Polycom VVX410 User manual

Quick Start Guide
Intermedia Hosted PBX |Polycom VVX 400/410

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Welcome to your Hosted PBX Service.

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What’s in the box?
Polycom VVX 400/410
A. Phone
B. Ethernet Cable
C. Handset Cable
D. Handset
E. Stand
F. Ferrite Clamp
G. Quick Start Guide
A
B
C D
E
F
G
Quick Start Guide

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Guided Setup
Connect Cables
Please follow the diagram to install your
phone. Once plugged in, the phone will
automatically download its conguration and
start to work.
Once the phone has been plugged in and is
operational, the voicemail box is functional with
a default greeting.
Cable groove (press
straight part of handset
cable into groove)
AC power connection (optional
accessory); use if Power over
Ethernet (PoE) is unavailable

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Auxiliary port
Passthrough ethernet
connection to PC (optional
extra cable not included)
Cable groove (press
straight part of handset
cable into groove)
Optional PC port cable should be
rated CAT-5E; attach ferrite clamp
close to PC port jack on phone

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Voicemail Box Setup
RECORDING YOUR PERSONAL VOICEMAIL GREETING
1. Press the Messages button , and press the “Connect” soft key.
2. Enter the default PIN of 0000.
3. Select option 8 for User Options.
4. Select option 1 to record the Unavailable greeting.
5. Follow the voice prompts to record and check your greeting.
CHANGING THE PIN FROM THE PHONE
1. Press the Messages button .
2. Enter the default PIN of 0000.
3. Select option 8 for User Options.
4. Select option 3 to change the PIN.
5. Enter the new PIN when prompted.
Your new PIN:
• Must be between 6 and 10 digits and must not start with “0”.
• Must not contain sequential or repeating digits, such as “123”
or “111”.
LOGGING INTO YOUR VOICEMAIL BOX VIA THE WEB
1. Go to www.intermedia.net/login/voice.
2. Enter your Phone Number and PIN/Password.
3. Click LOGIN.

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Features
Security Slot (on back)
Hookswitch
Reversible Tab
(for wallmount installation)
Speaker
Dial Pad
Transfer Button
Messages Button
Hold Button

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Features
Message Waiting Indicator
Line Keys
Home Buttons
Soft Keys
Navigation Pad/Select Button
Headset Button
Speakerphone Button
Mute Button
Volume Button
Microphone

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Commonly Used Features
PLACING OUTGOING CALLS
When the phone is not in use:
1. Pick up the handset or press the “Speakerphone” button.
2. Dial a 3-digit extension or telephone number.
When you are already on a call:
1. Press the “Hold” soft key.
2. Press the “New Call” soft key.
3. Dial a 3-digit extension or telephone number.
4. Resume the original call by pressing the “Line” button that
corresponds with that call.
ANSWERING AN INCOMING CALL
…On the Handset:
Pick up the handset to answer the call.
…On a Headset:
When a headset is connected, press the “Headset” button (or the
”Answer” soft key) to answer the call.
…On Speakerphone:
Press the “Speaker” button (or the “Answer” soft key) to answer the call.

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REJECTING AN INCOMING CALL
Press the “Reject” soft key to immediately send the caller to voicemail.
IGNORING AN INCOMING CALL
Press the “More” soft key, then press the “Ignore” button to send the
caller to voicemail.
Note: The caller will continue to hear ringing for the specied amount of
time, dened in the phone’s “No Answer Forwarding” setting.
ENDING A CALL
…On the Handset:
Press the “End Call” soft key.
…On a Headset:
Press the “Headset” button.
…On Speakerphone:
Press the “Speaker” button.
HOLD
Placing a Call On Hold:
• While on a call, press the “Hold” soft key.
Retrieving Calls On Hold:
• Press the “Resume” soft key to resume the holding call on that line.

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TRANSFERRING CALLS
Blind Transfers:
1. While on a call, press the “Transfer” soft key.
2. Tap the “Blind” soft key.
3. Dial the desired phone number or extension number.
4. The call is automatically transferred.
Attended (Consultative or Warm ) Transfers:
1. While on a call, press the “Transfer” soft key.
2. Dial the desired phone number or extension number.
3. Wait for the party to answer, and announce that you are transferring
a call to them.
4. Hang up the phone to complete the transfer.
MUTE
1. To mute the microphone on an active call, press the “Mute” button.
2. To un-mute the microphone, press the “Mute” button again.
VOICEMAIL
1. Press the “Messages” button , and press the “Connect” soft key.
2. Enter your PIN when prompted.

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VOLUME ADJUSTMENT
In-Call Volume:
• While on a call, press the “+” and “-” buttons to raise or lower the
volume.
Ringer Volume:
• While the phone is not in use, press the “+” and “-” buttons to adjust
the ringer volume on the phone.
CALL WAITING
When an inbound call rings in, you will hear a beep tone emitted by your
phone.
To Answer the Second Call:
1. Press the ashing “Line” button to access that call. The current call
will be placed on hold.
2. Once the second call has ended, resume the original call by pressing
the “Resume” soft key or pressing the ashing “Line” button.
To Reject the Second Call:
• Press the “Reject” soft key to immediately send the caller to
voicemail.

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CALL WAITING (CONTINUED)
To Ignore the Second Call:
• Press the “Ignore” soft key to send the caller to voicemail
Note: The caller will continue to hear ringing for the specied amount of
time, dened in the phone’s “No Answer Forwarding” settings.
SPEAKERPHONE
While the phone is not in use:
• Press the “Speakerphone” button to activate the speakerphone and
get dial tone for an outbound call.
While on a call on the handset / headset:
• Press the “Speakerphone” button to continue the current call on the
speakerphone.
While a call on speakerphone is active:
• To hang up the current call, press the “Speakerphone” button.

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FORWARDING CALLS
1. Press the “Forward” soft key OR
2. Press the “Home” button and the “Right Arrow” button to navigate to
“Forward”, and select it.
3. If “Always Forward” is currently disabled, “Always (Disabled)” will be
displayed.
4. Press 1 for “Always”.
5. Enter / verify the contact number where calls will be forwarded.
6. Press the “Enable” soft key.
Disabling “Always Forward”:
1. If “Always Forward” is currently enabled, “Always (Enabled)” will be
displayed.
2. Press 1 for “Always”.
3. Press the “Disable” soft key.
“Forward On Busy” and “Forward On No Answer” can be set in
a similar manner.
FREE
Download CallScape for increased desktop productivity:
www.intermedia.net/callscape

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www.intermedia.net/knowledgebase/voice
voic[email protected] 1.877.880.0055
We are here to help.

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