other rights which vary from state to state.

If you experience difculty in the operation of your unit, or if your unit

requires repair please contact:

P3 INTERNATIONAL CORPORATION

TECHNICAL SUPPORT

71 West 23rd Street

Suite 1201

New York, NY 10010-4102

Tel: 212-741-7289

Fax: 212-741-2288

Email: techsupport@p3international.com

-13- -2-

QUICK START INSTRUCTIONS:

If you want to get a fast start use the following instructions for

immediate results. We recommend you come back and review the

full instructions for details on all the features of the Telephone

Recorder.

1. Connect Power and Telephone cables.

2. Turn monitor switch to off (O) or low (L) to avoid feedback.

3. Press Record and Play key together.

4. Place or receive a telephone call.

5. After call, rewind cassette and play back.

Background:

The P5085 Telephone Recorder is the result of our years of experience

with manufacturing telephone recording devices. We have attempted to

bring to the market the most easy-to-use telephone recorder with extended

recording time ever produced. The unit preserves the basic functions of

recording and listening back to your telephone calls while quadrupling

recording time! Other features include:

Flexible Interfacing: The P5085 is ready for connection to a variety

of single-line, multi-line, KSU and PBX applications using Line Voltage

Selection, Voice Control System (VCS) and the handset adapter features.

Voice Control System (VCS): Using VCS, the recorder only activates when

it detects sound. No more wasted tape during those silent periods.

Built-in Microphone: The P5085 features an internal microphone. Use as

a normal recorder taking advantage of the extended recording time.

Extended Recording Mode: Allows you to quadruple recording time

per cassette!

Installation:

A clear plastic sheet covers the window in the Cassette Door (1). This

is for protection of the window during production and transport. You may

remove and discard this sheet if you wish.

Connection to power:

You may provide power to the P5085 Telephone Recorder with the use

of AA batteries or the included AC adapter. We recommend use of the

adapter whenever an AC outlet is convenient to the recorder to ensure

continuous operation of the unit.

FCC REQUIREMENTS:

This equipment complies with Part 68 of the FCC rules. On the back of

this equipment is a label that contains, among other information; the FCC

Registration Number and the Ringer Equivalence Number (REN) for this

equipment. IF REQUESTED, THIS INFORMATION MUST BE GIVEN TO

THE TELEPHONE COMPANY.

The REN is useful to determine the quantity of devices you many connect

to your telephone line and still have all of those devices ring when your

telephone number is called. In most, but not all areas, the sum of the

REN’s of all devices connected to one line should not exceed ve (5.0).

To be certain of the number of devices you may connect to your line, as

determined by the REN, you should contact your local telephone company

to determine the maximum REN for your calling area. If your telephone

equipment causes harm to the telephone network, the telephone company

may discontinue your service temporarily. If possible, they will notify you

in advance. But if advance notice isn’t practical, you will be notied as

soon as possible. You wilt be informed of your right to le a complaint

with the FCC.

Your telephone company may make changes in it’s facilities, equipment,

operations, or procedures that could affect the proper functioning of

your equipment. If they do, you will be notied in advance to give you an

opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment please contact

the manufacturer for information on obtaining service or repairs. The

telephone company may ask that you disconnect this equipment from the

network until the problem has been corrected or until you are sure that

the equipment is not malfunctioning. This equipment may not be used on

coin service lines provided by the telephone company. Connection to party

lines is subject to state tariffs.

Installation: This device is equipped with a USOC RJ-11C connector.

-3- -12-

To install batteries: Turn the unit over. Remove the battery compartment

cover. Insert 4 AA (UM-3) batteries following the polarity diagram. Place the

ribbon underneath the cells for easy removal of dead batteries. Replace

the battery compartment cover. We recommend the use of Alkaline or

Lithium batteries for best performance. If batteries will not be used for an

extended period, remove them for the battery compartment to prevent

leakage. Please dispose of exhausted batteries correctly.

To connect AC adapter: Plug the DC power jack into the socket labeled

PWR (12) on the rear of the unit. Connect the AC adapter to a 110 VAC

wall outlet. Ensure that the wall outlet has continuous power and is not

turned off by a wall switch.

The Power LED on the top panel will illuminate when the recorder is

receiving power.

Connection to Telephone Line:

For Standard Single-line Analog Systems (most home phones)

If you have an unused telephone outlet available to connect the P5085

Telephone Recorder, you may skip the following paragraph.

Choose the telephone outlet in your home or ofce where you wish to

connect the P5085 Telephone Recorder. Disconnect the existing telephone

cable from the telephone outlet. Plug the supplied duplex adapter into the

telephone outlet. The duplex adapter is the piece without the attached

coiled cable. Re-connect the existing telephone cable to one of the two

outlets in the duplex adapter. Use the other outlet for the connection to the

P5085 Telephone Recorder. The unit will record calls for all telephones

connected to the same phone line throughout your home or ofce.

Connect the supplied telephone cable into the telephone outlet. Connect

the other end of the supplied cable to the LINE IN connector (13) on the

P5085 Telephone Recorder.

For Two-line Analog Systems (many home-ofce situations):

The P5085 Telephone Recorder is a single-line device. It can only record

from one phone line at a time. It can however be connected to two-line

phones. If you use your second line for fax or modem communications

and do not desire recording this line, follow the above instructions for

single-line installation.

When I play back the tape, the voice sounds funny, Why?

If the voice sounds like a cartoon (either too high or too low in pitch), then

you likely have the wrong speed selected for that specic recording. Switch

the SPEED switch on the rear panel to the other speed. If this does not

help then check that the tape heads are clean (see section on tape head

maintenance), If this does not work, replace the cassette.

When I play back the tape, the beginning of some words are cut

off, Why?

This tape was likely recorded using the Voice Controlled System (VCS).

VCS automatically starts and stops the recording when it detects

conversations. When the recorder starts it takes a fraction of a second for

the motor to respond. This slight delay can lead to the beginning of the rst

word being cut off. If possible use the Line Activation Mode (by switching

VCS Off). The sensitivity of the VCS is factory preset to a level useful

by most. However, it can be adjusted if necessary. (see the section on

adjusting VCS sensitivity).

Can I play tapes made on my recorder on other tape players?

You can play tapes that were recorded at normal speed on other tape

players. You may note a slight difference in pitch of the recorded voices

due to slight differences in recording speed. Tapes recorded at extended

recording speed will not be playable on other players as the tape speed is

not standard. If necessary, a recording made at extended recording

speed can be copied to another tape recorder but connecting a “dubbing

cable” (available at Radio Shack® and other electronics stores) from

the EAR output of the recorder to the microphone or auxiliary input of

a standard recorder.

What is the LINE VOLT switch for?

This switch is factory preset to match the line voltage for standard telephone

lines (-48 VDC) and should normally not be changed. It can be adjusted to

match alternative telephone line voltages for use with KSU or PBX systems.

Contact Technical Support for more information on this.

IT IS THE USER’S RESPONSIBILITY TO ENSURE THAT CONVERSA-

TIONS ARE ONLY RECORDED IN ACCORDANCE WITH THE LAW OF

THE JURISDICTION WHERE THE EQUIPMENT IS UTILIZED.

-11- -4-

If you desire the capability to record from both line 1 and line 2, you should

use the provided handset adapter. This adapter connects to the handset

of your telephone and provides the ability to record whichever phone line

is in use. To install the handset adapter, rst disconnect the coiled handset

cord from your telephone base. Plug the supplied handset adapter (the

piece with the coiled cord) into your telephone base. Re-connect your

telephone’s handset cord to the small outlet (not the large one!) in the

handset adapter. Connect the supplied telephone cable into the large

outlet in the handset adapter. Connect the other end of the supplied cable

to the LINE IN connector (13) on the P5085 Telephone Recorder. Lift

your telephone handset to check the dialtone. If you do not receive

dialtone, your telephone is incompatible with the handset adapter. Restore

the original connections and contact Technical Support to review your

available options.

IMPORTANT NOTE!

When using the provided handset adapter, you must use the Voice

Control System (VCS). To use VCS, adjust the VCS switch (5) to the

On position. Please see the sections below on the Rear Panel and VCS

for more information.

For Multi-line Telephone Systems (most commercial and institutional

applications)

There are a variety of methods for connection of the P5085 Telephone

Recorder to multi-line telephone systems. The easiest method is the use

of the provided handset adapter. Please see the section above for two-line

analog systems for use of the handset adapter.

For some analog (not digital) multi-line systems, connection to the

telephone line is possible. Contact Technical Support for more details on

alternative connection methods.

How do I connect the recorder to my multi-line (KSU or PBX)

telephone system?

The answer varies as these systems feature different architectures. The

easiest solution is to use the provided handset adapter. Please see

detailed instructions for the handset adapter in the two-line phone system

section above. You may also connect the P5085 Telephone Recorder

to an “outside line” before the line connects to your telephone system

switchbox. At this point the telephone line is the same as a standard

single line as you would nd in your home. If a phone jack is not available,

have your telephone system installer install one. Note that this congura-

tion would record calls on only one line at a time. The P5085 Telephone

Recorder would not record calls on the outside lines that the unit is not

connected to. For complete recordings of all lines, purchase a P5085

Telephone Recorder for each line.

You may be able to connect the P5085 Telephone Recorder to your

desktop phone if your phone system is analog (not digital). This would

involve using the VCS mode or an alternative setting on the LINE VOLT

switch (9). Contact Technical Support for more information on this.

Again, the easiest method of connection is using the provided handset

adapter. This adapter will work with most telephone handsets. See

instructions above for connection of the handset adapter.

What kind of tapes do I need to use?

Use high-quality name-brand “Normal Formulation” cassettes. The recorder

is not designed for use with Chrome or Metal formulation tapes. You may

use any length of tape up to C-120 (120 minutes). Be aware the C-120

cassettes have a thinner tape and are more subject to breakage that shorter

length cassettes. Use care when handling C-120 cassettes.

What happens when the tape ends?

The recorder features an automatic shut-off mechanism that will stop the

tape. There will be a slight click sound when the recorder turns off. There will

not any noise on your telephone line when the recorder turns off.

When I am recording I hear a “squealing sound”, what’s wrong?

This is feedback. If you have the MONITOR switch in the Low (L) or High (H)

position while recording and the telephone that you are using is too close to

the recorder, you will experience feedback. Either move the telephone away

from the recorder or switch the MONITOR switch Off (O).

-5- -10-

Rear Panel (please refer to diagram):

There are several controls and connectors on the rear of the unit. The

controls are used to select various operating modes and features of the

P5085 Telephone Recorder. The default position for each switch control

is set at the factory. In most cases the switches can be left in the default

position. If you need to change the position of a switch, a small screwdriver

or a pencil may be necessary to move the switch. A brief list of the

controls and connectors and their functions follows. More details on

these features may be found in the appropriate section of these operating

instructions.

VCS (5): Default is OFF position. Used to activate Voice Control System.

SPEED (6): Selects Normal Mode or Extended Recording Mode. Normal

Mode runs the cassette tape at standard speed. Extended Recording

Mode will quadruple the amount of recording time available per cassette

tape.

MONITOR (7): Used to switch monitor off (O) or to low (L) or high (H)

volume mode. Monitor allows you to listen to telephone calls as they

are recorded.

VCS SEN. (8): Default is Normal (N). May be set to High (H) or Low (L).

Controls sensitivity of VCS mode.

LINE VOLT (9): Used to adjust the P5085 Telephone Recorder for use with

different telephone line voltages. The unit comes factory set for use with

-48 VDC telephone lines. This is the correct setting for most installations.

The other settings are for non-standard telephone connections such as

some analog KSU and PBX systems. Please contact Technical Support

for more details.

SOURCE (10): Switches between telephone recorder and internal

microphone record mode.

EAR (11): for external earphone.

PWR (12): Connect to included AC Power Adapter

LINE IN (13): Connect to phone line.

VCS Sensitivity:

The sensitivity of the VCS system is preset at the factory. If however, you

are nding that the P5085 Telephone Recorder is not sensitive enough

and it does not record portions of your conversation, the sensitivity can be

adjusted. The VCS Sensitivity setting is found at the rear of the unit (VCS

SEN.). Using a small screwdriver you can adjust the control to High (H).

If the VCS sensitivity is set too high, the recorder will continue to record

during silent periods. If this occurs reduce the sensitivity by setting the

VCS Sensitivity to Low (L).

Tape Head Maintenance:

Use rubbing alcohol and a cotton swab to clean the tape head surfaces,

pinch roller (black rubber roller) and capstan (metal spindle) once every

three months. Commercial tape path cleaners may also be used.

Frequently Asked Questions:

I installed my recorder but the Power LED is dark and nothing is

working, what’s wrong?

Make sure the unit is receiving power. Check the installation instructions

above.

Do I have to connect the recorder to the telephone that I wish

to record?

No, you can connect the recorder to any available telephone jack. The

recorder will record calls made on all telephone extensions connected

to the same phone line. If you wish to record only certain calls, install

the recorder next to the telephone that you will be using so that you may

switch the recorder on and off.

Can I use my recorder with two phone lines?

The recorder is a single line device and can only record from one phone

line at a time. It can be connected to two-line and multi-line (KSU or PBX)

systems for use with multiple telephone lines. For details see installation

instructions above. Contact Technical Support for more information on

challenging installations.

-9- -6-

Tape Transport Controls (2):

The P5085 Telephone Recorder features familiar keys for operation of

the tape deck. RECORD, PLAY, REWIND, FORWARD, STOP/EJECT,

and PAUSE.

RECORD: Starts record mode. Note that the PLAY key should also be

depressed when RECORD is pressed.

PLAY: Starts tape playback.

REWIND: Rewinds tape for review of recordings.

FORWARD: Winds tape forward to nd desired recording.

STOP/EJECT: When pressed, when one of the above modes is

selected, will stop tape. Otherwise will open Cassette Door (1) for

removal/replacement of cassette.

PAUSE: Temporarily stops tape transport during PLAY or RECORD

mode. Do not leave PAUSE engaged for extended periods or damage

to tape may occur.

Recording:

The P5085 Telephone Recorder features 2 different recording modes. Line

Activation Mode and Voice Control System (VCS) Mode.

Line Activation Mode is set as the default from the factory and is used

in most applications. When the VCS switch (5) on the rear panel is set

to OFF, the recorder is in Line Activation Mode. See the section below

on VCS Mode for more details.

Press the STOP/EJECT key to open cassette door. Insert cassette. Close

cassette door. To record telephone calls press the REC and PLAY tape

transport keys simultaneously. Place a call. You will observe the tape

moving when you begin the call. The Level LED will icker while recording.

Adjust monitor switch if you wish to listen to telephone conversation during

recording. Unit will feedback if monitor is left on and handset is brought

too close to the recorder during recording. If this happens turn the monitor

switch to off (O). When call is completed, hang up.

IT IS THE USER’S RESPONSIBILITY TO ENSURE THAT CONVERSA-

TIONS ARE ONLY RECORDED IN ACCORDANCE WITH THE LAW OF

THE JURISDICTION WHERE THE EQUIPMENT IS UTILIZED.

Recording Using The Microphone:

To use the internal microphone rather than the telephone line as the

recording source, adjust the SOURCE switch (10) on the rear panel to

MIC. The microphone is located on the top panel to the right of the PAUSE

control. Return the switch to TEL to resume telephone recording.

Playback:

The P5085 Telephone Recorder can also play back recordings you have

made of telephone calls. If recordings are made using the Extended

Recording Mode, you will not be able to playback these recordings on

other tape players. Since the recording speed is different, the playback will

be distorted. You may only playback recordings made using the Extended

Recording Mode using the P5085 Telephone Recorder.

Press the STOP/EJECT key to open cassette door. Insert cassette. Close

cassette door. Rewind cassette and push PLAY. Adjust volume control

to desired level. You may fast-forward, rewind, and pause the tape as

you would a normal tape player. NOTE: As most cassettes contain

a few seconds worth of leader tape at the beginning, any recorded

conversation will be lost if you attempt to use this portion of the tape.

Use leaderless tape or advance the tape past the leader if you wish

to avoid this problem.

Voice Control System (VCS):

The Voice Control System mode (VCS) is different from line activation in

that the recorder ignores the DC voltage available on the telephone line.

Rather, the recorder will record based on the presence of an audio signal.

This mode is recommended only for use with non-standard telephone

lines (e.g. KSU or PBX analog lines). Connect the recorder to the voice

path and select VCS On from the rear panel. When you press the Record

key, the tape will record for a few moments (even though the phone line is

inactive) and then stop. If you use the VCS mode and during a phone call,

there is an extended moment of silence, (e.g. being placed on hold) the

tape will stop recording. When conversation resumes, the tape will restart.

You may miss a fraction of the rst spoken word while the recorded comes

up to speed. Again, it is recommended only to use VCS mode for use with

non-standard telephone lines.

-7- -8-