Ricoh Pro C651EX User manual

Quick Reference Guide
fax
scan-to-email
locked print
copy

Copy
Version 2.0 (26376)
Basic Copy Procedure
Place original(s) face up in the Auto Document Feeder, or face down on the Platen Glass.
1. Select the [Copy] function on the left side of the control panel.
2. Using the number keypad, enter desired quantity.
3. Press the green [Start] button. If copying from the glass, press [#] after placing last original.
Additional Copy Features
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1. Status messages/Error messages
2. Paper Trays -- [Auto Paper Select] automatically selects paper based on original size.
3. Duplex options -- 1-sided originals to 2-sided copy, 2-sided original to 2-sided copy, 2-sided original to 1-sided copies
4. Staple options -- Dash indicates where the set will be stapled.
5. Sort (collated) or Stack (non-collated) multiple sets
6. Original Type settings
A. [Auto Color Select] -- Used for mixed originals; deciphers between B&W and color and copies accordingly.
B. [Full Color] -- Copies color originals in color by overlying cyan, yellow, magenta, and black.
C. [Black & White] -- Copies color or Black & White originals in Black & White.
D. [Text] -- Originals contain only text. Text is the default.
E. [Photo] -- Delicate tones and gray scale is reproduced from photos or pictures.
F. [Text/Photo] -- Originals contain a combination of text and photos or pictures.
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

Fax
Version 2.0 (26376)
Basic Fax Procedure
Place original(s) face up, short edge first, in the Auto Document Feeder (ADF), or face down on the platen glass.
1. Select the [Facsimile] function on the left side of the control panel.
2. Using the number keypad, enter destination fax number.
3. Press the green [Start] button. When faxing from the glass, press [#] after placing last original.
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Additional Fax Features
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1. [Scan Settings]
A. [Standard] or [Detail] Resolution -- Standard is 100dpi. Detail is 200dpi.
B. Specify [Text] original, [Photo] original, or [Text/Photo] original.
2. Displays messages and machine status.
3. Displays destination fax number.
4. User-programmed Quick Dials.
5. [TX File Status] -- Displays a log of all sent fax transmissions and their statuses.
6. [2-sided original] -- Use this function for 2-sided originals.
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

Scan to E-Mail
Version 1.0 (52342)
Basic Scan Procedure
Place original(s) face up in the Auto Document Feeder (ADF) or face down on the platen glass.
1. Select [Scanner] from the left side of the control panel.
2. Select a pre-programmed destination or [Manual Entry] enter an address.
3. Press the green [Start] button. When using the platen glass, press [#] after scanning the last original.
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Additional Scan Features
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1. [Scan Settings] changes the default Text selection. Choose from available B/W or Color settings.
2. [Original Feed Type] allows for scanning 2-sided originals and Batch scanning.
3. [File Name/Type] is used to assign a file name and the change the file type. When choosing [Single Page
TIFF/JPEG] or [Single Page PDF], each page of the scan will be received as a separate attachment. When
choosing [Multi-Page TIFF] or [Multi-Page PDF], all scanned documents will be received as one file.
4. [Text] is used to add a message to the body of the e-mail.
5. [Subject] is used to attach a subject to the e-mail.
6. Select destinations from pre-programmed one-touch keys, or select [Manual Entry] to enter an e-mail address not
programmed. Multiple destinations may be selected.
7. Some MFPs may require each scan to attach a sender’s name. If so, select [Sender Name] and choose from the
available one-touch destinations shown.
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

Document Server
Version 1.0 (33097)
Basic Document Server Procedure
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07
Store a file:
Place original(s) face up in the auto document feeder (ADF) or face down on the platen glass.
1. Press the [Document Server] button.
2. Press [Scan Original]. Select the type of original to store
3. Press [File Name] and input your file name. Press [Start] key to store your file.
Print a file:
4. Highlight the file(s).
5. Press [To Printing Screen] for more options.
6. Enter the quantity of copies using the number keypad. Press [Start] key
Additional Document Server Features
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Delete a file:
1. Highlight the file(s).
2. Press [Delete File].
3. Select [Delete] or [Do Not Delete].
Rename a file:
4. To rename a file select [File Management].
5. Three options are available: [User name], [File name], and [Password].
Preview a file:
6. Press [Preview].
7. To change between [Thumbnail] view and [List] view select the option needed.

Basic RPCS Printing
Version 2.0 (68236)
Print Settings Tab
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To access printer features, click on [Properties] (may be called Preferences or Options)
1. Choose a Custom Setting (Duplex, Staple etc…)
2. [Add/Change Custom Settings] Add a new or edit a current Custom Setting
Configure Stapling, Hole Punching, Duplex and other options
3. Choose a Paper Source Tray, The Paper Type (cardstock etc…), and The Output Tray
4. Select the Color Mode
5. [Job Type]:
A. Normal: Sends the job and prints immediately
B. Sample Print: Prints one set of the document for review
C. Locked Print: Holds the job in the device’s memory until it is released with a password
D. Hold Print: Holds the job in memory, but requires no password to release
E. Store Print: Stores the job on the device’s hard drive, allowing the job to be reprinted
F. Document Server: Users can print and save their job on the device’s hard drive
Options will vary depending on your device and which programs you are printing from.
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

Basic RPCS Printing
Version 2.0 (68236)
Print Quality Tab
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1. [Print Quality]: Allows the user to adjust the print settings for quality, speed and media.
2. Document Type:
A. [General Documents]: Best for documents created with word processing or spreadsheets
B. [Photograph]: Best for documents with photos or gradations
C. [DTP]: Best for documents created with Desktop Publishing Software
D. [CAD]: Best for technical drawings
3. Print Priority: Choose the priority of the job based on speed or quality
4. [User Settings]: Program custom job settings
The RPCS (Refined Print Command Stream) Driver allows for greater user control over printing
quality and custom settings.
Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

Locked Print on RPCS Driver
Version 1.0 (88482)
Locked print allows a user to send files to the printer saving it on the hard disk until the user
manually releases it.
There are two parts to sending a Locked Print file – Sending the file to the printer and
Releasing the Locked Print file at the printer.
Sending the file to the printer as a Locked Print
1. Access printer features, by clicking on properties, preferences or options in the print window.
2. Select [Locked Print] from the drop tab under Job Type.
3. Select [Details].
4. Enter a User ID and a password (4-digit number).
5. Select [OK].
6. Select [OK].
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Releasing the Locked Print file at the printer
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7. Press [Printer] key on the control panel. 5
8. Press [Print Jobs].
9. Press [Locked Print Job List].
(If using user authentication, only Locked Print files belonging to the user logged on appear.)
10. Select the Locked Print file to print.
11. Press [Print].
12. Enter the password for the stored file and then press [OK]. (This password is the one that was
entered for the file when it was stored as a locked print file.)
13. Press [Yes].
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Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 1/08

User Codes
Version 1.0 (-----)
1. Press [User Tools/Counter]
2. Press [System Settings]
3. Press [Administrator Tools]
4. Press [Address Book Management]
5. Press [New Program]
6. Press [Change] under the Name Field
7. Type in the User Code Name and Press [OK]
8. Press [Auth Info]
9. Enter the User Code using the blue number keys and Press [#]
10. Press [Next] twice
11. Choose what Available Functions that User gets and Press [OK]
12. Press [Exit] or [New Program] if you have more users to enter
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Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07

User Codes
Version 1.0 (-----)
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Company Confidential
©2007 Ricoh Americas Corporation. All rights reserved. - 4/07
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