Ricoh Aficio 3131 User manual

OPERATOR’S MANUAL
FOR COPYING FUNCTIONS
Before making copies
How to make copies
Setting of basic copy modes
Color editing and adjustment
Using the editing functions
Using the special functions
Selecting finishing modes (Using the optional finishers)
Network scanning function (Using the optional printer controller)
When the graphic symbols flash on the touch panel
Maintenance
Specifications & Options
Read this manual carefully before you use this product and keep it handy for future reference.
For safe and correct use, please be sure to read the Safety Information in this manual before
using the machine.

FCC NOTICE
This equipment has been tested and found to comply with limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful interference in which case the
user will be required to correct the interference at his own expense.
WARNING: Changes or modification made to this equipment, not expressly approved by the
supplier or parties authorized by the supplier could void the user’s authority to
operate the equipment.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique dela classe A est conforme à la norme NMB-003 du Canada.
Important
Contents of this manual are subject to change without prior notice. In no event will the
company be liable for direct, indirect, special, incidental, or consequential damages as a
result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your
local dealer.
Laser Safety:
This machine is considered a CDRH Class 1 laser device, safe for office/EDP use. The
machine contains 4 AIGalnp laser diodes, 30-milliwatt, 680-690 nanometer wavelength for
each emitter. Direct (or indirect reflected) eye contact with the laser beam might cause
serious eye damage. Safety precautions and interlock mechanisms have been designed to
prevent any possible laser beam exposure to the operator.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in
this manual might result in hazardous radiation exposure.
For good copy quality, the supplier recommends that you use genuine toner from the
supplier.
The supplier shall not be responsible for any damage or expense that might result from the
use of parts other than genuine parts from the supplier with your office products.
Power Source
115V, 60Hz, 16A or more
Please be sure to connect the power cord to a power source as above. For details about
power source, see Installation.
Trademarks:
Fiery is a trademark registered in the U.S. Patent and Trademark Office.
Fiery Remote Scan, Command WorkStation are trademarks of Electronics For Imaging, Inc.

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OUR QUALITY IS SECOND TO NONE
Supplies / Parts
Dependability
Genuine supplies from the supplier are subjected to the strictest of inspections so that every supply you
receive will perform at optimal levels.
High Productivity
Genuine supplies from the supplier are created to meet the demands of our competitive world and
provide high-speed reliable trouble-free copies when you need them.
Stable Image Quality
Genuine supplies from the supplier are designed to provide consistently stable image output.
Copier Kind
Genuine supplies from the supplier are designed to keep the copier and all its parts in trouble-free
working order. Reduction of machine wear is due to the supplier’s intimate knowledge of the copier’s
characteristics ensuring the highest standard of care.
Machine Balance
From the beginning supplies and machines were made for each other. Whenever the supplier designs
a new machine, it also designs a new toner that is made just for that machine. By using genuine
supplies with copiers from the supplier, you are guaranteed optimum performance.
Toner
Optimum Image Quality
Genuine toner from the supplier is manufactured using ultra-fine quality materials under precisely
controlled conditions to ensure that your copiers will continually generate sharp high-quality images.
Cost Advantage
Genuine toner from the supplier provides value. Only the proper amount of toner is used during the
reproduction process there by enabling the machine to continue to operate until all the toner has been
used. In this way you get the full value from each cartridge used.
Environmental Harmony
Genuine toner from the supplier is manufactured with the environment in mind. To care for Mother Earth,
we use embossed or plastic labels making our toner fully recyclable. In addition, harmful dust and
ozone levels have been reduced to improve the working environment.
User Friendly
Genuine toner from the supplier is people-friendly. Before approving our toner for sale, we test them to
be sure that they pass the strictest of health standards. This takes the worry out of handling the toner.

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General
ISO 9000 and ISO 14000
Our toner plants are ISO 9001 and ISO 14001 certified.
Our toner is of the highest quality and are environmental friendly.
Service and Support Benefits
Our Service engineers are certified to keep your copier performing at optimum levels. To ensure
continuous image quality, utilize an authorized Service provider to care for and perform periodical
maintenance on your copier.
OUR QUALITY IS SECOND TO NONE (Cont.)

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To ensure correct and safe use of this machine, this Operator’s Manual describes safety precautions
according to the following three levels of warning:
Before reading this Operator’s Manual, you should fully understand the meaning and importance of
these signal words.
Warning .. Indicates a potentially hazardous situation which, if not avoided, could result in death,
serious injury, or serious damage, or fire in the equipment or surrounding assets.
Caution... Indicates a potentially hazardous situation which, if not avoided, may result in minor or
moderate injury, partial damage of the equipment or surrounding assets, or loss of data.
Note ........ Indicates a procedure you should follow to ensure the optimal performance of the digital
color copier and problem-free copying.
Tip .......... Describes handy information that is useful to know when operating the digital color copier.
Advice .... Describes an operation you should follow to keep the digital color copier in good working
order.
PREFACE
Thank you for purchasing the Digital Color Copier SDC531/CS331/LC031/Aficio Color 3131. This
Operator’s Manual describes the following:
• how to use the digital color copier
• how to inspect and carry out maintenance on the digital copier
• how to remedy mechanical and copying problems
The Color Guidebook in color, which comes in a separate volume explains copy density adjustment,
color adjustment, copy editing, image editing and image processing in a way that is easy for you to
understand.
Before using the digital color copier, thoroughly read and understand this Operator’s Manual. To ensure
that clean copies are made at all times and to keep your digital color copier in optimum working order,
this Operator’s Manual should be readily available for future reference.
When the digital color copier is used as a printer or scanner, be sure to read the Operator’s Manual for
the Printer Controller (User Document CD-ROM).
User Safety
This digital color plain paper copier does not produce laser radiation hazardous to the user. It is certified
as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of 1968.
Protective housing and external covers completely confine the laser light emitted inside the plain paper
copier. The laser beam cannot escape from the machine during any phase of user operation.
Regulations implemented on August 2, 1976 by the Bureau of Radiological Health (BRH) of the U.S.
Food and Drug Administration apply to laser products manufactured from August 1, 1976. Laser products
marketed in the United States must comply with these regulations.
CAUTION: Using controls or adjustments or performing procedures, other than those specified herein
may result in hazardous radiation exposure.

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PREFACE (Cont.)
Features
This is a digital color copier employing a 4-step tandem copy process, which is capable of high-speed
full-color copying. It incorporates a display with a touch panel and menu keys that graphically represent
copier functions. As a result, anybody can make clear-looking copies quickly and easily.
This machine also has the following convenient features, functions and options.
The full-color copying speed is 31 copies (LT) per minute.
The resolution of both scanning and reading realizes a high-quality full-color image with 600 dpi
and 256 shades of gradation for each color by the proprietary 4 beam laser unit.
The 9.5 seconds for the first copy output marks the fastest speed among copiers of a similar class.
You can make copies pleasantly in no time.
The warm-up time is drastically shortened to approximately 4 minutes.
Electronic sorting improves both color and black-and-white copying productivity.
OHP film feeding is available from the drawer.
Comes with rich editing functions such as trimming, masking and image repeat.
Loading the page memory and hard disk as standard equipment enables 2 in 1 / 4 in 1, electronic
sorting and magazine sorting, etc.
A fixing system with less oil reduces the amount of oil stuck to the paper and consequently produces
OHP-film copies of good permeability.
Just by simply replacing the cartridge, you can add toner and you do not soil your hands. Since the
paper is fed in straight, any paper jams can be cleared easily.
A wide variety of media from thin paper (17lb.) to thick paper (104lb.cover), sticker labels, OHP films,
etc. is acceptable.
A wide range of paper sizes from ST-R to Full Bleed (12”x18”) is acceptable.
The image quality technology offers up to 999 successive stable copy images.
Installing an optional finisher offers quick sorting such as stapling, magazine sorting and hole
punching (optional) of copies automatically.
Installing a finisher with an optional saddle stitching function attached allows you to select the
saddle stitching mode which will automatically staple the center of the document just like a book.
Two types of controllers (optional) can be connected to the copier externally or internally in order to
make printers and scanners available.
Comes with the ‘energy saving mode’ which can lower the fuser temperature to save the power
consumption while the copier is not being used. The ‘off-mode’ will automatically turn the copier off
when it is not used for a specified period of time, and the ‘sleep mode’ can maintain the minimum
power consumption when the optional printer is in use (waiting) while the copier is not being used.

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TABLE OF CONTENTS
2.How to make copies ...................................................................................................................... 2-1
1. General copying procedures ...................................................................................................... 2-2
2. Setting copy paper ...................................................................................................................... 2-4
- Acceptable copy paper types and sizes .................................................................................. 2-4
- Handling and storing paper ..................................................................................................... 2-5
- Changing the paper size of the drawer / Setting the drawer for special uses ......................... 2-6
3. Setting originals .......................................................................................................................... 2-9
- Acceptable original types and sizes ........................................................................................ 2-9
- When placing an original on the glass .................................................................................. 2-10
- When using the reversing automatic document feeder (optional) ........................................ 2-11
4. Auto job start (Job preset) ......................................................................................................... 2-14
- During warming up ................................................................................................................. 2-14
- During copying ....................................................................................................................... 2-15
- During printing (optional) ....................................................................................................... 2-16
5. Interrupt copying........................................................................................................................ 2-17
6. Canceling/Resuming a copy operation .................................................................................... 2-18
3.Setting of basic copy modes ........................................................................................................ 3-1
1. Paper selection ........................................................................................................................... 3-2
- Automatic paper selection (APS) ............................................................................................. 3-2
- Manual paper selection ........................................................................................................... 3-3
2. Reduction and enlargement copying ......................................................................................... 3-4
- Using automatic magnification selection (AMS) ...................................................................... 3-4
- Specifying both original size and copy size ............................................................................ 3-5
- Using the reduction/Enlargement zoom keys or one-touch zoom keys .................................. 3-6
- Reducing/Enlarging photos to standard size (photo zoom key) ............................................. 3-7
3. Duplex copying (1-sided, 2-sided, book-type) ........................................................................... 3-9
4. Copy density adjustment .......................................................................................................... 3-15
5. Color mode ............................................................................................................................... 3-16
6. Original mode ........................................................................................................................... 3-17
1.Before making copies ................................................................................................................... 1-1
1. Description of the digital color copier and the optional equipment ........................................... 1-2
- Main components ..................................................................................................................... 1-2
- Optional equipment .................................................................................................................. 1-3
- Control panel ............................................................................................................................ 1-4
- Touch panel .............................................................................................................................. 1-6
2. Turning ON the power switch ...................................................................................................... 1-8
- Controlling the use of the copier with access codes ............................................................... 1-9
3. Energy-saving functions ........................................................................................................... 1-10
Our quality is second to none ............................................................................................................. 1
Preface ................................................................................................................................................ 3
Features .............................................................................................................................................. 4
Table of contents ................................................................................................................................. 5
Precautions ......................................................................................................................................... 8
1. Installation ...................................................................................................................................... 8
2. General Precautions ....................................................................................................................... 9
3. Safety Information ........................................................................................................................ 11
Disclaimer notice ............................................................................................................................. 13
Forgery prevention function / Storage of color copies..................................................................... 14

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TABLE OF CONTENTS (Cont.)
4. Color editing and adjustment........................................................................................................ 4-1
1. Monocolor copying ..................................................................................................................... 4-2
2. Hue adjustment ........................................................................................................................... 4-3
3. Saturation .................................................................................................................................... 4-4
4. Color balance (YMCK adjustment) ............................................................................................. 4-5
5. RGB adjustment .......................................................................................................................... 4-6
6. One-touch adjustment ................................................................................................................ 4-7
7. Background adjustment .............................................................................................................. 4-8
8. Sharpness adjustment ................................................................................................................ 4-9
5. Using the editing functions ........................................................................................................... 5-1
1. Image shift ................................................................................................................................... 5-2
2. Edge erase .................................................................................................................................. 5-4
3. Book center erase ....................................................................................................................... 5-5
4. Dual-page ................................................................................................................................... 5-6
5. Full image ................................................................................................................................... 5-8
6. 2 IN 1 / 4 IN 1 ............................................................................................................................... 5-9
7. Magazine sort (from the editing menu) ..................................................................................... 5-11
8. X-Y zoom ................................................................................................................................... 5-13
9. Image editing ............................................................................................................................ 5-14
- Trimming/Masking .................................................................................................................. 5-14
- Mirror image ........................................................................................................................... 5-16
- Negative/Positive reversal ..................................................................................................... 5-17
10. Centering................................................................................................................................. 5-18
11. Image repeat ........................................................................................................................... 5-20
6.Using the special functions .......................................................................................................... 6-1
1. Continuous original feeding / Single original feeding ................................................................ 6-2
2. Mixed-sized originals .................................................................................................................. 6-4
3. Bypass copying ........................................................................................................................... 6-5
- Bypass copying on standard size or full bleed paper ............................................................. 6-7
- Bypass copying on non-standard size paper .......................................................................... 6-9
- Thin Paper/Thick Paper/OHP Film/Special Paper/Sticker Label ........................................... 6-11
4. Job memory .............................................................................................................................. 6-13
5. Setting the “OTHER” size key ................................................................................................... 6-16
6. User selection (Initial settings) .................................................................................................. 6-17
7. Weekly timer ............................................................................................................................. 6-19
8. Setting the date and time .......................................................................................................... 6-21
9. Total counter ............................................................................................................................. 6-22
10. Department management ....................................................................................................... 6-23
- Printing an access code list ................................................................................................... 6-24
- Setting access codes (Registration/Change/Deletion) ......................................................... 6-25
- Resetting counters ................................................................................................................. 6-29
11. Automatic calibration ............................................................................................................... 6-30
12. Switching between languages ................................................................................................ 6-32
13. Setting the energy saving mode ............................................................................................. 6-33
14. Setting the off-mode (auto shutoff) .......................................................................................... 6-34
15. Clearing of toner counter ........................................................................................................ 6-35

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7.Selecting finishing modes (Using the optional finishers) ........................................................... 7-1
1. Finishing modes and finishers (optional) ................................................................................... 7-2
2. Sort/group copying ...................................................................................................................... 7-3
3. Staple sorting .............................................................................................................................. 7-4
4. Magazine sort & saddle stitching mode (booklet mode) ............................................................ 7-6
5. Hole punching mode .................................................................................................................. 7-8
8.Network scanning function (Using the optional printer controller) ........................................... 8-1
1. About the scanning function ....................................................................................................... 8-2
2. Procedure of scan setting ........................................................................................................... 8-3
3. About the setting before scanning ............................................................................................ 8-18
- Setting by the user ................................................................................................................. 8-19
- Setting by the administrator ................................................................................................... 8-23
- Setting the administrator password ....................................................................................... 8-30
4. Shutting down the power supply to the printer controller ......................................................... 8-32
9.When the graphic symbols flash on the touch panel .................................................................. 9-1
1. Description of the flashing graphic symbols ............................................................................... 9-2
2. Add paper symbol ....................................................................................................................... 9-3
- Adding paper to the drawers .................................................................................................... 9-3
- Adding paper to the large-capacity feeder (optional) .............................................................. 9-4
3. Replace toner cartridge symbol ................................................................................................. 9-5
4. Clear paper symbol .................................................................................................................... 9-7
Paper misfeed in the reversing automatic document feeder (optional) ................................ 9-7
Paper misfeed in the drawer feeding area ............................................................................ 9-8
Paper misfeed in the large-capacity feeder (optional) .......................................................... 9-9
Paper misfeed on the bypass guide .................................................................................... 9-10
Paper misfeed inside of the copier ...................................................................................... 9-10
Paper misfeed in the automatic duplexer (optional) ........................................................... 9-13
Paper misfeed in the hole punch unit (optional) ................................................................. 9-15
Paper misfeed in the finisher (optional) .............................................................................. 9-16
Paper misfeed in the saddle stitch unit (optional) ............................................................... 9-17
5. Adding staples (optional) .......................................................................................................... 9-19
6. Removing jammed staples (optional) ...................................................................................... 9-23
7. Clearing accumulated punched paper bits (optional) .............................................................. 9-25
8. Call service symbol ................................................................................................................... 9-26
9. Periodic maintenance message ............................................................................................... 9-27
10.Maintenance ............................................................................................................................... 10-1
1. Daily inspection ........................................................................................................................ 10-2
2. Simple troubleshooting ............................................................................................................. 10-4
11.Specifications & Options ........................................................................................................... 11-1
1. Specifications of the main unit .................................................................................................. 11-2
2. Specifications of options ........................................................................................................... 11-5
3. Packing list .............................................................................................................................. 11-10
4. Copying function combination matrix ..................................................................................... 11-11
5. Image quality adjustment combination matrix ........................................................................ 11-12
6. Index ....................................................................................................................................... 11-13

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PRECAUTIONS
1. Installation
1This machine should be installed by a qualified service technician.
Note: The packing material should be disposed of properly.
2To obtain the best possible results, this copier should be used in conjunction with a
dedicated AC power line at the following ratings.
115V–60Hz, 16A
Notes:
1. The use of other appliances or other equipment on the same line as this copier may adversely
affect performance and copy quality.
2. Be sure to use a 3-conductor, grounded wall outlet.
3. In areas where a 2-pin plug is used, the copier must be grounded for safety.
Never ground it to a gas pipe, a water pipe, or any other object not suitable for grounding.
3After a suitable place has been selected for the installation of this machine, please do
not change it. Avoid excessive heat, dust, vibration and direct sunlight. Also, provide
proper ventilation as the copier emits a small amount of ozone.
Notes:
1. The recommended environmental range for use is as follows:
• Temperature: 10~30°C/50~86°F
• Humidity: 20~85% RH
2. To insure optimal operation, allow clearances of at least 32” on the left, 32” on the right and 4” in
the rear (refer to the illustration below).
The socket outlet should be installed near the equipment and be easily accessible.

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1Handle and use the copier gently and carefully.
• Do not place anything on the paper drawers or the original feeding tray.
• Never allow the power cable to be trampled on or pinched between hard objects, otherwise an
accident or electrical trouble might occur.
• Do not allow any metal items such as paper clips to fall into the copier.
2Be sure to turn OFF the power switch (unless using the weekly timer mode):
• When you leave your office at night.
• If a power failure occurs.
Caution: When turning OFF the power switch, be sure to do so only after the machine cycling
has come to a complete stop.
Be sure to disconnect the power-cord plug:
• When you do not intend to use the copier for an extended period of time.
Be sure to turn OFF the power switch immediately and call for service:
• If an unusual noise is heard from the copier.
• If the outside of the copier becomes unusually hot.
• If any part of this copier is damaged, or if it has been dropped.
• If the copier has been exposed to rain or liquid.
3It is recommended that only supplies made or designated by the supplier be used for
this machine in order to optimize copy quality. All supplies should be stored in a cool,
dry area.
For optimum performance, it is recommended that 21lb. xerographic bond paper of high quality be
used.
Paper of lower quality may contain inherent properties such as excess paper dust and may lead to
premature servicing.
4Do not apply force or place heavy objects (8.83lb. or more) on the original glass. Breaking
the glass may cause personal injury.
5Do not place heavy objects on the copier. They may fall and injure you.
6ALWAYS keep the plug and outlet clean. Prevent them from accumulating dust and dirt.
This could cause a fire and give you an electric shock due to the heat released by
electric leakage.
7Be very careful to treat the touch panel gently and never hit it. Breaking the surface
could cause malfunctions.
8NEVER attempt to repair, disassemble or modify the equipment by yourself.You could cause a fire or get an electric shock.
ALWAYS contact your Service representative for maintenance or repair of the internal
parts of the equipment.
2. General Precautions
WARNING: DO NOT LEAN ON, APPLY FORCE OR PLACE HEAVY OBJECTS ON THE
FINISHER. PERSONAL INJURY OR PROPERTY DAMAGE MAY RESULT.
Keep the machine away from flammable liquids, gases, and aerosols. A fire or an
electric shock might occur.

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2. General Precautions (Cont.)
PRECAUTIONS (Cont.)
Copying Prohibition
Label
Warning for high
temperature areas
Warning Label
Explanatory Label
CLASS 1 LASER PRODUCT
APPAREIL A LASER DE CLASSE 1
LASER KLASSE 1
PRODUCTO DE LASER DE CLASE 1
>
PS <
Certification Label
Identification Label

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When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in
death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor
or moderate injury or damage to property.
WARNING:
• Connect the power cord directly into a wall outlet and never use an extension cord
• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes
frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws
other than those specified in this manual.
Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the
following occurs
• You spill something into the machine.
• You suspect that your machine needs service or repair
• The external housing of your machine has been damaged
• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open
flame.
• Disposal can take place at our authorized dealer
• Dispose of the used toner bottle in accordance with the local regulations
• Connect the machine only to the power source described on the inside front cover of this manual.
• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on
it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock
or fire.
• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on
it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock
or fire.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock
might occur.
CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.
• If you use the machine in a confined space, make sure there is a continuous air turnover.
• Unplug the power cord from the wall outlet before you move the machine. While moving the
machine, you should take care that the power cord will not be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended supply waste at household
waste collection points. Disposal can take place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label indicating ”hot
surface”. Otherwise, an injury might occur.
• The fusing section of this machine might be very hot. Caution should be taken when removing
misfed paper
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or machine
failure.
3. Safety Information

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To unlock
Fixing the adjusters (stoppers)
There are two adjusters (stoppers) located in the front
bottom part of the copier. After moving/installing the
copier, be sure to turn the adjusters clockwise to fix them
firmly on the ground.
*To unlock the adjusters when moving the copier, turn
them counterclockwise.
If the copier is not steady, it may fall over and result in personal
injury.
To lock

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The following notice sets out the exclusions and limitations of liability of the supplier (including its
employees, agents and sub-contractors) to any purchaser or user (‘User’) of this machine, including its
accessories, options and bundled software (‘Product’)
1. The exclusions and limitations of liability referred to in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit
the supplier’s liability for death or personal injury caused by the supplier’s negligence or the supplier’s
fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given or apply in relation to the Products.
3. The supplier shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by
any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including but not
limited to Operator's Manual, Users' Guide, and/or incorrect or careless handling or use of the
Product;
(b) any cause which prevents the Product from operating or functioning correctly which arises from
or is attributable to either acts, omissions, events or accidents beyond the reasonable control of
the supplier including without limitation acts of God, war, riot, civil commotion, malicious or
deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or
other disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than service
technicians authorized by the supplier; or
(d) use of paper, supplies or parts other than those recommended by the supplier.
4. Subject to paragraph 1, the supplier shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss
of use of, any software or data; loss under or in relation to any contract; or
(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss
or claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or the use or
handling of the Product even if the supplier is advised of the possibility of such damages.
The supplier shall not be liable for any loss, cost, expense, claim or damage caused by any inability
to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems)
which arises from use of the Product with hardware, goods or software which the supplier has not
directly or indirectly supplied.
DISCLAIMER NOTICE

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FORGERY PREVENTION FUNCTION / STORAGE OF COLOR COPIES
STORAGE OF COLOR COPIES
(1) The copies should be kept in a place which is not exposed to light to prevent fading when
they are stored for a long time.
(2) If copies are kept pressed between plastics made of chloroethylene for a long time, the
toner may melt and stick to the plastic due to high pressure and high temperature. Keep
them in polyethylene binders.
(3) When a color copy is folded, the toner at the fold can become separated.
(4) The toner on the copies may melt if it touches solvent. If the ink on the copies has not
completely dried, the toner may also melt. Keep copies away from solvent.
(5) When copies are kept near an extremely high temperature such as a heater, the toner may
melt. Keep them at room temperature and do not allow this to vary very much.
FORGERY PREVENTION FUNCTION
This copier has a forgery prevention function.
Please ensure that your digital full-color copier is not used for making copies of prohibited
items.
Copying the following items is normally prohibited by local law:
Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver’s
licenses.

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1-1
1. BEFORE MAKING COPIES
1. Description of the digital color copier and the optional equipment ........ 1-2
- Main components .......................................................................................... 1-2
- Optional equipment ........................................................................................ 1-3
- Control panel .................................................................................................. 1-4
- Touch panel .................................................................................................... 1-6
2. Turning ON the power switch ..................................................... 1-8
- Controlling the use of the copier with access codes ....................................... 1-9
3. Energy-saving functions............................................................ 1-10

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1-2 BEFORE MAKING COPIES
1. DESCRIPTION OF THE DIGITAL COLOR COPIER AND THE OPTIONAL EQUIPMENT
Main Components
Original cover
(Optional)
Original glass
Power switch
Bypass guide
Feed side cover
Paper size indicator
Original scales
Control panel
Drawers*1
Transfer belt unit
Fuser unit
Operator’s manual pocket
(Back side)
Toner cartridges
Right-hand front cover
Electrophotographic unit
Transfer belt unit
Transfer belt unit knob
Used toner bag
(container)
Left-hand
front cover
Fuser unit
*1...... 2 drawers are standard equipment. When the automatic duplexer (optional) is installed
in the uppermost drawer, the 2nd to the 4th drawers are for paper feeding
(the 4th is an option).
Exit cover
(Left side)

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1-3
Optional Equipment
Reversing Automatic Document Feeder
Automatically feeds a placed stack of originals one by one to have them copied.
Automatic Duplexer
This reverses the copies in order to make duplex copies.
Optional Drawer Modules
One optional module cannot be attached when the automatic duplexer (optional) is installed.
Large-Capacity Feeder
Feeds up to 1500 sheets of LT-sized paper (21lb.) continuously.
Finisher
Enables the use of the hole punching (available when the optional hole punch unit is installed) and
saddle stitching modes (SR940 only) in addition to the sort, group and stapling modes.
Hole Punch Unit
Makes punch holes on copies.
Finisher
Hole Punch Unit
Original Feed Tray Reversing Automatic
Document Feeder
Large-Capacity Feeder
Automatic Duplexer Optional Drawer Module
Optional Equipment Configuration
(Without the automatic
duplexer installed, two optional
modules can be attached as
the 3rd and 4th drawers.)

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1-4 BEFORE MAKING COPIES
HELP
BLACK FULL COLOR
PRINTER /
NETWORK
TIMER
ENERGY
SAVER
INTERRUPT
AUTO COLOR
TIMER lamp
TIMER lamp lights when the timer is being used.
HELP key
When this key is pressed, the appropriate operation procedures are displayed.
PRINTER/NETWORK key
If you have a printing and scanning option (printer controller) installed, press this key to switch
between the printer/scanner function and copier function.
* PRINT key Page 1-5 (right bottom)
ENERGY SAVER key
When you are not going to use the copier for a while, press this key, which automatically turns off all
display lamps. To resume copying, press this key again. If you press this key when the optional printer
controller is installed, the power supply to the printer board is not cut off, which allows automatic
return of the device when it receives printer data.
INTERRUPT key
While copying is already in progress, press this key when you want to make copies of different
originals. During interrupt copying, copies can be made only one by one. Pressing the key again will
return you to the previous copy job.
Touch panel
Displays the copier conditions, operating procedures, and various instructions and information to the
user in text and illustrations.
COLOR SAMPLE SEAL
This seal shows samples of the monocolor mode.
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1. DESCRIPTION OF THE DIGITAL COLOR COPIER AND THE OPTIONAL EQUIPMENT (Cont.)
Control Panel