Ricoh Aficio 400 User manual

INTRODUCTION
This manual contains detailed instructions on the operation and mainte-
nance of this copier. To get maximum versatility from this copier all opera-
tors should carefully read and follow the instructions in this manual. Please
keep this manual in a handy place near the machine.
Please read the next section before using this copier. It contains important
information related to USER SAFETY and PREVENTING EQUIPMENT
PROBLEMS.
SAFETY INFORMATION
When using your copier, the following safety precautions should always be
followed.
Safety During Operation
In this manual, the following important symbols are used:
$This symbol is intended to alert the user to the presence of impor-
tant operating and maintenance (servicing) instructions in the
literature accompanying the machine.
?I This symbol is attached to some components to alert the user not
to touch them, because they may be very hot.
In addition, all safety messages are identified by the words "WARNING" and
"CAUTION". These words mean the following:
$
WARNING:Important information to alert you to a situation that
might cause serious injury and damage to your property
if instructions are not followed.
$
CAUTION:Important information that tells how to prevent damage to
equipment, or how to avoid a situation that might cause minor
injury.
na-1
i

$
WARNINGS:
Since some parts of the copier are supplied with high voltage, touch
only the parts specified in this manual.
Do not modify or replace any parts other than the ones specified in
this manual.
Do not incinerate toner or toner containers. Toner dust might ignite
when exposed to open flames.
Do not store toner where it will be exposed to heat.
Do not eat or swallow toner, and keep it out of reach of children.
The fusing unit may be very hot. Be careful when handling it.
$
CAUTIONS:
While copying, do not turn off the main switch.
While copying, do not open the front cover.
While copying, do not unplug the power cord.
While copying, do not lift the platen cover, or the document feeder.
Do not lay anything weighing more than 10 kg (22 lb) on the exposure
glass.
Keep corrosive liquids, such as acid, off the machine.
Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
na-1
ii

General Safety Information
❐Always turn the copier off when you have finished copying for a day, but leave it
plugged in.
❐When the copier will not be used for a long period, disconnect the power cord.
❐If the copier must be transported by vehicle, please contact your service repre-
sentative.
❐When the main switch is in the Stand-by position, the optional heaters are on. In
case of emergency, unplug the machine’s power cord.
❐To disconnect the power source, the main plug must be pulled.
na-1
iii

WHERE IS IT &
WHAT IS IT
na-2
SYSTEM OVERVIEW .................................................................................................................3
COPIER EXTERIOR & INTERIOR............................................................................................... 4
OPERATION PANEL .................................................................................................................6
Hard Keys............................................................................................................................................... 6
Touch Panel Display ............................................................................................................................. 8
1

SYSTEM OVERVIEW
1. Document feeder
(Option) Insert a stack of originals here. They will be fed
automatically.
2. Copy tray
(Option) Completed copies are delivered here.
3. Finisher
(Option) Sorts, stacks, and staples copies.
4. 1500-sheet tray unit
(Option) Holds 1500 sheets of copy paper.
5. 1000-sheet tray unit
(Option) Holds 1000 sheets of copy paper.
❐Other options: platen cover and key counter
na-2
1
3
4
5
2
SYSTEM OVERVIEW
3

COPIER EXTERIOR & INTERIOR
na-2
1
234
5
6
7
8
13
14
15
9
10
11
12
COPIER EXTERIOR & INTERIOR
4

1. Copy tray (option) Completed copies are delivered here. Regarding
the capacity of the tray, ☛see page 166.
2. Main switch Switches the copier between on and standby con-
ditions.
3. Auto response
(human) sensor When someone comes close to the copier, it will
automatically switch from Low Power mode to
standby mode.
4. Platen cover (option) Lower this cover over originals for copying.
5. Exposure glass* Position originals here face down for copying.
*Afterturningoffthemainswitch,theexposureglassmightbehot
becauseoftheanticondensationfunction.Thisisnotaproblem.
6. Front cover Open to access the inside of the copier.
7. Unit for two-sided
copies (Duplex unit) Makes two-sided copies.
8. Paper tray Holds 500 sheets of copy paper.
9. Bypass tray Use to copy onto OHP sheets, adhesive labels,
translucent paper, post cards, and non-standard
size paper.
10. Large capacity tray Holds 1,000 sheets of copy paper.
11. Right cover of
the optional tray unit Open to remove misfed paper.
12. Key counter holder Insert the optional key counter here.
13. Operation panel Operator controls and touch panel are located
here. ☛See the next page.
14. Toner bottle Replace the toner bottle when " fAdd Toner"
is displayed on the display. ☛See page 120.
15. Fusing unit Fuses the copy image to the paper. When ac-
cessing the inside of the copier, use caution.
This unit may be very hot.
na-2
COPIER EXTERIOR & INTERIOR
5

OPERATION PANEL
Hard Keys
na-2
1
234
1. Contrast Dial
Changes the brightness of the
display.
2. User Tools key
Changes the basic settings and
copy features. ☛See page 134.
3. Guidance key
Shows guidance for functions.
☛See page 28.
4. Touch Panel Display
☛See page 26.
5. Program key
Press to select the program
mode.
☛See page 54.
6. Job Recall key
Use to recall your previous copy
settings. ☛See page 53.
OPERATION PANEL
6

na-2
567
10 11
12
8
9
7. Clear Modes/Low Power Mode
key
Press to clear the previously en-
tered copy job settings. Also use
to switch to and from Low Power
mode. ☛Seepages 24 and 137.
8. Interrupt key
Press to make interrupt copies
during a copy run.
☛See page 53.
9. Start key
Press to start copying. Use to set
the Auto Start. ☛See page 37.
10. Clear/Stop key
While entering numbers, press to
cancel a number you have en-
tered. While copying, press to
stop copying.
11. Enter key
Use to enter data in selected
modes.
12. Number keys
Use to enter the desired number
of copies and data for selected
modes.
OPERATION PANEL
7

Touch Panel Display
without optional finisher
with optional finisher
na-2
Message area
Copier status and messages
Copy Set Total
Total number of copy
sets entered.
Copy Set Counter
Number of copy sets
made so far.
Original Counter
Number of originals scanned so far.
Message area
Copy Set Total
Copy Set Counter
Original Counter
OPERATION PANEL
8

❐Regarding detailed information about each key and its functions, ☛see page
12.
❐For how to use the touch panel display, ☛see page 26.
To save paper resources, the following modes are selected as a default set-
ting as shown on the previous page.
[Duplex/Series Copies]
Duplex (from one-sided originals to two-sided copies)
Number of originals: Even
Orientation: Top to Top
[Adjust Image]
Margin Adjustment
(0.2" width margin for right side of back side)
❐You can change the above default setting with the user tools. ☛See pages
141 and 143.
❐To change the Duplex mode settings, touch the [Duplex/Series Copies] key
and change the setting.
❐To change the Margin Adjustment settings, touch the [Adjust Image] key and
change the setting.
na-2
OPERATION PANEL
9

WHAT YOU CAN DO
WITH THIS COPIER
na-3
11

FUNCTIONS
without optional finisher
with optional finisher
na-3
☛ See page 37.
☛ See page 37.
☛ See page 43.
☛ See page 38.
☛ See page 55.
☛ See page 61.
☛ See page 70.
☛ See page 74.
☛ See page 86.
☛ See page 44.
☛ See page 36.
☛ See page 41.
☛ See page 39.
☛ See page 38.
☛ See page 48.
☛ See page 37.
☛ See page 37.
☛ See page 43.
☛ See page 38.
☛ See page 55.
☛ See page 61.
☛ See page 70.
☛ See page 74.
☛ See page 86.
☛ See page 96.
☛ See page 36.
☛ See page 41.
☛ See page 39.
☛ See page 38.
☛ See page 100.
FUNCTIONS
12

Getting Help On The Display
☛See page 28.
Adjusting Copy Image Density
☛See page 37.
Having The Copier Choose The Paper Size
☛See page 39.
Having The Copier Choose The Reproduction Ratios
☛See page 41.
Selecting Original Type Setting
☛See page 43.
Sorting Into Sets
☛See page 44.
na-3
FUNCTIONS
13

Stacking Together All Copies Of A Page
☛See page 48.
Copying From The Bypass Tray
☛See page 50.
Temporarily Stopping One Job To Copy Something Else
☛See page 53.
Recalling Job Settings
☛See page 53.
Storing Your Copy Settings In Memory
☛See page 54.
Reducing And Enlarging Using Preset Ratios
☛See page 55.
na-3
FUNCTIONS
14

Reducing And Enlarging In 1% Steps
☛See page 56.
Using the [+] and [-] keys or Number keys
Stretching and squeezing the image
Fitting The Original To A Copy Of A Different Size
☛See page 58.
Fitting the image in the copy area as it is
Stretching and squeezing the image into the copy area
na-3
FUNCTIONS
15

Making Two-sided Copies
☛See page 61.
From one-sided originals
From two-sided originals
From book originals (Single) (Multi)
Making One-sided Copies
☛See page 68.
na-3
FUNCTIONS
16

Combining Originals Into One Copy
☛See page 70.
Printing Numbers On The Background Of Your Copies
☛See page 74.
na-3
From 8 one-sided
originals
From 16 one-sided
originals
From 4 one-sided
originals
From 2 one-sided
originals
FUNCTIONS
17

Printing Preset Messages On Your Copies
☛See page 75.
Printing Your Own Messages On Your Copies
☛See page 79.
Printing Dates And Page Numbers
☛See page 81.
na-3
FUNCTIONS
18

Copying The Image Twice On One Page
☛See page 86.
Erasing The Center And The Border (Erase Center/Border)
☛See page 88.
na-3
FUNCTIONS
19