Pitney Bowes 4100 User manual

QUICK REFERENCE GUIDE
Pitney Bowes 4100
Multifunctional Fax/Copier
PITNEY BOWES 4100 Multifunctional Fax/Copier
United States:
100 Oakview Drive
Trumbull, Connecticut 06611
Canada:
1595 - 16th Avenue, 2nd Floor
Richmond Hill, Ontario
L4B 3V3
United Kingdom:
The Pinnacles
Harlow, Essex
CM19 5BD
ERecyclable
FX15159
Copyright 1998, Pitney Bowes Inc.
Printed in USA, 12/98

PITNEY BOWES 4100
QUICK REFERENCE GUIDE
OPERATOR PANEL
ALARM AUTO ANSWER
MONITOR/CALL
HOLD
BROADCAST
qz abc def
ghi jk mno
prs tuv wxy
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COMMUNICATION
OPTIONS
GROUP DIAL
SPEED DIAL/
TEL INDEX
MEMORY
TRANSMIT
STAMP
CLEAR ALL
START
STOP/CLEAR
MENU
REDUCTION
ENLARGEMENT
MEMORY
RECEIVE
COMMUNICATION
FAX COPY
DARK
NORM
LIGHT
S-FINE
NORM
HALFTONE
FINE
RESOLUTIONCONTRAST PROGRAM
MINIMUM
11" X 17" 8.5" X 11"
8.5" X 14" 8.5" X 11"
50%
64%
78% MAXIMUM
8.5" X 14" 11" X 17"
8.5" X 11" 11" X 17"
121%
129%
200%
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Flip Tab A Flip Tab B
1
VIII. PITNEY BOWES OPTIONS AND SUPPLIES
Supply Line Phone Numbers:
United States Canada
1-800-462-6797 1-800-263-4660
1-800-832-1869 (Fax) 1-905-420-7707 (Fax)
Pitney Bowes 4200 Multifunctional Fax/Copier Options and Supplies:
Item Reorder No. Description
Supplies:
䡲Toner Cartridge #812-8 1 cartridge, fuser roller cleaner
(yield: approx. 7,000 pages)
䡲Drum Cartridge #812-9 1 cartridge
(yield: approx. 21,000 pages)
䡲Recording Paper
Letter-size plain paper #471-1 8.5” x 11” (case: 10 reams)
Legal-size plain paper #462-1 8.5” x 14” (case: 6 reams)
Ledger-size plain paper #479-1 11” x 17” (case: 5 reams)
䡲OK Stamp #813-3 Indicates successful transmission
䡲OK Stamp Ink #813-2 Refill bottle
䡲Document Tray #813-4 Paper receive tray
䡲One Touch Labels #813-5 Replacement labels
Options:
䡲300-Sheet Cassette* 6429684 Universal paper cassette
䡲Internal Memory Card* 6429685 2 MB (160 pages)
䡲Second Phone Line* 6429687 33.6 Kbps modem (doubles fax
transmit/receive capacity)
䡲Connectivity:
Printer Driver with
bidirectional parallel port* 6429686 Enables PC fax/scan/print
LAN Interface* 6429689 Windows-based LAN printing
Cabinet Stand #813-0 For 2 cassette configuration
Cabinet Stand #813-1 For 3 or 4 cassette configuration
* Order through your local Pitney Bowes Sales Branch
20

INTRODUCTION
This Quick Reference Guide is a summary of the most commonly used
features of the Pitney Bowes 4200 and assumes that basic machine set-
up is complete. You’ll notice that each feature appears with a cross-
reference page number in parentheses.Please refer to that page in the
4200 Operator’s Guide if you need additional details regarding a
particular feature.
PITNEY BOWES DIAGNOSTIC CENTER
For detailed information, refer to the Pitney Bowes 4200 Operator’s
Guide, or call the Pitney Bowes Diagnostic Center at 1-800-243-5556.
In Canada, please call the Canadian Pitney Bowes Diagnostic Center
at toll free 1-800-668-9194 (English);or 1-800-387-0185 (French).Refer
to the back of this guide for additional service and supply information.
PITNEY BOWES 4200
QUICK REFERENCE GUIDE
2
VII. PITNEY BOWES SERVICE
Service on Pitney Bowes facsimile products is available throughout the
United States and Canada. In case of a malfunction, or for additional
information,pleasecall yourPitney Bowes Facsimile Diagnostic Center.
Suppliesfor the4200,includingtoner,canbe orderedthrough the Pitney
Bowes National Supply Line (see next page).
Country Diagnostic Number
United States:
100 Oakview Drive 1-800-243-5556
Trumbull, Connecticut
06611
Canada:
1595 - 16th Avenue,2nd Floor 1-800-668-9194 (English)
Richmond Hill, Ontario 1-800-387-0185 (French)
L4B 3V3
When calling for service or supplies you must provide your:
Model number:
Serial number:
Customer account number:
Company name:
Machine phone number:
19

TABLE OF CONTENTS Page
I. PROGRAM LIST OVERVIEW
Chart listing main system programming functions 4
II. PROGRAMMING, EDITING AND ERASING
A. Change Date,Time,TTI, etc. 5
B. One-Touch Keys (01-72) 5
C. Speed Dial Numbers (001-120) 7
D. Programmable One-Touch Keys (73-80) 9
• Programming a Delayed Transmission 9
• Programming a Broadcast 10
III. BASIC FAX OPERATION
A. Sending a Fax 12
B. Canceling a Transmission 13
C. Receiving a Document 13
IV. ADVANCED FAX OPERATION
A. Delayed Transmission 14
B. Broadcasting 15
V. MAKING COPIES 17
VI. MANAGEMENT REPORTS 18
VII. PITNEY BOWES SERVICE 19
VIII. PITNEY BOWES OPTIONS AND SUPPLIES 20
PITNEY BOWES 4200
QUICK REFERENCE GUIDE
3
VI. MANAGEMENT REPORTS
The 4200 prints a wide variety of reports, including the following:
• One-Touch Directory (Operator’s Guide – Page 82):To print a
list of stored One-Touch numbers,
1. Press PROGRAM, Enter.
2. Highlight “List” using or . Press Enter.
• Speed Dial Directory (Operator’s Guide – Page 92):To print a
list of Speed Dial numbers,
1. Press PROGRAM, B, Enter.
2. Highlight “List” using or . Press Enter.
• Group Directory (Operator’s Guide – Page 93): This lists all
the stored Autodialer numbers by Location ID and indicates to
which of the 32 possible Call Groups each belongs.
To print a Group List:
1. Press PROGRAM, H, Enter.
• Activity Journal (Operator’s Guide – Page 125):The 4200 will
print an Activity Journal automatically after approximately
50 transmit/receive transactions.
To print the Activity Journal manually:
1. Press PROGRAM, G, Enter.
2. “List” is highlighted. Press Enter.
Note: To toggle printing of the Activity Journal ON/OFF,
see Operator’s Guide – page 126.
• User Settings List (Operator’s Guide – Page 70):With this list
youcan quicklyconfirm that allsettings are asyou want,without
having to go back and check them on the machine.
To print the User Settings:
1. Press PROGRAM, I, Enter.
2. Press Enter repeatedly until the display reads: Print
Settings.
3. Press Enter to print the settings list.
18

I. PROGRAM LIST OVERVIEW (Operator’s Guide – Page 70)
The Pitney Bowes 4200 has thirteen main program functions.They are
selected in the following manner:
• Press PROGRAM; enter the desired alphabetic function (shown
below) via the One-Touch Keypad.
Note:To print a Program List,press PROGRAM, *, 8.
PITNEY BOWES 4200 PROGRAM LIST
A. OneTouchDial (Operator’s Guide – Page 72), Enter or change
One-Touch numbers.
B. Speed Dial (Operator’sGuide –Page82),Enterorchange Speed
Dial numbers.
C. P One-Touch (Operator’sGuide – Page141),Programkeys 73-
80 to perform repetitive jobs, e.g., delayed transmit, broadcast,
polling, etc.
D. Polling (Operator’s Guide – Page 131), Store/print/erase a
document for regular or database (memory) polling.
E. SecureMail (Operator’s Guide – Page 164), Create, modify or
clear a SecureMail mailbox.
F. Commands (Operator’s Guide – Page 108), Print a delayed
Command List or produce a printout of a document stored for
delayed transmission.
G. Journal (Operator’s Guide – Page 125), Print the activity
journal, toggling the journal on/off or selecting TCR/RCR.
H. Group List (Operator’s Guide – Page 93), Print a Call Group
Directory which lists all the stored autodialer numbers by
Location ID.
I. Installation (Operator’s Guide – Page 34), Program date/time,
subscriber ID, TTI, phone type (tone/pulse) and print User
Settings.
J. User Settings (Operator’sGuide –Page61),Program scan and
print parameters, Redial, Security Tx, Memory Tx, etc.
K. Cover Page (Operator’sGuide – Page121),Programcover page
to send at the beginning of each outgoing fax and store short
message.
L. Department (Operator’sGuide– Page177),Set upto 50 different
Department Codes for tracking of transactions by department.
M. Batch Send (Operator’s Guide – Page 110), Program all
functions related to batch mailboxes (up to 5).Enables multiple
documents to be stored in memory and then transmitted at the
designated time/date.
4
V. MAKING COPIES (Operator’s Guide – Page 57)
1. Press COPY/FAX to change to copy mode, if necessary.
2. Place document in the feeder face up (e.g., multi-page original)
or on the flat bed scanner face down (e.g., non-standard paper
sizes or bound original).
3. You can make adjustments, if necessary:
➠PressCONTRAST (select“Dark”todarkenoriginal,“Light”
to lighten original)
➠Press RESOLUTION (select “Halftone” for photos,
otherwise copy mode defaults to “S-Fine”)
➠Press“Sort” (select ON to sort output [1,2,3…1,2,3] or Sort
Off to stack output [1,1,1,2,2,2,3,3,3])
➠Press “Paper” (select cassette 1 or 2, or the multipurpose
tray)
➠Press “Reduce” (select preset reduction/enlargement or
enter desired zoom range [50% to 200%] and press Enter)
4. For one (1) copy, press START, otherwise…
5. Enter desired number of copies (1-99).
6. PressSTART.
17

II. PROGRAMMING, EDITING AND ERASING
A. Change Date, Time, TTI, etc. (Operator’s Guide – Page 34)
1. Press PROGRAM, I, Enter.
2. Use the numeric keypad to enter the correct date and time,
usingaYYMMDDformatfor thedate and24-hour(“military”)
format for the time (e.g.,if it’s 3:30 p.m.on January 15,1998,
press: 9801151530). Display would show:
Enter Time
‘98 01/15 15:30
Note: To correct one character at a time, press to move
cursor right, or to move cursor left and key over incorrect
digit(s).
3. Press Enter to save clock settings.
4. Enter the 4200’s fax number (up to 20 characters) via the
numerickeypad.Thisis what willappear onthe remoteunit’s
displays and printouts and is called the Subscriber ID.
5. Press Enter to save the number.
6. Enterthe name (upto 22 characters)via theOne-Touchkeys.
Thistoo will printas the headeron the remoteunit’sreceived
faxes and is called the TTI (Transmit Terminal Identifier).
7. Press Enter to save the setting.
8. The display now indicates the type of dialing, “Tone” or
“Pulse.” If the highlighted setting is acceptable, proceed to
Step #10. Otherwise, proceed to Step #9.
9. Press or to highlight the desired setting.
10. PressEnter.
11. If you would like to print a list of settings, press Enter.
Otherwise…
12. Press STOP/CLEAR.
B. One-Touch Keys (Operator’s Guide – Page 72)
One-Touch keys (01-72) allow you to store your most frequently
called phone and fax numbers for instant recall. A One-Touch
number is called by pressing the keys marked 01-40 (flip tab a)
and 41-72 (flip tab b) on the right side of the control panel.
5
• Delayed Broadcast (continued)
3. “Delayed” is highlighted. Press Enter.
4. Use the numeric keypad to enter the day of the month
and the time when you want the 4200 to perform the
delayedbroadcast(e.g.,onthe 11that11:05 p.m.isentered
as “11/23:05*.”
5. PressEnter.
6. Enter the first fax number** via One-Touch, Speed Dial,
Call Group or Numeric Keypad.
7. Toadd successivefax numbers(when enteredvia numeric
keypad), press BROADCAST.This inserts a comma. Do
not insert a comma after the last fax number.
8. After all fax numbers are entered, press START. The
document is scanned into memory (provided “MEMORY
TRANSMIT” is on). The word “Reserved” will appear in
the display.
*Note:If correctionsare needed,press STOP/CLEAR to erase
the entire date/time.To erase one character at a time,press 
to move the cursor left, or to move the cursor right and key
over the incorrect digit.
**Note: If corrections are needed, press STOP/CLEAR to
eraseentries/characters to theleft.Toerase One-Touch,Speed
Dial or Call Group(s), position the cursor over the entry by
pressing to move the cursor left, or pressing to move the
cursor right and press STOP/CLEAR. To erase one or more
characters of a Random Dial number,press STOP/CLEAR to
erase characters to the left. To erase one character at a time,
position the cursor over the entry (outlined above) and press
STOP/CLEAR.
• Broadcasting via Programmed One-Touch Key
(Operator’s Guide – Page 145)
1. Place document in the feeder or on flat bed scanner.
2. Press the programmed One-Touch key* (e.g., 74).
The document is automatically stored into memory. If the
broadcast was delayed,“Reserved”appears in the display and
the broadcast will take place at the designated time. If the
broadcast is immediate,the 4200 dials the remote locations in
sequence.
*Note: See Page 10 of this guide,“Programming a One-Touch
Key for a Broadcast.”
16

• Entering or Changing a One-Touch Key
1. Press PROGRAM, Enter.
2. “Set” is highlighted. Press Enter.
3. Press the desired One-Touch key (e.g.,01). Press Enter.
4. Enter the desired fax number*. Press Enter.
5. “Name” is highlighted. Press Enter.
6. Enter the Location ID (Name)*, up to 24 characters total,
using the One-Touch keys for letters (or press Enter if you
do not want to name the destination and go to Step #8).
7. Press Enter to save the setting.
8. You may nowenter anAlternate Number (Alt.No.) orpress
CLEAR ALL to end this One-Touch setting.
9. Highlight“Alt.No.”usingor .Press Enter.The4200
will automatically dial the alternate number if the primary
number is busy.
10. Enter theAlternate Numberusing thenumeric keypad.Press
Enter.
11. You may now enter this One-Touch number in a Call Group
or press CLEAR ALL to end this One-Touch setting.
12. Highlight “GroupNo.” using or . Press Enter. You
can designate up to 32 Call Groups (1-32) to which this
number will belong. This enables, for example, broadcast
operations.
13. Enter theCall Groupnumber (1-32).Toassign thisOne-Touch
numberto more thanoneCall Group,press“Comma (,)”after
each number (except the last one), e.g., 3,6,7. To assign this
One-Touch number to all 32 Call Groups, enter 0 (zero).
14. Press Enter to save the setting.
15. If you wish to enter another One-Touch number, select“End”
and go back to Step #3. If not…
16. Press CLEAR ALL to finish.
*Note: If corrections are needed, press STOP/CLEAR to erase
characters to the left. To erase one character at a time, press 
to move the cursor left, or to move the cursor right and press
STOP/CLEAR to erase.
See Page 12 of this guide for instructions on sending a fax using a
One-Touch key.
6
• Delayed Transmission via Programmed One-Touch Key
(Operator’s Guide – Page 142)
1. Place document in the feeder or on flat bed scanner.
2. Press the programmed One-Touch key* (e.g., 73).
The document is automatically stored into memory.The word
“Reserved” appears in the display.The transmission will take
place at the designated time.
*Note: See Page 9 of this guide, “Programming a One-Touch
Key for a Delayed Transmission.”
B. Broadcasting
• Immediate Broadcast (Operator’s Guide – Page 97)
The fastest way to send one document to multiple recipients is
broadcasting. In an ordinary broadcast, you enter up to 197
numbers (5 random-dial numbers [from the keypad], plus 192
numbersfrom theautodialer).(To programa keyfor broadcasting
whenever the key is pressed, see “Programming a One-Touch
Key for a Broadcast,” Page 10.) To program a “one-time”
broadcast, proceed as follows:
1. Place document in the feeder or on flat bed scanner.
2. Press the BROADCAST key.
3. Enter the first fax number* via One-Touch, Speed Dial,
Call Group or Numeric Keypad.
4. Toadd successivefax numbers(when enteredvianumeric
keypad), press BROADCAST.This inserts a comma. Do
not insert a comma after the last fax number.
5. After all numbers are entered, press START.
*Note:If correctionsare needed,press STOP/CLEAR to erase
entries/characters to the left.To erase One-Touch, Speed Dial
orCall Group(s), positionthecursor over theentry by pressing
to move the cursor left, or pressing to move the cursor
right and press STOP/CLEAR. To erase one or more
characters of a Random Dial number,press STOP/CLEAR to
erase characters to the left. To erase one character at a time,
position the cursor over the entry (outlined above) and press
STOP/CLEAR.
• Delayed Broadcast (Operator’s Guide – Page 98)
1. Place document in the feeder or on flat bed scanner.
2. Press the COMMUNICATION OPTIONS key.
15

• Erasing a One-Touch Key (Operator’s Guide – Page 80)
1. Press PROGRAM, Enter.
2. Highlight “Erase” using or . Press Enter.
3. Press the desired One-Touch key (e.g., 01).
4. Press “Erase.” Press “Erase” again to confirm.
5. To erase another number, repeat Steps #3 and #4.
6. Press CLEAR ALL to finish.
C. Speed Dial Numbers (Operator’s Guide – Page 82)
A Speed Dial number is a quick way to dial frequently used phone
numbers. You can store the number as a three-digit Speed Dial
number and then simply press the“Speed Dial/Tel Index”key and
enterthe SpeedDialnumber (fromthe Numeric Keypad)whenever
you need it. On the 4200, you can store up to 120 phone numbers
as Speed Dial numbers 001-120.
• Entering or Changing a Speed Dial Number
1. Press PROGRAM, B, Enter.
2. “Set” is highlighted. Press Enter.
3. Enterthedesired SpeedDial number(e.g.,003).Press Enter.
4. Enter the desired fax number*. Press Enter.
5. “Name” is highlighted. Press Enter.
6. EntertheLocationID (Name)*,upto24characters totalusing
the One-Touch keys for letters (or press Enter if you do not
want to name the destination and go to Step #8).
7. Press Enter to save the setting.
8. You may now enter an Alternate Number (Alt.No.) or press
CLEAR ALL to end this Speed Dial setting.
9. Highlight“Alt.No.”usingor .Press Enter.The4200
will automatically dial the alternate number if the primary
number is busy.
10. Enter theAlternate Numberusing thenumeric keypad.Press
Enter.
11. You may now enter this Speed Dial number in a Call Group
or press CLEAR ALL to end this Speed Dial setting.
7
IV. ADVANCED OPERATIONS
A. Delayed Transmission
• Delayed Transmission: One-Time Event
(Operator’s Guide – Page 104)
To takeadvantage of lowerevening andweekend long-distance
rates, program the 4200 with up to 70 Delayed Commands,
each of which can be programmed up to 31 days in advance.
Once the delayed transmission takes place, the document is
cleared from memory. (To program a key for delayed trans-
missionwhenever itis pressed,see“Programminga One-Touch
Key for a Delayed Transmission,” Page 9.) To program a“one-
time” delayed transmission, proceed as follows:
1. Place document in the feeder or on flat bed scanner.
2. Press COMMUNICATION OPTIONS key.
3. “Delayed” is highlighted. Press Enter.
4. Currentdate/timeappears inthe display.Usethe numeric
keypad to enter the day of the month and the time when
you want the 4200 to perform the delayed transmission
(e.g., on the 11th at 11:05 p.m. is entered as “11/23:05*.”
5. When the date and time is as you wish, press Enter.
6. Enter the fax number** via One-Touch, Speed Dial, Call
Group or Numeric Keypad.
7. Press START. The document is stored in memory. The
word “Reserved” will appear in the display.
*Note: If corrections are needed, press STOP/CLEAR. Date/
time reverts back to system settings.Rekey desired date/time.
To correct one character at a time, press to move the cursor
left,or to movethe cursor rightandenter correct number(s).
**Note: If corrections are needed, press STOP/CLEAR to
eraseentries/characters to theleft.Toerase One-Touch,Speed
Dial or Call Group(s), position the cursor over the entry by
pressing to move the cursor left, or pressing to move the
cursor right and press STOP/CLEAR. To erase one or more
characters of a Random Dial number,press STOP/CLEAR to
erase characters to the left. To erase one character at a time,
position the cursor over the entry (outlined above) and press
STOP/CLEAR.
14

• Entering or Changing a Speed Dial Number (continued)
12. Highlight “GroupNo.” using or . Press Enter. You
can designate up to 32 Call Groups (1-32) to which this
number will belong. This enables, for example, broadcast
operations.
13. Enter the Call Group number (1-32). To assign this Speed
Dial number to more than one Call Group, insert a comma
after each number, except the last one (e.g., 3,6,7).To assign
this Speed Dial number to all 32 Call Groups,enter 0 (zero).
14. Press Enter to save the setting.
15. If you wish to enter another Speed Dial number, select“End”
and go back to Step #3. If not…
16. Press CLEAR ALL.
*Note: If corrections are needed, press STOP/CLEAR to erase
characters to the left. To erase one character at a time, press 
to move the cursor left, or to move the cursor right and press
STOP/CLEAR to erase.
See Page 12 of this guide for instructions on sending a fax using a
Speed Dial number.
• Erasing a Speed Dial Number (Operator’s Guide – Page 91)
1. Press PROGRAM, B, Enter.
2. Highlight “Erase” using or . Press Enter.
3. Enter the desired Speed Dial number (e.g., 003).
4. Press “Erase.” Press “Erase” again to confirm.
5. To erase another number, repeat Steps #3 and #4, or press
CLEAR ALL to finish.
8
B. Canceling a Transmission (Operator’s Guide – Page 52)
• Programmed Transmission: When the 4200 stores a
documentin memory,e.g.,to transmitat a latertime (delayed),
itautomatically assigns aCommand Numberto the document,
e.g.,“Comm. No.:00.”The “Review Commands” feature allows
you to check on (review) each command currently pending in
the system’s memory. It is also possible to cancel a command.
To review/cancel pending commands,
1. PressComm.Clr.
2. The display shows the first command, indicated by its
command number and the phone number the command
will dial/redial.
3. If this is the command you want to cancel, press STOP/
CLEAR. If not, press or to scroll through other
pending commands.
4. When the command you wish to cancel appears, press
STOP/CLEAR.
• Transmission in Progress:On occasion,it maybenecessary
to cancel a transmission in progress.To do so,
1. PressComm.Clr.
2. Press STOP/CLEAR.
The document is automatically cleared from memory.
C. Receiving a Document (Operator’s Guide – Page 54)
When the 4200 is installed on a dedicated phone line, the control
panel“AUTOANSWER”light should be turned on.This allows the
4200to automatically answer/receive incomingfax calls/messages.
These messages are received into the 4200’s document memory
and then printed.
If your machine runs out of paper or toner,received documents are
automaticallystored inmemoryfor laterprinting.Thiswillcontinue
until memory becomes full or until paper or toner is replenished at
which time the document(s) will print.
13

D. Programmable One-Touch Keys (Operator’s Guide – Page 141)
The programmable One-Touch keys 73-80 simplify complex fax
operations by performing repetitive functions at the touch of a
button (e.g., delayed transmission, broadcasting, polling and
confidentialtransmission [calledSecureMail]).Whenprogramming
a One-Touch key, you tell the 4200 four things:
➠How – The key you’re programming
➠Who – The number(s) the machine should dial
➠What – The operation it should perform
➠When – The date(s) and time(s) you want it to perform
the operation
• Programming a One-Touch Key for a Delayed Transmission
(Operator’s Guide – Page 142)
1. Press PROGRAM, C, Enter.
2. “Set” is highlighted. Press Enter.
3. Turn the flip tab to see keys 73-80. Press the desired One-
Touch Program Key. Press Enter.
4. Enter the desired fax number*. Press Enter.
5. “Delayed” is highlighted. Press Enter.
6. Instruct the 4200 to do one of the following:
a. Perform the delayed transmit once: Enter, e.g.,
30/23:30**, and the 4200 will perform the operation on
the 30th at 11:30 p.m. or
b. Perform the delayed transmit every day that you press
the key: Enter, e.g., 00/23:30**, and the 4200 will
perform the operation at 11:30 p.m., if required.
7. After entering the above (via the numeric keypad), press
Enter.
8. Press CLEAR ALL to finish.
*Note: If corrections are needed, press STOP/CLEAR to erase
characters to the left. To erase one character at a time, press 
to move the cursor left, or to move the cursor right and press
STOP/CLEAR to erase.
**Note:If corrections are needed, press STOP/CLEAR to erase
the entire date/time.To erase one character at a time,press to
move the cursor left, or to move the cursor right and key over
the incorrect digit(s).
See Page 15 of this guide for instructions on sending a delayed
fax using a programmed One-Touch key.
9
III. BASIC OPERATION
A. Sending a Fax
The fax transmission methods described below assume that
“MEMORY TRANSMIT” is ON (the control panel light is
illuminated). Thus, all pages of a fax document are automatically
scanned to memory before being sent out.
• Sending via the Automatic Document Feeder
(Operator’s Guide – Page 46)
1. Place document in the document feeder face up.
2. Enter the fax number via one or more of the following:
➠One-Touch: Press One-Touch key.
➠Speed Dial: Press SPEED DIAL/TEL INDEX key,
the Speed Dial number (001-120), then START.
➠Call Group: Press GROUP DIAL key, the number
(1-32), then START.
➠Numeric Keypad: Enter fax number, then START.
• Sending via the Flat Bed Scanner
(Operator’s Guide – Page 47)
1. Place the document on the flat bed scanner face down.
2. Enter the fax number via One-Touch, Speed Dial, Call
Group or Numeric Keypad (see Step #2 above). The
document is scanned into memory.
3. Place the next document on the FBS and press START.
4. If you want to send yet another page, repeat Step #3.
5. If you do not wish to send any more pages,press End and
transmission takes place.
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