POL-EKO RT 2014 User manual

INSTRUCTION MANUAL
Temperature data logger
with text message notifications
RT 2014
Caution:
Before using the device first read carefully this manual!
Manufacturer:
POL-EKO-APARATURA sp.j.
Ver 1.49
Data 05.10.2020

Contents:
1SAFETY PRECAUTIONS ............................................................................. 5
2ENVIRONMENTAL PROTECTION AND DISPOSAL OF THE UNIT ........... 5
3PREDESTINATION OF THE DEVICE .......................................................... 6
4DESCRIPTION OF THE UNIT ...................................................................... 7
5BEFORE THE FIRST USE............................................................................ 8
5.1 Contents of the package................................................................................ 8
5.2 Installation..................................................................................................... 8
5.2.1 Installation of SIM card.................................................................................................... 9
5.2.2 Installation of microSD card........................................................................................... 10
5.2.3 Installation of GSM or WiFi antenna............................................................................. 10
5.2.4 Start-up of the unit......................................................................................................... 10
5.2.5 Roaming ........................................................................................................................ 11
6OPERATION OF THE DEVICE....................................................................11
6.1 Display......................................................................................................... 12
6.2 Actualization of the software........................................................................ 12
6.3 Reset of the device...................................................................................... 13
6.4 Connection the device to the computer....................................................... 13
7Installation of the program ........................................................................14
8READING THE DATA..................................................................................14
9ALARMS......................................................................................................15
9.1 Temperature / humidity................................................................................ 15
9.2 Door............................................................................................................. 16
9.3 Power.......................................................................................................... 16
9.4 Examples of text message notifications....................................................... 16

Instruction manual RT 2014
POL-EKO-APARATURA sp.j. • ul. Kokoszycka 172 C • 44-300 Wodzisław Śl. • tel./fax [phone] • e-mail [e-mail]
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10 REMOTELY REQUESTED STATUS OF THE DEVICE...............................17
11 Accessories ................................................................................................18
11.1 Measurement sensors .......................................................................... 18
11.2 Fitting.................................................................................................... 18
12 CLEANING AND MAINTENANCE...............................................................19
12.1 Handling with battery ............................................................................ 20
13 RATING PLATE...........................................................................................21
TECHNICAL DATA..............................................................................................22
14 TROUBLESHOOTING.................................................................................23
ATTACHMENT 1 Installation of USB drivers for Windows 7 ..........................25
ATTACHMENT 2 Installation of USB drivers for Windows 8 ..........................26

Instruction manual RT 2014
POL-EKO-APARATURA sp.j. • ul. Kokoszycka 172 C • 44-300 Wodzisław Śl. • tel./fax [phone] • e-mail [e-mail]
5
1 SAFETY PRECAUTIONS
All warnings included in this instruction manual, especially these which appear next to the
warning or informative symbols, should be obeyed at all times to ensure the safety of the
user and to maintain the proper operation of the unit!
The manufacturer does not take any responsibility for any damage which results from
disobeying the instruction manual and misuse!
To guarantee your security and the longest efficiency of the unit, please comply with the following
rules:
1.
The unit cannot be installed:
•outside,
•in damp places or places which can be easily flooded,
•near flammable or volatile substances,
•near acids or in corrosive environments.
2.
It’s forbidden to:
•operate the device with wet hands
3.
You should:
•unplug the power cable holding the protective cover and not the cable itself,
•protect the power cable and the plug from any damage and do not use the plug if it is improperly
plugged in or if the cable is laid incorrectly,
•disconnect the unit and protect it from reconnecting if it has any visual faults.
2 ENVIRONMENTAL PROTECTION AND DISPOSAL OF THE UNIT
The packaging protects the unit from any damage during transportation. The pack-
aging is harmless to the environment and can be recycled. Please handle it accord-
ing to the environmental protection regulations or dispose it. The unit itself can be
recycled in order to save the resources. The unit is marked according to European
Union directives on waste electrical and electronic equipment (WEEE). This direc-
tives determine the return and recycling conditions and are valid in all European Union member states.
PLEASE HELP US PROTECT THE ENVIRONMENT!
We would like to inform you that we have taken all the necessary steps to make sure that the unit will
meet your requirements and will work reliably. Due to the fact that we constantly improve our products
and extend their range, we invite you to provide us with any feedback. All opinions are welcome! Visit
us at: www.polekolab.com

Instruction manual RT 2014
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3 PREDESTINATION OF THE DEVICE
RT2014 device is used to measurement and registration of temperature/humidity. Recording is hold on
microSD card. Saved data can be readed by LabDesk software or directly by opening files located on
microSD card.
The device is equipped with GSM or WiFi module which allows to send text message notification on
mobile phone, in case of alarm situations. The following notifications alarms are available:
•Low temperature alarm, with adjustable delay function
•High temperature alarm, with adjustable delay function
•Power failure 230V AC, with adjustable delay function
•Status –scheduled status info or on request
•Open door alarm with possibility to set delay,
•Measurement of pressure,
•Additional 2 x binary input/output
These notifications and functions relate to the most extended version of the RT2014. All devices are
equipped with batteries capable to operate after a power failure.
Standard version of data loggers:
•RT2014_1T- single channel data logger for registration of temperature/humidity with GSM
or WiFi module, possibility to connect temperature or humidity sensor.
•RT2014_2T- double channel data logger for registration of temperature/humidity with
GSM module, possibility to connect two temperature sensors or humidity sensor and tem-
perature sensor.
RT 2014 data logger complies with requirements in monitoring devices for vaccines storage. It is pos-
sible to provide the device with a calibration certificate issued by an accredited laboratory. Detailed
info of accreditation is available on our website: www.polekolab.com
Examples of use: Independent temperature / humidity monitoring in thermostatic devices or climatic
chambers, allowing you to send text messages in emergency situations, providing work regardless of
power failures.

Instruction manual RT 2014
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4 DESCRIPTION OF THE UNIT
Picture below shows the essential parts of the data logger.
Front
Upper part
*for older versions reset button is located under top cover. In this purpose you have to:
1) Unscrew 2 black screws visible on the photo,
2) Take off the cover (the button is located under microUSB slot,
3) Proceed according to part 6.3 ‘Reset of the device’,
4) In the reverse order assemble the device.
1) GSM or WiFi Antenna,
2) OLED Display,
3) ESC, cancel button,
4) down button,
5) up button, switching on
of the device,
6) ENTER, accept button ,
7) microSD card, socket,
8) GSM/WiFi Antenna socket,
9) USB socket,
10) SIM card socket,
11) Reset button*
1
2
3
6
4
5
10
9
11
8
7

Instruction manual RT 2014
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5 BEFORE THE FIRST USE
5.1 Contents of the package
•RT2014 Data logger equipped in temperature sensor (in option: couple of sensors, humidity sensor,
limit switch sensor),
•GSM or WiFi antenna,
•micro USB –USB cable,
•charger,
•DVD with software,
•microSD card,
•user manual.
5.2 Installation
The place of installation of the unit should meet the following conditions:
•ambient temperature: 10°C…+40°C,
•relative humidity max 70%,
•This unit may not be exposed to direct sunlight and should be placed away from heat sources,
The place of installation of the unit should meet the following conditions:
•temperature: cannot exceed the range specified on the sticker and placed on the sensor
•relative humidity: max 70%, (applies to PT100)
Handling of sensors:
•sensors wires should be distanced from GSM or WiFi antenna at least 20cm,
•sensors wires cannot be bended or coiled in the loop,
•temperature sensor placed on the end of the wire is a sensitive element and should be handling with
care (to protect against: impact, crushing, etc.)
If you don’t comply with the above recommendations, the sensor may get broken or may show faulty
indications.
The device is equipped with a backup battery which enables you to operate after a power failure.
The device is powered by a 5V DC. During operation it must be connected to a 230V
using the supplied AC adapter.
Before you connect the logger to the computer, charge the battery.
Before the first start-up or complete battery discharge, connect the device to the power
source for at least 60 min before the use.
When receiving the delivery, visually check the package in the presence of the courier.
For any damage caused during the transport responsible is courier company.

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5.2.1 Installation of SIM card
SIM Card, microSD card and GSM or WiFi antenna should be installed on the switched off
device.
If you don’t comply with the above recommendation, the unit or installed
component may get broken!
After switching on the device, install the active SIM card. It is recommended to use licensed SIM card
than pre-paid because of possibility of depletion of resources which can cause expiration of outgoing
calls or the text message will not be sent. Choosing a mobile network operator you should consider
outreach of the network - the device should be located in a sufficient conditions for network connec-
tion.
The first point is to activate the SIM card.
To activate the SIM card you should supply a mobile phone and using it you should:
1. turn off the mobile phone,
2. insert the SIM card in and turn on the mobile phone,
3. according to mobile instruction manual disable the PIN code on SIM card, recommended to
deactivate the card PIN,
4. activate the SIM card according to the recommendations of the network operator,
5. delate all contacts and all text messages from the SIM (according to instruction manual of the
mobile phone),
6. turn off the voice mail option,
7. if you use pre-paid card, make sure there are sufficient funds on the card and the validity of
outgoing calls is active,
8. turn off the mobile and take out the SIM card.
The second point is SIM card installation
Switch of the RT2014. SIM card should be inserted to SIM card slot accord-
ing to the symbol placed on the device. Push the card till you hear ‘click’ –
then the card is installed properly. Switch on the RT2014.

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5.2.2 Installation of microSD card
Insert the microSD card till you hear ‘click’ then the card is installed
properly.
Supplied memory card is formatted and ready to use.
Supported cards are up to 8GB. Recommended file system is „FAT16”.
5.2.3 Installation of GSM or WiFi antenna
GSM or WiFi Antenna has right-handed thread and installation is done
by screwing the nut antenna (A) to antenna socket GSM / Wi-Fi (see Chapter 4). The antenna screw
on "fingers". Not allowed turn the a black plastic antenna housing.
GSM Antenna WiFi Antenna
5.2.4 Start-up of the unit
After switching on the unit (switching on is made by clicking and holding button), GSM module will
try to connect to mobile operator.
icon informs about looking for network and trying to connect. After about a minute, the module
should already be connected to the mobile network - the icon will change to . The device is ready
for operation.
If the GSM module does not connect to the mobile network, use a different card operators or if possi-
ble, move the device closer to the window.
Not allowed turn the a black plastic GSM antenna housing.
It is recommended to control if the antenna does not unscrew itself during use. Unscrew-
ing the antenna may damage the device.
Before use you should:
•put active SIM card in the slot,
•put microSD card in the slot,
•screw the GSM or WiFi antenna,
•charge the battery
A
Housing

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All devices in WIFI version should be first configured in AVIA software in order to be connected to the
local network. You can find more information in the AVIA user manual.
Lack of or too weak signal of any mobile network in the installation place of the device as well
as inability to use the text message option is not a product defect and cannot be the basis for
any claims directed to the manufacturer of the RT 2014 - the company POL-EKO-
APPARATURA.
5.2.5 Roaming
In a cross-border areas it may happens that the device will be communicated to the foreign operator
networks (using roaming). It will cause higher costs for sending text message / making calls. The letter
‘R’ instead of the range icon, informs about operation of the device in roaming. To prevent your device
from foreign operators it’s recommended to disable roaming by contacting the GSM network operator.
Likewise, when roaming is off, the device operating in the border areas of the domestic operator signal
may be too weak to reliably operation. In this case, we it’s recommended that you enable roaming
services in GSM network.
The device does not distinguish domestic and abroad roaming. For boarder areas the manufacturer is
not responsible for not distinguishing of domestic and foreign roaming.
6 OPERATION OF THE DEVICE
To startup push and hold button for 4 second (till the main view appears). Enabling and disabling
RT 2014 signaled by an is audible signal.
To enter menu, press button. On display the following options will show:
•Standby –switching off the unit.
•Ac. balance –option available after set parameter USSD in AVIA software - program
it activates USSD code (mostly used to check account's balance) –reading can last up to 1
minute,
•Upgrade –software actualization (see point 6.2),
•Restart –restart of the device, resets date and time,
•Clock –setting date and time,
•Info –information of the version, software.
To exit the menu, press .
Setting the date and time occurs while connecting with PC application and selecting "Send to device".
In WIFI version the time setting takes place during the connection to the AVIA server.
In the devices equipped with more sensors, switching between them takes place by pressing .
Adjusting the operating parameters of data logger (for example: emergency situations
telephones numbers) can be set only in AVIA software.

Instruction manual RT 2014
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6.1 Display
Main view of the RT2014
On the display the following icons can be shown:
–the device is not logged in GSM / WIFI network. The cause could be: no SIM card, damaged
SIM card, out of range, wrong settings WIFI network,
–the device is logged in GSM network. Quantity of vertical lines shows the strength of signal
–no SIM card,
–no typed or incorrect PIN code,
–temperature for a given sensor has risen above the value set in the application ('High'),
–temperature for a given sensor has decreased below the value set in the application (‘Low’),
–signalling of alarm event,
–the device is connected to a power source,
–battery status, growing symbols indicates battery charging,
–flashing icon indicates lack of microSD card
–micro SD card icon: continuous light –card is inserted, light flashes –saving data to the card
–sending text messages in progress. Index after icon @ indicates,on which emergency number
–calling in progress. Index after icon @ indicates on which emergency number
–sensor number
–temperature value
–Time / Date.
6.2 Actualization of the software
Software actualization should be made in the following order:
1. Make sure that the battery is charged,
In order to reduce power consumption, while running on battery after 1min screensaver
activates which will alternately displays temperature and time in different locations of the
display.
Actualization of all loggers has to be made only with microSD card with a capacity
of 2GB!

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2. Copy the proper files (FWRT2014.bin) to microSD card (the file with program has to be locat-
ed in the main folder on microSD card),
3. From the MENU choose option UPGRADE (or UPGRADE\Firmware) and approve,
4. Update can last up to several seconds –during that time the display will be switched off,
5. After finishing the upgrade erase the files (FWRT2014.bin) from microSD card.
6.3 Reset of the device
Reset of the device should be made in the following order:
1. Plug micro-USB cable to the charger,
2. Plug the charger to the mains,
3. If the device is completely discharged, leave it to chargé for 60min (it’s forbidden to push any
button during charging!),
4. Push RESET button one time (location of the buton –see point 4),
5. Test the device by entering MENU and checking the operation.
6.4 Connection the device to the computer
Connect the device to the computer using microUSB-USB cable. In order to handle a data logger
through the computer, the Avia application is needed.
The logger can be only connected to the computer only if battery is charged!
It is not recommended to connect the data logger to USB 3.0 socket (blue one). Such
a connection may be unstable and manifest as undetected or interrupted communication.

Instruction manual RT 2014
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7 INSTALLATION OF THE PROGRAM
Should be installed:
•AVIA Software - used for parameterization of RT2014 unit, enables data exchange between
the RT2014 and PC and synchronize files,
•LabDesk Software - enables creation of graphs/charts and has the function to generate re-
ports of recorded .plk data files.
8 READING THE DATA
Registered data on the microSD card you can read by the following:
•Remove microSD card from the recorder and use SD card adapter using memory card reader
in your computer. Before you remove the card, turn off the recorder,
•Using the application AVIA.
The data on a memory card is stored in a folder which corresponds to the name of the data logger.
There are the following files:
•*.plk format - supported by supplied LabDesk software,
•In text format with extension *.txt –you can import it and analyze it in a spreadsheet program.
The name of the file depends on chosen type of registration and is created according to the scheme
below:
•daily –rrrrmmmdd, where: rrrr –year, mm - month, dd –day. For example: 20140401 re-
sponds to 1th April 2014.
•Weekly –rrrrWww, where: rrrr –year, ww –week number. For example. 2014W14 responds
14th week of 2014.
•Monthly –rrrrMmm, where: rrrr –year, mm –month. For example: 2014M04 responds to April
2014.
It’s recommended to copy the file with data on other recordable memory before reading or editing the
file.
In the text file (.txt) the following data are saved:
1
2
3
4
5
6

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1) date,
2) time,
3) measurement from 1 sensor (T1),
4) battery voltage,
5) power supply,
6) name of file
9 ALARMS
Type of alarms depends on set parameters set in application AVIA
9.1 Temperature / humidity
User will be notified in case of:
•Damage of sensor 1 or sensor 2 (indications transcend over the acceptable operating range of
sensor),
•Values from sensor 1 or 2 transcend over the acceptable operating range set in parameters-
alarms event and the time set in column ‘delay’ passed by.
•Return of the value on sensor 1 or 2 to the set temperature and acceptable range.
If the ‘delay’ is set e.g to 5 min (in case temperature will exceed), the alarm will not turn on if the
temperature value will return to acceptable range in faster than 5 minutes (see chart below).
By setting the delay properly you can prevent unnecessary alarms caused by e.g opening the
door to load the samples or defrosting function in the refrigerator.

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9.2 Door
If the logger is equipped with ‘Door’ option, the user will be informed about:
•Opening of door.
•Closing of door.
9.3 Power
User will be notified about:
•When power failure occurs.
•When power will be restored.
9.4 Examples of text message notifications
Over temperature alarm specified in the column "Low" for the primary sensor:
RT2014
2014-04-18 12:53
ALARM
low limit
T#1: 9.5 0C
Cancellation of the over temperature alarm specified in the column "Low" for the primary sensor:
RT2014
2014-04-18 12:55
End of ALARM
low limit
T#1: 10.5 0C
The alarm is signaled also by the device itself RT2014, in the form of a blinking symbol
alarm and sound signal. If the monitor saver is on, the unit will show inscription ‘ALARM’ on yellow
background and sound signal. Calling of sound signal can be made by pushing button or it will call
off itself after the alarm event is finished.
By setting the delay properly you can prevent unnecessary alarms caused by short power
breakage.
Data logger can infor the User about power failure of the data logger as well as monitored
unit, if the AC/DC adapter of both devices will be plugged in the same power socket.

Instruction manual RT 2014
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10 REMOTELY REQUESTED STATUS OF THE DEVICE
The user can request to obtain the information about the status of the recorder. To do this, call your
SIM card installed in the Data logger and after one signal disconnect. After a while, the device will
send information about the status. Message with status of the device cannot be sent more often, like
every 2 minutes.
The recorder will only accept calls from one of the two phone numbers selected in the data logger. It’s
recommended to check if presentation number on your phone is not locked. If the function is activated
CLIR (lock of phone number display) the recorder does not verify the caller and does not send status.
When you enter a new phone number, it’s recommended to check the availability of remote function-
ality device status request by calling to SIM card number installed in the recorder, as described above.
When these conditions are fulfilled and the text message still will not be received it could mean
a failure of measurement chain or data logger controller failure. It is recommended to check the data
logger.
Where:
Vbat –is a battery voltage in millivolts (mV) and it responds to battery charge status. Values above
3650 signalize 1 line in battery on the display, values above 4000 signalize 4 klines in battery on the
display.
Message of the unit status cannot be sent more often than every 3 minutes.
The recorder will only accept incoming phone numbers stored on the data logger. You should also
check whether your phone is not locked Identification Presentation (CLIR). If the CLIR function is acti-
vated (lock your phone number appearance) then the recorder does not verify the caller and does not
send the status.
After entering a new phone number the User is advised to check
availability of a remote request functionality of the device status by calling the phone's SIM card num-
ber installed in the logger, as described above. In case these conditions are met and the text (SMS)
message does not come, This may indicate a path fault notification, or fault of the logger.
RT2014
2015-04-18 12:58
T#1: 11.5 0C
Vbat: 4161 mV
Power: OK

Instruction manual RT 2014
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11 ACCESSORIES
11.1 Measurement sensors
Parameters of RT2014 sensor:
Name
Appearance
Description
Measurement range
Cable
length
[m]
PT100 H
Sensor for high tem-
peratures (recom-
mended for CL, SL)
temp.:0…+400°C
2,5
PT100 S
Standard temperature
sensor
(recommended for KK,
ST, IL, CHL)
temp.:-40…+180°C
2,5
PT100 L
Sensor for low tem-
peratures (recom-
mended for ZL)
temp.:-110…+120°C
2,5
RH_STD
Humidity and tempera-
ture sensor (recom-
mended for ST, IL)
RH: 0…80%
temp.:-0…+60°C
2,5
RH_PREM
Humidity and tempera-
ture sensor (recom-
mended for KK)
RH: 0…100%
temp.:-50…+60°C
2,5
HP
-
Internal pressure
sensor
-
-
11.2 Fitting
Fitting enables to install the data logger RT2014 to any flat surface.
Parts supplied in the set:
1) Fitting –‘wall’ part (1pc.),
2) Fitting –installation part (1pc.),
3) Screws M3x6mm (3pcs.),
4) Dowels (2pcs.),
5) Screws (2pcs.)
ATTENTION: using longer screws than 6mm (different than supplied) will cause
permanent damage of the device!
4
1
3
2
5

Instruction manual RT 2014
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Stages of fitting installation:
Installation part should be screwed to console
using M3 screws (6mm long) (A) to prepared
holes in the data logger(D).
Wall part should be installed to the flat surface
using screws, dowels or in different way (ac-
cording to surface. Holes (B) should be drilled.
Installation with glue should be performed on a
dry surface.
Handle adjustment mechanism allows to tilt the
data logger. Tilt adjustments should be per-
formed by setting the recorder at the desired
position and then tighten screw (C).
To install the data logger to fitting, assemble
outlet (E) to holes (D), pressing and moving
down.
12 CLEANING AND MAINTENANCE
To keep the aesthetic appearance of the device, it must be occasionally cleaned. Painted elements
and the panel should be cleaned with a wet cloth. Do not allow the passage of water into the device
and SIM card slot and microSD. Keep the water out of the interior and SIM card slot and micoSD card
slot.
A
D
E
C
B

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When the unit will not be used for longer time
If you are not going to use the unit for longer time, turn it off by choosing Standby in the menu.
Before starting the recorder after long term shutdown connect the power supply for at least 60
minutes.
12.1 Handling with battery
The device is equipped with a maintenance-free lithium-polymer battery providing return of operation
after power failure.
Replacing the battery should be made of authorized service of POL-EKO-APARATURA.
The battery is a consumable part and cannot be exchanged under the warranty repair.
The battery contains substances harmful to health and the environment. Used or
damaged battery should be returned to a collection point for this type of waste.
Most often used battery will be collected and exchanged for a new one.