palmOne Zire 72 User manual

Getting Started
with Your Zire™ 72 Handheld
72

Zire™ XX Handheld ii
Copyright and Trademark
© 2003 palmOne, Inc. All rights reserved.
Zire, the Zire logo, and VersaMail are trademarks or registered trademarks of palmOne, Inc.
Graffiti, HotSync, and the HotSync logo are trademarks or registered trademarks of PalmSource,
Inc. palmOne, the palmOne logo, Palm, and Palm OS are trademarks or registered trademarks of
the Palm Trademark Holding Company LLC, and are used under license by palmOne, Inc. The
Bluetooth trademark is used by palmOne, Inc. under express license from Bluetooth SIG, Inc.
palmOne, Inc. uses the MPEG Layer-3 audio decoding technology trademarks under express
license from Fraunhofer IIS and Thomson. All other brands are trademarks or registered
trademarks of their respective owners.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this
guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise
through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss
caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make
backup copies of all important data on other media to protect against data loss.
[ ! ] IMPORTANT Please read the End User Software License Agreement with this product before
using the accompanying software program(s). Using any part of the software indicates that you
accept the terms of the End User Software License Agreement.
Software Download Available
Palm™Desktop software is supplied on a CD. If you do not have access to a CD drive for your
computer, you can download Palm Desktop software from www.palmOne.com/support/intl.
PN: 407-5565A-US

Zire™ XX Handheld iii
Table of Contents
About This Book ....................................................................vii
Viewing this guide ......................................................................................vii
What’s in this guide? .................................................................................viii
Chapter 1: Exploring Your Handheld......................................1
Locating the controls on your handheld.....................................................2
What’s on my handheld? .............................................................................6
What extra software is on the CD?..............................................................7
Opening applications....................................................................................9
Using the onscreen keyboard....................................................................10
Using menus ...............................................................................................12
Using the 5-way navigator.........................................................................13
Handheld do’s and don’ts ..........................................................................15
Beyond the basics.......................................................................................16
Chapter 2: Synchronizing Your Handheld
with Your Computer...............................................................17
Why synchronize information?..................................................................18
What information is synchronized?...........................................................19
Synchronizing information ........................................................................20
Beyond the basics.......................................................................................21
Chapter 3: Expanding Your Handheld..................................22
How can expansion cards help me?..........................................................23
Inserting an expansion card.......................................................................24
Removing an expansion card....................................................................25
Beyond the basics.......................................................................................26

Zire™ XX Handheld iv
Chapter 4: Managing Your Contacts....................................27
Adding a contact.........................................................................................28
Locating a contact on your list...................................................................30
Beaming a contact ......................................................................................31
Beyond the basics.......................................................................................32
Chapter 5: Managing Your Calendar....................................33
Scheduling an appointment.......................................................................34
Checking your schedule .............................................................................36
Setting an alarm..........................................................................................37
Beyond the basics.......................................................................................38
Chapter 6: Managing Your Tasks..........................................39
Creating a task.............................................................................................40
Organizing your tasks.................................................................................41
Marking a task complete ............................................................................42
Beyond the basics.......................................................................................43
Chapter 7: Writing Memos....................................................44
Creating a memo ........................................................................................45
Viewing and editing a memo.....................................................................46
Beyond the basics.......................................................................................47
Chapter 8: Writing Notes ......................................................48
Creating a note............................................................................................49
Viewing and editing a note ........................................................................50
Beyond the basics.......................................................................................51
Chapter 9: Recording Voice Memos.....................................52
Creating a voice memo ..............................................................................53
Listening to a voice memo.........................................................................54
Beyond the basics.......................................................................................55

Zire™ XX Handheld v
Chapter 10: Taking and Viewing Photos and Videos .........56
Sharing photos and videos........................................................................57
Supported file types ...................................................................................57
Adjusting the camera settings...................................................................58
Capturing a photo.......................................................................................60
Recording a video.......................................................................................61
Viewing photos or videos ..........................................................................62
Organizing photos or videos into albums ................................................63
Annotating a photo.....................................................................................65
Beyond the basics.......................................................................................66
Chapter 11: Listening to Music.............................................67
Transferring MP3 files to an expansion card............................................68
Transferring music from a CD to an expansion card...............................70
Playing music on your handheld...............................................................74
Beyond the basics.......................................................................................75
Chapter 12: Connecting Wirelessly to Other Devices ........76
What can I do with the Bluetooth application? ........................................77
What types of connections can I make?....................................................77
Entering basic Bluetooth settings..............................................................78
Setting up a phone connection..................................................................79
Accessing e-mail and the web with your phone connection ..................82
Setting up a connection for wireless synchronization.............................83
Beyond the basics.......................................................................................84
Chapter 13: Sending and Receiving E-mail Messages.......85
Setting up an account.................................................................................86
Getting and reading e-mail messages ......................................................89
Sending an e-mail message.......................................................................90
Beyond the basics.......................................................................................91

Zire™ XX Handheld vi
Chapter 14: Sending and Receiving Text and Multimedia
Messages.................................................................................92
Sending a text message.............................................................................93
Sending a multimedia message................................................................94
Getting and reading text messages ..........................................................98
Beyond the basics.......................................................................................99
Chapter 15: Browsing the Web...........................................100
Accessing a web page..............................................................................101
Beyond the basics.....................................................................................102
Chapter 16: Customizing Your Handheld ..........................103
Setting the date and time.........................................................................104
Preventing your handheld from turning on by accident .......................106
Changing the screen fonts .......................................................................107
Correcting problems with tapping ..........................................................109
Selecting sound settings..........................................................................110
Changing screen colors............................................................................111
Beyond the basics.....................................................................................112
Chapter 17: Common Questions .......................................113
Beyond the basics.....................................................................................117
Product Regulatory Information .........................................118

Zire™ XX Handheld vii
About This Book
This guide tells you everything you need to know to start using your handheld—
from the things you’ll do every day, to the things that make your handheld not
only useful, but fun.
Viewing this guide
Here are some helpful tips for making it easier to read and find information in this guide:
• Click Zoom In repeatedly to magnify the page size. Click Zoom Out to return to the
original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, click Previous View or to return to the page you were
on before you clicked the link.
• You can also print an especially interesting or important page or pages by clicking Print. When
selecting the page(s) to print, be sure to use the file page number shown at the bottom of your
computer screen, not the printed page number. For example, to print the page you are reading
right now, select page 7(the file page), not page vii (the printed page).
Before You Begin
[!]
Complete the steps in
Read This First in your
handheld package to set
up your handheld and
install the software on
your computer.

Zire™ XX Handheld viii
What’s in this guide?
Each chapter contains step-by-step instructions with cues for action, links to detailed information,
and sidebars.
Step-by-step instructions
How-to information. Look for these cues in instructions:
Links
Links appear as underlined words in sidebars and other places throughout this guide. Some links
take you to other pages in this guide, and others take you to the User Guide on the web.
Cue at the bottom of a page that means the procedure continues on
the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
In this chapter Links on the first page of each chapter that send you to a specific section.
Beyond the basics Links on the last page of each chapter that send you to the User Guide to
learn about more things that you can do with an application or feature.
Continued
Done
NOTE

Zire™ XX Handheld ix
Sidebars
Before You Begin
[!]
Things you must complete before you can do the steps described in the chapter.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a pointer to more information.
»
Key Term
Atechnical termrelatedtothetopicbeingdescribed.It mayappearinthisguideoronlyonyour
handheld.
User Guide
A pointer to the web where you can find more info on the topics in this guide and on other
features of your handheld.
My Handheld
A pointer to the web where you can share info with other handheld users and learn the latest
tips, tricks, and more.
Support
A pointer to the web where you can find help if you experience problems with the topics in the
chapter or with your handheld.
Tip
Toaccess the UserGuide,
youneedtobeconnected
to the Internet.

Zire™ XX Handheld 1
CHAPTER 1
Exploring Your Handheld
Whether you’re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
helps you keep track of your schedule,
your business and personal contacts,
your to-do list, your memos, and your
photos.
Handhelds are for fun, too. You can
take pictures and create digital photo
albums, play games, and read eBooks.
Insert expansion cards (sold
separately) to listen to music and audio
books, or to enjoy useful reference
software and more.
Benefits of your
Zire™ XX handheld
• Save time
• Stay organized
• Travel light
• Protect your information
• Have fun: take photos, capture
videos, play music, and more
I
n t
hi
s c
h
apter
Locating the controls on
your handheld
What’s on my handheld?
What extra software is on
the CD?
Opening applications
Using the onscreen keyboard
Using menus
Using the 5-way navigator
Handheld do’s and don’ts
Beyond the basics

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 2
Locating the controls on your handheld
Front panel controls
Screen Displays the applications and information on your handheld. The
screen is touch sensitive.
Clock icon Displays the current time and date.
Input area Opens the onscreen keyboard when you tap ABC or 123. Or write
Graffiti 2 letters on the left side and numbers on the right.
Display icon Lets you adjust the brightness of your handheld’s display.
5-way navigator Helps you move around and select info to display on the screen.
Application
buttons Opens the Calendar, Contacts, Camera, and Music (RealOne™ Mobile Player) applications.
Screen 5-way navigator
Calendar
Contacts
Camera
Music
Input area
Display icon
Clock icon
Application buttons
»
Key Term
Graffiti®2 writing
A special set of letters,
numbers, and symbols
that you can use to write
directly on the screen.
To learn more about
Graffiti 2 writing, go to
the Quick Tour on your
handheld.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 3
Top and side panel controls
IR port Beams information between handhelds and other devices that have an
IR port.
Expansion card
slot Lets you insert expansion cards (sold separately) to play music, back up info and add memory, applications, and accessories to your
handheld.
Power button Turns your handheld on or off and lets you turn Keylock on (if active).
Indicator light Lets you know the charging status when your handheld is attached to
the power adapter, and notifies you when alert messages appear.
Stylus
Expansion
card slot
Power button
IR port
Indicator light
Headphone
jack
Voice Memo
button
»
Key Term
IR Short for infrared.
Beaming uses infrared
light to send information
betweentwoIR portsthat
are within a few feet of
each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 4
Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to
your handheld so you can listen to music and other audio applications.
Voice Memo
button Records a voice memo when you press and hold this button.
Stylus Lets you enter information on your handheld. To use the stylus, slide it
out of the slot and hold it as you would a pen or pencil. Using your
fingertip instead of the stylus is OK, but don’t use your fingernail, a real
pen, or other sharp object to touch the screen.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 5
Back panel controls
Camera lens Lets you take a picture with the built-in digital camera.
Speaker Lets you listen to alarms, game and system sounds, and music.
Microphone Lets you record sounds in audio applications such as Voice Memo
and in video applications such as palmOne™ Media Player.
Reset button Resets your handheld if it freezes (stops responding).
Power connector Connects your handheld to the power adapter so you can charge it.
Mini-USB connector Lets you connect your handheld to your computer, using the
HotSync®cable, so you can synchronize.
Bluetooth™ radio Enables your handheld to connect with other devices that use
Bluetooth communication.
Mini-USB
connector Reset
button
Power connector
Bluetooth
logo
Camera lens
Speaker
Microphone
»
Key Term
USB The type of
connector or cable that’s
commonly used to
connect accessories to a
computer.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 6
What’s on my handheld?
Your handheld comes with many applications preinstalled and ready to use. Open these
applications by pressing the application buttons on the front panel or by selecting the icons on the
Home screen.
0
Quick Tour Learn about your handheld and how to enter info.
Bluetooth Set up wireless connections to a mobile phone, network, or computer for sending
and receiving information.
Calculator Solve basic math calculations such as splitting restaurant bills and figuring tips.
Calendar Manage your schedule, from lunch with a friend, to weekly meetings, to annual
events like holidays, to extended events like conferences and vacations. Even
color code your schedule by category.
Camera Capture photos and videos with the built-in camera.
Card Info View information about an expansion card seated in the expansion card slot.
Contacts Store names and addresses, phone numbers, e-mail and web site addresses—
even photos and birthdays. Organize your contacts into categories.
Expense Track business or travel expenses and print expense reports after you
synchronize with your computer.
HotSync Synchronize the info on your handheld with the info on your computer.
Media View and edit photos and videos.
Memos Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Prefs Customize your handheld’s sound levels, colors, security, and more.
Tip
Can’t find some of these
applications? Tap the
category list in the upper-
right corner of the Home
screen and select All.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 7
What extra software is on the CD?
By now you’ve probably installed Palm™Desktop software and Quick Install from the CD. When
you’re ready, check out the extra software on the CD. You can install it at any time. Your CD
includes titles such as the following:
0
RealOne Carry your music with you on expansion cards (sold separately), create playlists,
and listen to music on your handheld.
Tasks Stay on top of your to-do list. Enter things you need to do, prioritize them, set
alarms, and then monitor your deadlines.
Voice Memo Record short voice clips using the built-in microphone.
World Clock Set the time in your home city and two other locations, and set an alarm to wake
you up.
Addit Preview, try, and buy software (web access required). Windows only.
Adobe Reader
for Palm OS View PDF files that are tailored to fit your handheld’s screen.
AudiblePlayer Listen to newspapers, books, public radio, language instruction, and
more (additional fees may apply). Windows only.
Documents to Go Create, view, and edit Microsoft Word and Excel files. For information,
see the Getting Started Manual for this application on your computer.
Getting Started Guide Keep the guide you’re reading right now with you and view it on your
handheld.
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
Palm Reader Purchase and download eBooks from the web so you can read them
when you want, where you want.
Tip
To install extra software
from the CD:
1. Insert the CD into your
CD drive.
2. Windows: On the
Discover Your Handheld
screen, click Additional
Software.
Mac: Double-click the
Additional Software
folder icon.
»
Key Term
Palm Desktop
software The software
that lets you enter,
update, review, and
synchronize info on your
computer.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 8
palmOne Messages 1.0 Send and receive short text (SMS) and multimedia (MMS) messages
using the built-in Bluetooth technology on your handheld.
palmOne VersaMail 2.0 Send, receive, and manage e-mail messages wirelessly using the built-
in Bluetooth technology on your handheld or by synchronizing with
your Windows computer.
palmOne Web Pro Browse your favorite sites on the World Wide Web. Internet connection
required.
PhoneLink Updater Download the latest settings and configure your handheld to
communicate with a compatible mobile phone (sold separately).
powerOne
Personal Calculate math and business solutions with this enhanced calculator.

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 9
Opening applications
You can open applications with the application buttons on the front of your handheld or with the
application icons on the Home screen.
Using the application buttons
• Press an application button to turn on your handheld and open the application for that button.
Using the Home screen
• Turn on your handheld, tap Home , and tap an application icon, such as Note Pad.
Did You Know?
You can reassign the
application buttons to
open whichever
applications you choose.
Tip
Handheldonalready?Tap
the Home icon to go to
the Home screen.
Tip
Use your favorite picture
as the Home screen
background. Open the
Options menu and select
Display Options. Select
the Background check
box, and then tap the
photothumbnailto select
a photo. Adjust the fade
setting so that the text is
easy to read against the
photo, and then select
OK.
Calendar
Contacts Music
Camera
Home
icon

CHAPTER 1 Exploring Your Handheld
Zire™ XX Handheld 10
Using the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
0
1Open an entry:
a. Open an application.
b. Select a record or tap New.
2Open an onscreen keyboard:
• Tap ABC to open the letter
keyboard.
• Tap 123 to open the number
keyboard.
Continued
»
Key Term
Record An entry in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
Letter keyboard Number keyboard

Zire™ XX Handheld 11
CHAPTER 1 Exploring Your Handheld
Using the onscreen keyboard
3Tap the characters to enter text, numbers, and symbols, and then select Done.
Done
Tip
Whenakeyboardisopen,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
Tip
You can also enter
information using
Graffiti 2 writing. To learn
how, go to the Quick Tour
on your handheld.
Backspace
Return
Tab
Caps lock
Caps shift
Letter keyboard
Number keyboard International keyboard