Ricoh Aficio SP 5210SF User manual

System Settings
Connecting the Machine
Using a Printer Server
Monitoring and Configuring the Machine
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2
3
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in "Manuals and Safety Information for This Machine" before using the machine.
Registering Addresses and Users for Facsimile/Scanner Functions
Special Operations under Windows
Appendix
5
6
7
Network and System Settings
Reference
Operating Instructions

TABLE OF CONTENTS
Manuals for This Machine...............................................................................................................................10
Notice................................................................................................................................................................13
Important......................................................................................................................................................13
How to Read This Manual...............................................................................................................................14
Symbols........................................................................................................................................................14
Machine Types.............................................................................................................................................14
Notes............................................................................................................................................................15
Names of Major Items.................................................................................................................................15
List of Options...............................................................................................................................................15
About IP Address.........................................................................................................................................16
Laws and Regulations......................................................................................................................................17
Legal Prohibition..........................................................................................................................................17
Model-Specific Information.............................................................................................................................18
Display Panel....................................................................................................................................................19
Accessing User Tools.......................................................................................................................................20
Changing Default Settings...........................................................................................................................20
Quitting User Tools......................................................................................................................................21
1. System Settings
General Features..............................................................................................................................................23
Output Tray Settings....................................................................................................................................25
Tray Paper Settings..........................................................................................................................................27
Timer Settings....................................................................................................................................................31
Setting the Date and Time (mainly Europe and Asia)..........................................................33
Setting the Date and Time (mainly North America).............................................................34
Interface Settings..............................................................................................................................................36
Network........................................................................................................................................................36
Wireless LAN...............................................................................................................................................40
Print List..........................................................................................................................................................42
File Transfer.......................................................................................................................................................44
Administrator Tools...........................................................................................................................................51
Programming the LDAP server.........................................................................................................................62
Programming the LDAP server....................................................................................................................62
Changing the LDAP server..........................................................................................................................66
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Deleting the LDAP server.............................................................................................................................66
Programming the Realm...................................................................................................................................68
Programming the Realm..............................................................................................................................68
Changing the Realm....................................................................................................................................69
Deleting the Realm.......................................................................................................................................70
2. Connecting the Machine
Connecting to the Interface.............................................................................................................................71
Connecting to the Ethernet Interface (mainly Europe and Asia).........................................72
Connecting to the Ethernet Interface (mainly North America)............................................73
Connecting to the Gigabit Ethernet Interface (mainly Europe and Asia)...........................74
Connecting to the Gigabit Ethernet Interface (mainly North America)..............................76
Connecting to the USB (Type B) Interface.................................................................................................78
Connecting a Device to the Machine's USB Host Interface.....................................................................79
Connecting to the Wireless LAN Interface.................................................................................................79
Network Settings Required to Use the Printer/LAN-Fax...............................................................................82
Ethernet.........................................................................................................................................................82
Wireless LAN...............................................................................................................................................83
Network Settings Required to Use Internet Fax.............................................................................................86
Ethernet.........................................................................................................................................................86
Wireless LAN...............................................................................................................................................88
Network Settings Required to Use E-mail Function.......................................................................................90
Ethernet.........................................................................................................................................................90
Wireless LAN...............................................................................................................................................92
Network Settings Required to Use Scan to Folder Function.........................................................................94
Ethernet.........................................................................................................................................................94
Wireless LAN...............................................................................................................................................95
Network Settings Required to Use the Network Delivery Scanner..............................................................97
Ethernet.........................................................................................................................................................97
Wireless LAN...............................................................................................................................................98
Network Settings Required to Use WSD Scanner......................................................................................101
Ethernet.......................................................................................................................................................101
Wireless LAN.............................................................................................................................................102
Network Settings Required to Use Network TWAIN Scanner..................................................................104
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Ethernet.......................................................................................................................................................104
Wireless LAN.............................................................................................................................................105
Network Settings Required to Use Document Server.................................................................................107
Ethernet.......................................................................................................................................................107
Wireless LAN.............................................................................................................................................108
Using Utilities to Make Network Settings.....................................................................................................110
Interface Settings.......................................................................................................................................110
File Transfer................................................................................................................................................115
Connecting the Machine to a Telephone Line and Telephone..................................................................118
3. Using a Printer Server
Preparing Printer Server................................................................................................................................119
Using NetWare..............................................................................................................................................120
Setting Up as a Print Server (NetWare 3.x)............................................................................................120
Setting Up as a Print Server (NetWare 4.x, 5/5.1, 6/6.5).................................................................121
Using Pure IP in the NetWare 5/5.1 or 6/6.5 Environment................................................................122
Setting Up as a Remote Printer (NetWare 3.x).......................................................................................124
Setting Up as a Remote Printer (NetWare 4.x, 5/5.1, 6/6.5)............................................................127
4. Monitoring and Configuring the Machine
Using Web Image Monitor...........................................................................................................................131
Displaying Top Page.................................................................................................................................132
When User Authentication is Set..............................................................................................................134
About Menu and Mode............................................................................................................................134
Access in the Administrator Mode...........................................................................................................136
List of Setting Items.....................................................................................................................................136
Displaying Web Image Monitor Help.....................................................................................................144
When Using IPP with SmartDeviceMonitor for Client.................................................................................146
Machine Status Notification by E-Mail........................................................................................................147
Setting the Account for E-mail Notification.............................................................................................149
Mail Authentication...................................................................................................................................149
Auto E-mail Notification............................................................................................................................151
On-demand E-mail Notification...............................................................................................................151
Format of On-demand E-mail Messages................................................................................................152
Remote Maintenance Using telnet................................................................................................................153
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Using telnet................................................................................................................................................153
access.........................................................................................................................................................154
authfree......................................................................................................................................................155
autonet........................................................................................................................................................155
bonjour.......................................................................................................................................................156
devicename................................................................................................................................................158
dhcp............................................................................................................................................................158
dhcp6.........................................................................................................................................................159
diprint.........................................................................................................................................................160
dns..............................................................................................................................................................161
domainname..............................................................................................................................................163
etherauth....................................................................................................................................................163
etherconfig.................................................................................................................................................164
help.............................................................................................................................................................164
hostname....................................................................................................................................................164
ifconfig........................................................................................................................................................165
info..............................................................................................................................................................166
ipp...............................................................................................................................................................166
ipsec...........................................................................................................................................................167
ipv6.............................................................................................................................................................167
logout.........................................................................................................................................................168
lpr................................................................................................................................................................168
netware......................................................................................................................................................169
passwd.......................................................................................................................................................170
pathmtu.......................................................................................................................................................170
prnlog.........................................................................................................................................................171
rhpp............................................................................................................................................................171
route............................................................................................................................................................172
set................................................................................................................................................................173
show...........................................................................................................................................................176
slp...............................................................................................................................................................176
smb.............................................................................................................................................................177
snmp...........................................................................................................................................................178
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sntp.............................................................................................................................................................181
spoolsw......................................................................................................................................................182
ssdp.............................................................................................................................................................183
ssh...............................................................................................................................................................183
status...........................................................................................................................................................184
syslog..........................................................................................................................................................184
upnp...........................................................................................................................................................184
web.............................................................................................................................................................185
wiconfig......................................................................................................................................................185
wins.............................................................................................................................................................190
wsmfp.........................................................................................................................................................191
8021x........................................................................................................................................................192
SNMP.............................................................................................................................................................195
Getting Machine Information over the Network.........................................................................................196
Current Machine Status............................................................................................................................196
Printer configuration..................................................................................................................................201
Understanding the Displayed Information...................................................................................................204
Print Job Information..................................................................................................................................204
Print Log Information.................................................................................................................................204
Configuring the Network Interface Board...............................................................................................205
Message List...................................................................................................................................................211
System Log Information.............................................................................................................................211
5. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.................................................................................................................................................223
Managing Names in the Address Book..................................................................................................226
Sending Fax by Quick Dial......................................................................................................................226
Sending E-mail by Quick Dial..................................................................................................................227
Sending Received Fax Documents or Scanned Files to a Shared Folder Directly...............................227
Preventing Unauthorized User Access to Shared Folders from the Machine.......................................227
Managing Users and Machine Usage....................................................................................................227
Registering Names.........................................................................................................................................229
Registering Names....................................................................................................................................229
Changing a Registered Name.................................................................................................................230
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Deleting a Registered Name....................................................................................................................231
Carrying Over Registered Data for Use by Address Book Auto Register.................................................233
Authentication Information............................................................................................................................234
Registering a User Code...........................................................................................................................234
Changing a User Code.............................................................................................................................236
Deleting a User Code...............................................................................................................................237
Displaying the Counter for Each User......................................................................................................239
Printing the Counter for Each User...........................................................................................................239
Printing the Counter for All Users.............................................................................................................240
Clearing the Number of Prints for Each User..........................................................................................241
Clearing the Number of Prints for All Users............................................................................................242
Fax Destination..............................................................................................................................................244
Registering a Fax Destination...................................................................................................................246
Changing a Fax Destination.....................................................................................................................247
Deleting a Fax Destination........................................................................................................................249
Registering an IP-Fax Destination.............................................................................................................251
Changing a Registered IP-Fax Destination..............................................................................................252
Deleting a Registered IP-Fax Destination................................................................................................255
E-mail Destination..........................................................................................................................................257
Registering an E-mail Destination.............................................................................................................257
Changing an E-mail Destination...............................................................................................................259
Deleting an E-mail Destination.................................................................................................................260
Registering Folders........................................................................................................................................262
Registering an SMB Folder.......................................................................................................................262
Changing an SMB Folder.........................................................................................................................266
Deleting an SMB Registered Folder.........................................................................................................267
Registering an FTP Folder.........................................................................................................................268
Changing an FTP Folder...........................................................................................................................271
Deleting an FTP Folder..............................................................................................................................272
Registering an NCP Folder.......................................................................................................................273
Changing an NCP Registered Folder......................................................................................................277
Deleting an NCP Folder............................................................................................................................278
Registering Names to a Group.....................................................................................................................280
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Registering a Group..................................................................................................................................280
Registering Names to a Group................................................................................................................281
Adding a Group to Another Group.........................................................................................................283
Displaying Names Registered in a Group..............................................................................................284
Removing a Name from a Group............................................................................................................285
Deleting a Group Within Another Group................................................................................................286
Changing a Group Name........................................................................................................................287
Deleting a Group......................................................................................................................................288
Registering a Protection Code......................................................................................................................290
Registering a Protection Code to a Single User......................................................................................290
Registering a Protection Code to a Group User.....................................................................................291
Registering SMTP and LDAP Authentication................................................................................................293
SMTP Authentication.................................................................................................................................293
LDAP Authentication..................................................................................................................................294
6. Special Operations under Windows
Printing Files Directly from Windows............................................................................................................297
Setup...........................................................................................................................................................297
Using a Host Name Instead of an IPv4 Address....................................................................................297
Printing Commands...................................................................................................................................298
7. Appendix
When Using Windows Terminal Service/Citrix Presentation Server/Citrix XenApp..............................301
Operating Environment.............................................................................................................................301
Supported Printer Drivers..........................................................................................................................301
Limitations...................................................................................................................................................301
Using DHCP...................................................................................................................................................303
Using AutoNet...........................................................................................................................................303
Configuring the WINS Server......................................................................................................................304
Using Web Image Monitor......................................................................................................................304
Using telnet................................................................................................................................................305
Using the Dynamic DNS Function................................................................................................................306
Updating....................................................................................................................................................306
DNS Servers Targeted for Operation......................................................................................................307
DHCPv4 Servers Targeted for Operation...............................................................................................307
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Setting the Dynamic DNS Function..........................................................................................................308
Precautions.....................................................................................................................................................309
Connecting a Dial-Up Router to a Network............................................................................................309
NetWare Printing......................................................................................................................................310
When the Wireless LAN Board Is Installed.................................................................................................312
Configuring IEEE 802.1X..............................................................................................................................313
Installing a Site Certificate........................................................................................................................313
Installing Device Certificate......................................................................................................................313
Setting Items of IEEE 802.1X for Ethernet................................................................................................314
Setting Items of IEEE 802.1X for Wireless LAN......................................................................................316
Specifications.................................................................................................................................................319
Copyrights......................................................................................................................................................322
Boost...........................................................................................................................................................322
expat...........................................................................................................................................................322
FreeBSD 4.6.2/netipx..............................................................................................................................322
Heimdal......................................................................................................................................................323
ILU...............................................................................................................................................................323
IPSTM print language emulations.............................................................................................................324
JPEG LIBRARY............................................................................................................................................324
libusb..........................................................................................................................................................324
libxml2........................................................................................................................................................324
Lua..............................................................................................................................................................324
MD4...........................................................................................................................................................325
MD5...........................................................................................................................................................325
nana...........................................................................................................................................................325
Net-SNMP.................................................................................................................................................326
NetBSD......................................................................................................................................................330
Open LDAP................................................................................................................................................339
Open SSH..................................................................................................................................................340
Open SSL...................................................................................................................................................344
racoon........................................................................................................................................................346
RSA BSAFE®..............................................................................................................................................346
Sablotron (Version 0.82)..........................................................................................................................347
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Samba........................................................................................................................................................347
SASL...........................................................................................................................................................353
SPX/IPX......................................................................................................................................................353
The m17n library.......................................................................................................................................354
TinyScheme................................................................................................................................................354
TrouSerS.....................................................................................................................................................355
WPA Supplicant........................................................................................................................................358
Zilb..............................................................................................................................................................359
Trademarks.....................................................................................................................................................360
INDEX...........................................................................................................................................................363
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Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF
files.
• A Web browser must be installed in order to view the html manuals.
Manuals and Safety Information for This Machine (mainly Europe and Asia)
Contains introductions of the manuals and information about safe usage of this machine.
Before using the machine, be sure to read the section of this manual entitled Safety Information to
avoid injury and prevent damage to the machine.
Manuals and Safety Information for This Machine (mainly North America)
Contains introductions of the manuals and information about safe usage of this machine.
Before using the machine, be sure to read the section of this manual entitled Safety Information to
avoid injury and prevent damage to the machine.
This manual is provided in English only.
Quick Installation Guide
Contains procedures for unpacking and installing the machine.
Initial Guide for Scanner and Fax
Explains how to set up the Scanner and Facsimile functions and use their basic features. Details
about these functions that are not included in this manual are provided in Scanner Reference,
Facsimile Reference, and Network and System Settings Reference.
About This Machine
This manual introduces the machine's various functions. It also explains preparation procedures for
using the machine, the control panel, how to install options, how to enter text, how to install the
CD-ROMs provided, and how to replace paper, print cartridge, staples, and other consumables.
Troubleshooting
Provides a guide for resolving common usage-related problems.
Copy and Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
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Facsimile Reference
Explains Facsimile functions and operations.
Printer Reference
Explains Printer functions and operations.
Scanner Reference
Explains Scanner functions and operations.
Network and System Settings Reference
Explains how to connect the machine to a network and how to configure and operate the machine
in a network environment. It also explains how to change System Settings and how to register
information in the Address Book.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see "Setting up the Machine", Security Reference.
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
VM Card Extended Feature Settings Device Reference
Explains how to set up the extended features settings with the machine.
VM Card Extended Feature Settings Web Reference
Explains how to set up the extended features settings using Web Image Monitor.
UNIX Supplement
Explains how to set up and use a network printer using UNIX.
To obtain the "UNIX Supplement", visit our Web site or consult an authorized dealer.
This manual includes explanations of functions and settings that might not be available on this
machine.
This manual is provided in English only.
Other manuals
• Quick Reference Copy Guide
• Quick Reference Printer Guide
• Quick Reference Fax Guide
• Quick Reference Scanner Guide
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• App2Me Start Guide
• The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional *1
DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1
the ScanRouter delivery software
SmartDeviceMonitor for Client 2 SmartDeviceMonitor for Client
*1 Optional
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see "Model-Specific Information".
Machine Types
This machine comes in three models with different copy and print speeds, and different units installed.
Machine type Copy/print speed Finisher Internal tray 2
Type 1 45 sheets/minute (A4 )
47 sheets/minute (81/2 × 11 )
Cannot be installed Cannot be installed
Type 2 50 sheets/minute (A4 )
52 sheets/minute (81/2 × 11 )
Cannot be installed Standard
Type 3 50 sheets/minute (A4 )
52 sheets/minute (81/2 × 11 )
Standard Cannot be installed
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Notes
Contents of this manual are subject to change without prior notice.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Names of Major Items
Major items of this machine are referred to as follows in this manual:
• Auto document feeder ADF
List of Options
This section provides a list of options for this machine, and how they are referred to as in this manual.
Option list Referred to as
File Format Converter Type E File format converter
Paper Feed Unit TK1090 Paper feed unit
Paper Feed Unit TK1100 Paper feed unit with the casters
IEEE 802.11a/g Interface Unit Type J
IEEE 802.11g Interface Unit Type K
IEEE 802.11a/g Interface Unit Type J
Wireless LAN board
Gigabit Ethernet Board Type A
Gigabit Ethernet Board Type C
Gigabit Ethernet
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About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
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Laws and Regulations
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
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Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
CFE052
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -67, -69
• 220-240V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -57
• 120-127V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
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