Ricoh SP 203SF User manual

TABLE OF CONTENTS
How to Read This Manual.................................................................................................................................7
Introduction.....................................................................................................................................................7
Legal Prohibition.............................................................................................................................................7
Disclaimer........................................................................................................................................................7
About IP Address............................................................................................................................................8
Differences in Performance/Functions between Different Models.............................................................8
Differences in Performance/Functions between Different Models.............................................................8
Model-Specific Information.............................................................................................................................10
Important Safety Instructions (alt="Region A icon" title="")......................................................11
User Information on Electrical & Electronic Equipment.............................................................................11
Environmental Advice for Users..................................................................................................................12
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................13
Notes to Users of Facsimile Unit.................................................................................................................13
NOTICE TO USERS (NEW ZEALAND).....................................................................................................13
Important Safety Instructions (alt="Region B icon" title="")......................................................15
Notes to Users in the State of California....................................................................................................15
ENERGY STAR Program..................................................................................................................................16
1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Exterior..........................................................................................................................................................21
Exterior..........................................................................................................................................................22
Interior...........................................................................................................................................................23
Control Panel................................................................................................................................................24
Control Panel................................................................................................................................................25
Initial Setup.......................................................................................................................................................28
What is Smart Organizing Monitor?..............................................................................................................29
Configuring Network Settings.........................................................................................................................30
Switch the LAN Type...................................................................................................................................30
Configuring the IP Address Settings Using the Control Panel...................................................................30
Configuring the Wireless LAN Settings Using the Control Panel.............................................................33
Configuring Network Settings.........................................................................................................................39
Switch the LAN Type...................................................................................................................................39
1
Draft 2013/03/07

Configuring the IP Address Settings Using the Web Image Monitor.......................................................39
Configuring the Wireless LAN Settings......................................................................................................40
2. Loading Paper
Supported Paper..............................................................................................................................................45
Non-Recommended Paper Types...................................................................................................................47
Print Area..........................................................................................................................................................48
Loading Paper..................................................................................................................................................51
Loading Paper into Tray 1...........................................................................................................................51
Loading Paper into Bypass Tray.................................................................................................................55
Specifying Paper Type and Paper Size Using Control Panel...................................................................56
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................58
Placing Originals..............................................................................................................................................60
About Originals............................................................................................................................................60
Placing Originals on the Exposure Glass...................................................................................................62
Placing Originals in the Auto Document Feeder.......................................................................................63
3. Printing Documents
Basic Operation...............................................................................................................................................65
Printing on Both Sides of Sheets..................................................................................................................66
Canceling a Print Job...................................................................................................................................67
If a Paper Mismatch Occurs............................................................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................69
Continuing Printing Using Mismatched Paper...........................................................................................70
Resetting the Print Job..................................................................................................................................70
Resetting the Print Job..................................................................................................................................71
Resetting the Print Job..................................................................................................................................71
4. Copying Originals
Copier Mode Screen.......................................................................................................................................73
Basic Operation...............................................................................................................................................74
Canceling a Copy.......................................................................................................................................75
Basic Operation...............................................................................................................................................76
Canceling a Copy.......................................................................................................................................77
Making Enlarged or Reduced Copies............................................................................................................78
2
Draft 2013/03/07

Specifying Reduce/Enlarge.......................................................................................................................79
Specifying Reduce/Enlarge.......................................................................................................................79
Combining Multiple Pages..............................................................................................................................81
Specifying Combine for Copying...............................................................................................................82
Copying Both Sides of an ID Card onto One Side of Paper........................................................................84
Copying an ID Card....................................................................................................................................84
Copying an ID Card....................................................................................................................................87
Making 2-sided Copies...................................................................................................................................89
Specifying 2 Sided Copying.......................................................................................................................90
Specifying the Scan Settings...........................................................................................................................92
Adjusting Image Density..............................................................................................................................92
Adjusting Image Density..............................................................................................................................92
Selecting the Document Type According to Original...............................................................................93
5. Scanning Originals
Scanner Mode Screen.....................................................................................................................................95
Registering the Scan Destination.....................................................................................................................96
Registering the Scan Destination................................................................................................................96
Basic Operation...............................................................................................................................................99
Scan to E-mail/FTP/Folder.........................................................................................................................99
Basic Operation for Scan to USB.............................................................................................................100
Specifying the Scan Settings.........................................................................................................................101
Specifying the Scanning Size According to the Size of the Original....................................................101
Adjusting Image Density...........................................................................................................................101
Specifying Resolution................................................................................................................................102
Scanning from a Computer...........................................................................................................................104
Using TWAIN scanner..............................................................................................................................104
TWAIN Scanning......................................................................................................................................104
Basic Operation for WIA Scanning.........................................................................................................106
6. Sending and Receiving a Fax
Fax Mode Screen..........................................................................................................................................107
Setting the Date and Time.............................................................................................................................108
Entering Characters.......................................................................................................................................109
Registering Fax Destinations.........................................................................................................................110
3
Draft 2013/03/07

Registering Fax Destinations.....................................................................................................................110
Modifying or Deleting Fax Destinations..................................................................................................111
Configuring Fax Destinations Using Smart Organizing Monitor...........................................................111
Sending a Fax................................................................................................................................................113
Selecting Transmission Mode...................................................................................................................113
Basic Operation for Sending a Fax.........................................................................................................114
Specifying the Fax Destination.................................................................................................................116
Useful Sending Functions..........................................................................................................................120
Specifying the Scan Settings.....................................................................................................................122
Using the Fax Function from a Computer (PC FAX)....................................................................................124
Basic Operation for Sending Faxes from a Computer...........................................................................124
Configuring Transmission Settings............................................................................................................125
Configuring the PC FAX Address Book....................................................................................................126
Editing a Fax Cover Sheet........................................................................................................................127
Receiving a Fax..............................................................................................................................................128
Selecting Reception Mode.......................................................................................................................128
Lists/Reports Related to Fax.........................................................................................................................131
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................133
Copier Features Settings...............................................................................................................................134
Fax Features Settings.....................................................................................................................................137
Scanner Features Settings.............................................................................................................................143
Address Book Settings...................................................................................................................................146
System Settings...............................................................................................................................................147
Printing Lists/Reports.....................................................................................................................................153
Printing the Configuration Page................................................................................................................153
Types of Report..........................................................................................................................................153
Printer Features Settings.................................................................................................................................155
Network Settings............................................................................................................................................156
8. Configuring the Machine Using Utilities
Using Web Image Monitor...........................................................................................................................161
Displaying Top Page.................................................................................................................................161
Changing the Interface Language...........................................................................................................162
4
Draft 2013/03/07

Menu..........................................................................................................................................................162
Changing the Machine Settings...............................................................................................................164
Settings List.................................................................................................................................................165
Using Web Image Monitor...........................................................................................................................174
Displaying Top Page.................................................................................................................................174
Changing the Interface Language...........................................................................................................176
Menu..........................................................................................................................................................176
Changing the Machine Settings...............................................................................................................178
Settings List.................................................................................................................................................178
Using Smart Organizing Monitor.................................................................................................................187
Checking the Status Information...............................................................................................................187
Checking the Status Information...............................................................................................................188
Checking the Status Information...............................................................................................................189
Checking the Status Information...............................................................................................................190
Checking the Status Information...............................................................................................................191
Configuring the Machine Settings............................................................................................................192
Printing the Configuration Page................................................................................................................193
Updating the Firmware.............................................................................................................................194
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................195
Cautions When Cleaning..............................................................................................................................197
Cleaning the Inside of the Machine.............................................................................................................198
Cleaning the Exposure Glass........................................................................................................................200
Cleaning the Auto Document Feeder...........................................................................................................201
10. Troubleshooting
Common Problems.........................................................................................................................................203
Paper Feed Problems.....................................................................................................................................204
Removing Printing Jams.............................................................................................................................205
Removing Scanning Jams.........................................................................................................................210
Print Quality Problems...................................................................................................................................212
Checking the Condition of the Machine..................................................................................................212
Printer Problems.............................................................................................................................................213
Print Positions Do Not Match Display Positions......................................................................................214
5
Draft 2013/03/07

Copier Problems............................................................................................................................................215
Scanner Problems..........................................................................................................................................216
Fax Problems..................................................................................................................................................217
Error and Status Indicate on the Control Panel...........................................................................................220
Messages on the Screen...........................................................................................................................220
Codes on the Screen.................................................................................................................................226
Error and Status Messages Appear on the Smart Organizing Monitor...................................................228
Error and Status Messages Appear in the PC FAX Window......................................................................230
11. Appendix
Notes About the Toner..................................................................................................................................231
Moving and Transporting the Machine.......................................................................................................232
Disposal......................................................................................................................................................232
Where to Inquire.......................................................................................................................................232
Consumables..................................................................................................................................................233
Print Cartridge............................................................................................................................................233
Specifications of the Machine......................................................................................................................234
General Function Specifications..............................................................................................................234
Printer Function Specifications..................................................................................................................236
Copier Function Specifications.................................................................................................................237
Scanner Function Specifications...............................................................................................................238
Fax Function Specifications......................................................................................................................239
Trademarks.....................................................................................................................................................240
INDEX...........................................................................................................................................................243
6
Draft 2013/03/07

How to Read This Manual
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Legal Prohibition
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Disclaimer
Contents of this manual are subject to change without prior notice.
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of the data registered in this machine. Documents or
data might be erased due to your operational errors or malfunctions of the machine.
In no event will the manufacturer be responsible for any documents created by you using this machine or
any results from the data executed by you.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
opal-p1_mf1_wi-fi_user_guide_gb_00104806_eng.xml 7
Draft 2013/03/07

FiO,P
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
FiO
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
Type 1 Type 2 Type 3 Type 4
Model SP 203SF
SP 204SF
SP 203SFN
SP 204SFN
SP 202SN
SP 204SN
SP 203SFNw
SP 204SFNw
Fax Available
(Standard)
Available
(Standard)
Not Available Available
(Standard)
Ethernet Port (Network) Not Available Available
(Standard)
Available
(Standard)
Available
(Standard)
Scanner Functions Accessible
Using the Control Panel and
Smart Organizing Monitor
Not Available Available Available Available
Scan to E-mail/FTP/Folder/USB Not Available Available Available Available
Web Image Monitor Not Available Available Available Available
Wireless LAN Not Available Not Available Not Available Available
P
Differences in Performance/Functions between Different Models
The differences in main performance/functions between different models are as follows:
Type 1 Type 2 Type 3
Model SP 200 SP 200N SP 200Nw
Ethernet Port (Network) Not Available Available
(Standard)
Available
(Standard)
Web Image Monitor Not Available Available Available
8opal-p1_mf1_wi-fi_user_guide_gb_00104806_eng.xml
Draft 2013/03/07

Type 1 Type 2 Type 3
(Standard)
Wireless LAN Not Available Not Available Available
Type 1 Type 2
Model SP 201N SP 201Nw
Wireless LAN Not Available Available
opal-p1_mf1_wi-fi_user_guide_gb_00104806_eng.xml 9
Draft 2013/03/07

Model-Specific Information
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
ctt110.pdf (alt="Machine rear view illustration" title="")
CTT110
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(alt="region-a" title="") (mainly Europe and Asia)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220-240V
(alt="region-b" title="") (mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
10 opal-p1_mf1_wi-fi_user_guide_gb_00104807_eng.xml
Draft 2013/03/07

Important Safety Instructions
(alt="Region A icon" title="")
User Information on Electrical & Electronic Equipment
Users in the countries where this symbol shown in this section has been specified in
national law on collection and treatment of E-waste
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
weee01.pdf (alt="image" title="")
The symbol indicates that the product must not be treated as municipal waste. It must be disposed of
separately via the appropriate return and collection systems available. By following these instructions
you ensure that this product is treated correctly and help to reduce potential impacts on the environment
and human health, which could otherwise result from inappropriate handling. Recycling of products
helps to conserve natural resources and protect the environment.
For more detailed information on collection and recycling systems for this product, please contact the
shop where you purchased it, your local dealer or sales/service representatives.
All Other Users
If you wish to discard this product, please contact your local authorities, the shop where you bought this
product, your local dealer or sales/service representatives.
For Users in India
This product complies with the "India E-waste Rule 2011" and prohibits use of lead, mercury,
hexavalent chromium, polybrominated biphenyls or polybrominated diphenyl ethers in concentrations
exceeding 0.1 weight % and 0.01 weight % for cadmium, except for the exemptions set in Schedule 2
of the Rule.
opal-p1_mf1_wi-fi_user_guide_gb_00104808_eng.xml 11
Draft 2013/03/07

Environmental Advice for Users
Users in the EU, Switzerland and Norway
Consumables yield
Please refer to either the User’s Manual for this information or the packaging of the consumable.
Recycled paper
The machine can use recycled paper which is produced in accordance with European standard
EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print
on 64g/m2 paper, which contains less raw materials and represents a significant resource
reduction.
Duplex printing (if applicable)
Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces
the size of printed documents so that fewer sheets are used. We recommend that this feature is
enabled whenever you print.
Toner and ink cartridge return program
Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with
local regulations.
For details about the return program, please refer to the Web page below or consult your service
person.
https://www.ricoh-return.com/
Energy efficiency
The amount of electricity a machine consumes depends as much on its specifications as it does on
the way you use it. The machine is designed to allow you to reduce electricity costs by switching to
Ready mode after it prints the last page. If required, it can immediately print again from this mode.
If no additional prints are required and a specified period of time passes, the device switches to an
energy saving mode.
In these modes, the machine consumes less power (watts). If the machine is to print again, it needs
a little longer to return from an energy saving mode than from Ready mode.
For maximum energy savings, we recommend that the default setting for power management is
used.
Products that comply with the Energy Star requirement are always energy efficient.
12 opal-p1_mf1_wi-fi_user_guide_gb_00104808_eng.xml
Draft 2013/03/07

Note for the Battery and/or Accumulator Symbol (For EU countries only)
battery.pdf (alt="image" title="")
In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II,
the above symbol is printed on batteries and accumulators.
This symbol means that in the European Union, used batteries and accumulators should be disposed of
separately from your household waste.
In the EU, there are separate collection systems for not only used electrical and electronic products but
also batteries and accumulators.
Please dispose of them correctly at your local community waste collection/recycling centre.
FiO
Notes to Users of Facsimile Unit
m010.pdf (alt="label" title="")
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of
the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service representative if
relocating this product to another country. In the event of problems, please contact your service
representative in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
FiO
NOTICE TO USERS (NEW ZEALAND)
• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it
provides no assurance that any item will work correctly in all respects with another item of
opal-p1_mf1_wi-fi_user_guide_gb_00104808_eng.xml 13
Draft 2013/03/07

Telepermitted equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.
• This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances.
• Devices connected to the telephone port may lose their memory if this fax machine is on line for
extended periods. To prevent this, such devices should have the facility for battery or similar
backup of memory.
• This device may be subject to ringing or bell tinkle when certain other devices are connected to the
same line. If this occurs, the problem should not be referred to the Telecom Faults Service.
• This equipment should not be used under any circumstances that may constitute a nuisance to other
Telecom customers.
• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary
telephone port is not specifically designed for 3-wire connected equipment that may not respond to
incoming ringing when attached to this port.
14 opal-p1_mf1_wi-fi_user_guide_gb_00104808_eng.xml
Draft 2013/03/07

Important Safety Instructions
(alt="Region B icon" title="")
Notes to Users in the State of California
Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/
perchlorate
opal-p1_mf1_wi-fi_user_guide_gb_00104809_eng.xml 15
Draft 2013/03/07

ENERGY STAR Program
ENERGY STAR® Program Requirements for Imaging Equipment
enestar-black.pdf (alt="label" title="")
The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation
by promoting energy efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction
devices. Energy Star standards and logos are internationally uniform.
This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy
Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a
received fax, or when any key is pressed.
Energy Saver mode 1
This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation
is completed.
Energy Saver mode 2
This machine automatically enters Energy Saver mode 2 1 minute after the last operation is
completed.
Specifications
Energy Saver mode 1 Power Consumption*1
MF
40 W or less
P
36.6 W or less
Default Interval 30 seconds
Recovery Time*1 10 seconds or less
16 opal-p1_mf1_wi-fi_user_guide_gb_00104810_eng.xml
Draft 2013/03/07

Energy Saver mode 2 Power Consumption*1
MF
3.9 W or less
P
3.1 W or less
Default Interval 1 minute
Recovery Time*1 17 seconds or less
*1 Recovery time and power consumption may differ depending on the conditions and environment of the
machine.
opal-p1_mf1_wi-fi_user_guide_gb_00104810_eng.xml 17
Draft 2013/03/07

18 opal-p1_mf1_wi-fi_user_guide_gb_00104810_eng.xml
Draft 2013/03/07

1. Guide to the Machine
Guide to Components
This section introduces the names of the various parts on the front and rear side of the machine and
outlines their functions.
FiO
Exterior
• Type 1 models do not come with an Ethernet port and USB Flash Disk Port.
• Type 3 models do not come with Line and TEL Port.
ctt111.pdf (alt="Exterior illustration numbered callout illustration" title="")
CTT111
2
8
1
6
3
7
4
5
9
10
11
14
13
12
16
15
17
1. Exposure Glass
Place originals here sheet by sheet.
2. Control Panel
Contains a screen and keys for machine control.
3. Front Cover
Open this cover to replace consumables or clear a paper jam.
opal-p1_mf1_wi-fi_user_guide_gb_00104812_eng.xml 19
Draft 2013/03/07

4. Stop Fences
Raise this fence to prevent paper from falling off.
5. Bypass Tray
This tray can hold one sheet of plain paper.
6. Tray 1
This tray can hold up to 150 sheets of plain paper.
7. USB Flash Disk Port
Insert a USB flash disk to store scanned files using the Scan to USB function.
8. Power Switch
Use this switch to turn the power on or off.
9. Power Connector
Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.
10. Auto Document Feeder (Exposure Glass Cover)
The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure
glass.
11. Input Tray for the ADF
Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain
paper.
12. ADF Cover
Open this cover to remove originals jammed in the ADF.
13. Rear Cover
Open this cover to deliver sheets face up or remove jammed paper.
14. Line and TEL Port
• Upper port: Port for external telephone connection.
• Lower port: G3 (analog) line Interface port for telephone line connection.
15. USB Port
Use this port to connect the machine to a computer using a USB cable.
16. Ethernet Port
Use this port to connect the machine to network using an Ethernet cable.
17. Tray Cover
Attach this cover when you extend the tray.
1. Guide to the Machine
20 opal-p1_mf1_wi-fi_user_guide_gb_00104812_eng.xml
Draft 2013/03/07