Polaris 3900 Sport/P39 User manual

Copyright © 2017 Health and Social Care Information Centre.
NHS Digital is the trading name of the Health and Social Care Information Centre
Registration
User Reference Manual
Version 3.1.1
Published September 2017

Registration Reference Manual Contents
Version 3.1.1 C-1
Contents
Section 1: Introduction
Page
Organisation
O-1
Quick Guide
Q-1
Introduction to the Registration System
I-1
The System
I-1
Recommended Procedures
I-4
Before Registering a Patient
I-7

Contents Registration Reference Manual
C-2 Version 3.1.1
Section 2: General Registration Screens
Page
The FH Screen – HA Details
1-1
When to Use the FH Screen
1-1
Example: FH Screen Showing URL for Web Application
1-1
Using the FH Screen
1-1
Access Rights
1-2
Directions to Access the FH Screens
1-3
Example: HA Details Screen
1-3
Example: FH Screen, Page 2
1-4
Directions to Update HA Details
1-4
Directions to Delete an HA Entry
1-5
Error Messages
1-6
The RC Screen – Reminder Notification
2-1
When to Use the RC Screen
2-1
Processing/Validation
2-2
Access Rights
2-3
Directions – Access the RC Screen
2-4
Example: RC Screen
2-4
Directions – to Set the RC Screen
2-5
Understanding the RC Screen
2-5
Error Messages
2-6
The RS Screen – Record Selection
3-1
The RS Screen
3-1
Example: RS Deduction Screen
3-2
Directions – to Select a Patient
3-2
Example: RS Screen
3-3
Directions – to Select a Patient
3-3
Example: RS Screen with Function Boxes
3-4
Directions – to Select a Patient
3-4
Soundex Surname Search
3-5
Example: RS Screen with Soundex Surname Search
3-6
Hints on Searching for a Surname
3-7
Restricting the Search
3-7
Error Messages
3-8
The PE Screen – Prescription Exemption
4-1
When to Use the PE Screen
4-1
Print Restart Procedures
4-2
Access Rights
4-2
Directions – Access to the PE Screen
4-3
Directions – to Set the PE Screen
4-3
Example: The PE Screen
4-4
Previous Certificate Details
4-5
Example: Past Window
4-5
Understanding the PE Screen
4-6
Error Messages
4-8
The QC Screen – Capitation Enquiry
5-1
When to Use the QC Screen
5-1
Access Rights
5-2
Directions – to Access the QC Screen
5-2
Example QC Screen: Single-Handed GP
5-3
Example QC Screen: GP in a Partnership
5-4

Registration Reference Manual Contents
Version 3.1.1 C-3
Section 2: General Registration Screens
Page
Example QC Screen: Partnership Details
5-5
Understanding the QC Screen
5-6
Error Messages
5-8
The GC Screen – GP Capitation Enquiry
6-1
Access
6-2
Directions – to Access the GC Screen
6-2
Example: The GC Screen for an Individual GP
6-2
GPs in Abeyance
6-3
Patients Taken Over from Another GP’s List
6-3
Viewing Q Code Totals for a GP with Fringe Patients
6-5
Example: The GC Screen for a GP, with Pop-up Box
6-5
Example: The GC Screen for a Partnership
6-6
Patients Taken Over from the List of a GP Outside the Partnership
6-7
Viewing Q Code Totals for All GPs in a Partnership
6-8
Example: The GC Screen for a Partnership, with Pop-up Box
6-8
Error Messages
6-9
The RA Screen – Registration Audit
7-1
When to Use the RA Screen
7-1
Access
7-1
Use of the RA Screen
7-1
Changing Transactions to Be Captured after Installation
7-2
Database Disk Space
7-2
Directions – to Access the RA Screen
7-3
Example 1: The RA Screen – At the Patient’s Original HA
7-4
Example 2: The RA Screen – At the Patient’s New HA
7-4
Displaying User Names (Pop-up box)
7-5
Example 3: The RA Screen – with Pop-up Box Showing User Names
7-5
Displaying the NHS Number Source
7-6
Example 4: RA Screen, with NHS Number Sub-screen
7-6
Applications Which May Be Captured on RA
7-7
Error Messages
7-12
The DX Screen – Integrity Checker Monitor
8-1
When to Use the DX Screen
8-1
Integrity Checker Monitor
8-1
Access Rights
8-1
Directions – to Access the DX Screen
8-2
Example: The DX Screen (Read Only)
8-2
Example: The DX Screen (Key Users)
8-3
Key User
8-3
Additional Users
8-3
Understanding the DX Screen
8-4
Error Messages
8-5
The OC Screen – Organisation Communications
9-1
When to Use the OC Screen
9-1
Linkage of Screens
9-2
Directions – to Access the OC Screen
9-3
Figure 1: OC Screen 1 (Qualifier ORG, Page 1)
9-3
Figure 2: OC Screen 1 (Qualifier ORG, Page 2)
9-4
Figure 3: OC Screen 1 (Qualifier ORG, Page 3)
9-4
Understanding OC Screen 1
9-5
Figure 4: OC Screen 2 (Qualifier ORG,<Grp>, Page 1)
9-6

Contents Registration Reference Manual
C-4 Version 3.1.1
Section 2: General Registration Screens
Page
Understanding OC Screen 2
9-6
Figure 5: OC Screen 3 (Qualifier <OType>)
9-7
Understanding OC Screen 3
9-7
Figure 6: OC Screen 4 (Qualifier <OType>,<Grp>)
9-9
Understanding OC Screen 4
9-9
Figure 7: OC Screen 5 (Qualifier APPGRP)
9-10
Understanding OC Screen 5
9-10
Figure 8: OC Screen 6 (Qualifier APPGRP,<Grp>)
9-11
Understanding OC Screen 6
9-11
Error Messages
9-13
The CQ Screen – Close Quarter
10-1
When to Use the CQ Screen
10-1
Directions to Access the CQ Screen
10-3
After the Quarter Close
10-4
Figure 1: Example CQ Screen
10-4
Figure 2: Example CQ Screen, with Ended GPs pop-up Box
10-5
Understanding the CQ Screen
10-5
Figure 3: Example CQ Screen, with ‘Progress’ Message
10-5
Error Messages
10-6
The IQ Screen – Temp./Old NHS Number Volumes
11-1
Using the IQ Screen
11-1
Directions to Access the IQ Screen
11-2
Figure 1: Example IQ Screen
11-2
Figure 2: Example IQ Screen, with NHS/MONTH Qualifier
11-3
Understanding the IQ Screen
11-3
Error Message
11-5
The NI Screen – NHS Number Index 12-1
Using the NI Screen
12-1
Directions to Display the NI Screen
12-2
Figure 1: The NI Screen
12-2
Understanding the NI Screen
12-2
The FA Screen – FP69 Audit 13-1
Using the FA Screen
13-1
Directions to Access the FA Screen
13-2
Figure 1: FA Screen
13-2
Understanding the FA Screen
13-2
Figure 2: FA Screen, with User Details Pop-up Box
13-3
Error Messages
13-4

Registration Reference Manual Contents
Version 3.1.1 C-5
Section 3: Patient Details Screens
Page
The ID Screen – Identity Details
1-1
When to Use the ID Screen
1-1
Registering a Patient
1-1
ID Screen Interaction with the Personal Demographics Service
1-1
Access
1-2
Core Registration Details
1-3
NHSCR
1-3
Patient Addresses – Matching and Linking
1-4
ID Abbreviated Address Entry
1-4
ID-related Address Code Matching
1-5
ID Part Premise Matching
1-5
ID Advisory Locality Fuzzy Matching
1-5
Patient Assignments
1-6
Linked Practices
1-6
Related Prints/Notifications
1-7
FP4 – Medical Card
1-7
Z68 – GP Acceptance List
1-7
CR283 – Change of Surname, Forename, DoB
1-8
FP99 – Notification of Change of HA
1-8
Directions to Access the ID Screen
1-9
Example: Blank ID Screen
1-10
Example: ID Screen with Patient Details
1-10
Directions to Register a Patient
1-11
Acceptance Codes
1-12
Code 1 (Birth)
1-13
Code 2 (1st Acceptance)
1-14
Code 3 (Transfers In)
1-15
Code 4 (Immigrant/Returning Immigrant)
1-16
Code 5 (Ex-Services)
1-17
Code 6 (Internal Transfer)
1-18
Directions to Register an Internal Transfer
1-18
Code A (Amend)
1-19
Directions to Amend Patient Details
1-19
Understanding the ID Screen
1-21
Patient Name and GP Details
1-21
Patient Address Details
1-24
Patient Details
1-30
GP Details
1-33
Patient Assignment Details
1-36
Transfers In Details
1-37
Bulk Transfer Display Window
1-40
Patient Notes Display Window
1-41
How to View PCG/Practice Details (Pop-up Box)
1-42
Directions to View PCG/Practice Details
1-42
Example: The ID Screen with a Pop-up Box Displaying PCG/Practice Details
1-42
Error Messages
1-43
The AD Screen – Additional Details
2-1
When to Use the AD Screen
2-1
Access
2-1
FP69
2-1
Response to FP69 Electronic Notification
2-2
Directions to Access the AD Screen
2-3

Contents Registration Reference Manual
C-6 Version 3.1.1
Section 3: Patient Details Screens
Page
Example: The AD Screen
2-3
Directions to Add/Amend Details
2-4
Understanding the AD Screen
2-4
Alternative Names
2-5
Immigrant Details
2-5
FP69 Details
2-6
Example: AD Screen with Pop-up Window Showing Reason Codes
2-7
Example: AD Screen with Pop-up Window Showing Pre-defined Text for Reason for
FP69 Action Field
2-8
Example: AD Screen with Pop-up Window Showing Pre-defined Free Text
2-9
Error Messages
2-10
The PN Screen – Patient Notes
3-1
Access
3-1
Figure 1: The ID Screen with Patient Notes
3-1
Directions – to Access the PN Screen
3-2
Figure 2: The PN Screen
3-2
Understanding the PN Screen
3-3
Directions – to Delete an NHSCR and/or GP Links Message
3-5
Additional Patient Notes
3-6
Directions to View and Delete Note for an Individual Patient
3-6
Figure 3: PN Screen with Option to View/Delete Additional Patient Notes
3-6
Figure 4: PN Screen Pop-up Box Showing Additional Patient Notes
3-6
Figure 5: PN Screen Pop-up Box to Confirm Deletion of Additional Patient Notes
3-7
Direction to Perform a Bulk Deletion of Additional Patient Notes
3-7
Figure 6: PN Screen Pop-up Showing Multiple Additional Patient Notes
3-7
Figure 7: PN Screen Pop-up Box to Confirm Bulk Deletion of Additional Patient Notes
3-8
Error Messages
3-9
The N0 Screen – ONS Live Patient Reconciliation
4-1
ONS Live Patient Reconciliation/NHS No. Cross-Reference File
4-1
Directions – to Display the N0 Screen
4-3
Example: The Initial N0 Screen
4-4
Example: The Updated N0 Screen
4-4
Directions – to Set the Selection Parameters
4-6
Directions – to Extract Patient Details
4-6
Example: N0 Screen with a Status of Extraction Running
4-7
Example: N0 Download Job Request Screen
4-8
Directions – to Download the Data to Tape
4-10
Example: Details Listing Screen
4-11
Error Messages
4-12
Example: Status Report
4-14
The N1 Screen – ONS Reconciliation Import
5-1
Uploading the Tape from ONS
5-1
Directions – to Display the N1 Screen
5-2
Example: The N1 Job Request Screen
5-3
Directions – to Upload the ONS Data from UNIX
5-4
Example: The N1 Run Details Screen
5-5
Example: The N1 Live Index Rebuilt Screen
5-6
Error Messages
5-7
Example: Status Report
5-9
The CH Screen – Current Historic Details
6-1
Using the CH Screen
6-1

Registration Reference Manual Contents
Version 3.1.1 C-7
Section 3: Patient Details Screens
Page
Directions – to Access the CH Screen
6-2
Example: CH Screen
6-2
Understanding the CH Screen
6-3

Contents Registration Reference Manual
C-8 Version 3.1.1
Section 4: Deducted Patients
Page
Deductions – Introduction
1-1
Deducted Patients
1-1
Unable to Deduct
1-2
Deducted Patient Records
1-3
The DL Screen – Deducted List
2-1
When to Use the DL Screen
2-1
Access
2-2
Directions to Deduct a Patient for Reasons Other than Registration Cancelled, Death or
Deducted at Doctor’s Request
2-3
Example: Blank Deductions List Screen (Reason Other than R/C, D or DDR)
2-4
Understanding the DL Screen (Reason Other than R/C, D or DDR)
2-5
Directions – Entering an O/R Deduction Code
2-6
Figure 1
2-7
Figure 2
2-7
Directions to Deduct a Patient for Reason R/C (Registration Cancelled)
2-8
Example: Blank Deductions List Screen (Reason – R/C)
2-9
Understanding the DL Screen (Reason – R/C)
2-9
Directions to Deduct a Patient for Reason D (Death)
2-11
Example: Blank Deductions List Screen (Reason – D)
2-12
Understanding the DL Screen (Reason – D)
2-12
Directions to Deduct a Patient for Reason DDR (Deducted at Doctor’s Request)
2-13
Example: Blank Deductions List Screen (Reason – DDR)
2-14
Understanding the DL Screen (Reason – DDR)
2-14
Patient Note Additions
2-15
Example: Deductions List Screen with Patient Notes Pop-up Window
2-15
Example: Patient Notes Update ‘Confirmation’ Pop-up
2-15
Example: ‘Max. Number of Lines’ Warning Pop up Window
2-16
Special Circumstances
2-17
Error Messages
2-18
The DP Screen – Deducted Patient
3-1
When to Use the DP Screen
3-1
Access
3-1
Directions to Access the DP Screen
3-2
Example: Deducted Patient Screen
3-2
Delete a Patient
3-3
Directions to Delete a Patient
3-3
Amending Patient Details
3-4
Directions to Amend Patient Details
3-4
Understanding the DP Screen
3-5
Directions – Entering an O/R Deduction Code
3-10
Figure 1
3-11
Figure 2
3-11
Viewing Cervical Screening Details (Pop-up Box)
3-13
Directions to View Cervical Screening Details for a Deducted Patient
3-13
Example: DP Screen with Pop-up Box Displaying Cervical Screening Details
3-13
Viewing Additional Details (Pop-up Box)
3-14
Example: DP Screen Displaying “Additional Details Exist” Message
3-14
Directions to View Additional Details for a Deducted Patient
3-15
Example: DP Screen with Pop-up Box Displaying Additional Details
3-15
Example: DP Screen with Additional Details Pop-up Box without Additional Notes for
Previous Names
3-16
Error Messages
3-17

Registration Reference Manual Contents
Version 3.1.1 C-9
Section 4: Deducted Patients
Page
The DN Screen – Deducted Patient Notes
4-1
Access
4-1
Using the DN Screen
4-1
Figure 1: DP Screen with Deducted Patient Notes
4-1
Directions to Access the DN Screen
4-2
Figure 2: The DN Screen
4-2
Understanding the DN Screen
4-3
Notes for NHSCR Pop-up Window
4-4
Figure 3: DN Screen, with Notes for NHSCR Pop-up Window
4-4
Deleting an NHSCR and/or HA/GP Links Message
4-5
Directions to Delete an NHSCR and/or HA/GP Links Message
4-5
Additional Patient Notes
4-6
Directions to View and Delete Notes for an Individual Patient
4-6
Figure 4: DN Screen with Option to View/Delete Additional Patient Notes
4-6
Figure 5: DN Screen Pop-up Box Showing Additional Patient Notes
4-6
Figure 6: DN Screen Pop-up Box to Confirm Deletion of Additional Patient Notes
4-7
Directions to Perform a Bulk Deletion of Additional Patient Notes
4-7
Figure 7: DN Screen Pop-up Showing Multiple Additional Patient Notes
4-7
Figure 8: DN Screen Pop-up to Confirm Bulk Deletion of Additional Patient Notes
4-8
Error Messages
4-9
The DE Screen – Deducted Exemptions
5-1
When to Use the DE Screen
5-1
Access Rights
5-1
Directions – to Display the DE Screen
5-2
Example: The DE Screen
5-2
Example: Past Window
5-3
Understanding the DE Screen
5-3
The DH Screen – Deducted Historic Details
6-1
Using the DH Screen
6-1
Direction – to Access the DH Screen
6-2
Example: DH Screen
6-2
Understanding the DH Screen
6-3
The DS Screen – Status of Pending DDRs
7-1
Using the DS Screen
7-1
Directions to Access the DS Screen
7-2
Figure1: Example DS Screen (Blank Qualifier)
7-2
Understanding the DS Screen
7-3
Error Messages
7-4
The DR Screen – Analysis of DDRs/DPRs
8-1
Using the DR Screen
8-1
Directions to Access the DR Screen
8-2
Figure 1: The DR Screen
8-2
Understanding the DR Screen
8-2
Figure 2: The DR Screen, with Organisation Code Pop-up Box
8-3
Figure 3: The DR Screen, Showing Details for Analysis Type PC
8-4
Figure 4: The DR Screen, Showing Details for Analysis Type PR
8-4
Figure 5: The DR Screen, Showing Details for Analysis Type GP
8-5
Figure 6: The DR Screen, Showing Details for Analysis Type CO
8-5
Figure 7: The DR Screen, Showing Details for Analysis Type PA
8-5
Error Messages
8-9

Contents Registration Reference Manual
C-10 Version 3.1.1
Section 5: Printing
Page
The RP Screen – Print Preparation
1-1
When to Use the RP Screen
1-1
Access Rights
1-1
Directions to Access the RP Screen
1-2
Example: The RP Screen
1-2
Directions to Start a Print Preparation Job
1-3
Print Sequences
1-3
Print Archiving
1-4
Understanding the RP Screen
1-5
Error Messages
1-7
The RR Screen – Print Request
2-1
When to Use the RR Screen
2-1
Access Rights
2-1
Directions – to Access the RR Screen
2-2
Example: The RR Screen
2-2
Directions – Initiate a Print Run
2-3
Directions – Cancel a Print
2-3
Restart Codes
2-4
FP99R
2-4
Z68/FP22/FP69
2-4
M/R Logged In List
2-4
Urgent Medical Record Request
2-4
M/R Labels
2-4
Suspended List
2-4
FP92/FP96
2-5
FP4
2-5
Prescription Prepayment/Exemption Reminder Certificates FP95/FP92
2-5
Bulk Transfer Address Labels
2-5
Understanding the RR Screen
2-6
Using the RR Screen to Restore an Archived Print
2-8
Directions to Restore an Archived Print
2-8
Example: RR Screen Print History Pop-up Box
2-8
Example: RR Screen Print History Pop-up Box – Confirm Selected Print
2-9
Download File Layouts
2-10
FP4 Download File Format
2-10
SUSP and FP22 Download Files
2-11
FP22 Download File Format
2-12
SUSP Download File Format
2-13
Error Messages
2-14
Illustration – Print Process
2-16

Registration Reference Manual Contents
Version 3.1.1 C-11
Section 6: Letter Library
Page
The LL Screen – Letter Library Set-Up and Management
1-1
The Function of the Letter Library
1-1
Paragraph Library
1-1
Letter Selection Screen
1-2
Printing Letters via a PC
1-3
Before Creating a Letter
1-4
Rules for Creating a Letter
1-4
Creating a Letter
1-6
Directions to Access the Index Screen
1-6
Example: Index Screen
1-6
Directions to Set Up a Letter
1-7
Hints and Tips
1-8
Result of Creating a Letter
1-8
Updating a Letter
1-9
Directions to Update a Letter
1-9
Deleting a Letter
1-9
Directions to Delete a Letter
1-9
Reserved Words
1-10
Using Reserved Words
1-10
Data Items
1-11
Directions to Access the List of Data Items
1-11
Example: LL Screen with Pop-Up List
1-11
Description of Data Items
1-12
Multi-line Items
1-15
Example: A Letter Containing Data Items
1-16
Paragraph Library
1-17
Creating/Updating/Deleting Paragraphs
1-17
Directions to Access the Index Screen
1-17
Example: Paragraph Library Index Screen
1-17
Directions to Create a Paragraph
1-18
Directions to Update a Paragraph
1-18
Directions to Delete a Paragraph
1-18
Example: A Paragraph Library Screen
1-19
Understanding the Paragraph Library Screen
1-19
Inserting a Paragraph
1-20
Error Messages
1-21
AJ-LLSE – Letter Library Selection
2-1
Disk Space Requirements
2-2
Directions to Access the AJ-LLSE Selection Screen
2-2
Figure 1: The AJ-LLSE Screen 1 (Selections Screen)
2-2
Directions to Access the AJ-LLSE Contents Screen
2-3
Figure 2: The AJ-LLSE Screen 2 (Contents Screen)
2-3
Directions to Run AJ-LLSE
2-4
Preparation of AJ-LLSE
2-4
Understanding the AJ-LLSE Screen (Screen 1)
2-5
Understanding the AJ-LLSE Screen (Screen 2)
2-8
Printing
2-13
Printing Letters via a PC
2-13
Unix Download Files
2-14
File 1
2-14
File 2
2-16
Error Messages
2-17

Contents Registration Reference Manual
C-12 Version 3.1.1
Section 6: Letter Library
Page
Letter Samples
3-1

Registration Reference Manual Contents
Version 3.1.1 C-13
Section 7: System Parameters
Page
The SP Screen – System Parameters
1-1
What are Parameters ?
1-1
Registration Parameters
1-1
Access
1-2
Help
1-2
To Display Another System Screen
1-2
Directions to Display the Full List of Available Parameter Options
1-3
Example: The List of Available SP Options Screen
1-3
Directions – to Access the SP Parameter Screens
1-3
A – General Parameters 1-4
When to Use Option A
1-4
Directions to Access the General Parameters Screen
1-4
Example: General Parameters Screen
1-5
Directions to Set the Parameters Screen
1-6
Error Message
1-6
B – FP4 Parameters 1-8
When to Use Option B
1-8
Restart Procedures
1-8
Download File
1-8
Directions to Access the FP4 Parameter Screen
1-9
Example: FP4 Parameter Screen
1-9
Directions to Set the Parameter Screen
1-9
Understanding the FP4 Parameter Screen
1-10
Error Message
1-10
C – FP22 Parameters
1-12
When to Use Option C
1-13
Restart Procedures
1-13
Directions to Access the FP22 Parameter Screen
1-14
Example: FP22 Parameter Screen, Page 1
1-14
Example: FP22 Parameter Screen, Page 2
1-14
Directions to Set the Parameter Screen
1-15
Understanding the FP22 Parameter Screen (Page 1)
1-15
Directions to Display a List of Letter Library Codes
1-16
Understanding the FP22 Parameter Screen (Page 2)
1-16
Error Messages
1-17
Sample FP22 Covering Letters
1-17
D – FP69 Parameters
1-21
When to Use Option D
1-21
Processing
1-21
Restart Procedures
1-21
Directions to Access the FP69 Parameter Screen
1-22
Example: FP69 Parameter Screen
1-22
Directions to Set the Parameter Screen
1-22
Understanding the FP69 Parameter Screen
1-23
Error Message
1-23
E – FP92 Parameters
1-24
When to Use Option E
1-24
Restart Procedures
1-24
Directions to Access the FP92 Parameter Screen
1-25
Example: FP92 Parameter Screen
1-25

Contents Registration Reference Manual
C-14 Version 3.1.1
Section 7: System Parameters
Page
Directions to Set the Parameter Screen
1-25
Understanding the FP92 Parameter Screen
1-26
Download File Format
1-26
Error Messages
1-27
F – FP96 Print Sequence Parameters
1-29
When to Use Option F
1-29
Restart Procedures
1-29
Directions to Access the FP96 Print Parameter Screen
1-30
Example: FP96 Print Parameter Screen
1-30
Directions to Set the Parameter Screen
1-30
Understanding the FP96 Print Parameter Screen
1-31
Error Messages
1-31
G – New GP Contract Parameters
1-33
When to Use Option G
1-33
Direction to Access the New GP Contract Parameter Screen
1-34
Example: New GP Contract Parameter Screen
1-34
Directions to Enable Residences Postcode Check Facility
1-34
Understanding the New GP Contract Parameter Screen
1-35
Error Messages
1-35
H – Z68 Parameters
1-36
When to Use Option H
1-36
Restart Procedures
1-36
Directions to Access the Z68 Parameter Screen
1-37
Example: Z68 Parameter Screen
1-37
Directions to Set the Parameter Screen
1-37
Understanding the Z68 Parameter Screen
1-38
Error Message
1-38
I – Urgent Medical Record Request Parameters
1-39
When to Use Option I
1-39
Processing
1-39
Letter Library
1-39
Restart Procedures
1-40
Directions to Access the Urgent Medical Record Request Parameter Screen
1-40
Example: Urgent Medical Record Request Parameter Screen
1-40
Directions to Set the Parameter Screen
1-41
Understanding the Urgent Medical Record Request Parameter Screen
1-41
Directions to Display a List of Letter Library Codes
1-42
Error Messages
1-42
J – M/R Label Parameters for 1st Acceptance, Birth, Immigrant and Ex-Service
1-43
When to Use Option J
1-43
Processing
1-43
Restart Procedures
1-44
Directions to Access the M/R Label Parameter Screen
1-44
Example: M/R Label Parameter Screen
1-44
Directions to Set the Parameter Screen
1-44
Understanding the M/R Label Parameter Screen
1-45
Error Message
1-45
K – Label Parameters for Removal/Transfers In and Internal Transfers
1-46
When to Use Option K
1-46
Processing
1-46

Registration Reference Manual Contents
Version 3.1.1 C-15
Section 7: System Parameters
Page
Restart Procedures
1-46
Directions to Access the Label Parameter Screen
1-47
Example: Label Parameter Screen
1-47
Directions to Set the Parameter Screen
1-47
Understanding the Label Parameter Screen
1-48
Error Message
1-48
L – FP96 Prepayment Rates Parameters 1-49
When to Use Option L
1-49
Directions to Access the FP96 Rates Parameter Screen
1-50
Example: FP96 Rates Parameter Screen
1-50
Directions to Set the Parameter Screen
1-50
Understanding the FP96 Rates Parameter Screen
1-51
Error Message
1-51
M – Email Parameter Options
1-52
When to Use Option M
1-52
Email Domain Validation
1-52
Directions to Access the Email Parameters Screen
1-53
Example: Email Parameters Screen
1-53
Understanding the Email Parameters Screen
1-53
Error Messages
1-55
N – Address Matching/Linking Parameters
1-57
When to Use Option N
1-57
Directions to Access the Matching/Linking Parameter Screen
1-58
Example: Address Matching/Linking Parameter Screen
1-58
Directions – Setting, Matching and Linking Parameters
1-58
Understanding the Address Matching/Linking Parameter Screen
1-59
Error Messages
1-60
O – Maintain Ctrl Key Sequences
1-61
When to Use Option O
1-62
Directions to Set the Maintain Ctrl Key Sequences
1-62
Example: Initial Maintain Ctrl Key Sequences Screen – Page 1
1-62
Example: Initial Maintain Ctrl Key Sequences Screen – Page 2
1-62
Understanding the Maintain Ctrl Key Sequences Screen
1-62
Error Messages
1-63
P – FP69 Text Selections 1-64
When to Use Option P
1-64
Directions to Set the FP69 Text Selections
1-65
Example: Initial FP69 Reason/Free Text Selections Screen
1-65
Example: FP69 Reason/Free Text Selections Screen with New Text Added
1-65
Understanding the FP69 Reason/Free Text Selection Screen
1-66
Error Messages
1-67
Q – Courier Route Names
1-68
When to Use Option Q
1-68
Directions to Set the Courier Route Names Screen
1-68
Example: Courier Route Names Screen
1-68
Understanding the Courier Route Names Screen
1-69
Error Messages
1-70
R – RPP Table Parameters
1-71
When to Use Option R
1-71

Contents Registration Reference Manual
C-16 Version 3.1.1
Section 7: System Parameters
Page
Directions to Set the RPP Table Parameter Screen
1-71
Example: RPP Table Parameter Screen
1-71
Understanding the RPP Table Parameter Screen
1-72
Error Messages
1-73
S – Host Download Parameters
1-74
When to Use Option S
1-74
Directions to Set Host Download Parameters
1-74
Example: Host Download Parameters Screen (Page 1)
1-75
Example: Host Download Parameters Screen (Page 2)
1-75
Understanding the Host Download Parameters Screen
1-76
Error Messages
1-76
T – RPP Table Parameters for IOS Links
1-77
When to Use Option T
1-77
Directions to Set the RPP Parameters Screen
1-77
Example: RPP Table Parameters Screen
1-78
Understanding the RPP Table Parameters for IOS Links Screen
1-78
Processing
1-79
Error Messages
1-81
U – AJ-BOAJ, LX, ID and AJ-DPAJ Parameters
1-82
When to Use Option U
1-82
Directions to Set the AJ-BOAJ, LX, ID and AJ-DPAJ Parameters Screen
1-82
Example: AJ-BOAJ, LX, ID and AJ-DPAJ Parameters Screen
1-82
Example: AJ-BOAJ, LX, ID and AJ-DPAJ Parameters Screen, with Pop-up Box
1-83
Understanding the AJ-BOAJ, LX, ID and AJ-DPAJ Screen
1-83
Error Messages
1-85
V – DDR Parameters
1-86
When to Use Option V
1-86
Direction to Set the DDR Parameter Screen
1-86
Example: DDR Parameters Screen
1-86
Understanding the DDR Parameters Screen
1-86
Error Message
1-86
W – Registration Print Parameters
1-87
When to Use Option W
1-87
Directions to Set the Registration Print Parameters Screen
1-87
Example: Registration Print Parameters Screen
1-87
Understanding the Registration Print Parameters Screen
1-88
Error Messages
1-88
X – MR Label Application Parameters
1-89
When to Use Option X
1-89
Directions to Set the MR Label Application Parameters Screen
1-89
Example: MR Label Application Parameters Screen
1-89
Understanding the MR Label Application Parameters Screen
1-89
Error Messages
1-90
Y – MRE Box Number Label Description Text
1-91
When to Use Option Y
1-91
Set-up of Box Label Descriptions
1-91
Directions to Set the MRE Box Label Description Text Screen
1-93
Example: MRE Box Label Description Text Screen
1-93
Understanding the MRE Box Label Description Text Screen
1-94

Registration Reference Manual Contents
Version 3.1.1 C-17
Section 7: System Parameters
Page
Error Messages
1-94
Z – MRE Box Number Parameters
1-96
When to Use Option Z
1-96
Directions to Set the MRE Box Number Parameters Screen
1-96
Example: MRE Box Number Parameters Screen
1-96
Understanding the MRE Box Number Parameters Screen
1-96
Directions to Set the MRE Box Number Prefixes Screen
1-98
Example: MRE Box Number Prefixes Screen
1-98
Understanding the MRE Box Number Prefixes Screen
1-98
Error Messages
1-99

Contents Registration Reference Manual
C-18 Version 3.1.1
Section 8: Medical Records
Page
Introduction to the MR Medical Record Selection Screen
1-1
MR Medical Record Selection Screen
1-1
Medical Record Status
1-2
M/R Status Codes
1-2
Patient Registration
1-2
M/R-related Prints and Notifications
1-3
M/R Labels, Transfer In and Internal Transfers
1-3
M/R Logged In List
1-3
FP22
1-3
FP99/AJ-OSMR
1-3
M/R Label for Deducted Patients with a New NHS Number
1-4
Guide to M/R Status on the MR Screen
1-5
M/R Fast Update Rules
1-6
M/R Status Changes – System Responses
1-7
MR Screen – Medical Record Selection 2-1
Screen Layout
2-1
Using the MR Screen
2-2
Using the MR Flag Screen
2-3
Directions to Display the MR Screen
2-4
Figure 1: MR Screen
2-5
Understanding the MR Screen – Search Criteria
2-5
The Top Half of the Screen
2-5
The Bottom Half of the Screen
2-5
Figure 2: MR Screen with a List of Valid Status Codes Pop-up Box
2-6
Figure 3: MR Screen with Reason Codes for Medical Records Pop-up Box
2-7
Understanding the MR Screen – Patient Details
2-8
Figure 4: MR Screen with Patient Details
2-8
Possible Screen Messages
2-9
GM Services Pop-up Window
2-9
Figure 5: MR Screen with GM Services Pop-up Box
2-9
Previous Medical Record Details
2-9
Figure 6: MR Screen with Previous Medical Records Pop-up Box
2-10
Figure 7: MR Screen with Fast Update Pop-up Box
2-10
Figure 8: MR Screen with Valid Status Code Pop-up Box
2-11
Figure 9: MR Screen with Confirmation of ‘RFH’ Status Pop-up Box
2-11
Fast Freeze Facility
2-13
MRE Box Number Recording
2-13
Figure 10: MR Screen with MRE Box Number Pop-up Box
2-13
Directions to Display the MR Flag Screen
2-15
Figure 11: MR Flag Screen
2-15
Understanding the MR Flag Screen
2-15
Error Messages
2-17
The UR Screen – Urgent Medical Record Request 3-1
When to Use the UR Screen
3-1
Validation
3-1
Access
3-1
Directions – to Access the UR Screen
3-2
Example: UR Urgent Medical Record Request Screen
3-2
Directions – Add a Patient
3-2
Error Messages
3-3
Online Help
3-3