Ricoh Aficio 650 User manual

PRINTER Option Type
650
OPERATING INSTRUCTIONS
DOCUMENT SERVER™ REFERENCE
(option)
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

PRINTER Option Type 650 OPERATING INSTRUCTIONS
Printed in The Netherlands EE GB A868-8550

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual.
Please read the Safety Information in the “Copy Reference” before using this machine. It contains im-
portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Trademarks
Microsoft®, Windows®, and MS-DOS®are registered trademarks of Microsoft Corporation in the United
States and/or other countries.
PostScript®is a registered trademark of Adobe System Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
Document Server™ is a trademark of Ricoh Company, LTD.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
We shallnot beresponsiblefor any loss of the saveddocumentsthat resultfrom mistakes, electrostatic
or electric noises, or damages of the machine. We recommend to save important data in your computer
or to print them out in case they should be lost accidentally.

Copyright © 1998

i
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[ ]
Keys that appear on the machine's panel display.
Keys and buttons that appear on the computer's display.
{ }
Keys built into the machine's operation panel.
Keys on the computer's keyboard.

ii
TABLE OF CONTENTS
Manuals for this Machine.......................................................................... 1
Guide to Components............................................................................... 2
Mainframe..................................................................................................... 2
Operational Panel ......................................................................................... 3
Panel Display................................................................................................ 4
1.What You Can Do with the Document Server
Overview..................................................................................................... 9
Useful Features........................................................................................... 10
Features and Benefits............................................................................. 11
Proof Printing .............................................................................................. 11
On Demand Printing.................................................................................... 14
Confidential Printing.................................................................................... 16
File Merge Printing...................................................................................... 18
Scanned File Printing.................................................................................. 20
2.Sending Data to the Document Server
Overview................................................................................................... 23
The Required Settings ................................................................................ 24
Windows 95/98/3.1x/NT 4.0- Sending Data to the Document Server.. 25
PCL 6/5e..................................................................................................... 25
3.Scanning the Originals
Basic Procedure...................................................................................... 28
4.Printing Saved Documents
Basic Procedure...................................................................................... 30
Sample Printing........................................................................................... 31
Print First Page ........................................................................................... 31
5.Deleting Saved Documents
Basic Procedure...................................................................................... 34
6.Setting Default Parameters (Document Server)
Accessing User Tools (Document Server)............................................ 36
Document Server Setting Parameters................................................... 37
Basic Tab.................................................................................................... 37
Document Manage Tab............................................................................... 38

iii
7.Troubleshooting
Error Messages........................................................................................ 39
8.Appendix
Specifications.......................................................................................... 41
INDEX........................................................................................................ 42

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1
Manuals for this Machine
There are four manuals that describe the operational procedures separately for
the operation and maintenance of the machine.
This manual, the Document Server Reference, contains detailed instructions for
using this machine as a Document Server.
To ensure safe and efficient operation of the machine, all users should read and
follow the instructions contained in the following manuals.
❖
❖❖
❖
System Settings
Describes the procedures and functions for adjusting the settings and defaults
of this machine for copier.
❖
❖❖
❖
Copy Reference
Describes the procedures and functions for using this machine as a copier.
❖
❖❖
❖
Printer Reference
Describes the system settings, procedures and functions for using this ma-
chine as a printer.
❖
❖❖
❖
Document Server Reference (This Manual)
Describes the procedures and functions for using this machine as a Document
Server.

2
Guide to Components
Mainframe
1. Auto Document Feeder (ADF)
The document feeder automatically feeds
a stack of originals one by one.
2. Exposure Glass
Position originals here face down for
scanning.
3. Main Power switch
Note
❒If the machine does not operate after
turning on the Operation Switch,
check if the main power switch is
turned on. If it is off, turn it on.
4. Operational Panel
Use to check the status of the machine,
and to enter the desired jobs or settings.
5. Operation Switch
Press this switch to turn the power on
(the On indicator lights up).
To turn the power off, press this switch
again (the On indicator goes off).
On
TSPS051E

3
Operational Panel
1. {
{{
{
User Tools/Counter
}
}}
}key
❖
❖❖
❖
User tools
Press to change the default settings
and conditions to meet your require-
ments.
❖
❖❖
❖
Counter
Press to check or print the total
number of prints and copies made.
2. Panel Display
Shows operation status, error messages,
and function menus. ⇒P.4 “Panel Dis-
play”
3. {
{{
{
Clear Modes/Energy Saver
}
}}
}key
❖
❖❖
❖
Clear Modes
Press to clear the previously entered
job settings.
❖
❖❖
❖
Energy Saver
Press this key for more than about 1
seconds to switch the machine to En-
ergy Saver mode.
4. {
{{
{
Sample Copy
}
}}
}key
Use this key to print a single sample set
before starting a long print run using Sort
function. ⇒P.31 “Sample Printing”
5. Main Power indicator
Lights up when the main power switch is
turned on, and goes off when the switch
is turned off.
6. Operation Switch
Press this switch to turn the power on
(the On indicator lights up).
To turn the power off, press this switch
again (the On indicator goes off).
7. Function keys
Press to change functions (Copy, Printer,
Document Server) shown on the panel
display. To use the Document Server
function, press the {
Document Server
}key.
8. Function Status indicators
These indicators show the status of each
function.
❖
❖❖
❖
Green
Indicates the function is working.
❖
❖❖
❖
Red
Indicates the function is interrupted
because of errors.
Press the Function key to switch the
panel display and check the error
message.
9. Number Keys
Use to enter a numeric value such as the
desired number of prints and zooming
ratio.
10. {
{{
{
Clear/Stop
}
}}
}key
Press to cancel the number which are be-
ing entered, or to stop scanning or print-
ing.
11. {
{{
{
Start
}
}}
}key
Press to start scanning or printing a doc-
ument.
8
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1
76
910 11
5
TSPH212E

4
Panel Display
The panel display shows operational status, error messages, and function men-
us.
Important
❒Do not apply a strong shock or force of about 30 N (about 3 kgf) or more to
the panel display. Otherwise, the display might be damaged.
❖
❖❖
❖
Document Server initial display
Touch the {
Document Server
}key, and the Document Server initial display ap-
pears.
❖
❖❖
❖
The “Select File” menu
1. [
Scan Originals
]key
Touch to go to the “Saving” menu.
2. Document List
Shows the saved documents with the in-
formation of User ID, File Name, how
many pages it has, and when it was
saved.
Touch the desired line to select the docu-
ment. When any document is selected,
the selected line is highlighted and the
print priority is also shown.
Note
❒Touch the [T Next
]key to go to the next
screen.
❒Touch the [U
Prev.
]key to return to the
previous screen.
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876

5
3. Memory
Shows the remaining capacity of memory
as a percentage.
4. [
Print 1st Page
]key
Touch to print the 1st page of the selected
document.
Note
❒This key appears only when any doc-
ument is selected.
5. Job information
•Page
Shows the number of the total pages
of the selected documents.
•Q'ty
Shows the specified number of print
sets.
•Copy
Shows which set is being printed.
6. [
Print Setting
]key
Touch to go to the Set Job menu.
Note
❒This key appears only when any doc-
ument is selected.
7. [
Delete
]key
Touch to delete the selected document.
Note
❒This key appears only when any doc-
ument is selected.
8. [T
TT
T
Next
], [U
UU
U
Prev.
]keys
Touch to go to the next or the previous
screen.
❖
❖❖
❖
The “Saving” menu
For more information on settings, refer to Copy Reference.
1. [
Original Mode
]key
Touch to select the mode to match the im-
age type of your originals.
2. [
Auto Image Density
]key
Touch to have the machine to adjust the
image density to match your originals.
3. Manual Image Density keys
Touch to adjust the image density manu-
ally.
You can combine Auto and Manual Im-
age density by touching one of these keys
when the Auto Image Density key is
highlighted.
4. [
Special Original
]key
Touch to have the machine recognize
how to feed your originals from the doc-
ument feeder (ADF) when your originals
are special, such as mixed sizes or thin
paper.
5. [
Auto Paper Select
]key
Touch to have the machine select a suita-
ble size of paper automatically based on
the original size and the scanning ratio.
8
7
6
5
4
10 11
1
2
3
912
1413 15 16 17

6
6. Manual Paper Select keys
Touch to select the desired paper size.
7. [
Full Size
]key
Touch to scan the full size image.
8. [
Auto Reduce/Enlarge
]key
Touch to have the machine choose the
scanning ratio based on the paper and
original sizes you select.
9. Preset Reduce/Enlarge keys
Touch to select a preset ratio.
10. [
1 Sided Originals
]key
Touch this key when scanning 1 sided
originals.
Note
❒Set your originals in the correct direc-
tion. Otherwise, you might not make
duplex printing correctly.
❒Refer to “Duplex – Making Two-Sided
Copies” in the Copy Reference.
11. 2 Sided Originals keys
Touch one of these keys when scanning
the 2 sided originals according to the ori-
entation of the images.
•ToptoTop
The pages of this orientation can be
folded or bound along the vertical ax-
is.
•ToptoBottom
The pages of this orientation can be
folded or bound along the horizontal
axis.
Note
❒Set your originals in the correct direc-
tion. Otherwise, you might not make
duplex printing correctly.
❒Refer to “Duplex – Making Two-Sided
Copies” in the Copy Reference.
12. [
Shrink&Center(Shrink&Centre)
]key
Touch to reduce the image to 93 % of its
original size with the center as reference.
13. [
Edit Image
]key
Touch to edit the scanned images using
the following functions:
• Erase Centre
Touch to erase the center margin of
the original image.
• Erase Border
Touch to erase the surrounding area
of the original image.
• Centring
Touch to move the image to the cent-
er.
Note
❒When you print the document
whose image was moved to the
center using Centring function,
you should use the same paper size
as specified in the Saving menu. If
the paper size specified in printing
is different from that specified in
saving, the image cannot be moved
to the center correctly.
14. [
Combine
]key
Touch to combine multiple scanned doc-
uments to be saved into one file.
15. [
Reduce/Enlarge
]key
Touch to reduce or enlarge the image to
be saved into the Document Server.
16. [
Check Modes
]key
Touch to check the current settings.
17. [
Scanning Complete
]key
Touch to go to the “Select File” menu.

7
❖
❖❖
❖
The “Set Job” menu
For more information on settings, refer to Copy Reference.
1. File information
Shows User ID, File Name, and the prior-
ity of the selected document(s).
Note
❒Use the [T Next
], [U
Prev.
]keys to see
the next or previous file information.
2. [T
TT
T
Next
], [U
UU
U
Prev.
]keys
Use to see the next or previous file infor-
mation.
Note
❒The file information is shown in the
order of print priority.
3. [
Select File
]key
Touch to go to the “Select File” menu.
4. [
Auto Paper Select
]key
Touch to have the machine select a suita-
ble size of paper automatically based on
the original size and the print ratio.
5. Manual Paper Select keys
Touch to select the desired paper size.
6. [
1Sided Print
]key
Touch to print on one side of paper.
7. 2Sided Print keys
Touch to print on both sides of paper.
•ToptoTop
Should be used if the pages are to be
folded or bound along the vertical ax-
is.
•ToptoBottom
Should be used if the pages are to be
folded or bound along the horizontal
axis.
Note
❒If you cannot make duplex printing
correctly, your originals might not
have been set in the correct direction
when scanning.
❒Refer to “Duplex – Making Two-Sided
Copies” in the Copy Reference.
8. [
Cover/Slip Sheet
]key
Touch to make setting for adding covers
or slip sheets.
9. [
Margin Adjust
]key
Touch to adjust margins in printing the
selected documents.
Note
❒Margin Adjust function is automati-
cally selected when you make Duplex
printing.
10. Sort
Touch to make the print output delivered
as sets in sequential order.
11. Rotate Sort
Touch to have every other print set rotat-
ed by 90°and delivered to the tray.
Note
❒This key appears only when the opti-
cal Finisher is not installed.
12
9
5
4
13
15
1
2
3
67
8
10
14
11

8
❒Refer to “Sort – Sorting Into Sets” in
the Copy Reference.
12. Stack
Touch to have prints assembled with
each page set.
Note
❒This key appears only when the op-
tional Finisher is installed.
❒Refer to “Stack – Stacking Together
All Copies Of A Page” in the Copy
Reference.
13. Staple
Touch one of the keys to have each print
set stapled together at the position shown
in the display.
Note
❒This key appears only when the op-
tional Finisher is installed.
❒Refer to “Staple” in the Copy Refer-
ence.
14. Punch
Touch to have each print set punched.
Note
❒This key appears only when the op-
tional Punch kit is installed in the op-
tional Finisher.
❒Refer to “Punch” in the Copy Refer-
ence.
15. [
Check Modes
]key
Touch to check the current settings.

9
1. What You Can Do with the
Document Server
Overview
The Document Server enables you to save your documents in the mainframe
memory, then edit and print as you want.
There are two ways to save documents.
• Sending data from your computer
• Scanning originals from the document feeder (ADF), or the exposure glass of
the machine
APrepare the documents you want to save.
BSave the documents.
The documents are saved in the mainframe memory.
CPrint the documents.
You can print any of the saved documents with any desired settings at any
time.
1 32

What You Can Do with the Document Server
10
1
Useful Features
The following printing features are available with the Document Server.
❖
❖❖
❖
Proof Printing
You can print a sample set to check and correct the settings before making a
large print run.
❖
❖❖
❖
On Demand Printing
You can print the saved documents as you want at any time.
❖
❖❖
❖
Confidential Printing
You can print a confidential document to the Document Server with a pass-
word to prevent others from printing it.
❖
❖❖
❖
File Merge Printing
You can combine multiple documents to print them in one set.
❖
❖❖
❖
Scanned File Printing
You can combine multiple scanned documents into one set of document.

Features and Benefits
11
1
Features and Benefits
Proof Printing
You can print a sample set to check and correct the settings before making a large
print run.
❖
❖❖
❖Your Current Situation might be…
• When you need to print out multiple sets of documents from your compu-
ter, you will print one sample set to check and specify the number of prints
for the rest of the print job.
• If the settings are not what you want, you have to revise them and print
again and again until the settings become OK.
• When you need additional sets of the documents for a meeting, you have
to print from your computer again.

What You Can Do with the Document Server
12
1
❖
❖❖
❖With the Document Server...
If your document from your computer is saved in the machine, you can make
use of the {
Sample Copy
}key. You have only to specify the desired number of
prints once using the operation panel, and press the {
Sample Copy
}key. After
checking the settings, just touch the [
Yes
]key to start the rest of the print job.
You don't have to make the settings again.
The complex print jobs such as duplex, stapling, and punching can easily be
specified using the operation panel just as a copier.
You can also easily change the number of prints for additional usage with the
operation panel.
Note
❒The {
Sample Copy
}key is effective only when you are using Sort function.
❒Stapling requires the installation of the optional Finisher.
❒Punching requires the installation of the optional Punch kit in the optional
Finisher.
1
2
3