Panasonic UF 885 - Panafax B/W Laser User manual

Facsimile
User’s Guide
Matsushita Graphic Communication Systems, Inc.
CORPORATE OVERSEAS SALES AND
OPERATION MANAGEMENT DEPARTMENT
2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan 153-8687 Printed in Japan
User’s Guide
English
Facsimile
DZSD000792-6
UF-885/895
UF-885/895
UF-885
UF-895

IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
() -
Supplies Telephone Number
() -
Service Telephone Number
() -
Model and Serial Number
Copyright ©1999 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this User’s Guide are subject to change without notice.

Table of Contents
1
1GETTING TO KNOW YOUR MACHINE
Safety Information............................................................................................... 7
Introduction.......................................................................................................... 9
Function Key...................................................................................................... 10
External View..................................................................................................... 11
Control Panel..................................................................................................... 12
2INSTALLING YOUR MACHINE
Main Unit and Accessories............................................................................... 14
Installing the Accessories................................................................................ 15
Installing the Toner Cartridge .......................................................................... 16
Loading the Recording Paper .......................................................................... 18
Paper Specifications 18
How to Load the Recording Paper 18
Connecting the Telephone Line Cable and Power Cord................................ 20
Setting the Dialing Method (Tone or Pulse).................................................... 22
Adjusting the Volume........................................................................................ 23
Setting the Monitor Volume 23
Setting the Ringer Volume 23
User Parameters................................................................................................ 24
Setting the Date and Time 24
Setting Your LOGO 25
Setting Your Character ID 26
Setting Your ID Number (Fax Telephone Number) 27
3PROGRAMMING YOUR MACHINE
One-Touch/Abbreviated Dialing Numbers...................................................... 29
Entering One-Touch/Abbreviated Dialing Numbers 29
Changing or Erasing One-Touch/Abbreviated Dialing Numbers 31
Printing Out a Directory Sheet 33
Customizing Your Machine .............................................................................. 34
Setting the Fax Parameters 34
Fax Parameter Table 35
4BASIC OPERATIONS
Loading Documents.......................................................................................... 39
Documents You Can Send 39
Documents You Cannot Send 39
How to Load Documents 40
Basic Transmission Settings ........................................................................... 41
Contrast 41
Resolution 41
Halftone 42
Verification Stamp 42
Communication Journal (COMM. JOURNAL) 43

2
Sending Documents ..........................................................................................44
Memory Transmission ..............................................................................................44
Manual Number Dialing 46
One-Touch Dialing 47
Abbreviated Dialing 48
Directory Search Dialing 49
Multi-Station Transmission (Broadcasting)............................................................50
Direct Transmission..................................................................................................51
Manual Number Dialing (Direct Transmission) 51
One-Touch Dialing (Direct Transmission) 52
Abbreviated Dialing (Direct Transmission) 53
Directory Search Dialing (Direct Transmission) 54
Voice Mode Transmission ........................................................................................55
Off-Hook Dialing 55
On-Hook Dialing 56
Transmission Reservation........................................................................................ 57
Memory Transmission Reservation (Multi-tasking) 57
Direct Transmission Reservation (Priority Transmission Reservation) 58
Redialing ....................................................................................................................59
Automatic Redialing 59
Manual Redialing 59
Receiving Documents........................................................................................60
Automatic Reception.................................................................................................60
Manual Reception......................................................................................................60
Print Reduction..........................................................................................................61
Selecting the Print Reduction Mode 61
Receiving Oversize Documents 62
Substitute Memory Reception..................................................................................63
Print Collation Mode..................................................................................................63
Making Copies....................................................................................................64
5ADVANCED FEATURES
Batch Transmission...........................................................................................65
Real-time Batch Transmission 65
Delayed Batch Transmission 65
Timer Controlled Communications ..................................................................66
Deferred Transmission 66
Deferred Polling 67
Polling .................................................................................................................68
Setting the Polling Password 68
Preparing to be Polled 69
To Poll Documents from Another Station 70
Program Keys.....................................................................................................71
Setting for Group Dialing 71
Setting for Deferred Transmission 72
Setting for Deferred Polling 73
Setting for Normal Polling 74
Setting for One-Touch Key 75
Changing or Erasing the Program Key Settings 76
Edit File Mode.....................................................................................................77
Printing a File List 77
Viewing the Contents of a File List 78
Changing the Start Time or the Station of a File 79
Deleting a File 81
Printing Out a File 82
Adding Documents into a File 83
Retry an Incomplete File 84

3
Access Code...................................................................................................... 85
Setting the Access Code 85
Operating Your Machine with the Access Code (Restrict all operations) 86
Operating Your Machine with the Access Code
(Restrict access of Fax Parameters only) 86
Receive To Memory........................................................................................... 87
Setting the RCV To Memory Password 87
Setting RCV To Memory 87
Printing Out Documents 88
Distinctive Ring Detector (DRD)....................................................................... 89
Fax Cover Sheet ................................................................................................ 90
General Description 90
To use the Fax Cover Sheet 90
PIN Code Access............................................................................................... 92
Selecting the Access Method (Prefix or Suffix) 92
Dialing with a PIN Code 93
Fax Forward....................................................................................................... 94
Setting Fax Forward 94
File Transmission.............................................................................................. 95
Storing the Document(s) 95
Sending the Stored Document(s) 96
Deleting the Stored Document(s) 97
Printing the Stored Document(s) 98
Department Code............................................................................................... 99
General Description .................................................................................................. 99
Setting the Department Code 99
Changing or Erasing the Department Code 101
Sending Document with Department Code 103
Sending Document with Department Code (Voice Mode Transmission) 104
Printing a Department Code List 105
Printing a Department Code Journal 106
Multiple LOGO ................................................................................................. 108
General Description ................................................................................................ 108
Setting the Multiple LOGO 108
Changing or Erasing the Multiple LOGO 109
Sending Document with Multiple LOGO 110
Printing a Multiple Logo List 111
6NETWORK FEATURE
Selective Reception......................................................................................... 113
Setting the Selective Reception. 113
Password Communications ........................................................................... 114
General Description ................................................................................................ 114
Compatibility with Other Machines 114
Setting Password Transmission 115
Setting Password Reception 116
Using Password Transmission 117
Using Password Reception 118

4
Confidential Mailbox and Confidential Network Communications..............119
Confidential Mailbox ...............................................................................................119
Compatibility with Other Machines 119
Sending a Confidential Document to a Remote Station's Mailbox 120
Polling a Confidential Document from a Remote Station's Mailbox 121
Receiving a Confidential Document to Your Machine's Mailbox 122
Storing a Confidential Document in Your Machine's Mailbox 123
Printing Out a Confidential Document from Your Machine's Mailbox 124
Deleting a Confidential Document Stored in Your Machine's Mailbox 125
Confidential Network Communications (Via a Center Station)..........................126
Compatibility with Other Machines 127
Setting Up Your Machine for Confidential Network Communications 127
Relayed Transmission.....................................................................................130
General Description ................................................................................................130
Compatibility with Other Machines 130
Relay Network 131
Setting Up Your Machine for Relayed Transmission 133
Sending a Document by Relayed Transmission 137
Printouts and Reports 138
Sub-addressing................................................................................................140
General Description ................................................................................................140
To set the Sub-address into a One-Touch/ABBR. DIaling Numbers 141
To send a Document with Sub-address 142
7PRINTOUT JOURNALS AND LISTS
Journals and Lists ...........................................................................................143
Transaction Journal 143
Individual Transmission Journal (IND. XMT JOURNAL) 144
Communication Journal (COMM. JOURNAL) 147
One-Touch/Abbreviated and Directory Search List 149
Program List 152
FAX Parameter List 153
8PROBLEM SOLVING
Troubleshooting...............................................................................................155
If You Have Any of These Problems 155
Information Codes 157
Clearing a Recording Paper Jam 160
Clearing a Document Jam 161
Cleaning the Document Scanning Area 162
Cleaning the Printer Roller 163
Adjusting the Automatic Document Feeder (ADF) 164
Verification Stamp 165
Replacing the Lithium Battery 166
Checking the Telephone Line 167

5
9APPENDIX
Specifications.................................................................................................. 169
Recording Paper Specifications .................................................................... 172
Options and Supplies...................................................................................... 173
Installing the Memory Card (Flash Memory Card and / or DRAM Card) 175
FCC Notice for User in USA............................................................................ 176
Notice to User in Canada................................................................................ 178
Glossary........................................................................................................... 180
ITU-T Image No. 1............................................................................................ 185

6
This page is intentionally left blank.

7
GETTING TO KNOW YOUR MACHINE
Safety Information
denotes a potential hazard that could result in serious injury or death.
WARNING
!
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN
THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT
TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY
REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO
THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
Complies with FDA radiation performance standards,
21 CFR Sub-chapter J. Manufactured: (Month, Year)
MATSUSHITA GRAPHIC COMMUNICATION SYSTEMS, INC.
2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan
(Manufacturing Location Code)
Main Name Plate
Panasonic
Model No. UF- 885/895
120VAC
60 Hz
5.0 A
Matsushita Graphic Communication Systems. Inc.
Tokyo Japan Made in Japan
Serial No. 01990100001
HHS Label
1

8
denotes hazards that could result in minor injury or damage to the machine.
CAUTION
!
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of
space between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
Safety Information

9
Introduction
Thank you very much for purchasing the Panafax UF-885/895.
The UF-885/895 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile
machines.
Some of its many features are
1. Plain Paper Printing Plain paper printing means you can easily write on received documents
with a pen or pencil. Documents do not curl, making filing easier. In
addition, plain paper does not fade, making it ideal for long term storage
of important documents.
2. Quick Scanning The UF-885/895 Quick Scan speeds up the fax process by scanning and
storing documents into memory in about 1* second per page.
(* UF-885 : 2.8 seconds)
(* Standard Resolution, Based on ITU-T Image No.1 Test Chart, Scanning speed applies
to the feeding process from the leading to the lagging edge of a single page test chart.
Time for storing process is not applied for this definition.)
This means that you no longer have to wait around until a transmission is
completed before retrieving your originals.
3. Quick Memory
Transmission Unlike conventional memory-based fax machines, the UF-885/895 dials
as soon as the first page has been scanned. You can continue to scan
additional pages while transmission is taking place. With simultaneous
scanning and sending, you will save even more time.
4. Batch Transmission The UF-885/895 permits accumulation of different documents for the
same destination(s) to be transmitted in a single phone call.
5. Easy Maintenance Maintenance requires only changing a toner cartridge, making it quicker
and easier than with other types of plain paper fax machines.
6. Memory Function A standard image memory feature allows you to store up to 120*
standard pages into the document memory. After the UF-885/895 stores
your documents, it can send them to selected station(s) automatically.
You do not have to wait until the transmission ends before retrieving your
originals. (*UF-885 : 60 standard pages)
7. Multi- Access
Operation The UF-885/895 allows you to reserve the next transmission even during
reception or memory transmission. It can also receive during document
storage.
8. Multiple LOGO The UF-885/895 allows you to select from Multiple LOGOs which are
printed on the Header of each page sent, Cover Sheet, COMM. Journal
and Individual XMT Journal.
With a little practice, anyone can learn how to use the most popular
features of the UF-885/895.
This User's Guide will help you to use your UF-885/895 quickly and
easily. The Table of Contents shows where to find information on each
feature. Although we recommend that you review each section briefly, it
will only be necessary to read the sections that contain the feature(s)
you will be using.
1

10
Function Key
Any function can be started by first pressing and then enter the function number, or by pressing
or scroll key repeatedly until the desired function appears on the display.
(see Note 1)
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show
the function.
FUNCTION
FUNCTION
2
1
3
6
FUNCTION
7
8
9
Advanced Communication
1 = Relayed Transmission
(See Note 1)
2 = Confidential Communication
3 = File Transmission
Polling
1 = Polling
2 = Polled
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Sheet
Deferred Communication
1 = XMT
2 = Polling
Set Mode
1 = User Parameters
•Date & Time
•Logo
•Character ID
•ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 = Relayed XMT & Conf. Comm. Parameters
(See Note 1)
6 = Cleaning Printer Roller
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
Note:

11
External View
Handset
(Available as an option, see page 173)
Recording Paper Tray
Document Guides
Document Return Tray
Printer Cover
500 sheets Recording Paper Cassette
(Available as an option, see page 173)
250 sheets Recording Paper Cassette
(Available as an option, see page 173)
Control Panel
Recording Paper Cassette
(Standard)
ADF Door
Document Sub Tray
1

12
Control Panel
SPACE
SYMBOLS
CAPS
SPACE SYMBOLS CAPS
01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
ON LINE
TONER
ALARM
PAU SE
REDIAL ABBR SUB-ADDR FLASH
MONITORSTAMP
FUNCTION CLEAR SET
SPACE SYMBOLS CAPS
B
H
N
T
Z
A01
07
13
19
25
31
P5
02
08
14
20
26
32
P6
03
09
15
21
27
P1
P7
04
10
16
22
28
P2
P8
05
11
17
23
29
P3
06
12
18
24
30
P4
G
M
S
Y
C
I
O
U
D
J
P
V
AAOU
E
K
Q
W
F
L
R
X
VOLUME
+
-
DIRECTRY
SEARCH
INTERNETMEMORY
HALFTONE
RESOLUTIONCONTRAST
LIGHTER FINE QUALITY
DARKER
ON LINE TONER ALARM
400 dpi FAST
START
STOP
COPY
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
LCD Display
Indicates date and time, or the current
operation.
Blinks when the machine is
transmitting a document or
receiving.
Blinks when the remaining
toner is getting low and lights
when the toner is running out.
(See page 16)
Lights when trouble occurs.
(See page 155)
One-Touch Keys (01-32)
Used for One-Touch Dialing.
(See page 47 and 52)
Program Keys (P1-P8)
Used to record long dialing procedures or
Group Dialing Number keys.
(See page 71 to 76)
Character Keys
The One-Touch Keys and Program Keys
also serve as character and symbol input
keys which are used to record your
LOGO, character ID and station name.
The character key template is printed on
the panel under the directory sheet cover.
Used to enter a symbol (, ’ & ( )
: ; + - . /) for LOGO, character
ID and station name. Use or
to select the symbols.
Used to switch between upper
and lower character set.
Used to insert a space while
entering LOGO, character ID
and station name.

13
123
456
789
0
ABC DEF
JKL MNO
TUV WXY
OPER
GHI
PRS
TONE
TONE
STOP
COPY
START
MEMORY
DIRECTRY
SEARCH
STAMP
VOLUME
+
-
CONTRAST
HALFTONE
RESOLUTION
PAUSE
REDIAL
ABBR
SUB-ADDR
FLASH
FUNCTION
CLEAR
SET
LINE
SELECT
MONITOR
Used to set Normal, Lighter, or Darker.
(See page 41)
Used to start or select the function and
sub-functions.
These functions are explained in detail on
page 10.
Used to search for a station name.
(See page 49 and 54)
Used to enter a pause when recording or
dialing a telephone number, or to redial the
last dialed number. (See page 59)
Used to start Abbreviated Dialing. (See page
48 and 53)
Used to separate the Sub-address from the
telephone number when dialing, or to access
some features of your PBX.
Used to erase the previously entered input.
Used to set operations.
Used to start On-Hook Dialing. (See page 56)
Used to cancel operations. When it is
pressed, the machine will return to standby.
Used to make copies.
(See page 64)
Used to start operations.
Used for Manual Number Dialing,
recording phone numbers, and selecting
functions.
Used to temporarily change the Dialing
Mode to Tone when Pulse mode is set.
Provides OFF, QUALITY or FAST settings for
halftone documents. (See page 42)
Used for the following:
•Adjust the monitor and ringer volume.
(See page 23)
•Move the cursor while entering numbers
and characters.
•Search the station name for Directory
Search Dialing.
•Confirm the entered station for multi-station
communication.
•Select functions.
•Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone
number, File number) when the unit is ON
LINE.
Used to set Standard, Fine, Super-Fine.
(See page 41)
Used to select either memory or direct
communication.
(See page 44 to 54)
Used to turn the verification stamp ON or
OFF. (See page 42)
Used to select the communication port.
Available for UF-895 only if the Optional G3
Communication Port Kit has been installed.
(See page 173)
Control Panel 1

14
INSTALLING YOUR MACHINE
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine Toner Cartridge Document Return Tray
Recording Paper Tray Telephone Line Cable Power Cord
User’s Guide / Quick Guide Paper Size Label Lithium Battery and Holder

15
Installing the Accessories
Final Installed View
Handset Cradle[Available as an Option]
Hook the projections into the square holes
on the machine.
Connect the cable into the HANDSET jack
on the machine.
Handset
[Available as an Option]
Handset Cord
[Available as an Option]
Document Return and
Recording Paper Trays
Hook the projections into the
square holes on the machine.
2
ADF Door
Installing the Lithium Battery
(This battery is used to backup the clock during power
failures, see page 166)
(1) Open the ADF Door.
(2) Install the Battery Holder, slide it to the Left until it latches and
close the ADF Door.

16
Installing the Toner Cartridge
1Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2Remove the protective seal.
Note: Pull on the seal slowly and straight out.
3Push the Release Button to open the Printer
Cover.
Continued on the next page.
TonerCartridge
Printer Cover
Release Button

17
4Align the arrow and the projection on both
sides as shown and insert the Toner Cartridge
into the machine.
5Close the Printer Cover firmly.
6If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good
printing quality. To clean the Printer Roller, follow the procedure on page 163.
Printer Cover
Installing the Toner Cartridge
2

18
Loading the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various papers
until you obtain the results you are looking for. For detailed recommended paper specifications, see page 172.
How to Load the Recording Paper
1Slide out the Paper Cassette from the machine.
2Adjust the Paper Length Guide to the proper
paper size (A4, LTR, or LGL).
For LGL size paper, remove the Paper Length
Guide and store it in the provided slot in the
front left side of the Paper Cassette.
If reloading the same size of paper, skip the
step 2 and 3.
3Adjust the Paper Width Guide and Clip to the
proper paper (A4, or LTR/LGL).
The factory default for the Paper Width Guide
and Clip are on LTR/LGL position. For A4
paper size, adjust by following the steps
below.
(1) Replace the Paper Width Guide into the
proper slot (A4 or LTR/LGL).
(2) Release the Paper Width Clip latch.
(3) Pull upwards to remove the Paper Width
Clip.
(4) Replace the Paper Width Clip into the
A(A4) or L(LTR/LGL) slot.
(5) Push down on the Paper Width Clip to latch
it in place.
Paper Cassette
Paper Length Guide
A
L
A
L
Paper Width Guide
Paper Width Clip