Ricoh 4035e User instructions

Operating Instructions
General Settings Guide
For safe and correct use of this machine, please be sure to read the Safety Information in this
manual before you use it.
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Troubleshooting
Remarks
Entering Text
Security
Specifications

2035e/2045e Operating Instructions General Settings Guide
RICOH COMPANY, LTD.
15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: [phone]
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
Blue Building, Marina Village,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
China
RICOH CHINA CO.,LTD.
29/F., Lippo Plaza, No.222
Huai Hai Zhong Road,
Lu Wan District,
Shanghai P.C.:200021
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in The Netherlands
GB GB B138-6500

Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
For safe and correct use of this machine, please be sure to read the Safety Information before you use
it.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two
GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-
tor.
The following label is attached on the back side of the machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.14 “Machine Types”.)
•Type 1: 4035/DSm635
•Type 2: 4045/DSm645
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Savin/Gestetner recommends that you use genuine Savin/Gestetner toner.
Gestetner shall not be responsible for any damage or expense that might result from the use of parts
other than genuineSavin/Gestetner parts in your Savin/Gestetner office product.
Power Source
220 - 240V, 50/60Hz, 8A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.142 “Power Connection”.

Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ameans POWER ON.
cmeans STAND BY.
M
010
.eps
Copyright © 2003

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
rManuals provided are specific to machine type.
rAdobe Acrobat Reader is necessary to view the manuals as a PDF file.
rTwo CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer/Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
vGeneral Settings Guide (this manual)
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and trouble-
shooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
vNetwork Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
vCopy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
vFacsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
vFacsimile Reference <Advanced Features>
Describes advanced functions and settings for key operators.
vPrinter Reference 1
Describes system settings and operations for the machine's printer function.
vPrinter Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's print-
er function.
vScanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.

ii
vManuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTop-
Binder V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder V2 Lite is installed.
•AutoDocumentLinkGuide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
vManuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for Scan-
Router V2 Lite in detail. This guide can be displayed from the [Setup]dia-
log box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
vOther manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (available from an authorized dealer, or as a PDF file on
our Web site)

iii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manu-
als containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.18 “Options”, or contact your local dealer.
Copier,Facsimile,Printer,and
Scanner Functions
This machine provides copier, fac-
simile*, printer*, and scanner* func-
tions.
• You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
• You can send originals by fax or e-
mail, and receive faxes from other
parties. See Facsimile Reference <Ba-
sic Features>, and Facsimile Refer-
ence <Advanced Features>.
• You can print documents created
in computer applications. See
Printer Reference 1, and Printer Ref-
erence 2.
• You can scan originals and send
scan files to a computer. See Scan-
ner Reference.
Utilizing Stored Documents
• You can store files scanned by this
machine, or files sent from other
fax machine or computers, into the
machine's hard disk. You can print
and fax stored files as required.
You can also change print settings
and print multiple documents
(Document Server). See p.35 “Us-
ing the Document Server”.
• With DeskTopBinder V2 Profes-
sional*/Lite, you can search,
check, print, and delete stored doc-
uments using your computer. You
can also retrieve stored documents
scanned in scanner mode. With file
format converter*, you can even
download documents stored in
copy and printer functions to your
computer. See Network Guide and
Scanner Reference.

iv
Paperless Fax Transmission
and Reception
Reception
• You can store received fax messag-
es on the machine's hard disk, in-
stead of printing them onto paper.
You can use DeskTopBinder V2
Professional*/Lite or a Web
browser to check, print, delete, re-
trieve, or download documents us-
ing your computer (Storing
received documents). See Facsimile
Reference <Advanced Features>.
Transmission
• You can send documents created
in computer applications to anoth-
er party's fax machine directly,
without performing a print job
(LAN-Fax). See Facsimile Reference
<Advanced Features>.
Fax Transmission and
Reception Through the Internet
• You can send fax documents
through e-mail by specifying the
recipient’s e-mail address (Internet
Fax Transmission).
You can receive sent documents
via Internet Fax, or from comput-
ers (Internet Fax Reception).
See Facsimile Reference<Basic Fea-
tures>.
Using the Scanner in a
Network Environment
• You can send scan files to a speci-
fied destination using e-mail
(Sending scan file by e-mail). See
Scanner Reference.
[email protected]
[email protected]

v
• With SccanRouter V2 Profession-
al*/Lite, you can save scan files in
specified destinations on network
computers (Using the network de-
livery scanner function). See Scan-
ner Reference.
• You can send scan files directly to
folders (Sending scan file by Scan
to Folder). See Scanner Reference.
Administrating the Machine/
Protecting Documents
(Security Functions)
The security functions protect docu-
ments from being copied without
permission or unauthorized access
via the network. See p.149 “Security”.
vSecurity Functions
• Protecting stored documents
(setting passwords)
• Protecting data remaining in
memory
• Protecting against unauthor-
ized access via phone lines
• Authenticating administrator
(setting the key operator code).
See p.60 “Key Operator Code”.
vExtended Security Function
By setting a password, documents
are protected against unauthor-
ized access. See p.60 “Extended Se-
curity”.
Monitoring the Machine Via
Computer
You can monitor machine status and
change settings using a computer.
• Using SmartNetMonitor for Ad-
min, SmartNetMonitor for Client,
or a Web browser, you can use a
computer to view the machine's
status, such as to check on paper
quantities, or misfeeds, etc. See
Network Guide.
• You can use a Web browser to
make network settings. See Net-
work Guide.
• You can also use a Web browser to
register and manage items such as
user codes, fax numbers, e-mail
addresses, and folders in the Ad-
dress Book. See the Web browser's
Help.

vi
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Facsimile, Printer, and Scanner Functions................................................... iii
Utilizing Stored Documents....................................................................................... iii
Paperless Fax Transmission and Reception.............................................................iv
Fax Transmission and Reception Through the Internet............................................iv
Using the Scanner in a Network Environment ..........................................................iv
Administrating the Machine/
Protecting Documents (Security Functions).............................................................v
Monitoring the Machine Via Computer.......................................................................v
Notice......................................................................................................................1
Copyrights and Trademarks.................................................................................2
Trademarks................................................................................................................2
Information about Installed Software..........................................................................3
How to Read This Manual .....................................................................................8
Safety Information .................................................................................................9
Safety During Operation.............................................................................................9
Positions of RWARNING and RCAUTION labels ............................................11
ENERGY STAR Program.....................................................................................12
Machine Types.....................................................................................................14
1. Getting Started
Guide to Components .........................................................................................15
Options .................................................................................................................18
External Options.......................................................................................................18
Internal Options........................................................................................................19
Control Panel........................................................................................................20
Display Panel...........................................................................................................22
Turning On the Power .........................................................................................23
Turning On the Main Power.....................................................................................23
Turning On the Power..............................................................................................24
Turning Off the Power..............................................................................................24
Turning Off the Main Power.....................................................................................24
Saving Energy..........................................................................................................25
2. Combined Function Operations
Changing Modes..................................................................................................27
Multi-Access.........................................................................................................29