Ricoh AFICIO MP W7140 User manual

Getting Started
Entering Text
Operating Instructions
Appendix
1
2
3
4
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in this manual before using the machine.
About This Machine
Operating Instructions

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.
Operator Safety
This machine contains LED Array in writing units.
The machine is considered a class 1 LED device, safe for both office and EDP use.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before
reading this manual. (For details, see p.30 "Machine Types".)
Type 1: 5100WD/GWD5100/LW5100/Aficio MP W5100
Type 2: 7140WD/GWD7140/LW7140/Aficio MP W7140
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts other than
genuine parts from the supplier with your office products.
Power Source
208-240 V, 60 Hz, 16 A
Please be sure to connect the power cord to a power source as above. For details about power source, see
Troubleshooting.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
• For details about the functions of RW-7140, refer to the manuals for this option.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control panel,
preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs
provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, and other
consumables.
Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment, and use the software
provided.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering e-mail addresses, and
user codes. Also refer to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
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• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
PostScript 3 Supplement
Explains how to set up and use PostScript 3.
UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.
This manual includes descriptions of functions and settings that might not be available on this machine.
Information
Contains general notes on the machine, and information about the trademarks of product names used
in the manuals.
Other manuals
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
• The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1 the ScanRouter delivery software
*1 Optional
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Manuals List
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine Yes Yes Yes
Troubleshooting Yes Yes Yes
Copy/Document Server Reference No Yes Yes
Printer Reference No Yes Yes
Scanner Reference No Yes Yes
Network Guide No Yes Yes
General Settings Guide No Yes Yes
Security Reference No Yes Yes
PostScript 3 Supplement No Yes Yes
UNIX Supplement No No Yes
Information No Yes No
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What You Can Do with This Machine
This section introduces the features of this machine.
• For details about options, see “Options”.
• For functions of printer (Printer Controller Type RW-7140) and scanner (RW-7140 Scanner Option),
see manuals that come with those options.
• Printer functions stated below apply to Printer Option Type W7140 only.
• Scanner functions stated below apply to Scanner Option Type W7140 only.
• p.35 "Options"
Using This Machine as a Copier
You can make copies of originals.
BKV001S
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the machine automatically
detects the original size, and then selects an appropriate reproduction ratio based on the paper size
you select. If the orientation in which your original is placed is different from that of the paper you are
copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.
• You can use the “Combine” function to save paper by printing multiple pages on a single sheet.
• You can specify how copies are finished. When attached to the machine, the optional folding finisher
can automatically fold copies after they are printed.
• See Copy/Document Server Reference.
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Using This Machine as a Printer
You can print documents created in applications.
BKV002S
• This machine supports network and local connections.
• You can print HP-GL, HP-GL/2 (HP-RTL), TIFF, and CALS files directly using the GL/2 & TIFF filter.
See Printer Reference.
• You can send PDF files directly to the machine for printing, without having to open a PDF application.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously sent
from computers using the printer driver. The following types of print jobs can be selected: Sample
Print, Locked Print, Hold Print, and Stored Print.
• See Printer Reference.
Utilizing Stored Documents
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. With
DeskTopBinder (optional) or Web Image Monitor, you can use your computer to search for, view, print,
delete, and send stored files via the network. You can also change print settings and print multiple documents
(Document Server).
BKV031S
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• You can also retrieve stored documents scanned in scanner mode.
• You can download documents stored in copier, Document Server, or printer mode to your computer.
• For details about machine's settings, see “Network Settings Required to Use Document Server”,
General Settings Guide.
• For details about Document Server in printer mode, see “Saving and Printing Using the Document
Server”, Printer Reference.
• For details about Document Server in scanner mode, see “Storing Files Using the Scanner Function”,
Scanner Reference.
• For details about Document Server, see “Document Server”, Copy/Document Server Reference.
• For details about DeskTopBinder, see DeskTopBinder manuals.
Using the Scanner in a Network Environment
You can use a scanner over the network.
BKV003S
• You can perform color scanning.
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail). See
“Sending Scan Files by E-mail”, Scanner Reference.
• You can send scan files directly to folders (Sending scan files by Scan to Folder). See “Sending Scan
Files to Folder”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery application (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a computer
on the same network. For details about the machine's settings, see “Network Settings Required to Use
the Network Delivery Scanner”, General Settings Guide. For details about how to use the function,
see “Delivering Scan Files”, Scanner Reference.
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Administrating the Machine/Protecting Documents (Security Functions)
You can prevent information leakage by managing the machine and protecting documents.
BKV004S
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase the data on the hard disk to prevent the information from leaking out.
• See the manual for the DataOverWriteSecurity Unit (optional), and Security Reference.
Monitoring the Machine Via Computer
You can change the machine's settings and monitor its status from a connected computer.
BKV005S
• Web Image Monitor lets you configure and operate the machine using a Web browser on a computer.
You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the
machine.
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• Using Web Image Monitor, you can register information in the address book, specify the machine's
settings, and check the machine's status with ease.
• Using Web Image Monitor, you can check and specify the initial settings (system settings, printer
features, network settings, security settings/certificate management, and E-mail Notification), control
print jobs, display the print job journal, and protect the data in the machine using authentication.
• You can also use SmartDeviceMonitor for Admin to register information in the address book.
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TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
Manuals List....................................................................................................................................................3
What You Can Do with This Machine...............................................................................................................4
Using This Machine as a Copier...................................................................................................................4
Using This Machine as a Printer....................................................................................................................5
Utilizing Stored Documents...........................................................................................................................5
Using the Scanner in a Network Environment.............................................................................................6
Administrating the Machine/Protecting Documents (Security Functions)..................................................7
Monitoring the Machine Via Computer.......................................................................................................7
Notice................................................................................................................................................................12
Important......................................................................................................................................................12
Note to Users...............................................................................................................................................12
Regulatory Information................................................................................................................................13
How to Read This Manual...............................................................................................................................14
Symbols........................................................................................................................................................14
Names of Major Options............................................................................................................................14
Terms.............................................................................................................................................................14
Safety Information............................................................................................................................................15
Safety During Operation.............................................................................................................................15
Safety Precautions to be Followed.............................................................................................................15
Safety Labels of This Machine.........................................................................................................................21
Positions of WARNING and CAUTION labels.........................................................................................21
Power Switch Symbols.................................................................................................................................25
ENERGY STAR Program..................................................................................................................................27
Energy Saving Functions..................................................................................................................................28
Machine Types.................................................................................................................................................30
1. Getting Started
Guide to Components......................................................................................................................................31
Options.............................................................................................................................................................35
External options............................................................................................................................................35
Internal options.............................................................................................................................................37
Control Panel....................................................................................................................................................39
Display Panel....................................................................................................................................................42
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Simplified Display........................................................................................................................................42
When the Authentication Screen is Displayed...............................................................................................44
User Code Authentication (Using the Control Panel)................................................................................44
User Code Authentication (Using a Printer Driver)....................................................................................45
Login (Using the Control Panel)..................................................................................................................45
Logout (Using the Control Panel)................................................................................................................46
Login (Using a Printer Driver)......................................................................................................................47
Login (Using Web Image Monitor)............................................................................................................47
Logout (Using Web Image Monitor)..........................................................................................................47
Changing Modes.............................................................................................................................................48
System Reset.................................................................................................................................................49
Turning On/Off the Power..............................................................................................................................50
Turning On the Main Power........................................................................................................................50
Turning On the Power..................................................................................................................................51
Turning Off the Power..................................................................................................................................51
Turning Off the Main Power........................................................................................................................52
Saving Energy..............................................................................................................................................52
Anti-humidity Heater Switch........................................................................................................................53
2. Entering Text
Entering Text.....................................................................................................................................................55
Available Characters...................................................................................................................................55
Keys...............................................................................................................................................................55
How to Enter Text.........................................................................................................................................56
3. Operating Instructions
Installing Operating Instructions......................................................................................................................59
PDF Manuals................................................................................................................................................59
How to Use the Operating Instructions...........................................................................................................61
Opening from the Icon................................................................................................................................61
Opening from the [Start] Menu..................................................................................................................61
Opening from the CD-ROM.......................................................................................................................62
4. Appendix
Dos and Don'ts.................................................................................................................................................63
Software and Utilities Included on the CD-ROM..........................................................................................65
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Viewing the Contents of the CD-ROM.......................................................................................................65
Printer Drivers for This Machine..................................................................................................................65
TWAIN Driver..............................................................................................................................................67
DeskTopBinder Lite......................................................................................................................................67
SmartDeviceMonitor for Admin..................................................................................................................68
DeskTopBinder-SmartDeviceMonitor for Client........................................................................................69
Specifications for the Main Unit......................................................................................................................71
Document Server..........................................................................................................................................75
Specifications for Options...............................................................................................................................76
Roll Feeder Type 7140...............................................................................................................................76
Paper Cassette Type 7140.........................................................................................................................76
Carrier Sheet................................................................................................................................................77
Original Hanger..........................................................................................................................................77
Multi Stacker................................................................................................................................................77
Specifications for IEEE 1284 Interface Board (Optional)........................................................................77
Specifications for Wireless LAN Board (Optional)...................................................................................77
Specifications for Gigabit Ethernet (Optional)..........................................................................................78
Recommended Paper Sizes and Types..........................................................................................................79
Paper roll......................................................................................................................................................85
Cut paper......................................................................................................................................................86
Notes on using translucent paper...............................................................................................................86
Hemmed paper............................................................................................................................................86
Unusable Paper................................................................................................................................................88
Paper Storage..................................................................................................................................................90
Handling Paper................................................................................................................................................91
INDEX.............................................................................................................................................................93
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Notice
Important
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain
items, consult with your legal advisor.
Note to Users
Note to users in the United States of America
Declaration of conformity
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including interference that may cause undesired
operation.
Responsible party: Ricoh Americas Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
Product Name: Multi Function Peripheral
Model Number: 5100WD/7140WD/GWD5100/GWD7140/LW5100/LW7140/Aficio MP
W5100/Aficio MP W7140
Note:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant
to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that interference will not occur
in a particular installation. If this equipment does cause harmful interference to radio or television
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reception, which can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is
connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution:
Changes or modifications not expressly approved by the party responsible for compliance could void
the user's authority to operate the equipment.
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
Regulatory Information
Note to users in the state of California
Perchlorate Material - special handling may apply,
See www.dtsc.ca.gov/hazardouswaste/perchlorate
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
[ ]
Indicates the names of keys on the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Roll Feeder Type 7140 Paper roll tray
• Paper Cassette Type 7140 Cut paper tray
Terms
This section explains the meanings of terms used in this manual.
• Long length original/paper
Original/paper length longer than 1,189 mm (A0 ), 46.8".
• Fan fold
The paper is fan-folded at right angles to the paper feed direction.
• Cross fold
Paper can be successively folded in half, first one way and then the other.
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Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or
moderate injury or damage to property.
Safety Precautions to be Followed
This section explains safety precautions that should always be followed when using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine can be used.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock
might occur.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
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Handling power cords and power plugs
This section explains safety precautions about handling power cords and power plugs.
• Connect this machine only to a power source that matches the specifications shown on the inside
front cover of this manual and do not use an extension cord.
• Use of this machine with extension cords and power sources other than those that match the
specifications shown constitutes an electric shock and fire hazard.
• Power cords that are damaged, broken, modified, trapped under heavy objects, pulled hard, or
bent severely are electric shock and fire hazards.
• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes
frayed or otherwise damaged.
• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service
representative to change a new one. Operating the machine with a damaged power cord may
cause an electric shock or fire.
• It is dangerous to handle the plug with wet hands. Doing this may result in receiving an electric
shock.
• Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric
shock hazard.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result
in damage to the cord, leading to fire or electric shock.
• For safety reason, unplug the power cord from the wall outlet if the machine will not be used for
an extended period of time such as holidays.
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• Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the
prongs at least once a year. Allowing dust to build up on the plug constitutes a fire hazard.
Handling the main machine
This section explains safety precautions about handling the main machine.
• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the
following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not turn the earth leakage breaker from the off to the on position. Otherwise it might lead to
an electric shock, fire or smoke, or cause the circuit breakers to trip.
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might
move or come down to cause an injury.
• Contact your service representative if you need to lift the machine (such as when relocating it to
another floor). Do not attempt to lift the machine without the assistance of your service
representative. The machine will be damaged if it topples or is dropped, resulting in malfunction
and risk of injury to users.
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• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• Do not look into the lamp. It can damage your eyes.
• For environmental reasons, do not dispose of the machine or expended supply waste at household
waste collection points. Disposal can take place at an authorized dealer.
Handling the machine's interior
This section explains safety precautions about handling the machine's interior.
• To avoid hazardous electric shock, do not remove any covers or screws other than those specified
in this manual.
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed
paper.
• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot
surface”. Otherwise, an injury might occur.
• During operation, rollers for transporting the paper and originals revolve. A safety device has
been installed so that the machine can be operated safely. But take care not to touch the machine
during operation. An injury might occur.
• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your
service representative for details about and charges for cleaning the machine's interior.
• There is a cutter blade inside the paper roll tray. When replacing or loading the paper roll, or
clearing paper jams, do not touch the parts a label indicates. Otherwise an injury may result.
Handling the machine's supplies
This section explains safety precautions about handling the machine's supplies.
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open
flame. Dispose of used toner containers in accordance with local regulations.
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