Ricoh Aficio 340 User instructions

Read this manual carefully before you use this product and keep it handy
for future reference.
For safety, please follow the instructions in this manual.
SYSTEM SETTINGS
340/350/450
OPERATING INSTRUCTIONS
User Tools (System Settings)
Modes

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information before using this machine. It contains important information related
to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
-Notes:
Some illustrations may be slightly different from your machine.
Certain options may not be available in some countries. For details, please contact your local dealer.
Operator Safety:
This machine is considered a CDRH class I laser device, safe for office/ EDP use. The machine con-
tains two 5-milliwat, 760 - 800 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflect-
ed) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock
mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Laser Safety:
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-
quired.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see ⇒P.2
“Machine Types” .)
• Type 1: Aficio 340
• Type 2: Aficio 350
• Type 3: Aficio 450
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the Inch version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Power Source:
120 V, 60 Hz, 10 A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see “Power Connection” of the “Copy Reference”.

L
HOW TO READ THIS MANUAL
Symbols
In this manual, the following symbols are used:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information in the “Copy Reference”.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information in the “Copy Reference”.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's panel display.
{ }
Keys built into the machine's operation panel.

LL
TABLE OF CONTENTS
MANUALS FOR THIS MACHINE................................................................. 1
MACHINE TYPES ......................................................................................... 2
ADDITIONAL FUNCTIONS PROVIDED BY OPTIONAL MEMORY UNITS 3
Copy Mode.................................................................................................... 3
Facsimile Mode (Option)............................................................................... 4
1.MODES
CHANGING MODES..................................................................................... 5
MULTI-ACCESS............................................................................................ 6
COPY MODE............................................................................................... 10
Changing To Copy Mode............................................................................ 10
FAX MODE.................................................................................................. 12
Changing To Facsimile Mode ..................................................................... 12
Printing A Received Fax.............................................................................. 12
Sending A Fax............................................................................................. 13
2.USER TOOLS (SYSTEM SETTINGS)
KEYS FOR USER TOOLS (SYSTEM SETTINGS) .................................... 15
ACCESSING THE USER TOOLS
(SYSTEM SETTINGS)................................................................................. 16
Exiting from User Tools............................................................................... 17
USER TOOLS MENU (SYSTEM SETTINGS) ............................................ 18
SETTINGS YOU CAN CHANGE WITH THE USER TOOLS ..................... 19
System Settings 1/6..................................................................................... 19
System Settings 2/6..................................................................................... 20
System Settings 3/6..................................................................................... 21
System Settings 4/6..................................................................................... 23
System Settings 5/6..................................................................................... 25
System Settings 6/6..................................................................................... 26
INDEX........................................................................................................ 27

1
MANUALS FOR THIS MACHINE
This is a multi-functional machine combining copying and facsimile functions.
This manual describes procedures common to these functions. Each function's
reference describes the operational procedures separately for the copying and
facsimile functions. Please consult the manual that suits your needs.
❖
❖❖
❖ System Settings (this manual)
Provides an overview of the machine. This manual introduces the functions
of the machine. It also introduces the options allowing you to use additional
functions and describes how to access the system user tools to make the ma-
chine easier to use.
❖
❖❖
❖ When using as a copier
• Copy Reference
Describes the various copying functions from basic copying to more ad-
vanced functions such as reducing/enlarging copies or combining origi-
nals into one copy.
❖
❖❖
❖ When using as a facsimile
• Facsimile Reference (option)
Describes the operational procedures and functions to use the machine as
a facsimile.

2
MACHINE TYPES
There are three models of this machine. The main differences between them are
memory capacity and copy speed. To make sure which model you have, see the
inside front cover.
Type 1 Type 2 Type 3
Copy speed 35 copies/minute
(A4K, 81/2" ×
11"K)
35 copies/minute
(A4K, 81/2" ×
11"K)
45 copies/minute
(A4K, 81/2" ×
11"K)
Memory capacity 4 MB
(8 MB optional
memory available)
12 MB 12 MB
Fax unit Option Option Option

3
ADDITIONAL FUNCTIONS PROVIDED BY
OPTIONAL MEMORY UNITS
You can expand the capabilities of this machine to include fax functions. When
you want to add a function, contact your sales or service representative.
Copy Mode
In copy mode you can make basic copies and also copy using more sophisticated
techniques, such as reduction/enlargement or combining several originals onto
one copy. You can install an optional memory expansion for storage of docu-
ment images, thereby making the best use of memory with various copy func-
tions.
Expansion Memory (option)
❖
❖❖
❖
8 MB copier memory unit (Electric sort kit) (option for Type 1)
Provides various functions including Image Rotate, Sort, and Duplex Copy.
❖
❖❖
❖
Copier hard disk (Image enhance kit)
Provides various functions such as:
• Archive File (copying stored images)
• Following functions using the Enhanced Image Copy:
Sort/Rotate Sort/Rotate Stack/Shift Sort/Shift Stack/Staple
Combine
Duplex
Repeat
Image Rotate

4
Facsimile Mode (Option)
You can send and receive fax messages in facsimile mode. Installation of option-
al expansion memory allows more functions to be used, and more data to be
stored.
Options for Memory Expansion
❖
❖❖
❖
4 MB memory card
Provides a variety of memory-based functions including confidential recep-
tion, envelope reception, and two-sided printing. Also increases the number
of personal codes, groups, speed dials, files in memory, special stations, etc.
❖
❖❖
❖
Fax hard disk
Increases memory capacity, allowing you to increase the number of transmit
originals and receive images to be stored in memory.
❖
❖❖
❖
400 dpi high resolution card
Allows sending/receiving in super fine mode. Also allows JBIG compression.

è
1. MODES
CHANGING MODES
You can use this machine not only as a copier, but optionally as a fax machine as
well. Press the {
Copy }key to use copy functions, or press the { Fax }key to use
facsimile functions.
Limitation
❒You cannot switch modes in any of the following cases:
• When scanning in a fax message for transmission.
• During immediate transmission.
• When accessing the user tools.
• During interrupt copying.
1
34
2
Enhanced
Image
Menu
Series
Copies
Margin
Adjust
Auto Reduce/
Enlarge
Zoom
Combine
Copies
Erase Center/
Border
Copy
Fax
Copy Mode
Facsimile Mode
ND0X02EE

MODES
ç
1
MULTI-ACCESS
You can carry out another job using a different function while the current job is
being performed.
This allows you to handle your jobs efficiently regardless of how the machine is
being used. For example:
• While making copies, the machine can send a fax message that has been
stored in memory.
• You can make copies while receiving fax data.
Performing multiple functions simultaneously like this is called Multi-accessing.
Limitation
❒You cannot use Multi-accessing during interrupt copying.
Note
❒You can choose which mode has highest priority for print jobs. The default is
the current mode shown on the display. See “16. Print Priority” in ⇒P.23
“System Settings 4/6”.
❒When your machine is equipped with the optional internal tray 2, you can
specify the tray used for each function so that completed documents are not
mixed. For example, set one tray for faxes and another tray for copies. If you
require the optional internal tray 2, contact your local dealer or service repre-
sentative. See “15. Output Tray” in ⇒P.23 “System Settings 4/6”.

MULTI-ACCESS
æ
1
-Multi-accessing example
The order of multi-accessing operations is as follows:
*1 This job runs in the background, regardless of any current data scanning/writing op-
erations.
Note that you can also receive faxes into memory with such a job.
-
--
-Sample operations
This chart is based on the following conditions:
• When “16. Print priority” is set to “Interleave” (See “16. Print Priority” in ⇒
P.23 “System Settings 4/6”)
• For details on operations under other conditions, contact your service repre-
sentative.
1st 2nd 3rd 4th
Start 1st
copy 2nd copy
Background*1 Scanning Printing
Facsimile Copy
Completion
Job
Operation Mode
Print
Start
MULTI2EE
Time
Copying
2 originals
Printing 2
received
faxes
Memory
transmission
operation
(2 pages)
Memory
reception *1
1st page
for
memory
reception
2nd page for
memory
reception
Printing
the
2nd
received
fax
Printing
the
1st
received
fax
Scanning the
1st page Scanning the 2nd page
Start
receiving
Memory
reception
Received
data
processing

MODES
å
1
Mode after
you select
Copy Facsimile
Transmission Reception
Mode before
you select
Copying Enhanced Image Copy Memory Copy Sort Stapling Scanning An Original for Memory Transmission Memory Transmission Immediate Transmission Memory Reception Printing Received Data
Copy Copying ❍❍❍*4 ❍*4 ❍*4 ❍✩❍✩✩
En-
hanced
Image
Copy
❍❍❍*4 ❍*4 ❍*4 ×✩×✩✩
Memory
Copy
❍❍❍*4 ❍*4 ❍*4 ×✩×✩✩
Sort ❍❍❍*4 ❍*4 ❍*4 ❍*1 ✩❍*1 ✩✩
Stapling ❍*5 ❍*5 ❍*4
*5
❍*4
*5
×❍*1 ✩❍*1 ✩✩*5
Facsimile
Transmission
Scan-
ning An
Original
for
Memory
Trans-
mission
××××××✩×✩✩*2
Memory
Trans-
mission
✩✩✩✩✩✩×××✩
Immedi-
ate
Trans-
mission
×××× ××××××
Reception
Memory
Recep-
tion
✩✩✩✩✩✩×××✩
Printing
Re-
ceived
Data
✩✩✩✩✩*5 ✩*2 ✩*6 →*3 ✩*6 →

MULTI-ACCESS
ä
1
✩…means that these functions can be used together.
❍…means that you can interrupt the current job with Function keys or the {
In-
terrupt
}key to proceed to a subsequent job.
→…means that another job will automatically start after the current job is fin-
ished.
×…means that you will manually start another job after the current job is fin-
ished (i.e. these functions cannot be used together).
*1 Simultaneous operations are only available when copies are being made after their
originals are all scanned.
*2 You might fail to print received data, depending on size or orientation of the original.
*3 Priority is given to the subsequent job; after the subsequent job is finished, the inter-
rupted operation is automatically resumed.
*4 If the optional copier hard disk is installed, you can make interrupt copies with the
{
Interrupt
}key.
*5 If you are making stapling copies on paper larger than A4, 81/2" ×11" with the op-
tional 1000-sheet finisher, the subsequent operation is disabled until the current job
is finished. After you start interrupt copying with the {
Interrupt
}key, the Output Tray
is automatically changed to “Internal Tray”.
*6 During parallel receptions, any subsequent job is disabled until the receptions are
completed.

MODES
ìí
1
COPY MODE
Changing To Copy Mode
You can always make a copy when
the machine isn't printing or scanning
a fax data.
APress the { Copy }key.
The copy display appears on the
panel display.
Reference
For details, see the “Copy Refer-
ence”.
Interrupt Copying To Make Urgently
Needed Copies
You can interrupt the current copying
job or printing of a received fax to
make a copy.
Limitation
❒When the optional copier hard disk
is not installed, you cannot use the
following functions during inter-
rupt copying:
•Duplex
• Combine
• Sort
• Copying archive files
❒You cannot use the interrupt copy
function in the following cases:
• during fax immediate transmis-
sion
• while scanning an original for
memory transmission
• during interrupt copying
APress the { Interrupt }key.
If the machine is scanning origi-
nals, it will immediately stop the
scanning job. On the other hand, if
the machine is performing a copy
or print job, it will still continue the
job until you press the {
Start }key
after pressing the {
Interrupt }key.
When the current job stops, the in-
terrupt copy display appears on
the panel display.
Note
❒When you interrupt a copying
job, remove the previous origi-
nal.
BMake your copies.
Important
❒If the remaining memory space
is 0 %, the machine fails to re-
ceive fax data. Wait until the
machine completes printing a
received fax, then start making
copies.
Note
❒While copying, a received fax
document is stored in memory
and the Receive File indicator is
lit.
CAfter interrupt copying is com-
pleted, remove the original and
delivered copies.
DPress the { Interrupt }key again.
The machine resumes the printing
job of the received fax document.

COPY MODE
ìì
1
Resuming the interrupted
copying job
AReset the previous original.
BPress the {
Start }key.
The machine resumes the inter-
rupted copy run.
Copying And Multi-accessing
Note
❒Machine operations are different
depending “16. Print Priority” (See
⇒P.23 “System Settings 4/6”) or “18.
User Code Manage” (See ⇒P.25
“System Settings 5/6”) settings.
Reference
⇒P.6 “Multi-Access”
❖
❖❖
❖
When “Print Priority” = “Fax” or “Dis-
play” (default)
The machine completes the opera-
tion of the function set by Print pri-
ority before performing the
operation of another function.
Limitation
❒While the machine is perform-
ing two-sided printing in fax
mode, you cannot make two-
sided copies until the printing
ends.
❖
❖❖
❖
When “Print Priority” = “Interleave”
The machine performs the opera-
tions in the order in which they are
initiated. If another function is ini-
tiated during operation, the ma-
chine completes the current
operation before performing the
operation of the function initiated.

MODES
ìë
1
FAX MODE
Changing To Facsimile Mode
You can always use the machine as a
facsimile when you are not copying.
APress the { Fax }key.
The facsimile display appears on
the panel display.
Note
❒The Memory Transmission/Re-
ception function is performed
automatically even when an-
other function is being used.
You need not switch the dis-
play. When data is received in
memory, the Receive File indi-
cator is lit.
Reference
For details, see the “Facsimile
Reference”.
Printing A Received Fax
When you are not copying, a received
fax is printed automatically. You do
not need to switch to Facsimile mode.
If you wish to print a received fax
while copying, see below.
Preparation
Machine operations are different
depending “16. Print Priority” (See
⇒P.23 “System Settings 4/6”) or “18.
User Code Manage” (See ⇒P.25
“System Settings 5/6”) settings.
Reference
See ⇒P.6 “Multi-Access”.
Printing a received fax while copying
❖
❖❖
❖
When “Print Priority” = “Fax” or “Dis-
play” (default)
The machine once interrupts the
copying and receives a fax. Upon
completing the fax reception, it re-
sumes the interrupted copying job.
❖
❖❖
❖
When “Print Priority” = “Interleave”
The machine performs the opera-
tions in the order in which they are
initiated. If another function is ini-
tiated during operation, the ma-
chine completes the current
operation before performing the
operation of the function initiated.
❖
❖❖
❖
Printing a received fax in a hurry
Press the { Fax }key to switch to the
facsimile display. The copying job
is interrupted and the machine
starts printing the received fax au-
tomatically. After printing the fax,

FAX MODE
ìê
1
press the { Copy }key and do the
previous job again.
Sending A Fax
Sending a fax while printing a received
fax
Scanning originals for memory
transmission
The machine can scan your originals
for memory transmission even while
printing a received fax.
AComplete the usual operations
for sending a fax, then press the
{
Start }key.
Immediate transmission
Immediate transmission interrupts
the job of printing a received fax. This
is because the page memory is occu-
pied as your originals are scanned.
AComplete the usual operations
for sending a fax, then press the
{
Start }key.
Sending a fax while copying
While scanning copy originals
APress the { Clear/Stop }key and
then the {
Fax }key.
Copying is stopped and the dis-
play is switched to the Facsimile
mode.
Note
❒Remove the copy originals.

MODES
ìé
1
While outputting copy
APress the { Fax }key to switch to
the facsimile display.
You can send a fax while copying.
Note
❒Remove any originals of your
copy job.
BComplete the usual operations
for sending a fax, then press the
{
Start }key.
CAfter the transmission has fin-
ished, press the {
Copy }key.
DReset the copy job originals, then
press the {
Start }key.
The machine resumes the inter-
rupted copy run.

ìè
2. USER TOOLS (SYSTEM
SETTINGS)
KEYS FOR USER TOOLS (SYSTEM SETTINGS)
1. { User Tools/Counter }key
2. Panel Display
3. { Selection }keys
Press the key under the item you wish to
select.
4. <and >keys (Cursor keys)
Press to select an item on the panel dis-
play.
5. { Number }keys
Use to enter a numeric value.
6. { # }key
Press to set a value you have entered.
7. { Clear/Stop }key
Press to delete a number you have en-
tered.
ND2A01EE
TX File
Status
01 02 03 04 05 06 07
08 01 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
2
1
34
2
2
223
456
78
0
9
1C
2
1
1
F1 F2 F3 F4 F5
A B C D E F G
H I J K L M N
OPQRSTU
VWXYZ
*
Sort
Staple
Stack
1-Sided 2-Sided
2-Sided 2-Sided
User Tools / Counter
Enhanced
Image
Menu
Series
Copies
Margin
Adjust
Auto Reduce/
Enlarge
Zoom
Combine
Copies
Erase Center/
Border
Copy
Fax Text Photo
Photo
Special Orig.
Lighter Darker
Speed Dial
On Hook Dial
Pause /
Redial
Tone
Program Clear
Modes /
Energy Saver
Interrupt
Clear / Stop
Start
Enter
Main
Power
Auto Image Density
Book 2-Sided
Immediate
Trans.
Memory
Trans.
Standard
Detail
Super Fine
Commu-
nicating Receive File Confidential File
Start
Manual RX TEL Mode
.
ABC DEF
MNOJKLGHI
WXYTUV
OPER
PRS
C
On
12
75 643

86(5ý722/6ýõ6<67(0ý6(77,1*6ô
ìç
ë
ACCESSING THE USER TOOLS
(SYSTEM SETTINGS)
This section is for the key operators in
charge of this machine. You can
change or set the machine's default
settings.
Preparation
After using the user tools, be sure
to exit it to return to Copy mode.
The settings are not canceled even
if the operation switch is turned off
or the {
Clear Modes/Energy Saver }
key is pressed.
Limitation
❒Function names displayed in a
faint font become available when
the machine is expanded.
Reference
For information on Copy and Fax
User Tools, see the appropriate ref-
erence manual.
APress the { User Tools/Counter }key.
The User Tools Main Menu ap-
pears.
BEnter { 1 }with the { Number }keys.
The system settings menu appears.
CSearch for the desired menu. En-
ter its number with the {
Number }
keys.
Note
❒[↓
↓↓
↓ Next
]: Press to go to the next
page.
❒[↑
↑↑
↑
Prev.
]: Press to go back to the
previous page.
Reference
⇒P.18 “User Tools Menu (Sys-
tem Settings)”
2
2
2
2
1
1
Sort
Staple
Stack
1-Sided 2-Sided
2-Sided 2-Sided
User Tools / Counter
Enhanced Auto Reduce/
Book 2-Sided
ND2L0103