Ricoh Aficio 480W Service manual

RW-480
PLOTBASE
Printer/Scanner
Reference

Trademarks
Adobe®, Acrobat®, PostScript®and PostScript®3
TM
are registered trademarks of
Adobe Systems Inc.
AutoCAD®and DWF, DWG, DXF are registered trademarks of Autodesk Inc.
LibCAD is based on AutoCAD®OEM and may only be used in conjunction with RW-
480 PLOTBASE
Apple, Macintosh, Mac and TrueType are registered trademarks of Apple Computer
Inc.
HPGL, HPGL/2 and HP-RTL are registered trademarks of Hewlett-Packard Company
Ethernet®is a registered trademark of Xerox Corporation
Microsoft®, Outlook®, Windows®and Windows NT®are registered trademarks of
Microsoft Corporation in the United States and/or other countries
Netscape Navigator®is a registered trademark of Netscape Communications
Corporation, Mountain View/USA
PLOTBASE®is a registered trademark of RATIO Entwicklungen GmbH, Hamburg,
Germany
PLOTCLIENT®is a registered trademark of RATIO Entwicklungen GmbH, Hamburg,
Germany
RATIO SSL is a registered trademark of RATIO Entwicklungen GmbH, Hamburg,
Germany
Calcomp is a registered trademark of Calcomp Inc.
CALS is a registered trademark of U.S. Department of Defense, USA
CGM is a registered trademark of Henderson Software Inc., Boulder/USA
CIT is a registered trademark of Intergraph GmbH, Ismaning/Germany
PCX is a registered trademark of Zsoft, Microsoft Inc.
WMF is a registered trademark of Microsoft Corporation in the United States and/or
other countries.
Other product names used herein are for identification purposes only and might be
trademarks of their respective companies. We disclaim any and all rights in those
marks.
The proper names of the Windows operating systems are as follows:
Microsoft®Windows®95 operating system
Microsoft®Windows®98 operating system
Microsoft®Windows®Millennium Edition
Microsoft®Windows NT®Server operating system Version 4.0
Microsoft®Windows NT®Workstation operating system Version 4.0
Microsoft®Windows®2000 Professional
Microsoft®Windows®2000 Server
Microsoft®Windows®XP Professional
Note:
"RW-480 PS" stands for "RW-480 Postscript Level 3 Compatible Option"

CONTENTS
Contents
Preface................................................................................9
RW-480 PLOTBASE............................................................12
Guide to the manual.................................................................14
Conventions used in the manual................................................18
PART I - INSTALLATION ....................................................19
System requirements........................................................20
Settings before installation ..............................................22
Setting up user accounts............................................................22
Activating Windows components................................................22
Activate SNMP service ..........................................................23
Activate FTP protocol............................................................23
Activate LPR service ..............................................................24
Setting the start type.............................................................24
Installation of the programs ............................................25
Installation Problems.................................................................27
Settings after installation .................................................29
Setting up the FTP default directory ............................................29
Settings for RW-480 WINPRINT .................................................29
Settings in Windows XP Explorer ................................................30
Settings for the Response function..............................................30
Settings for the DWF/DWG/DXF format ...........................31
Extend RW-480 licenses....................................................33
PART II - RW-480 PLOTBASE.............................................35
Start and quit program ....................................................36
Program window ..............................................................37
Program sequence............................................................38
Naming conventions.................................................................38
From the drawing to the job ......................................................40
Tools .................................................................................42
RW-480 PLOTBASE 3

CONTENTS
Job toolbar...............................................................................42
Entry toolbar.............................................................................42
Viewer toolbar..........................................................................43
Pause function ..........................................................................44
RW-480 PLOTBASE signal lights ................................................45
Status bar.................................................................................46
Context menu...........................................................................47
Configuration....................................................................48
Reader .....................................................................................48
RW-480PS and PDF (Options) ...................................................49
"General" tab.......................................................................49
"Fonts" tab ...........................................................................51
"Postscript Halftoning" tab.....................................................53
"PDF Halftoning" tab ............................................................56
CGM (Option) ..........................................................................57
Properties.................................................................................58
"Spool Configuration" tab.....................................................58
"Job Management" tab.........................................................64
"Exception Handling" tab ......................................................66
"Extended Settings" tab .........................................................69
"Engine Access Control" tab/User authentication....................75
"Administration" tab .............................................................77
Change language ....................................................................79
Job History........................................................................81
Special job types.......................................................................81
Locked Print.........................................................................81
Sample print........................................................................81
Manual (bypass tray)............................................................83
An overview of the job characteristics.........................................84
Change job characteristics ........................................................86
Sort list.....................................................................................87
Carry out selection....................................................................89
Start selection ......................................................................89
Cancel selection ..................................................................91
Job information ........................................................................91
Status display ...................................................................92
Job editor..........................................................................93
"Job" settings area.....................................................................93
RW-480 PLOTBASE 4

CONTENTS
"Job Specific" tab..................................................................93
"Job Additional" tab..............................................................97
"Default" settings area .............................................................100
"Default Specific" tab ..........................................................100
"Default Additional" tab ......................................................103
"Entry" settings area ................................................................104
Entry information ....................................................................105
Activate / deactivate entries.....................................................106
Add entries.............................................................................106
Adding using button...........................................................108
Add using the right-hand mouse button ..............................109
Add using Drag & Drop .....................................................109
Add entries several times.........................................................110
Delete entries .........................................................................110
File Viewer .............................................................................110
Stamp editor...........................................................................111
Make stamp ......................................................................111
Stamp Configurations ........................................................112
Edit or delete stamp ...........................................................112
"Settings" tab......................................................................113
"Data" tab..........................................................................115
Pen settings ............................................................................117
View the changes...............................................................118
HPGL and HPGL/2 pen settings..........................................118
Calcomp pen settings.........................................................127
Print job ..........................................................................134
Set plot mode .........................................................................134
Automatic plot mode..........................................................134
Manual plot mode .............................................................135
Interrupt plotting.....................................................................136
Delete job ..............................................................................137
Reload plotter.........................................................................138
Error messages.......................................................................138
Restart "problem" jobs .............................................................142
PART III - RW-480 SCANTOOL ........................................143
Introduction ....................................................................144
Operating modes ...................................................................144
RW-480 PLOTBASE 5

CONTENTS
Start and quit program ..................................................146
Program window ............................................................147
Default values.................................................................148
Options..................................................................................148
"Format" tab ......................................................................148
"General" tab.....................................................................152
Change language ..................................................................159
Tools ...............................................................................160
Toolbar..................................................................................160
View bar ................................................................................160
Control bar ............................................................................162
Status bar...............................................................................162
Key combinations ...........................................................163
Main screen ...........................................................................163
Drawing editor .......................................................................164
File management ...........................................................165
Load drawings........................................................................165
File Viewer.........................................................................166
File information .................................................................166
Save drawings ........................................................................166
Archive Management .....................................................168
Specifying Presets ...................................................................169
Filing Drawings ......................................................................170
Manually filing drawings ....................................................170
Filing drawings after scanning ............................................171
Scan ................................................................................172
Set scan parameters ...............................................................172
"Specific" tab......................................................................172
"Info" tab ...........................................................................176
Start scanning process ............................................................177
Cancel scan ...........................................................................178
Produce files...........................................................................178
Prepare print jobs ..........................................................179
Allocate drawings automatically ..............................................179
Allocate drawings manually.....................................................183
RW-480 PLOTBASE 6

CONTENTS
Drawing editor ...............................................................187
Start and quit the drawing editor .............................................187
Set the default values ..............................................................187
General settings.................................................................187
Determine insert mode.......................................................188
Edit drawings..........................................................................189
File information .................................................................189
The toolbar........................................................................189
The mouse ........................................................................191
Deskew and despeckle drawing..........................................192
Merge Image.....................................................................193
Cut, crop and copy ............................................................193
Undo and delete clipboard.................................................195
Select view and change position .........................................195
Insert text...........................................................................196
Use pen and eraser ...........................................................198
Draw lines .........................................................................198
Fill area, delete and invert..................................................199
Examine multipage documents ...........................................199
Grey scale or black & white................................................200
PART IV - APPENDIX .......................................................201
Overview of the file formats...........................................202
Installation on Windows XP with SP 2............................205
Custom paper sizes in LibCAD 2005...............................209
PLOTBASE directory ........................................................210
Spool directory .......................................................................211
Jobs in the subdirectories ........................................................212
SSL based jobs ..................................................................213
CFG based jobs.................................................................214
Copying SSL and CFG jobs manually..................................214
HPGL/2 commands and pens.........................................216
Calcomp commands and pens........................................219
Creating descriptive database file .................................222
Rules for File Creation.............................................................222
Description of the Key Words...................................................223
RW-480 PLOTBASE 7

CONTENTS
Example of a database description ..........................................228
Index...............................................................................230
RW-480 PLOTBASE 8

PREFACE
Preface
This manual contains detailed instructions on the operation and
maintenance of this machine. To get maximum versatility from
this machine all operators should carefully read and follow the
instructions in this manual. Please keep this manual in a handy
place near the machine.
Please read the Safety Information in the "Copy Reference"
manual before using this machine. It contains important
information related to USER SAFETY and PREVENTING
EQUIPMENT PROBLEMS.
Note: Parts of this manual are subject to change
without prior notice. In no event will the company be
liable for direct, indirect, special, incidental, or
consequential damages as a result of handling or
operation the machine.
Attention: Use of controls or adjustment or
performance of procedures other than those specified
in this manual might result in hazardous radiation
exposure.
Declaration of Conformity
"The Product complies with the requirements of the EMC
Directive 89/336/EEC and its amending directives and the Low
Voltage Directive 73/23/EEC and its amending directives."
RW-480 PLOTBASE 9

PREFACE
Caution: Network interface cables with ferrite core
must be used for RF interference suppression.
Note to users in the United States of America
Note:
This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the
FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential
installation. This equipment generates, uses and can radiate
radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful
interference to radio communications. However, there is no
guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try
to correct the interference by one more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and
receiver.
Connect the equipment into an outlet on a circuit
different from that to which the receiver is connected.
Consult the dealer or an experienced radio /TV
technician for help.
Caution:
Changes or modifications not expressly approved by the party
responsible for compliance could void the user's authority to
operate the equipment.
RW-480 PLOTBASE 10

PREFACE
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-
003.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme
NMB-003 du Canada.
Declaration of Conformity
Product Name: Printer/Scanner Controller
Model Number: Printer/Scanner Unit Type RW-480
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including
interference that may cause undesired operation.
RW-480 PLOTBASE 11

RW-480 PLOTBASE
RW-480 PLOTBASE
This manual describes the programs RW-480 PLOTBASE and
RW-480 SCANTOOL, which are parts of the RW-480 plot
management system.
The client-server architecture of the RW-480 system allows each
user connected to define their own print jobs and sets of
drawings and to send them to RW-480 PLOTBASE for plotting.
RW-480 PLOTBASE can process whole sets from documents or
drawings, with a high degree of automation.
RW-480 PLOTBASE accepts print jobs from CAD systems, from
archived data stock, from scanning systems such as RW-480
SCANTOOL or from other clients. The standard data formats
supported are HPGL, HPGL/2, HP-RTL, Calcomp 906/907,
TIFF, BMP, PCX, T6X, RLC, CIT, WMF and CALS. CGM, PDF and
RW-480PS are optional formats. You can use the
DWF/DWG/DXF format only, if you have installed an AutoCAD
program or the DWF/DWG/DXF option on your PC.
The user can sort the print jobs in RW-480 PLOTBASE to their
own criteria. The output parameters can be freely altered
depending on the requirements. Individual requirements and
repeat prints are possible when plotting the sets of drawings.
RW-480 SCANTOOL is the second program that is described in
this manual. This program provides you with operating functions
for the scanner and for processing the scanned-in drawings.
You can set numerous default values for scanning drawings:
format size, resolution, mirror, invert, density etc. You can also
edit the scanned drawings using an integrated image-editing
program. If you wish, the scanned drawings are automatically
assigned to a job order. You can adjust the print parameters
beforehand. Finally, the job order is sent to the RW-480
PLOTBASE program for processing.
Please use it as a dedicated server.
RW-480 PLOTBASE 12

RW-480 PLOTBASE
Another manual is available:
RW-480 CLIENTS
This manual describes the installation and operation of RW-480
CLIENTS as well as two network protocols. It explains how you
can use the Client to produce print jobs and send them from the
workstations to RW-480 PLOTBASE. It also contains information
about solving applications problems.
We wish you every success when working with RW-480
PLOTBASE and RW-480 SCANTOOL.
RW-480 PLOTBASE 13

RW-480 PLOTBASE
Guide to the manual
This manual contains all the information that you will need for
the correct use of RW-480 PLOTBASE and RW-480 SCANTOOL,
from a functional description to instructions for installation
through to an overview of the shortcut keys. In detail, these are
the following chapters:
RW-480 PLOTBASE and RW-480 SCANTOOL:
This chapter contains an outline description of the possible
applications and functions of RW-480 PLOTBASE and RW-480
SCANTOOL.
Part I - Installation and Principles
Installation and operation:
Here you can read about what system requirements have to be
created for RW-480 PLOTBASE and how to prepare for the
installation. In addition, you are also explained how to set the
necessary default values in the operating system. The folder
structure of the installed program and the processing of jobs in
RW-480 PLOTBASE are explained in the appendix.
Part II - RW-480 PLOTBASE
Start and quit program:
How to start and quit program.
Program window:
This page includes a figure that shows all the work areas of the
program.
Program flow:
This section answers the question "How does the drawing pass
into the job list of RW-480 PLOTBASE?" It describes the path of
a drawing from being drawn to its preparation in the plot folder
and editing in RW-480 PLOTBASE through to the printout.
Tools:
This section gives an overview of the large number of buttons
available and which functions they can be used to carry out.
These include the toolbars for Job, Entry and View as well as the
RW-480 PLOTBASE 14

RW-480 PLOTBASE
status bar. The so-called "signal lights" is also explained.
Configuration:
Here you can read which default values are possible and what
you must look out for. You can also read how to activate the
Autoplot mode or start manual print jobs.
Job list:
The job list displays an overview of which jobs have been
printed and which are queued for plotting and what their status
is. This chapter describes what significance the individual fields
have and how you can prioritize the display of a selection of
certain jobs.
Status display:
This chapter describes the status window in which the current
status displays appear and how the current plotter can be
stopped and restarted.
Job editor:
In the job editor you can alter the original plot settings for a job
or an individual drawing or an individual entry. These include,
e.g. the output format, the medium source (paper type) etc. or
the number of copies to be printed.
Print job:
This chapter explains the two print modes "Automatic Print" and
"Manual Print". Furthermore, it also explains how a plot can be
interrupted and jobs can be deleted after they have been
printed.
Part III – RW-480 SCANTOOL
This part of the manual contains all the information you require
for correct use of RW-480 SCANTOOL, from a functional
description through to an overview of the shortcut keys. These
include the following chapters:
Introduction:
This chapter gives an overview of the possible applications and
functions of RW-480 SCANTOOL.
RW-480 PLOTBASE 15

RW-480 PLOTBASE
Start and quit program:
As the title says.
Program window:
This page includes a figure that shows all the work areas of the
program.
Default values:
Before beginning to use the program, you can set all the basic
settings, which remain valid until they are explicitly changed
again. In this chapter you can read about which individual
settings are meant and what you must pay particular attention
to.
Tools:
This section gives an overview of the large number of buttons
available and which functions they can be used to carry out.
These include the toolbar, the control bar and the status bar.
Key combinations:
An overview of all key combinations.
File management:
This section describes how you can load, and save drawings
and what file formats the drawings can have.
Archive Management:
With RW-480 SCANTOOL it is possible to generate index data
for external archive systems, which it then imports.
Scan:
This chapter describes the operating functions for the scanner.
What is more, the default settings for the scan parameters and
the scan process itself are also described.
Prepare print jobs:
This chapter describes how individual drawings can be
automatically or manually compiled to form print jobs.
RW-480 PLOTBASE 16

RW-480 PLOTBASE
Drawing editor:
This chapter describes the RW-480 SCANTOOL drawing editor
which, apart from a large number of functions, you can use to
edit drawings using pixels and over large areas as well as to
filter and align the drawings and insert your own text.
RW-480 PLOTBASE 17

RW-480 PLOTBASE
Conventions used in the manual
Two terms are used in the text to point out special circumstances
or advantages or even to warn you against certain steps:
Note: You are free to decide whether you wish to
follow the recommendation given in a note or not. Tips
are usually used to draw your attention to special
circumstances or even to point out useful commands or
ones that are easily forgotten and overseen.
Attention: It is advisable to take particular notice of
any possible problems marked with "Attention" to e.g.
avoid problems with your data stocks, etc.
RW-480 PLOTBASE 18

Part I - Installation
RW-480 PLOTBASE 19

SYSTEM REQUIREMENTS
System requirements
Please read through the following recommendations carefully.
They can be very helpful in finding the optimum hardware for
your needs.
• Operating system:
Microsoft Windows XP Professional, ServicePack 2
Microsoft Windows 2000 Professional, ServicePack 4
Microsoft Internet Explorer 5.0 or higher
• Processor:
Intel Pentium 4, Pentium III, Celeron with min. 2 GHz
AMD Athlon (min. Athlon XP)
Recommended Intel Pentium 4 with 2 GHz or more
• Front Side Bus:
Intel Pentium 4, Pentium III, Celeron with min. 400 MHz
AMD Athlon with min. 200 MHz
Recommended Intel Pentium 4 with 400 MHz or more
• PCI Bus:
The PCI bus system must meet up-to-date standards (PCI 2.0
or higher – 3.3 V or 5 V autoadaptive, maximum load 5 A).
If your computer does not fulfill this standard, it is possible
that the plotter controller will not be identified.
• System memory:
We recommend the following system memory rated to the
maximum scan and plot length:
MB RAM in PC recommended maximum scan length
0256 MB 03000 mm
0512 MB 06000 mm
0768 MB 08000 mm
1024 MB 10000 mm
1536 MB 15000 mm
1536 MB+ 15000 mm
• Hard drive:
The hard disk should have at least 10 GB free memory.
• Network interface/Configuration:
10/100 Base T Ethernet, the TCP/IP configuration is
RW-480 PLOTBASE 20