Ricoh SP 200S User manual

Operating Instructions
User Guide
For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
1. Guide to the Machine
How to Read This Manual.................................................................................................................................5
Introduction.....................................................................................................................................................5
Legal Prohibition.............................................................................................................................................5
Disclaimer........................................................................................................................................................5
Guide to Components........................................................................................................................................6
Exterior............................................................................................................................................................6
Interior.............................................................................................................................................................7
Control Panel..................................................................................................................................................8
Installing the Driver and Software...................................................................................................................10
Quick Install for USB....................................................................................................................................10
Upgrading or Deleting the Printer Driver...................................................................................................10
What is Smart Organizing Monitor?..............................................................................................................12
2. Loading Paper
Supported Paper..............................................................................................................................................13
Non-Recommended Paper Types...................................................................................................................15
Print Area..........................................................................................................................................................16
Loading Paper..................................................................................................................................................18
Loading Paper into Tray 1...........................................................................................................................18
Loading Paper into Bypass Tray.................................................................................................................21
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................22
Placing Originals..............................................................................................................................................24
About Originals............................................................................................................................................24
Placing Originals on the Exposure Glass...................................................................................................24
3. Printing Documents
Basic Operation...............................................................................................................................................27
Printing on Both Sides of Sheets..................................................................................................................28
Canceling a Print Job...................................................................................................................................29
4. Copying Originals
Basic Operation...............................................................................................................................................31
Canceling a Copy.......................................................................................................................................32
Making Enlarged or Reduced Copies............................................................................................................33
Specifying Reduce/Enlarge.......................................................................................................................33
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Copying Both Sides of an ID Card onto One Side of Paper........................................................................35
Copying an ID Card....................................................................................................................................35
Specifying the Scan Settings...........................................................................................................................38
Adjusting Image Density..............................................................................................................................38
Selecting the Document Type According to Original...............................................................................38
5. Scanning from a Computer
Basic Operation...............................................................................................................................................41
TWAIN Scanning.........................................................................................................................................41
Basic Operation for WIA Scanning...........................................................................................................42
6. Configuring the Machine Using Smart Organizing Monitor
Checking the System Information....................................................................................................................43
Checking the Status Information.................................................................................................................43
Printing the Configuration Page..................................................................................................................44
Configuring the Machine Settings...................................................................................................................45
Tab Settings..................................................................................................................................................45
Updating the Firmware....................................................................................................................................46
7. Maintaining the Machine
Replacing the Print Cartridge..........................................................................................................................47
Cautions When Cleaning................................................................................................................................49
Cleaning the Inside of the Machine................................................................................................................50
Cleaning the Exposure Glass..........................................................................................................................51
8. Troubleshooting
Common Problems...........................................................................................................................................53
Paper Feed Problems.......................................................................................................................................54
Removing Printing Jams...............................................................................................................................55
Print Quality Problems......................................................................................................................................61
Checking the Condition of the Machine....................................................................................................61
Printer Problems................................................................................................................................................62
Print Positions Do Not Match Display Positions.........................................................................................63
Copier Problems...............................................................................................................................................64
Scanner Problems.............................................................................................................................................65
Error and Status Indicate on the Control Panel..............................................................................................66
Codes on the Screen...................................................................................................................................66
2

Error and Status Messages Appear on the Smart Organizing Monitor......................................................68
9. Appendix
Notes About the Toner.....................................................................................................................................69
Moving and Transporting the Machine..........................................................................................................70
Disposal........................................................................................................................................................70
Where to Inquire..........................................................................................................................................70
Consumables....................................................................................................................................................71
Print Cartridge..............................................................................................................................................71
Specifications of the Machine.........................................................................................................................72
General Function Specifications.................................................................................................................72
Printer Function Specifications....................................................................................................................73
Copier Function Specifications...................................................................................................................74
Scanner Function Specifications.................................................................................................................74
Trademarks.......................................................................................................................................................75
INDEX.............................................................................................................................................................77
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1. Guide to the Machine
How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use of
this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
5

Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
Exterior
1
2
9
4
5
10
3
6
8
7
CTT069
11
12
1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control.
3. Exposure Glass Cover
Open this cover to place originals on the exposure glass.
4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Front Cover
Lift up this cover to replace consumables or clear a paper jam.
6. Bypass Tray
This tray can hold one sheet of plain paper.
1. Guide to the Machine
6

7. Tray 1
This tray can hold up to 150 sheets of plain paper.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
10. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
11. USB Port
Use this port to connect the machine to a computer using a USB cable.
12. Tray Cover
Attach this cover when you extend the tray.
Interior
CTT065
1
1. Print Cartridge
A replacement consumable that is required to make prints on paper. It needs to be replaced after
approximately every 2600 pages printed. For details about replacing the cartridge, see p.47 "Replacing
the Print Cartridge".
Guide to Components
7

Control Panel
CTT082
5
6
2
1
3
4
7
8
9
10
11
1. Original Type Indicator
Displays the original type in three levels.
The original type is indicated by which segment is lit on this indicator.
Upper: Text/Photo
Middle: Text
Lower: Photo
2. Original Type key
Use this button to select the type of original.
3. Density Indicator
Displays the copy density in three levels.
The print density is indicated by which segment is lit on this indicator.
• Left: Lighter than normal
• Middle: Normal density
1. Guide to the Machine
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• Right: Darker than normal
4. [ ] Key
Use this button to adjust the copy density.
5. [ ] Key
Use this button to perform an ID copy.
6. Screen
Shows the number of copies and the error code.
7. [ ] Key
Use this button to change the number of copies.
8. [ ] Key
When the machine is online, press this key to cancel an ongoing print job.
9. [ ] Key
Use this button to start copying.
10. Power Indicator
This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while
printing or scanning is in progress.
11. Alert Indicator
This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do
not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is
almost out of toner.
Guide to Components
9

Installing the Driver and Software
You can install the necessary driver for this machine using the included CD-ROM.
The operating systems compatible with the drivers and software for this machine are: Windows XP/
Vista/7 and Windows Server 2003/2003 R2/2008/2008 R2.
The procedure in this section is an example based on Windows 7. The actual procedure may vary
depending on the operating system you are using.
• Be sure to disconnect the USB cable from the machine and turn the machine off before beginning
the installation.
Quick Install for USB
Use Quick Install to install the printer driver, TWAIN driver, WIA driver, and Smart Organizing Monitor
from the CD-ROM.
1. Close all applications except this manual.
2. Insert the CD-ROM into the CD-ROM drive.
3. Select a language for the interface, and then click [OK].
4. From the CD-ROM menu, click [USB Quick Install].
5. Follow the instructions in the installation wizard.
Upgrading or Deleting the Printer Driver
Upgrading the printer driver
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer model you want to modify, and then click [Printer
properties].
3. Click the [Advanced] tab.
4. Click [New Driver...], and then click [Next].
5. Click [Have Disk...].
6. Click [Browse...], and then select the printer driver location.
7. Click [OK], and then specify the printer model.
8. Click [Next].
1. Guide to the Machine
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9. Click [Finish].
10. Click [OK] to close the printer properties window.
11. Restart the computer.
Deleting the printer driver
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to delete, and then click [Remove device].
3. Click [Yes].
4. Click any printer icon, and then click [Print server properties].
5. Click the [Drivers] tab.
6. Click [Change Driver Settings] if it is displayed.
7. Click [Remove...].
8. Select [Remove driver and driver package.], and then click [OK].
9. Click [Yes].
10. Click [Delete].
11. Click [OK].
12. Click [Close] to close the print server properties window.
Installing the Driver and Software
11

What is Smart Organizing Monitor?
Install this utility on your computer from the included CD-ROM before using it.
Smart Organizing Monitor provides the following functions:
• Displays the status of the machine
Displays paper jam messages and other error messages.
• Paper size and type settings
Displays the settings for paper sizes or types available on this machine.
• Print test and configuration pages
Prints List/Report to check the list of settings for this machine and other information.
• Modify the system settings
Use to change custom paper size settings and other settings on this machine.
• Modify the printer settings
Use to change print settings such as [Error Skip:] and [I/O Time Out:] on this machine.
• Modify the copy settings
Use to change the machine’s copy settings, such as [Reduce / Enlarge:], and bypass tray settings.
For details about basic instructions on how to use Smart Organizing Monitor, see p.43 "Configuring
the Machine Using Smart Organizing Monitor".
1. Guide to the Machine
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2. Loading Paper
Supported Paper
Paper Size
• A4
• 81/2 " × 11 " (Letter)
• 81/2 " × 14 " (Legal)
• B5 JIS
• 51/2 " × 81/2 " (Half Letter)
• 71/4 " × 101/2 " (Executive)
• A5
• A6
• B6 JIS
• 16K (197 × 273 mm)
• 16K (195 × 270 mm)
• 16K (184 × 260 mm)
• Custom Paper Size
The following paper sizes are supported as custom paper sizes:
• Width
Tray1: Approximately 100-216 mm (3.9-8.5 inches)
Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)
• Length
Approximately 148-356 mm (5.8-14 inches)
Paper Type
• Plain Paper (65-104 g/m2 (20-24 lb.))
• Recycled Paper (65-104 g/m2 (20-24 lb.))
• Thin Paper (52-64 g/m2 (14-16 lb.))
• Thick Paper (105 g/m2 (28 lb.))
Paper Capacity
• Tray1
150 sheets
(70 g/m2, 19 lb.)
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• Bypass Tray
1 sheets
(70 g/m2, 19 lb.)
2. Loading Paper
14

Non-Recommended Paper Types
Do not use the following types of paper:
• Ink-jet printer paper
• GelJet special paper
• Bent, folded, or creased paper
• Curled or twisted paper
• Wrinkled paper
• Damp paper
• Dirty or damaged paper
• Paper that is dry enough to emit static electricity
• Paper that has already been printed onto, except a preprinted letterhead paper.
Malfunctions are especially likely when using paper printed on by other than a laser printer
(e.g.monochrome and color copiers, ink-jet printers, etc.)
• Special paper, such as thermal paper and carbon paper
• Paper weighing heavier or lighter than the limit
• Paper with windows, holes, perforations, cutouts, or embossing
• Adhesive label paper on which glue or base paper is exposed
• Paper with clips or staples
• When loading paper, take care not to touch the surface of the paper.
• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print
quality degradation, or malfunctions.
Non-Recommended Paper Types
15

Print Area
The diagram below shows the area of the paper that the machine can print on.
From the printer driver
CHZ904
2
3
3
1
44
1. Print area
2. Feed direction
3. Approx. 4.2 mm (0.2 inches)
4. Approx. 4.2 mm (0.2 inches)
• The print area may vary depending on the paper size and printer driver settings.
2. Loading Paper
16

Copier function
CHZ904
2
3
3
1
44
1. Print area
2. Feed direction
3. Approx. 4 mm (0.2 inches)
4. Approx. 3 mm (0.1 inches)
• The print area may vary depending on the paper size.
Print Area
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Loading Paper
Load a stack of paper for printing in the input tray.
• When loading paper, be sure to configure the paper size and paper type for the bypass tray and
Tray 1. When printing a document, specify the paper size, paper type and select the paper tray in
the printer driver so that the settings configured when paper is loaded can be used for printing.
• If you print test pages or copy when the bypass tray is loaded, the paper in the bypass tray is fed
first.
• Do not load paper in the bypass tray when the machine is warming up.
Loading Paper into Tray 1
1. Pull Tray 1 out slowly, and then remove it using both hands.
CTT062
Place the tray on a flat surface.
2. Pinch the clip on the side paper guide and slide it to match the standard size.
CTT073
2. Loading Paper
18