Panasonic Workio DP-C262 User manual

Digital Colour Imaging Systems
Operating Instructions
(For User Authentication)
Model No. DP-C262/C322
Before operating this machine, please read this manual completely and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English

2
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function, please
refer to the Operating Instruction manuals included on
two CD-ROMs as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy,
Facsimile/Internet Fax, Scan/Email Functions, Function
Parameters and User Authentication.
Document Management System CD
Contains the PDMS Application Software, and manuals
with detailed information for the Print function, and
PDMS Application software.
Accessories
Operating Instructions CD Document Management System CD
Print Function
Describes how to print with colour,
change default printer settings, or
describes the course of action to take
when a problem message appears, etc.
Copy Function
Describes how to make a Colour Copy
with creative features.
Application Software
Describes how to use the application
software.
Eg: Web Device Monitor, Panafax
Desktop, Document Manager/ Viewer,
Device Monitor, Network Config/
Address Book Editor, Network Setup
Tool, Embedded Web Launcher
Function Parameters
Describes how to change the default
settings of each function using the
Control Panel of the machine.
Facsimile and Internet Fax Function
(When the optional G3 Fax
Board/Internet Fax Module is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, or describes the
course of action to take when a trouble
message appears, etc.
Scan and Email Function
(When the optional Network
Scanner/Email Module is installed.)
Describes how to scan, send an Email.
User Authentication
Describes how to enable and use the user
authentication function.

3
Conventions
The following icons are used in this manual.
NOTE
ATTENTION
Icon Description
Indicated important information that must be read in detail.
Indicates reference Information.
Icons
Notation
The following notations are used in this manual.
Notation
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch
Panel are depicted as "xxx".
Eg:
Press the Start key and select "More Menus".
Description

4
Table of Contents
Chapter 1 General Description
User Authentication ......................................................................................................................... 6
Job Tracking.................................................................................................................................... 7
Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer) ....................................................................... 8
Chapter 3 Setting Machine
Authentication Setting ..................................................................................................................... 10
Registration of Domain Name ......................................................................................................... 12
ID Timeout Setting........................................................................................................................... 14
Auto Reset Time Setting ................................................................................................................. 16
Logon Attempts Setting ................................................................................................................... 17
Lockout Time Setting....................................................................................................................... 18
Authentication Method Setting ........................................................................................................ 19
Job Tracking Setting........................................................................................................................ 20
Chapter 4 Appendix
Administrator Login ......................................................................................................................... 22
Administrator Name & Password .................................................................................................... 23
Description of Job Tracking Notice.................................................................................................. 25

5
Memo

6
Chapter 1 General Description
User Authentication
The User Authentication works for the devices under the management of the Windows Server. As a result,
users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and
printing). The supported authentication protocol is NTLM v2.
Windows Server
Panasonic Device
User Name/Password
Authentication
- Windows 2000 Server
- Windows Server 2003
or
- Windows NT Server 4.0 & Exchange Server 5.5 or late
r
LAN
Users
Users login to the Panasonic machine using their Windows account (user name and password).
System administrator
The system administrator can manage user accounts by using the Windows Server.
User authentication can be set independently for each function (copying, faxing, scanning, and printing).
NOTE NTLM authentication is a user authentication protocol used in the Windows NT family of operating
systems.
NTLM uses a challenge/response method, and operates in such a way that the password is not
sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain
compatibility between client and server.

7
Chapter 1 General Description
Job Tracking
While using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking
function allows the system administrator to receive a machine usage log and send/receive log via Email.
The Email to the administrator includes the name of the machine user, destination, and communication time,
together with the image of the document that was sent or received.
System
Administrator
Panasonic Device
Login Data
Usage Log, and
Send-Receive Log
PSTN
Windows Server
LAN
The following jobs are only tracked with this function.
1. Fax Transmission and Reception via PSTN.
2. Email Transmission to an Internet Fax, or a PC.
NOTE 1. When the Job Tracking function is enabled, the following functions are not available.
Manual Reception
On-Hook Dialing
Fax Forward
For details, refer to the Operating Instructions for Facsimile and Internet Fax.
2. This feature is available if the optional Internet Fax Module (DA-NF320), Network Scanner/Email
Module (DA-NS320), and/or Network Scanner/Email Module for Document Distribution System
(DA-NS321) are installed.
(See page 25)
3. Reception from an Internet Fax, or a PC.

8
Chapter 2 Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter the login name and the password before using any devices which have the User
Authentication function enabled. Authentication is performed using the user's Windows account.
A login screen appears if user authentication is
enabled.
Note:
Select "User ID", and then enter your user name
(Up to 40 characters), and then select "OK" .
User authentication can be set independently for each
function (copying, faxing, scanning, and printing).
If user authentication is disabled for the copy function,
the control panel displays the standby message, and
the login screen only appears when a function that
requires authentication is selected.
Eg: panauser
Select "Domain", and then select the domain
name, and then select "OK".
Select "OK" to start the authentication process.
Select "Password", and then enter your password
(Up to 40 characters), and then select "OK" .
Eg: pana01
The user name is NOT case-sensitive.
The password is case-sensitive.

9
Chapter 2 Using Machine
This completes the authentication.
After completing the authentication, you can
use the selected function (copying, faxing,
scanning, or printing) .
If the authentication fails, one of the following messages may appear.
Message Explanation
Authentication Failed The login failed.
Check your user name and password.
Check whether the Date and Time is set properly.
Logon Attempts Exceeded The system has been locked because the permitted number of
login attempts has been exceeded. Please contact the system
administrator.
Connection Failed Unable to connect to the authentication server. Please contact
the system administrator.
Protocol Error Unable to connect to the authentication server. Please contact
the system administrator.
Server not Found Unable to locate the authentication server.
Check whether the DNS Domain Name is set properly
(see page 12).
Check whether the Internet Parameters are set properly.
TCP/IP Address
TCP/IP Subnet Mask
TCP/IP Default Gateway
DNS Server Addresses
NOTE
Authentication is cancelled if no operation is performed on the machine within a certain period of
time after authentication is completed. In this case, you need to perform user authentication again
before you can use the machine. The system administrator can specify the ID Timeout Period.
See "ID Timeout Setting" on page 14 for details.
The system administrator can specify whether authentication is required independently for each
machine function (copying, faxing, scanning, and printing).See "Authentication Setting" on page 10
for details.

10
Chapter 3 Setting Machine
Authentication Setting
The system administrator can enable/disable the user authentication for each function (copying, faxing,
scanning, and printing).
Press the Function key.
Select "General Settings".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select "75 User Authentication".
Select "09 Key Operator Mode".
Select the function where authentication is
required, and then select "OK".

11
Chapter 3 Setting Machine
Note:
The Sender Selection feature is not enabled if the
fax function is set to require user authentication.
For details, refer to the Operating Instructions for
Function Parameters, Fax Parameter No. 145.
Select "On" to use authentication or "Off" to
disable authentication, and then select "OK" .
On Disables authentication.
Off Enables authentication.
When user authentication is enabled for the first
time, you also need to specify the Time Zone,
system administrator's name, and password.
Enter the Time Zone between -12:00 to +12:00
and then select "OK".
Press " ∗" key first when entering between
-12:00 to -00:30.
Enter the system administrator name, and then
select "OK".
Eg: panasonic
Enter the system administrator password, and
then select "OK".
Eg: pana
Note:
The administrator name and password set here are
required in subsequent setup operations (see page
22). Please keep it in a safe place.
The function selection display appears (return
to step 6).
To continue with the setup, select the function,
select "On" or "Off", and then select "OK".
Press the Reset key to return to standby.
Copy Selects the copy function.
Fax Selects the fax function.
Print Selects the printer function.
Scan Selects the scanner function.

12
Chapter 3 Setting Machine
Registration of Domain Name
This sets the NetBIOS domain names and DNS suffix to use for user authentication.
Press the Function key.
Select "General Settings".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select "78 User Auth. Domain".
Select the number ("No. 00" to "No. 09").
You can set up to 10 domain names.
Select "09 Key Operator Mode".

13
Chapter 3 Setting Machine
Enter the DNS domain name, and then select
"OK". (Up to 60 characters).
Eg: panasonic.com
Note:
If your Windows network is configured with Windows
NT Server 4.0 and Exchange Server 5.5, enter the
Exchange Server Name (FQDN), or the IP Address
on the Step 8.
Enter the NetBIOS domain name, and then
select "OK" . (Up to 15 characters).
The next number entry field appears (return to
step 7). Enter the next domain name if required.
Eg: pana01
Select "Cancel" to return to the number entry
field display.
Press the Reset key to return to standby.

14
Chapter 3 Setting Machine
ID Timeout Setting
If the ID Timeout Setting is set to "Auto Rst", authentication is cancelled if no operation is performed on the
machine for a specified time period after performing authentication. The ID timeout period is set by the "Auto
Reset Time Setting" on page 16.
Press the Function key.
Select "General Settings".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select "76 ID Timeout".
Select "09 Key Operator Mode".

15
Chapter 3 Setting Machine
Select the ID Timeout setting, and then select "OK".
Auto Rst An authenticated user will be logged out if no operation is performed on the machine for a
specified time after performing authentication.
EveryJob An authenticated user will be logged out when the operation performed is completed.
Press the Reset key to return to standby.

16
Chapter 3 Setting Machine
Auto Reset Time Setting
This sets the ID timeout period when "Auto Rst" is selected for ID Timeout Setting.
Press the Function key.
Select "General Settings".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select the timeout for canceling authentication,
and then select "OK".
Note:
If "None" is selected, the authentication will not time
out, regardless of the elapsed time.
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Select "13 Auto Reset Time".

17
Chapter 3 Setting Machine
Logon Attempts Setting
The system is locked if the permitted number of logon attempts is exceeded during the user authentication. This
sets the number of permitted number of logon attempts.
Select "General Settings".
Press the Function key.
Select "Input" and enter the number of logon
attempts, and then select "OK".
Unlimited login attempts is allowed if you set "0".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Select "77 Log-on Attempts".

18
Chapter 3 Setting Machine
Lockout Time Setting
This sets the time period (minutes) for the system lockout when the permitted number of logon attempts is
exceeded during the user authentication. Wait for the Lockout Time period to lapse before you are permitted to
logon to user authentication.
Press the Function key.
Select "General Settings".
Select "Input" and enter the lockout time
(1 to 60 minutes), and then select "OK" .
Press the Reset key to return to standby.
Select "09 Key Operator Mode".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select "79 Lockout Time".

19
Chapter 3 Setting Machine
Authentication Method Setting
This specifies which authentication method to use by the User Authentication function.
Select "General Settings".
Press the Function key. Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Select the authentication method, and then
select "OK" .
Select "74 Authentication Method".
NTLM Selects NTLM.
Clr Text Selects CLEAR TEXT.
Press the Reset key to return to standby.
Select "09 Key Operator Mode".

20
Chapter 3 Setting Machine
Job Tracking Setting
This enables or disables Job Tracking. If Job Tracking is enabled, also set the type of log to record and the
Email address to which it is to be sent.
Press the Function key.
Select "04 Key Operator Mode".
Select "Fax/Email Settings".
Select "01 Fax Parameters".
Enter the Key Operator's ID Code (4 digits),
and then select "OK" .
Note:
Before performing this setup, you first need to register the destination Email address for the log in the address book.
Furthermore, change the setting of the Fax Forward (Fax Parameter No. 54, Fax Forward) parameter to Invalid.
Set the POP Parameters so as to receive the emails automatically when using the Job Tracking function. Otherwise,
your machine cannot receive any emails.
Make sure that the Fax Parameters are NOT set as below.
Auto POP Receive (Fax Parameter No. 147) : Invalid
POP Timer (Fax Parameter No. 146) : 0 minute
The Job Tracking Setting is enabled when the Fax and/or Scan is selected on the Authentication Setting (see page 10).