Ricoh C9020L User manual

Simple Search
Getting Started
Adding Paper
Adding Toner
Entering Text
Operating Instructions
Remarks
Appendix
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in this manual before using the machine.
About This Machine
Operating Instructions

Documentation for This Machine
About This Machine (This manual)
Troubleshooting
Copy Reference
Using the various copier functions
Changing the default settings of the copier and related information
Facsimile Reference
Sending and receiving faxes
Using the fax function through a computer
Changing the default settings of the fax function, and related information
Printer and Scanner Reference
Installing the driver for the printer function
Changing the default settings of the printer function, and related information
Using the TWAIN scanner
Network and System Settings Guide
Connecting to a network
Registering addresses for fax function
Changing the default settings of the system, and related information
Security Reference
Quick Reference Copy Guide
Quick Reference Printer and Scanner Guide
Quick Reference Fax Guide
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1

TABLE OF CONTENTS
Documentation for This Machine.......................................................................................................................1
Manuals for This Machine.................................................................................................................................6
Manuals List.........................................................................................................................................................8
What You Can Do with This Machine...............................................................................................................9
Using This Machine as a Copier...................................................................................................................9
Using This Machine as a Printer/Scanner.................................................................................................10
Paperless Fax Transmission.........................................................................................................................10
Administrating the Machine (Security Functions)......................................................................................11
Monitoring the Machine Via Computer.....................................................................................................11
Preventing an Unauthorized Copy.............................................................................................................12
Notice................................................................................................................................................................13
Important......................................................................................................................................................13
How to Read This Manual...............................................................................................................................14
Symbols........................................................................................................................................................14
Name of Major Item....................................................................................................................................14
Notes............................................................................................................................................................14
Safety Information............................................................................................................................................16
Safety During Operation.............................................................................................................................16
Safety Precautions to be Followed.............................................................................................................16
Safety Labels of This Machine.........................................................................................................................21
Positions of WARNING and CAUTION labels.........................................................................................21
Power Switch Symbols.................................................................................................................................22
ENERGY STAR Program..................................................................................................................................23
Energy Saving Functions..................................................................................................................................24
Laws and Regulations......................................................................................................................................25
Legal Prohibition..........................................................................................................................................25
Laser Safety..................................................................................................................................................25
FCC Rules and IC Rules...............................................................................................................................25
Notes to users in the United States of America..........................................................................................26
1. Simple Search
Searching by what you want to do.................................................................................................................29
I want to save my paper document!...........................................................................................................29
I want to register destinations!....................................................................................................................29
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Searching by Keyword....................................................................................................................................31
Paper.............................................................................................................................................................31
Register/Change/Delete............................................................................................................................31
Check............................................................................................................................................................31
Install.............................................................................................................................................................32
Envelope.......................................................................................................................................................32
2. Getting Started
Guide to Components......................................................................................................................................33
Options.............................................................................................................................................................36
External options............................................................................................................................................36
Internal options.............................................................................................................................................36
Control Panel....................................................................................................................................................38
Display Panel....................................................................................................................................................42
Reading the Display and Using Keys.........................................................................................................42
Changing the Display Language................................................................................................................43
When the Authentication Screen is Displayed...............................................................................................44
User Code Authentication (Using the Control Panel)................................................................................44
User Code Authentication (Using a Printer Driver)....................................................................................45
Login (Using the Control Panel)..................................................................................................................45
Logout (Using the Control Panel)................................................................................................................45
Login (Using a Printer Driver)......................................................................................................................46
Login (Using Web Image Monitor)............................................................................................................46
Logout (Using Web Image Monitor)..........................................................................................................46
Changing Modes.............................................................................................................................................48
System Reset.................................................................................................................................................48
Turning On/Off the Power..............................................................................................................................50
Turning On the Main Power........................................................................................................................50
Turning On the Power..................................................................................................................................51
Turning Off the Power..................................................................................................................................51
Turning Off the Main Power........................................................................................................................52
Saving Energy..............................................................................................................................................53
3. Adding Paper
Loading Paper..................................................................................................................................................55
3

Loading Paper into the Paper Trays...........................................................................................................55
Loading Paper into the Optional Paper Trays...........................................................................................56
Orientation-Fixed Paper or Two-Sided Paper...........................................................................................57
Changing the Paper Size.................................................................................................................................59
Changing the Paper Size in the Paper Trays.............................................................................................59
Changing the Paper Size in the Optional Paper Trays.............................................................................61
Changing to a Size That Is Not Automatically Detected..........................................................................64
Changing Paper Thickness Settings................................................................................................................66
Recommended Paper Sizes and Types..........................................................................................................68
Envelopes..........................................................................................................................................................75
Thick Paper.......................................................................................................................................................77
Unusable Paper................................................................................................................................................79
Paper Storage..................................................................................................................................................80
4. Adding Toner
Adding Toner....................................................................................................................................................81
Inserting Toner..............................................................................................................................................82
Sending Fax Documents When Toner Has Run Out.................................................................................83
Used Toner...................................................................................................................................................83
Replacing the Stamp Cartridge.......................................................................................................................84
5. Entering Text
Entering Text.....................................................................................................................................................87
Available Characters...................................................................................................................................87
Keys...............................................................................................................................................................87
How to Enter Text.........................................................................................................................................88
6. Operating Instructions
Installing Operating Instructions......................................................................................................................97
PDF Manuals................................................................................................................................................98
How to Use the Operating Instructions...........................................................................................................99
Opening from the Icon................................................................................................................................99
Opening from the [Start] Menu..................................................................................................................99
Opening from the CD-ROM.......................................................................................................................99
7. Remarks
Dos and Don'ts...............................................................................................................................................101
4

Saving Color Copies.................................................................................................................................102
Where to Put Your Machine.........................................................................................................................103
Machine Environment...............................................................................................................................103
Power Connection.....................................................................................................................................105
Maintaining Your Machine...........................................................................................................................107
Cleaning the Exposure Glass...................................................................................................................107
Cleaning the Auto Document Feeder.......................................................................................................107
Cleaning the Dustproof Glass..................................................................................................................108
Counter...........................................................................................................................................................110
Displaying the Total Counter....................................................................................................................110
Inquiry.............................................................................................................................................................111
8. Appendix
Software and Utilities Included on the CD-ROM........................................................................................113
Viewing the Contents of the CD-ROM.....................................................................................................113
Printer Drivers for This Machine................................................................................................................113
TWAIN Driver............................................................................................................................................114
LAN-Fax Driver..........................................................................................................................................115
DeskTopBinder Lite....................................................................................................................................116
SmartDeviceMonitor for Admin...............................................................................................................116
DeskTopBinder-SmartDeviceMonitor for Client......................................................................................118
Specifications for the Main Unit...................................................................................................................119
Specifications for Auto Document Feeder...................................................................................................123
Specifications for Internal Tray 2 (1bin tray) (Optional)............................................................................124
Specifications for Right Tray (Optional).......................................................................................................125
Specifications for 1 Paper Tray Unit (Optional)..........................................................................................126
Specifications for 2 Paper Tray Unit (Optional)..........................................................................................127
Specifications for Other Option...................................................................................................................128
Trademarks.....................................................................................................................................................129
INDEX...........................................................................................................................................................131
5

Manuals for This Machine
Read this manual carefully before you use this machine.
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
•Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Before using the machine, be sure to read the section of this manual entitled Safety Information.
This manual introduces the machine's various functions. It also explains the control panel, preparation
procedures for using the machine, how to enter text, how to install the CD-ROMs provided, and how
to replace paper, toner, and other consumables.
Troubleshooting
Provides a guide for resolving common usage-related problems.
Copy Reference
Explains Copier functions and operations. Also refer to this manual for explanations on how to place
originals.
Facsimile Reference
Explains Facsimile functions and operations.
Printer and Scanner Reference
Explains functions and operations for the machine's printer and scanner unit.
Network and System Settings Guide
Explains how to connect the machine to a network, configure and operate the machine in a network
environment, and use the software provided. Also explains how to change User Tools settings and
how to register information in the Address Book.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see “Setting Up the Machine”, Security Reference .
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Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
Other manuals
• Quick Reference Copy Guide
• Quick Reference Printer and Scanner Guide
• Quick Reference Fax Guide
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
• Manuals provided are specific to machine types.
• The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder
Professional *1 DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1 the ScanRouter delivery software
*1 Optional
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Manuals List
Manual Name Printed Manuals
Provided
HTML Manuals
Provided
PDF Manuals
Provided
About This Machine Yes Yes Yes
Troubleshooting Yes Yes Yes
Copy Reference No Yes Yes
Facsimile Reference No Yes Yes
Printer and Scanner Reference No Yes Yes
Network and System Settings Guide No Yes Yes
Security Reference No Yes Yes
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What You Can Do with This Machine
This section introduces the features of this machine.
• For details about options, see “Options”.
• p.36 "Options"
Using This Machine as a Copier
You can make copies of originals.
BLE002S
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
• You can adjust the color tones and image quality of your copies.
• You can reduce or enlarge the copy image. With Auto Reduce/Enlarge, the machine automatically
detects the original size, and then selects an appropriate reproduction ratio based on the paper size
you select. If the orientation in which your original is placed is different from that of the paper you are
copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.
• Copier functions such as Duplex and Combine allow you to save on paper by copying multiple pages
onto single sheets.
• You can copy onto various types of paper such as envelopes, and OHP transparencies.
• See Copy Reference .
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Using This Machine as a Printer/Scanner
You can print documents created in applications. You can also use a TWAIN scanner over the network.
BLE003S
• This machine supports network and local connections.
• With the optional PictBridge card installed, you can connect a PictBridge-compatible digital camera
to this machine using a USB cable. This allows you to print the photographs stored on the camera
using the camera's own interface.
• Client computers can use this machine as a network TWAIN scanner.
• See Printer and Scanner Reference .
Paperless Fax Transmission
You can send a file by fax without printing it.
You can send a fax from your computer over the network (Ethernet) to this machine, which then forwards
the fax via its telephone connection (LAN-Fax).
BLE006S
• You can also check the sent image data.
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• For details about the machine's settings, see “Network Settings Required to Use the Printer/LAN-Fax”,
Network and System Settings Guide .
• For details about how to use the function, see “Fax via Computer”, Facsimile Reference .
Administrating the Machine (Security Functions)
You can prevent information leakage by managing the machine.
BLE009S
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• See Security Reference .
Monitoring the Machine Via Computer
You can change the machine's settings and monitor its status from a connected computer.
BLE010S
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• Web Image Monitor lets you configure and operate the machine using a Web browser on a computer.
You can also install SmartDeviceMonitor for Admin on a computer to configure and operate the
machine.
• Using Web Image Monitor, you can register information in the address book, specify the machine's
settings, and check the machine's status with ease.
• Using Web Image Monitor, you can check and specify the initial settings (system settings, printer
features, network settings, and security settings/certificate management), control print jobs, and
display the print job journal.
• You can also use SmartDeviceMonitor for Admin to register information in the address book.
Preventing an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
BLE001S
• Using the printer driver, you can embed a pattern in the printed document. If the document is copied
on a machine with the Copy Data Security Unit (optional), protected pages are grayed out in the
copy, preventing confidential information from being copied. Protected fax messages are grayed out
before being transmitted or stored. If a document protected by unauthorized copy guard is copied
on a machine that is equipped with the Copy Data Security Unit, the machine beeps to notify users
that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text becomes
conspicuous in the copy, showing that the copy is unauthorized.
• Using the printer driver, you can embed text in the printed document for unauthorized copy prevention.
If the document is copied, or scanned by a copier or multifunction printer, the embedded text appears
conspicuous in the copy, discouraging such unauthorized copying.
• See the printer driver Help, Facsimile Reference , Printer and Scanner Reference , and Security
Reference .
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Notice
Important
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine's display panel.
[ ]
Indicates the names of keys on the machine's control panel.
Indicates instructions in book form.
Indicates instructions in sheet form.
Indicates instructions stored in a file on a provided CD-ROM.
Name of Major Item
Major item of this machine is referred to as follows in this manual:
• Auto document feeder ADF
Notes
Contents of this manual are subject to change without prior notice.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
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Colors on color keys or the color circle may differ slightly from the colors of actual copies.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
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Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in death
or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or
moderate injury or damage to property.
Safety Precautions to be Followed
This section explains safety precautions that should always be followed when using this machine.
Environments where the machine can be used
This section explains safety precautions about environments where the machine can be used.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock
might occur.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
•Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
• Make sure the room where you are using the machine is well ventilated and spacious. Good
ventilation is especially important when the machine is used heavily.
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Handling power cords and power plugs
This section explains safety precautions about handling power cords and power plugs.
• Connect this machine only to a power source that matches the specifications shown in
“Specifications for the Main Unit” in this manual and do not use an extension cord.
• Use of this machine with extension cords and power sources other than those that match the
specifications shown constitutes an electric shock and fire hazard.
• Power cords that are damaged, broken, modified, trapped under heavy objects, pulled hard, or
bent severely are electric shock and fire hazards.
• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes
frayed or otherwise damaged.
• If the power cord is damaged (exposure of the core, disconnection, etc.), contact your service
representative to change a new one. Operating the machine with a damaged power cord may
cause an electric shock or fire.
• It is dangerous to handle the plug with wet hands. Doing this may result in receiving an electric
shock.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result
in damage to the cord, leading to fire or electric shock.
• For safety reason, unplug the power cord from the wall outlet if the machine will not be used for
an extended period of time such as holidays.
Handling the main machine
This section explains safety precautions about handling the main machine.
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• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the
following occurs:
•You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• If you have to move the machine when the optional paper tray unit is attached, do not push on the
main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting
in injury.
• After you move the machine, use the caster fixture to fix it in place. Otherwise the machine might
move or come down to cause an injury.
• Contact your service representative if you need to lift the machine (such as when relocating it to
another floor). Do not attempt to lift the machine without the assistance of your service
representative. The machine will be damaged if it topples or is dropped, resulting in malfunction
and risk of injury to users. The machine's various handling areas are for service engineer use only.
Do not touch these areas.
• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• Do not look into the lamp. It can damage your eyes.
•For environmental reasons, do not dispose of the machine or expended supply waste at household
waste collection points. Disposal can take place at an authorized dealer.
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