Philips Pocket Memo 9450 User manual

Instruction manual
www.philips.com/dictation
Quick Reference Guide
SIMPLY WORKING S MARTER
9450/52

Recording
EOL (End-of-Letter) and Priority
Inserting Text
Recording for the first time with the DPM 9450/52: Check whether a memory card has been
inserted into the device and that the DPM has power, then unlock the 4-position switch = stop position.
Ending the dictation
Press the EOL/P button (4): When you are finished with the dictation and do not wish to make any further changes.This only
functions if the 4-position switch is in the stop position and something has already been recorded to the file!
For short pauses:
Move the 4-position switch to the stop position. - Continuing recording: Move the 4-position switch back to the recording position. (REC).
For special instructions:
Make sure the DPM is in Recording mode. Press and hold the DL/VC button to dictate your instruction. Release the button to return to
your dictation.
The functions of the EOL/P button are as follows:
• Pressing the EOL/P button once marks the current file as finished.The file is closed and assigned the
EOL symbol: .
• If you press the EOL/P twice within half a second, the current file is marked as finished and it is
assigned priority status.The file is closed and assigned the symbols: and .
After closing the file, the Pocket Memo automatically creates a new, empty file.
Inserting text into the current file: Move the playback cursor to the desired location in the file. Stop
the playback. Press the INS/OVR button followed by moving the 4-position switch to the REC position.
Dictate your addition.
Inserting text into a saved audio file: Select the corresponding file using the Jog Dial.To confirm the
file selection and access the file, press the Jog Dial. Unlock it by pressing on the EOL/P button, then follow
the steps as described above.
To end the process: Either move the 4-position switch to the stop position or reverse position and
don´t forget to end the insertion mode by pressing the INS/OVR button again. (Press the EOL/P button
again.)
Quick Reference
Instruction manual
1.
MIC
4.
2.
3.
Record Start:
Move the 4-position switch to the recording position (REC)
4-position switch in the stop position.
FFWD button
(fast forward)
Ending:
4-position switch back to the stop position.
(3. LED steady red)
(EOL/P-button:
back side)
Hold the DPM approximately 10 centimetres
away from your mouth. Speak clearly.

Functions 9450/52
EOL/P button
(assigning end-of-letter
and priority index)
Memory card slot
Charging
station contacts
(for Docking Station LFH 9110) Connection for
power adapter
(for Philips LFH 9145)
DL/VC button
(for recording of special
instructions, PC download,
and activation of
Voice Command mode)
FFWD button
(fast forward)
Connection for headphones
(EAR)
Microphone connection socket
(MIC)
„unlocked“
stop position device switches off
„locked“
Battery
compartment
DEL button
(deleting)
USB connection
Built-in speaker
INS/OVR button
(switching between insert mode and
overwrite mode)
LC-display
Recording: LED red
Inserting: LED green
Built-in microphone
Jog Dial
(for controlling the volume, skipping forward and backward,
accessing the DPM menu, moving between menu items,
confirming a selection)
4-position switch
the positions from top to bottom:
record (REC), stop, playback, fast-reverse.
With lock/shift lock button
Declarationof
Conformity
Tested to comply with FCC standards.
For home or office use.
Model number: LFH 9450/52
Trade name: Philips Digital Pocket Memo
Responsible party: Philips Speech
Processing
Telephone number: [phone]
Address: 64 Perimeter Center East,
Fifth Floor, Atlanta GA 30346, USA
This device complies with Part 15 of the
FCC Rules. Operation is subject to the
following two conditions:
1. This device may not cause harmful
interference.
2. This device must accept any interference
received, including interference that may
cause undesired operation.
Barcode scanner slot
(Option: Philips LFH 9284)

Use Voice Command:
Voice Command Training
Character selection
1st training
Voice Command training Character selection 1st training
Repeat training
2nd training
next character
Repeat training 2nd training Next character
The DPM is the first dictation machine with integrated Voice Command (VC).You simply say the
client/patient's ID number to define and uniquely identify a dictation file. During training, the DPM is
tuned to your way of speaking, the machine learns to understand and interpret your commands.
Character training:
1. Press the Jog Dial for 2 seconds to activate the DPM menu - (Figure 1).
2. Press the Jog Dial to confirm theVC menu selection.The first character flashes, indicating that the
device is ready and you can start the training session - (Figure 2).
3. To train the DPM to recognize the word for the flashing character („0"), press the DL/VC button and
say „ZERO" for the (Figure 3).
Figure 1: Figure 2: Figure 3:
Note: •The input volume display bar shows the current recording sensitivity.•The training result is displayed on the LED:When illuminated green,
the training is successful,red indicates that the training was not successful or that nothing has been said.
4. You will then be requested to repeat the number/word training – (Figure 4).This is
done to increase the recognition quality. – Press the DL/VC button again and say the word for the
flashing character – (Figure 5). If the training is successful, the machine will automatically go
to the next character – (Figure 6). Repeat the training procedure until you have covered
all characters required.
Figure 4: Figure 5: Figure 6:
5. When you have trained the machine to recognize all required characters, leave Training Mode by briefly
pressing the Jog Dial (Figure 1), turn the Jog Dial (+/-) to select the exit . Press the Jog Dial to
confirm.
Note: •The training procedure starts with numbers (0-9),followed by letters (A-Z),then special characters.To train the machine to recognize letters,
say the corresponding word,for exampleA=Accident report, O=Operation results,F=Final report, etc. –To increase the recognition rate and reduce
errors, we recommend that you use the numbers (0-9) and select just a few letters/special characters.Turn the Jog Dial to skip those characters that
you do not require.–The training results could be affected by background noises or words that sound similar (e.g.:four/door);in this case,the machine
will request you to repeat the training procedure.
Press
Jog Dial
OK
automatic
Press
VC button
Press
VC button
Quick Reference
Instruction manual

Use Voice Command - assigning an ID number to your dictation
Start recognition 1st number recognized 2nd number recognized 6th number recognized
Retraining
Retraining
Details about the configuration possibilities ofVoice Command can be found under
„User Manual" on the CD-ROM.
When using the VC, the DPM expects your input before it can display it on the display and link it
internally to the appropriate dictation file.
Using Voice Command:
1. The DPM must be in Stop Mode (4 position switch in stop).
2. Press and hold down the DL/VC button during the entireVC procedure; say the first number/word of
the ID number. If recognized, this will be displayed on the LED - see Figures A and B.
3. Say the next number/word. See Figures C and D.The current character flashes.This can be
modified/corrected if necessary. See Modify/correct.
4. When your entry is finished, briefly press the Jog Dial; the full ID number is now assigned to your
dictation file and you can start to dictate.
Figure A: Figure B: Figure C: Figure D:
Note: •A keyword/ID number can have a maximum of 15 positions (if there are more than 7 positions,the characters will be reduced in size to fit
in the display); these can be numbers, letters or special characters supported by the DPM which have been trained by you and are acoustically
different from each other.
Modify/correct: If you release the DL/VC button during an input session, this will not cancel the
command (!) - this is equivalent to a pause ... • ... while you check an ID number, • ... while you
modify/correct the current (flashing) input by turning the Jog Dial (+/-), • ... while you delete the
current (flashing) input using the DEL button.You can return to the VC mode at any time by pressing
the DL/VC button again.
Retraining: If you are not satisfied with the recognition result for a character, you can return at ant time
and redo training.You do this by speaking over the previous result. – For example, you are not satisfied
with the result for „two":
• Open the DPM menu and press the Jog Dial.
• Go to the number „2".The symbol is marked with from the previous
training session. (see Figure E).
• Press the DL/VC button to start the Retraining procedure and say the
number/word. Continue as with the initial training procedure.
Figure E:
Voice Command
Operating instruction

Play back
Deleting
• Current audio file: Move the 4-position switch from the stop position to the playback position.
To stop the playback , move it back again.
• Saved audio file: Select the sound file using the Jog Dial and move the 4-position switch from
the stop to the playback position.To stop the playback, move it back again. Playback stops automatically
when the end of the file is reached.
Adjusting the volume
You can adjust the playback volume for the headphones and the built-in speaker by moving the Jog Dial
up or down during playback.
Fast-Forward and Fast Reverse
Press the FFWD button (fast forward), or move the 4-position switch to the lower end point to start, in
other words, the fast-forward or fast-reverse position. Hold the switch in this position during the entire
time.As soon as the end or start of the file is reached, the Pocket Memo automatically stops.
Deleting a section from the current dictation:
1. Move to the start of the section you would like to delete by using the functions fast-forward, fast-
reverse or playback. Move the 4-position switch to the stop position and press the DEL button once.
2. Move to the end of the section you would like to delete by using the functions playback, fast-forward
or fast-reverse and press the DEL button again.
3. Confirm the deletion by pressing the DEL button again and holding it pressed for at least two
seconds; this will permanently delete the selected section from the file.
Permanently deleting an entire audio file:
Current audio file
1. Delete the current file by pressing the DEL button (for at least 2 seconds).
2. Confirm the deletion by pressing the DEL button again and holding it pressed for at least 2 seconds.
Saved audio file
1. Make certain that the 4-position switch is in the stop position.
2. Move to the desired file by moving the Jog Dial up or down. Confirm the file selection be pressing
on the Jog Dial.
3. Unlock the file by pressing the EOL/P button again, the disappears.
4. Now press the DEL key for at least two seconds.
5. Confirm the deletion by pressing the DEL button again and holding it pressed for at least 2 seconds. .
Quick Reference
Instruction manual

DPM-Menu
Low Power Mode
Switching the DPM On/Off
This menu offers you options for inputting user-defined designations, assigning key words, setting the
date and time, recording format and microphone sensitivity, (de)activation of the device signals and
voice-activated recording, switching the illumination on/off, changing the contrast, displaying the
remaining or used recording time and reformatting the memory card.
Access to the DPM menu:
• The DPM menu can only be accessed while the DPM is in stop mode.
• Press the Jog Dial for about two seconds.You can switch between the DPM menu items by turning
the Jog Dial: . A checkmark ( ) next to a menu item means that the corresponding setting
is activated.
Changing the settings:
• To select a menu item, for instance, to set the date and time, move the Jog Dial up or down to the
corresponding symbol.
• Press the Jog Dial to confirm the selection.This opens the menu item and allows you to make
changes to it. Confirm the changes by pressing the Jog Dial; this returns you to the DPM main
menu.
To leave the DPM menu, press the DEL button or select the menu item to close the DPM menu and
confirm this by pressing the Jog Dial.
If the DPM remains inactive for longer than four minutes, it automatically switches to low power mode
and the device displays the date and time. - To reactivate the DPM, press any button or move the
4-position switch.
If the DPM is inactive for longer than 2 hours, the device automatically switches off.To reactivate the
DPM, use the lock/shift lock button of the 4-position switch.
Switching the DPM on: Unlock the 4-position switch by moving its centre part forward to the stop
position.The current file, the time recorded in the file, the total remaining recording time and, for
example, the current time are shown on the LC display.
Switching the DPM off: Move the 4-position switch to the stop position and push back the movable
centre part of the cap.This locks the 4-position switch and the device switches itself off.
Quick Reference
Instruction manual

Batteries/Power Supply
Memory Card
The DPM is operated with two supplied batteries of type AAA.Alternatively, it can also be operated with
rechargeable NiMH batteries (only Philips LFH 9144) or the power adapter (Philips LFH 9145).
The DPM works with a memory card of type MMC or SD up to a memory capacity of 512 MB.
Example: A 32 MB memory card of type MMC supports about 312 minutes of recording time in standard
mode or 468 minutes of recording time in long play mode .
Changing the memory card: Press the memory card down into the guide slot against the spring
resistance until you hear a soft click; then pull out the card and push the new card into the slot until it clicks.
DPM-Menu-Icons:
LCD-Display-Icons
®
5103 109 9606.2 Please note that we cannot accept any liability for loss of data. Pocket Memo is a trademark of Koninklijke Philips Elektronics NV.
© 2004 Philips Speech Processing.All rights reserved. Printed in the EU.
Keyword assignment
DPM device beep
Voice-activated recording
Contrast
Format memory card
Playback
File delete
Standard Play / Long Play mode
Recording
Stop
Voice-activated recording
EOL (End-of-Letter)
Write-protected SD card
Battery strength: 100%
Fast Rewind / Fast Forward
Record Standby
Playback
Barcode information
Priority
Insert mode
Battery: empty
Voice Command training
Standard Play/Long Play mode
Microphone sensitivity
Display backlight
Remaining (-) or
used-up (+) recording time
Recording
Section delete
Special instruction