Philips DPM 9350/00 User manual

DPM 9350/00
User Manual
International Edition

ii DPM 9350/00 - User Manual
VERSION
DPM 9350/00 (International edition/English) - 03/2004
COPYRIGHT
© 2003 - 2004 Philips Austria GmbH, PSP - Dictation Systems. All rights
reserved. Reproduction in whole or in part is prohibited without the written
consent of the copyright owner. Information in this manual is subject to change
without notice.
TRADEMARKS
Pocket Memo®is a registered trademark of Philips. Windows 98 SE,
Windows Me, Windows 2000, Windows NT 4.0 and Windows XP are registered
trademarks of Microsoft Corporation. All other names are trademarks, registered
trademarks or service marks of their respective owners.
DISCLAIMER AND NOTICES
Philips Speech Processing has carried out extensive testing with most popular
configurations. However, since PC add-ons and device drivers change very
rapidly, we are unable to guarantee conflict-free operation.
The CE mark confirms that the device corresponds to the
relevant guidelines of the European Union. The cardboard used
for packaging can be recycled. This electronic facility contains
recyclable material.
Technical changes and errors excepted.
Declaration of Conformity
Tested to comply with FCC standards. For home or office use.
Model number: LFH 9350/00 Trade name: Philips Digital Pocket Memo
Responsible party: Philips Speech Processing Telephone number: [phone]
Address: 64 Perimeter Center East, Fifth Floor, Atlanta, GA 30346, USA
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference.
2. This device must accept any interference received, including interference that may cause undesired operation.

iii
Table of Contents
Chapter 1: Introduction ....................................................................................1
DPM features.................................................................................................1
Package contents ..........................................................................................2
Chapter 2: Introducing the DPM ......................................................................3
DPM graphic..................................................................................................3
LCD display ...................................................................................................7
Batteries ........................................................................................................8
Chapter 3: Getting Started..............................................................................10
Activating the DPM ......................................................................................10
Memory card................................................................................................11
Start screen .................................................................................................13
DPM menu ..................................................................................................16
Power Save mode .......................................................................................30
Chapter 4: Basic Operations .......................................................................... 31
Recording ....................................................................................................31
Finishing a dictation (EOL and Priority) .......................................................34
Recording mode (Insert/Overwrite)..............................................................36
Playback...................................................................................................... 37
Fast Forward and Fast Rewind....................................................................38
Deleting .......................................................................................................39
Recording format (Standard Play/Long Play) ..............................................41
Voice-activated recording ............................................................................42
Skip Forward and Skip Back .......................................................................43

iv DPM 9350/00 - User Manual
Chapter 5: Advanced Operations .................................................................. 44
Entering user-defined labels........................................................................ 44
Assigning Keywords.................................................................................... 47
Scanning barcode information into Keywords ............................................. 50
Linked Keywords......................................................................................... 52
Transferring data between DPM and PC .................................................... 55
Appendix: Troubleshooting the DPM............................................................ 57
Index ................................................................................................................ 58

Chapter 1: Introduction 1
Chapter 1: Introduction
The DPM 9350/00 (Digital Pocket Memo) has been designed to offer optimum
user convenience and greater efficiency for your daily work. This manual
provides a comprehensive overview of all the device's features and detailed
instructions on how to operate the device.
DPM features
• The DPM 9350/00 is a state-of-the-art digital voice recorder for the
professional user.
• Digital recording allows instant access to any point in the dictation and
enables you to make precise deletions from sound files and to correctly
place insertions.
• The DPM 9350/00 provides workflow management capabilities for easy
transfer of files to the PC.
• 4-Position Switch for single-handed operation and ease-of-use.
• User-defined information (Keywords and labels) can be stored with the
sound file.
• USB connection for simple data transfer between the device and the PC.
• Ergonomic design.
• High-resolution LCD display with backlight.

2 DPM 9350/00 - User Manual
Package contents
• DPM 9350/00 - the digital voice recorder for the professional user.
• Philips memory card of the type MMC.
• Installation CD for the DPM Download/Configuration program for
Windows 98 SE, Windows Me, Windows NT 4.0, Windows 2000 and
Windows XP.
• A luxury pouch.
• 2 Philips AAA batteries.
• A USB cable.
• DPM 9350/00 User Manual, DPM 9350/00 Quick Reference
Accessories available from your vendor
• Power Supply LFH 9145
• DPM Docking Station 9110
• Rechargeable batteries LFH 9144
For more information on Philips and the available products, go to:
www.philips.com
www.dictation.philips.com

Chapter 2: Introducing the DPM 3
Chapter 2: Introducing the DPM
This chapter introduces the DPM 9350/00.
DPM graphic
The following graphics show the device and the names of the various parts.
1
2
4
5
6
7
8
3
910

4 DPM 9350/00 - User Manual
1 Record LED
2 LCD display
3 Built-in loudspeaker
4 Built-in microphone
5 Jog Dial (for volume control, Skip Forward and Skip Back, accessing the
DPM menu, moving between menu entries and confirming selections)
6 4-Position Switch with Lock/Hold switch functionality; the positions from
top to bottom: Fast Forward, Play, Stop and Fast Rewind
7 INS/OVR button (for switching between Insert and Overwrite mode)
8 DEL button (Delete)
9 USB socket
10 Battery compartment

Chapter 2: Introducing the DPM 5
11
12
13
14
15
16
17

6 DPM 9350/00 - User Manual
11 Memory card slot
12 L/P button (for assigning the End-of-Letter attribute and Priority)
13 MIC (microphone socket)
14 EAR (earphone socket)
15 REC button (Record)
16 DL button (for PC download)
17 Power supply socket (for Philips LFH 9145)

Chapter 2: Introducing the DPM 7
LCD display
The DPM 9350/00 has a high-quality graphical LCD display. You will see the
following symbols:
Standard Play mode Long Play mode
AM symbol (hours before noon) PM symbol (hours after noon)
Fast Rewind Fast Forward
Recording Record Standby
Stop Playback
Voice-activated recording Barcode information
EOL (End-of-Letter) Priority
Write-protected SD card Insert mode
Batteries: 100% Batteries: 80%
Batteries: 60% Batteries: 40%
Batteries: 20% Batteries: empty
The status indication bar may appear as follows (note that the following
overview only lists the most common displays of the status indication bar):
A dictation is being recorded.
A sound file is being played back.
A section of the sound file is marked for deletion.
The whole sound file is marked for deletion.

8 DPM 9350/00 - User Manual
Batteries
The DPM 9350/00 can be operated with the two standard AAA alkaline batteries
delivered with the product. You can also use rechargable Philips NiMH batteries
(LFH 9144). For recharging the batteries, only use the power supply LFH 9145;
it can also be used for running the DPM from the mains power supply.
The power indicator on the display may appear as follows:
The batteries are full (100%).
4/5 of the battery power is available (80%).
3/5 of the battery power available (60%).
2/5 of the battery power available (40%).
1/5 of the battery power available (20%).
The batteries are empty and should be replaced.
If the batteries are dangerously low and should be replaced or recharged, this
symbol is displayed:
Note: If the power level in the batteries drops below 2.0 V, no recording
or playback is possible.

Chapter 2: Introducing the DPM 9
Recharging batteries
The DPM can be operated with the rechargable Philips NiMH batteries
LFH 9144. For recharging these batteries, either use the DPM Docking
Station 9110 or the Philips power supply LFH 9145.
For more information on recharging the batteries with the DPM Docking
Station 9110, refer to the documentation delivered with the product.
To recharge the batteries (fast recharge) with the Philips power supply
LFH 9145, do the following:
1. Connect the Philips power supply LFH 9145 to the mains power supply.
2. Deactivate the DPM via the Lock/Hold switch; this starts the recharging
process.
Important: The DPM can become quite warm during fast recharging.
The recharging process is indicated on the DPM display with these alternating
symbols: and
When recharging is finished, only the symbol for full battery power is displayed:
Note: When working with standard rechargable batteries, the DPM only
displays the symbol for 80% battery power ( ) even if the batteries have
been fully recharged. The symbol for 100% battery power ( ) is only
displayed when completely new standard batteries (not rechargable) are
inserted or when the DPM is run from the mains power supply.

10 DPM 9350/00 - User Manual
Chapter 3: Getting Started
This chapter provides an introduction to the basic functions of the
DPM 9350/00:
• Activating the DPM
• Memory card
• Start screen
• DPM menu
• Power Save mode
Activating the DPM
The DPM can be turned on and off via the Lock/Hold switch. If the device is
locked, it is not possible to use any of the DPM buttons and none of the buttons
can be pressed accidentally.
The device is unlocked.
The device is locked.
When you work with the DPM for the first time, insert the batteries and unlock
the Lock/Hold switch. The device is now operational and you can insert the
memory card.

Chapter 3: Getting Started 11
For activating the device when it has already been in use, there are the
following options:
• If the Lock/Hold switch was activated, unlock the device.
• If the device has gone into Power Save mode (the device has been left
inactive for for more than 4 minutes), activate the device by pressing any
button or by moving the 4-Position Switch.
• If the DPM has been left inactive for more than 2 hours, it is automatically
turned off. In this case, it can only be turned on via the Lock/Hold switch
(OFF-ON functionality) or by moving the 4-Position Switch.
Memory card
The DPM 9350/00 operates with a memory card of the type MMC or SD. It
supports MMC and SD cards of all storage capacities. For example, a 16 MB
memory card of the type MMC supports about 156 minutes of recording time in
Standard Play mode or 234 minutes of recording time in Long Play mode.
If there is no memory card inserted into the DPM, this screen is displayed:
After inserting the memory card, one of the following screens will be displayed:
• If the memory card is new and has not been formatted, a confirmation dialog
for formatting the memory card is displayed; for more information, see
below.
• If the memory card has been in use before, a start screen with the
information stored on the memory card is displayed.

12 DPM 9350/00 - User Manual
Formatting the memory card
When you insert a new, unformatted memory card, the following screen is
displayed:
To confirm and start the formatting process, press the DEL button for at least
2 seconds. If you want to cancel the formatting process, either remove the
memory card or move the 4-Position Switch.
Note: The memory card delivered with your DPM 9350/00 has already
been preformatted.
Important: Any memory card used with the DPM should be formatted by
the DPM itself and not any other device.
For more information on reformatting the memory card, refer to the
corresponding DPM menu section in this manual.
Full memory card
If only 2 minutes of recording time are left on the memory card, the recording
time on the DPM display will start to blink. This can either be the remaining
recording time or the used-up recording time. Note that this additional time
display is only available in combination with the Advanced display option.
When the memory card is full, a warning is displayed and the device beeps;
recording stops.

Chapter 3: Getting Started 13
Start screen
After the memory card has been inserted or the DPM is turned on, a start
screen is displayed. This screen is identical to the screen which is displayed
when the DPM is in Stop mode.
1234
811
12
6 75
10
9
13 14
Note: The screen above is a fictional screen with the maximum number
of symbols which could appear.
1 Battery power.
2 Recording format: Standard Play or Long Play.
3 Write-protected SD memory card.
4 Insert mode is activated.
5 Voice-activated recording mode is enabled.
6 AM (or PM) symbol if the US time format is used.
7 Current time in HH:MM (hours:minutes).

14 DPM 9350/00 - User Manual
8 Current file number. The current file will always be the last file you worked
on. If you do not jump to a different file, this file will be opened
automatically.
9 EOL (End-of-Letter) indication and Priority assignment.
10 Recording or playback time of the current dictation.
11 Status indication bar which provides a graphical display for the space left
on the memory card. When recording, playback, winding etc. is done in the
sound file, this bar displays the corresponding symbols and actions.
12 Remaining recording time (-) or used-up recording time (+) on the memory
card depending on the setting made with the DPM Download/Configuration
program. The displayed time also depends on the Standard Play or Long
Play setting.
13 The current recording has barcode information.
14 The current Keyword 1 assignment.
If you inserted and formatted a new memory card, moving the Jog Dial (Skip
Forward) or pressing the REC button will automatically generate a new file.
After a file has been created by pressing the REC button, the DPM is already in
Record Standby mode.

Chapter 3: Getting Started 15
DPM display options
The appearance of the DPM display depends on the corresponding setting
(Standard display and Advanced display options) in the
DPM Download/Configuration program. For more information, refer to the
DPM Download/Configuration Online Help.
The Standard display option uses larger symbols
without showing the status indication bar:
The Advanced display option uses smaller symbols.
It enables to view more information on the current
dictation and shows the status indication bar. This bar
provides visual feedback when a dication, for
example, is recorded or played back.

16 DPM 9350/00 - User Manual
DPM menu
The DPM 9350/00 comes with a menu which provides the following options:
• User-defined labels
• Assigning Keywords
• Setting the date and time
• Setting the recording format
• Enabling and disabling the DPM device beep
• Setting the microphone sensitivity
• Voice-activated recording
• Backlight on/off
• Changing the contrast
• Displaying the recording time
• Reformatting the memory card
Note: The setting for the DPM display appearance (Standard display
and Advanced display options) can only be made via the DPM
Download/Configuration program.