Panasonic DP-8020E User manual

Digital Imaging Systems
Operating Instructions
(For User Authentication)
Before operating this machine, please read this manual completely and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Model No. DP-8020E / 8020P / 8016P

2
Memo

3
Table of Contents
General Description
User Authentication ......................................................................................................................... 4
Job Tracking.................................................................................................................................... 5
RightFax Server .............................................................................................................................. 6
Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer) ....................................................................... 8
Sending a Document via RightFax.................................................................................................. 10
Setting Machine
Authentication Setting ..................................................................................................................... 12
Registration of Domain Name ......................................................................................................... 15
ID Timeout Setting........................................................................................................................... 16
Auto Reset Time Setting ................................................................................................................. 17
Lockout Attempts Setting ................................................................................................................ 18
Lockout Time Setting....................................................................................................................... 19
Authentication Method Setting ........................................................................................................ 20
Job Tracking Setting........................................................................................................................ 21
RightFax Server Setting .................................................................................................................. 23
Appendix
Administrator Login ......................................................................................................................... 24
Administrator Name & Password .................................................................................................... 25
Access Code Setting ....................................................................................................................... 26
Description of Job Tracking Notice.................................................................................................. 27
DP-8020P is not available for USA, and Canada.

4
Chapter 1 General Description
User Authentication
The User Authentication is a function to use devices under the management of a Windows server. As a result,
users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and
printing).*1 The supported authentication protocol is NTLM v2.
Windows Server
Device
User ID/Password
Authentication LAN
- Windows 2000 Server
- Windows Server 2003
or
- Windows NT Server 4.0 & Exchange Server 5.5 or late
r
Users
Users login to the Panasonic machine using their Windows account (user ID and password).
System Administrator
The system administrator can manage user accounts by using the Windows Server.
User authentication can be set independently for each function (copying, faxing, scanning, and printing).*2
The Job Tracking function allows the system administrator to receive a machine usage log and send/receive
log via Email.*3
The Email to the administrator includes the name of the device user, destination, and communication time,
together with the image of the document that was sent or received.
NOTE
NTLM authentication is a user authentication protocol used in the Windows NT family of operating
systems.
NTLM uses a challenge/response method, and operates in such a way that the password is not
sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain
compatibility between client and server.
*1 User Authentication for printing function is only available for the function such as the Mailbox
print which involves the Touch Panel operation. PC printing without the Touch Panel Operation is
not authenticated.
*2 When the user authentication for fax function is set to valid, Email address is allocated and xed
automatically.
*3 User Authentication needs to be activated for either Copy, Fax/Email, Scanner, or Print function
before setting the Job Tracking function.

5
Chapter 1 General Description
Job Tracking
While using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking
function allows the system administrator to receive the machine's usage log, and send/receive log via Email.
The Email to the administrator includes the name of the machine user, destination, and communication time,
together with the image of the document that was sent, or received.
(See page 27)
Windows
Server
System
Administrator
Device
General
telephone
line (PSTN)
LAN
Login Data
Usage Log, and
Send/Receive Log
The following are the only jobs tracked with this function.
1. Fax Transmission and Reception via PSTN.
2. Email Transmission to an Internet Fax, or a PC.
3. Reception from an Internet Fax, or a PC.
NOTE
1. When the Job Tracking function is enabled, the following functions are not available.
On-Hook Dialing
Fax Forward (Fax Parameter No. 54)
For details, refer to the Operating Instructions for Facsimile and Copy Functions.
2. This feature is available for DP-8020P/8020E Only.
If the system administrator cannot receive the Job Tracking Logs, check both Network Settings
and the connection of the LAN cable.
3.

6
Chapter 1 General Description
7
Chapter 1 General Description
RightFax Server
By enabling the RightFax Server function, all the faxes will be sent via the RightFax Server. All the fax logs can
be easily be managed by a single server.
When using it with the User Authentication function, it will increase the security by controlling the usage and
identifying the users.
Windows Server Mail Server RightFax Server
Device
Send image data with the Fax Number
POP receive
content of fax
PSTN
Send image data via PSTN
LAN
Check fax logs
G3 Fax
Authenticate
When using User Authentications
The fax document to be sent is passed to the RightFax server via Email.
A user who sends a fax from a device can receive a send conrmation report on the PC from the RightFax
server.
NOTE
1. When the RightFax function is enabled, the following functions are not available.
Deferred Polling
Sub-Address Transmission
LAN Relay Transmission
Polling
Fax Cover Sheet
Direct Transmission
The document(s) is always stored into memory when sending the document(s).
For details, refer to the Operating Instructions for Facsimile and Copy Functions.
2. Requires RightFax Ver. 8.0 or later.

6
Chapter 1 General Description
7
Chapter 1 General Description
Memo

8
Chapter 2 Using Machine
9
Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter the login name and the password before using any devices which have the User
Authentication function enabled. Authentication is performed using the user's Windows account.
A login prompt appears if user authentication is enabled. ENTER LOGIN NAME
Note:
User authentication can be set independently for each function (copying, faxing,
scanning, and printing).
If user authentication is disabled for the fax function, the control panel displays
the standby message and the login prompt only appears when a function that
requires authentication is selected.
READY TO COPY
COPIES:001
Standby Message
Enter your user name, and then press
SET
. (Up to 40 characters)
The user name is NOT case-sensitive.
Ex: panasonic
Note:
Accepts following characters.
, \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
ENTER LOGIN NAME
panasonic
Enter your password, and then press
SET
. (Up to 40 characters)
The password is case-sensitive.
Ex: pana
Note:
Accepts following characters.
, \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
ENTER PASSWORD
***a
SELECT DOMAIN
pana01
Press or to select the domain, and then press
SET
.
Ex: pana01

8
Chapter 2 Using Machine
9
Chapter 2 Using Machine
This completes the authentication. READY TO COPY
COPIES:001
After completing the authentication, you can use the selected function
(copying, faxing, scanning, or printing) .
Note:
If the authentication fails, one of the following messages may appear.
Message Explanation
LOGIN FAILED The login failed.
Check your user name and password.
Check whether the Date and Time is set properly.
LOGON ATTEMPTS EXCEEDED The system has been locked because the permitted number of login
attempts has been exceeded. Please contact the system administrator.
CONNECTION FAILED Unable to connect to the authentication server. Please contact the system
administrator.
PROTOCOL ERROR Unable to connect to the authentication server. Please contact the system
administrator.
SERVER NOT FOUND Unable to locate the authentication server.
Check whether the DNS Domain Name is set properly (see page 15).
Check whether the Internet Parameters are set properly.
TCP/IP Address
TCP/IP Subnet Mask
TCP/IP Default Gateway
DNS Server Addresses
Authentication is cancelled if no operation is performed on the machine within a certain period of time after
authentication is completed. In this case, you need to perform user authentication again before you can use
the machine. The system administrator can specify the ID Timeout Period.
See "ID Timeout Setting" on page 16 for details.
The system administrator can specify whether authentication is required independently for each machine function
(copying, faxing, scanning, and printing).
See "Authentication Setting" on page 12 for details.

10
Chapter 2 Using Machine
11
Chapter 2 Using Machine
Sending a Document via RightFax
When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) eld and
sender (FROM) eld.
Field Content
Recipient Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used,
you can enter the user name from the control panel.
Sender When the user authentication is not enabled
Logo and Email Address of this device.
or
Name and Email Address selected with the Sender Selection function.
When the user authentication is enabled
Name of the authenticated user registered with the Windows Server.
Login, and then set document(s) on the ADF or on the Platen. ENTER STATION(S)
THEN PRESS START 00%
Note:
If you need to login, see "Login Procedure" on page 8 for details.
Specify the recipient.
Ex: 5551234
TEL. NO.
5551234
Note:
Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search
dialing can be used to specify the recipient. For details, refer to the Operating
Instructions for Facsimile and Copy Functions.
Press
START
to scan the document, and then start sending. * STORE * NO.001
PAGES=001 01%
If you press
SET
instead of
START
when using manual number dialing,
you can enter the recipient's name. (Up to 15 characters)
ENTER NAME
Enter the name, and then press
SET
. 1 STN(S) ARE SET
ADD MORE OR START
When you press
START
, the machine scans the document and starts
sending.
* STORE * NO.001
PAGES=001 01%

10
Chapter 2 Using Machine
11
Chapter 2 Using Machine
Memo

12
Chapter 3 Setting Machine
13
Chapter 3 Setting Machine
Authentication Setting
The system administrator can enable/disable the user authentication for each function (copying, faxing, scanning,
and printing).
Press
COPY
.READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
Enter the key operator code (3-digit), and then press
SET
.KEY OPR. MODE(00-34)
ENTER NO. OR
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
Press . 33 USER AUTH
1:COPY
Select the function where user authentication will be required.
SET
: (COPY) Selects the copy function.
SET
SET
SET
: (SCANNER) Selects the scanner function.
: (PRINTER) Selects the printer function.
: (FAX) Selects the fax function.
Note:
The Sender Selection feature is not available if the fax function is set to require
user authentication.
For details, refer to the Operating Instructions for Internet Fax/Email and
Network Scanner Functions.
SET
: (INVALID) Disables authentication.
SET
: (VALID) Enables authentication.
33 USER AUTH
2:VALID
Select "VALID" to use authentication or "INVALID" to disable it.
When user authentication is enabled for the rst time, you also need to
specify the TIME ZONE, system administrator's name, and password.

12
Chapter 3 Setting Machine
13
Chapter 3 Setting Machine
Continued on the next page...
Specify the TIME ZONE, the system administrator name, and password.
TIME ZONE
USE OR TO SCROLL
Press or to select the Time Zone.
TIME ZONE
GMT-5 Eastern US&CN
Press
SET
.
ADMINISTRATOR NAME
Enter the administrator name you wish to use, and then press
SET
.
(Up to 40 characters)
ADMIN. PASSWORD
Enter the administrator password, and then press
SET
.
(Up to 40 characters)
Note:
The administrator name and password set here, are required in subsequent setup operations
(see page 24). Please keep it in a safe place.

14
Chapter 3 Setting Machine
33 USER AUTH
2:FAX
Press
SET
.
33 USER AUTH
1:INVALID
Select (INVALID) or (VALID), and then press
SET
.
33 USER AUTH
3:PRINTER
Press
SET
.
33 USER AUTH
1:INVALID
Select (INVALID) or (VALID), and then press
SET
.
33 USER AUTH
4:SCANNER
Press
SET
.
33 USER AUTH
1:INVALID
Select (INVALID) or (VALID), and then press
SET
.
34 AUTH DOMAIN
PRESS SET TO SELECT
Press
STOP
to return to standby. READY TO COPY
COPIES:001
The next function appears (return to step 6).
To continue with the setup, press
SET
, select (INVALID) or (VALID) for each function,
and then press
SET
.

15
Chapter 3 Setting Machine
Registration of Domain Name
This sets the NetBIOS domain names and DNS sufx to use for user authentication.
Press
COPY
.READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
Enter the key operator code (3-digit), and then press
SET
.
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
KEY OPR. MODE(00-40)
ENTER NO. OR
Press . 34 AUTH DOMAIN
PRESS SET TO SELECT
Press
SET
.
A prompt appears for you to set the NetBIOS domain names.
You can set up to 10 domain names. Press or to select the entry
number ("01" to "10").
ENTER DOMAIN NAME
01
ENTER DOMAIN NAME
02
The next number entry eld appears (return to step 6).
Enter the next domain name if required.
ENTER DNS DOMAIN
01 panasonic.com
Enter the DNS domain name, and then press
SET
. (Up to 60 characters)
Ex: panasonic.com
Note:
If your Windows network is congured with Windows NT Server 4.0 and
Exchange Server 5.5, enter the Exchange Server Name (FQDN), on the Step 8.
Enter the NetBIOS domain name, and then press
SET
.
(Up to 15 characters)
Ex: pana01
ENTER DOMAIN NAME
01 pana01
Press
STOP
to return to standby.
Note:
1. The User Authentication function becomes enabled after you perform
"Authentication Setting", and "Domain Name Registration", the control panel
display changes from the standby message to the login prompt.
2. Make sure that the Host Name has been set properly. For details, refer to the
Operating Instructions for Internet Fax/Email and Network Scan Functions.
READY TO COPY
COPIES:001
("ENTER LOGIN
SCREEN" appears if User
Authentication is enabled.)
ENTER LOGIN NAME

16
Chapter 3 Setting Machine
ID Timeout Setting
If the ID Timeout Setting is set to "AUTO RESET TIME", authentication is cancelled if no operation is performed
on the machine for a specied time period after performing authentication. The ID timeout period is set by the
"AUTO RESET TIME Setting" on page 17.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings.
See the following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Press
COPY
, and login to the machine. READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
KEY OPR. MODE(00-40)
ENTER NO. OR
Enter the key operator code (3-digit), and then press
SET
.
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
Press . 35 ID TIMEOUT
1:AUTO RESET TIME
Select the ID Timeout setting.
SET
:(AFTER EVERY JOB) An authenticated user will be logged
out when the performing operation is completed.
SET
:(AUTO RESET TIME) An authenticated user will be logged
out if no operation is performed on the machine for a specied
time after performing authentication.
READY TO COPY
COPIES:001
Press
STOP
to return to standby.

17
Chapter 3 Setting Machine
Auto Reset Time Setting
This sets the ID timeout period when "AUTO RESET TIME" is selected for the ID Timeout Setting.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings.
See the following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Press
COPY
, and login to the machine. READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
Enter the key operator code (3-digit), and then press
SET
.
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
KEY OPR. MODE(00-40)
ENTER NO. OR
03 AUTO RESET TIME
3:1 min.
Press .
Select the timeout for canceling authentication.
SET
: (OFF) If "OFF" is selected, the authentication will not time out,
regardless of the elapsed time.
SET
: (1 min) Times out in 1 minute
SET
: (4 min) Times out in 4 minutes
SET
: (3 min) Times out in 3 minutes
SET
: (2 min) Times out in 2 minutes
SET
: (30 sec) Times out in 30 seconds
READY TO COPY
COPIES:001
Press
STOP
to return to standby.

18
Chapter 3 Setting Machine
Lockout Attempts Setting
The system is locked if the permitted number of logon attempts is exceeded during the user authentication.
This sets the number of permitted number of logon attempts.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings.
See the following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Press
COPY
, and login to the machine. READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
KEY OPR. MODE(00-40)
ENTER NO. OR
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
Enter the key operator code (3-digit), and then press
SET
.
Press . 36 LOGON ATTEMPTS
0 times (0-9)
Enter the number of logon attempts ( to ), and then press
SET
.
Unlimited login attempts is allowed if you set .
Press
STOP
to return to standby. READY TO COPY
COPIES:001

19
Chapter 3 Setting Machine
Lockout Time Setting
This sets the time period (minutes) for the system lockout when the permitted number of logon attempts is
exceeded during the user authentication. Wait for the Lockout Time period to lapse before you are permitted to
logon to user authentication.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings.
See the following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Press
COPY
, and login to the machine. READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
Enter the key operator code (3-digit), and then press
SET
.KEY OPR. MODE(00-40)
ENTER NO. OR
Press . 37 LOCKOUT TIME
5 min. (1-60)
Enter the time period for the system to lockout ( to ), and then
press
SET
.
Press
STOP
to return to standby. READY TO COPY
COPIES:001

20
Chapter 3 Setting Machine
Authentication Method Setting
This species which authentication method to use by the User Authentication function.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings.
See the following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Press
COPY
, and login to the machine. READY TO COPY
COPIES:001
Press
FUNCTION
SET
.GENERAL PARAM. (0-9)
ENTER NO. OR
Press . 09 KEY OPERATOR MODE
ENTER PASSWORD=
Enter the key operator code (3-digit), and then press
SET
.
Note:
The key operator code is established by the system administrator.
A default value of the key operator code is "000".
KEY OPR. MODE(00-40)
ENTER NO. OR
Press . 40 AUTH METHOD
2:CLEAR TEXT
Select the authentication method.
SET
: (NTLM) Selects NTLM.
SET
: (CLEAR TEXT) Selects CLEAR TEXT.
Press
STOP
to return to standby. READY TO COPY
COPIES:001