Panasonic Panafax UF-585 User manual

Facsimile
User’s Guide
UF-585/595

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() –
Supplies Telephone Number
() –
Service Telephone Number
() –
Model and Serial Number
Copyright ©1999 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this User’s Guide are subject to change without notice.

Table of Contents
1
1GETTING TO KNOW YOUR MACHINE
Safety Information............................................................................................... 7
Introduction.......................................................................................................... 9
Function Key...................................................................................................... 10
External View..................................................................................................... 11
Control Panel..................................................................................................... 12
2INSTALLING YOUR MACHINE
Main Unit and Accessories............................................................................... 14
Installing the Accessories................................................................................ 15
Installing the Toner Cartridge .......................................................................... 16
Loading the Recording Paper .......................................................................... 18
Paper Specifications 18
How to Load the Recording Paper 18
Adjusting the Paper Cassette for the Paper Length ...................................... 20
How to Adjust the Paper Cassette for the Paper Length 20
Adjusting the Paper Cassette for the Paper Width ........................................ 21
How to Adjust the Paper Cassette for the Paper Width 21
Connecting the Telephone Line Cable and Power Cord................................ 22
Setting the Dialing Method (Tone or Pulse).................................................... 24
Adjusting the Volume........................................................................................ 25
Setting the Monitor Volume 25
Setting the Ringer Volume 25
User Parameters................................................................................................ 26
Setting the Date and Time 26
Setting Your LOGO 27
Setting Your Character ID 28
Setting Your ID Number (Fax Telephone Number) 29
3PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialing Numbers...................................................... 31
Entering One-Touch/Abbreviated Dialing Numbers 31
Changing or Erasing One-Touch/Abbreviated Dialing Numbers 33
Printing Out a Directory Sheet 35
Customizing Your Machine .............................................................................. 36
Setting the Fax Parameters 36
Fax Parameter Table 37
4BASIC OPERATIONS
Loading Documents.......................................................................................... 41
Documents You Can Send 41
Documents You Cannot Send 41
How to Load Documents 42
Basic Transmission Settings ........................................................................... 43
Contrast 43
Resolution 43
Halftone 44
Verification Stamp 44
Communication Journal (COMM. JOURNAL) 45

2
Sending Documents ..........................................................................................46
Memory Transmission ..............................................................................................46
Manual Number Dialing 48
One-Touch Dialing 49
Abbreviated Dialing 50
Directory Search Dialing 51
Multi-Station Transmission (Broadcasting)............................................................52
Direct Transmission..................................................................................................53
Manual Number Dialing (Direct Transmission) 53
One-Touch Dialing (Direct Transmission) 54
Abbreviated Dialing (Direct Transmission) 55
Directory Search Dialing (Direct Transmission) 56
Voice Mode Transmission ........................................................................................ 57
Off-Hook Dialing 57
On-Hook Dialing 58
Transmission Reservation........................................................................................59
Memory Transmission Reservation (Multi-tasking) 59
Direct Transmission Reservation (Priority Transmission Reservation) 60
Redialing ....................................................................................................................61
Automatic Redialing 61
Manual Redialing 61
Receiving Documents........................................................................................62
Reception Modes.......................................................................................................62
Telephone Mode ........................................................................................................63
Setting the Telephone Mode 63
Operation of Telephone Mode 63
Fax / Tel Auto Switching Mode.................................................................................64
Setting the Fax / Tel Auto Switching Mode 64
Operation of Fax / Tel Auto Switching Mode 64
Fax Mode....................................................................................................................65
Setting the Fax Mode 65
Operation of Fax Mode 65
TAM (Telephone Answering Machine) Interface Mode ..........................................65
Installing your TAM 65
Setting the TAM Interface Mode 66
Operation of TAM Interface Mode 66
Print Reduction..........................................................................................................67
Selecting the Print Reduction Mode 67
Receiving Oversize Documents 68
Substitute Memory Reception..................................................................................69
Print Collation Mode..................................................................................................69
Making Copies....................................................................................................70
5ADVANCED FEATURES
Timer Controlled Communications ..................................................................71
Deferred Transmission 71
Deferred Polling 72
Polling .................................................................................................................73
Setting the Polling Password 73
Preparing to be Polled 74
To Poll Documents from Another Station 75

3
Program Keys.................................................................................................... 76
Setting for Group Dialing 76
Setting for Deferred Transmission 77
Setting for Deferred Polling 78
Setting for Normal Polling 79
Setting for One-Touch Key 80
Changing or Erasing the Program Key Settings 81
Edit File Mode.................................................................................................... 82
Printing a File List 82
Viewing the Contents of a File List 83
Changing the Start Time or the Station of a File 84
Deleting a File 86
Printing Out a File 87
Adding Documents into a File 88
Retry an Incomplete File 89
Access Code...................................................................................................... 90
Setting the Access Code 90
Operating Your Machine with the Access Code (Restrict all operations) 91
Operating Your Machine with the Access Code
(Restrict access of Fax Parameters only) 91
Receive To Memory........................................................................................... 92
Setting the RCV To Memory Password 92
Setting RCV To Memory 92
Printing Out Documents 93
Distinctive Ring Detector (DRD)....................................................................... 94
Fax Cover Sheet ................................................................................................ 95
General Description 95
To use the Fax Cover Sheet 95
Fax Forward....................................................................................................... 97
Setting Fax Forward 97
6NETWORK FEATURE
Selective Reception........................................................................................... 99
Setting the Selective Reception. 99
Password Communications ........................................................................... 100
General Description ................................................................................................ 100
Compatibility with Other Machines 100
Setting Password Transmission 101
Setting Password Reception 102
Using Password Transmission 103
Using Password Reception 104
Confidential Mailbox ....................................................................................... 105
Confidential Mailbox ...............................................................................................105
Compatibility with Other Machines 105
Sending a Confidential Document to a Remote Station's Mailbox 106
Polling a Confidential Document from a Remote Station's Mailbox 107
Receiving a Confidential Document to Your Machine's Mailbox 108
Storing a Confidential Document in Your Machine's Mailbox 109
Printing Out a Confidential Document from Your Machine's Mailbox 110
Deleting a Confidential Document Stored in Your Machine's Mailbox 111

4
Relayed Transmission.....................................................................................112
General Description ................................................................................................112
Compatibility with Other Machines 112
Relay Network 113
Setting Up Your Machine for Relayed Transmission 115
Sending a Document by Relayed Transmission 119
Printouts and Reports 120
Sub-addressing................................................................................................122
General Description ................................................................................................122
To set the Sub-address into a One-Touch/ABBR Dialing Numbers 123
To send a Document with Sub-address 124
7PRINTOUT JOURNALS AND LISTS
Journals and Lists ...........................................................................................125
Transaction Journal 125
Individual Transmission Journal (IND. XMT JOURNAL) 126
Communication Journal (COMM. JOURNAL) 128
One-Touch/Abbreviated and Directory Search List 131
Program List 134
FAX Parameter List 135
8PROBLEM SOLVING
Troubleshooting...............................................................................................137
If You Have Any of These Problems 137
Information Codes 140
Clearing a Recording Paper Jam 143
Clearing a Document Jam 144
Cleaning the Document Scanning Area 145
Cleaning the Printer Roller 146
Adjusting the Automatic Document Feeder (ADF) 147
Verification Stamp 148
Replacing the Lithium Battery 149
Checking the Telephone Line 150

5
9APPENDIX
Specifications.................................................................................................. 151
Recording Paper Specifications .................................................................... 154
Options and Supplies...................................................................................... 155
Installing the Flash Memory Card 157
FCC Notice for User in USA............................................................................ 158
Notice to User in Canada................................................................................ 160
Glossary........................................................................................................... 162
ITU-T Image No. 1............................................................................................ 167
INDEX................................................................................................................ 169

6
This page is intentionally left blank.

7
GETTING TO KNOW YOUR MACHINE
Safety Information
denotes a potential hazard that could result in serious injury or death.
WARNING
!
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN
THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT
TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY
REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO
THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
Complies with FDA radiation performance standards,
21 CFR Sub-chapter J. Manufactured:(Month,Year)
MATSUSHITA GRAPHIC COMMUNICATION SYSTEMS, INC.
2-3-8 Shimomeguro, Meguro-ku,Tokyo, Japan
( Manufacturing Location Code )
Main Name Plate
Panasonic
Model No. UF- 585/595
120VAC
60 Hz
4.0 A
Matsushita Graphic Communication Systems. Inc.
Tokyo Japan Made in Japan
Serial No. 01990300001
HHS Label
1

8
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of
space between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
Safety Information

9
Introduction
Thank you very much for purchasing the Panafax UF-585/595.
The UF-585/595 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile
machines.
Some of its many features are
1. Plain Paper Printing Plain paper printing means you can easily write on received documents
with a pen or pencil. Documents do not curl, making filing easier. In
addition, plain paper does not fade, making it ideal for long term storage
of important documents.
2. Quick Scanning The UF-585/595 Quick Scan speeds up the fax process by scanning the
documents into memory in about 6* seconds per page.
(* Standard Resolution, based on ITU-T Image No.1 Test Chart. The scanning speed
applies to the feeding process from the leading to the lagging edge of a single page test
chart. The time for the storing process is not applied for this definition.)
This means that you no longer have to wait around until a transmission is
completed before retrieving your originals.
3. Easy Maintenance Maintenance requires only changing a toner cartridge, making it quicker
and easier than with other types of plain paper fax machines.
4. Memory Function A standard image memory feature allows you to store up to 60 standard
pages into the document memory. After the UF-585/595 stores your
documents, it can send them to selected station(s) automatically.
You do not have to wait until the transmission ends before retrieving your
originals.
5. Multi- Access
Operation The UF-585/595 allows you to reserve the next transmission even during
reception or memory transmission. It can also receive during document
storage.
6. Fax / Telephone Auto
Switch The UF-585/595 differentiates between an incoming fax or voice call and
automatically switches the circuit to either receive a document or to ring
until you pick up the telephone connected to it. With the UF-585/595 you
do not require a separate telephone line for your fax.
7. TAM Interface A Telephone Answering Machine (TAM) can be connected to the UF-
585/595. The UF-585/595 determines whether the signal from the
calling side is a fax or voice call. If it is a fax, the UF-585/595 will switch
the telephone line and start the fax communication. If a fax signal is not
detected, the UF-585/595 will stay in the TAM mode and the caller can
leave a message.
With a little practice, anyone can learn how to use the most popular
features of the UF-585/595.
This User's Guide will help you to use your UF-585/595 quickly and
easily. The Table of Contents shows where to find information on each
feature. Although we recommend that you review each section briefly, it
will only be necessary to read the sections that contain the feature(s)
you will be using.
1

10
Function Key
Any function can be started by first pressing and then enter the function number, or by pressing
or scroll key repeatedly until the desired function appears on the display.
(see Note 1)
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show
the function.
FUNCTION
2
1
3
6
FUNCTION
7
8
9
FUNCTION
Advanced Communication
1 = Relayed Transmission
(See Note 1)
2 = Confidential Communication
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Deferred Communication
1 = XMT
2 = Polling
Set Mode
1 = User Parameters
•Date&Time
•Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Relayed XMT & Conf. Comm. Parameters
(See Note 1)
6 = Cleaning Printer Roller
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
Note:

11
External View
Handset
(Available as an option,
See page 155)
Recording Paper Cassette
(Standard)
Document Guides
Control Panel
Printer Cover
250 sheets Recording Paper Cassette
(Available as an option, see page 155)
(UF-595 only)
Recording Paper Tray
Document Return
Tray
ADF Door
Document Sub Tray
Recording
Paper Sub Tray
Pressure Adjusting Lever
(See page 147)
1

12
Control Panel
1
4
GHI
7
PRS
TONE
2
ABC
5
JKL
8
TUV
0
OPER
3
DEF
6
MNO
9
WXY
01 02 03
04 05 06
07 08 09
10 11 12
13 14 15
16 17 18
19 20 21
22 23 24
P1 P2 P3
P4
UPPER
LOWER
COPY START
ON LINE
DARKER
LIGHTER
CONTRAST
TONER
S-FINE
FINE
RESOLUTION
ALARM
FAST
QUALITY
HALFTONE
OUT
STOP
VOL.
DIRECTORY
SEARCH
MEMORY STAMP
FUNCTION CLEAR
ABBR
MONITOR
SET
PAUSE
REDIAL
SUB-ADDR
FLASH
AU
AU
SPACE
LCD Display
Indicates date and time,
or the current operation.
PAUSE
REDIAL
ABBR
SUB-ADDR
FLASH
FUNCTION
CLEAR
SET
MONITOR
Used to start or select the function and
sub-functions.
These functions are explained in detail on
page 10.
Used to enter a pause when recording or
dialing a telephone number, or to redial the
last dialed number. (See page 61)
Used to start Abbreviated Dialing. (See page
50 and 55)
Used to separate the Sub-address from the
telephone number when dialing, or to access
some features of your PBX.
Used to erase the previously entered input.
Used to set operations.
Used to start On-Hook Dialing. (See page 58)
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
TONE
Used for Manual Number Dialing,
recording phone numbers, and selecting
functions.
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set.

13
CONTRAST
RESOLUTION
HALFTONE
VOL.
COPY
START
STOP
DIRECTORY
SEARCH
TONER
ON LINE
ALARM
OUT
Used for the following:
• Adjust the monitor and ringer volume.
(See page 25)
• Search the station name for Directory
Search Dialing.
• Confirm the entered station for multi-station
communication.
• Select functions.
• Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON
LINE.
SPACE
01 02 03
04 05 06
07 08 09
10 11 12
13 14 15
16 17 18
19 20 21
22 23 24
P1 P2 P3
P4
UPPER
LOWER
MEMORY STAMP
SPACE
MEMORY
STAMP
One-Touch Keys (01-24)
Used for One-Touch Dialing.
(See page 49 and 54)
Program Keys (P1-P4)
Used to record long dialing procedures or
Group Dialing Number keys.
(See page 76 to 81)
Character Keys
The One-Touch Keys and Program Keys
also serve as character and symbol input
keys which are used to record your LOGO,
character ID and station name. The
character key template is printed on the
panel under the directory sheet cover.
Note : Whenever One-Touch keys are
changed to the character key mode
(to record your LOGO, station name,
etc...), use the UPPER/LOWER key
to switch between upper and lower
character set.
Used to insert a space while entering
LOGO, character ID and station name.
Used to set Normal, Lighter, or Darker.
(See page 43)
Also serves as an arrow key (<) to move the
cursor over recorded numbers and characters.
Provides OFF, QUALITY or FAST settings for
halftone documents. (See page 44)
Used to search for a station name.
(See page 51 and 56)
Used to make copies.
(See page 70)
Used to start operations.
Blinks when the machine is transmitting
a document or receiving.
Blinks when the remaining toner is
getting low and lights when the toner
has run out. (See page 16)
Lights when trouble occurs.
(See page 137)
Used to select either memory or direct
communication. (See page 46 to 56)
Used to turn the verification stamp ON or
OFF. (See page 44)
Used to select either IN mode or OUT mode.
(See page 62)
Used to cancel operations. When it is
pressed, the machine will return to standby.
Used to set Standard, Fine or Super-Fine.
(See page 43)
Also serves as an arrow key (>) to move the
cursor over recorded numbers and characters.
Control Panel 1

14
INSTALLING YOUR MACHINE
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine Toner Cartridge Recording Paper Tray
Telephone Line Cable Power Cord User's Guide / Quick Guide
Lithium Battery and Holder

15
Installing the Accessories
Final Installed View
Handset Cradle
[Available as an Option]
Hook the projections into the square holes on
the machine.
Connect the cable into the HANDSET jack on
the machine.
Handset Cord
[Available as an Option]
Recording Paper Tray
Hook the projections into the
square holes on the machine.
Handset
[Available as an Option]
2
Installing the Lithium Battery (This battery is used to
backup the clock during power failures, see page 149)
Install the Battery into the Holder and slide it into the slot on the
ADF Door as shown.
ADF Door

16
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight out.
3Open the Printer Cover.
Continued on the next page.
TonerCartridge
Printer Cover

17
4Align the projections on both sides of the
Toner Cartridge with the grooves in the
machine as shown and insert the Toner
Cartridge into the machine.
Note : Lock the Toner Cartridge into place by
pressing the handle down and then
pushing towards the rear of the
machine.
5Close the Printer Cover.
6If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good
printing quality. To clean the Printer Roller, follow the procedure on page 146.
Printer Cover
Installing the Toner Cartridge
2

18
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various papers
until you obtain the results you are looking for. For detailed recommended paper specifications, see page 154.
How to Load the Recording Paper
1Lift up the Paper Cassette slightly
and slide it out from the machine.
2Remove the Paper Cassette Cover.
3(1)Remove the Shipping Screw securing the
Pressure Plate.
(2)Store the screw by attaching it to the post
provided under the Paper Cassette Cover
for future use.
Paper Cassette
Cassette Cover
Cassette Cover
Shipping Screw