Ricoh Aficio CL4000DN User manual

G1058606A_1.10 EN USA G105-8605A Copyright © 2004, 2005 1
Setup Guide
Read This First
Trademarks.............................................................................................................3
Safety Information .................................................................................................4
Positions of RWARNING and RCAUTION labels ..............................................8
ENERGY STAR Program .....................................................................................10
How to Read This Manual ...................................................................................11
Guide to the Printer
Exterior: Front View.............................................................................................12
Exterior: Rear View ..............................................................................................14
Inside.....................................................................................................................15
Control Panel........................................................................................................16
Setting Up
Where to Put the Printer......................................................................................18
Checking the Contents of the Box .....................................................................21
Unpacking.............................................................................................................23
Installing the Toner Cartridge.............................................................................28
Loading Paper ......................................................................................................32
Turning the Power On .........................................................................................35
Selecting the Display Language.........................................................................37
Test Printing .........................................................................................................39

2
Installing Options
Available Options.................................................................................................41
Option Installation Flow Chart ..................................................................................41
Installing Options......................................................................................................42
Caution when re-installing the controller board........................................................44
Attaching Paper Feed Unit Type 4000................................................................45
Attaching Memory Unit Type D 128MB, Memory Unit Type E 256MB (SDRAM
Module) ...............................................................................................................48
Attaching User Account Enhance Unit Type E .................................................53
Attaching Hard Disk Drive Type 4000 ................................................................58
Formatting the Hard Disk Drive................................................................................63
Attaching IEEE 1394 Interface Board Type B....................................................65
Attaching IEEE 802.11b Interface Unit Type H ..................................................68
Attaching Bluetooth Interface Unit Type 3245 ..................................................72
Attaching IEEE 1284 Interface Board Type A....................................................76
Attaching Network Data Protection Unit Type B...............................................78
Connecting the Printer
Network Connection ............................................................................................80
USB Connection...................................................................................................82
Parallel Connection .............................................................................................83
IEEE 1394 Connection .........................................................................................84
Configuration
Ethernet Configuration........................................................................................85
IEEE 802.11b (Wireless LAN) Configuration .....................................................90
IEEE 1394 Configuration .....................................................................................96
IP over 1394.............................................................................................................96
SCSI print.................................................................................................................98
Installing the Printer Driver
Quick Install........................................................................................................100
Install the Operating Instructions.....................................................................102

Read This First
G1058606A_1.10 Copyright © 2004, 2005 3
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technolo-
gy, Inc., All rights reserved.
Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and
licensed to RICOH company limited.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
®Windows®Millennium Edition (Windows Me)
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

Read This First
4
Safety Information
When using your printer, the following safety precautions should always be fol-
lowed.
In this manual, the following important symbols are used:
Indicates a potentially hazardous situation which, if instructions are not followed, could result in
death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.

Read This First
5
•Confirm the wall outlet is near the machine and freely accessible, so
that in the event of emergency, it can be unplugged easily.
•Plug and unplug the power cable with dry hands, or an electric shock
could occur.
•Only connect the machine to the power source described in the man-
ual.
•Avoid multi-wiring.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it, pull it hard or bend it more than nec-
essary. These actions could cause an electric shock or fire.
•Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•Disposal should take place at an authorized dealer or an appropriate
collection site.
•If you dispose of the used toner containers yourself, dispose of them
according to local regulations.
•Do not take apart or attempt any modifications to this machine. There
is a risk of fire, electric shock, explosion or loss of sight. If the ma-
chine has laser systems, there is a risk of serious eye damage.
•Dispose at an authorized dealer or approved collection site. If you dis-
pose of the used toner containers yourself, do so according to local
regulations.
•Do not risk electric shock by handling the power cord or plug with wet
hands.
•Do not take apart or attempt any modifications to this machine. There
is a risk of fire, electric shock, explosion or loss of sight. If the ma-
chine has laser systems, there is a risk of serious eye damage.
•Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.

Read This First
6
•Place no objects on the left or inner cover.
•Do not pull out the paper tray forcefully. If you do, the tray might fall and
cause an injury.
•The inside of this printer becomes very hot. Do not touch parts labelled “v”
(indicating a hot surface). Touching these parts will result in burns.
•Do not handle the plug with wet hands. Doing so might cause an electrical
shock.
•Keep the machine in an area that is within optimum environmental condi-
tions. Operating the machine in an environment that is outside the recom-
mended ranges of humidity and temperature can cause an electrical fire
hazard. Keep the area around the socket free of dust. Accumulated dust
can become an electrical fire hazard.
•Place the machine on a strong and level surface. Otherwise, it might fall and
injure someone.
•If toner or used toner is inhaled, gargle with plenty of water and move into
a fresh air environment. Consult a doctor if necessary.
•If your skin comes into contact with toner or used toner, wash the affected
area thoroughly with soap and water.
•If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
•If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary
•Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected
area thoroughly with soap and water.
•If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
•Keep toner (used or unused) and the toner bottle out of reach of children.
•Grip the plug, not the cord, when pulling the plug from the socket. Pulling
the cord causes wear and tear that can result in fire or electric shock.
•Wait at least one hour after power off before replacing parts. Not allowing
the printer to cool may result in burns.
•Lifting the paper feed unit carelessly or dropping it may cause injury.

Read This First
7
❒Under certain temperature and humidity conditions, printing may cause va-
pour to issue from paper. The standard tray (behind the control panel) may
emit steam during printing.
❒Our products are engineered to meet the highest standards of quality and
functionality. When purchasing expendable supplies, we recommend using
only those specified by an authorized dealer.
•When removing misfed paper, do not touch the fusing unit because it could
be very hot.
•The printer weights approximately 50 kg (110.3 lb.). When moving the print-
er, use the inset grips on both sides, and lift slowly. The printer will break or
cause injury if dropped.
•Before installing options, the machine should be turned off and unplugged
for at least half an hour. Components inside the machine become very hot,
and can cause a burn if touched.
•Lifting the paper feed unit carelessly or dropping it may cause an injury.
•Do not touch the inside of the controller board compartment. It may cause
a machine malfunction or a burn.
•When moving the machine, each person should hold the handles that are
located on opposite sides, and then lift it slowly. Lifting it carelessly or drop-
ping it may cause an injury.
•When you move the printer, remember to unplug the power cord from the
wall outlet to avoid a fire or an electric shock.
•When moving the printer after use, do not take out any of the Toners, Photo
Conductor Units, nor the Waste Toner Cartridge to prevent toner spill inside
the machine.
•When lifting the machine, use the inset grips on both sides. Otherwise the
printer could break or cause an injury if dropped.
•Before moving the machine, unplug the power cord from the wall outlet. If
the cord is unplugged abruptly, it could become damaged. Damaged plugs
or cords can cause an electrical or fire hazard.

Read This First
8
Positions of RWARNING and RCAUTION
labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
High temperature parts. Turn off the main power and be careful when replacing
fusing unit / removing misfed paper.
The inside of this printer becomes very hot. Do not touch parts labelled “v” (in-
dicating a hot surface). Touching these parts will result in burns.

Read This First
9
Do not incinerate used toner or toner containers. Toner dust might ignite when
exposed to an open flame.
Do not incinerate spilled toner or used toner. Toner dust is flammable and might
ignite when exposed to an open flame.
Disposal should take place at an authorized dealer or an appropriate collection
site.
If you dispose of the used toner containers yourself, dispose of them according
to local regulations.

Read This First
10
ENERGY STAR Program
❖Low-power Mode (Energy Saver mode)
This printer automatically lowers its power consumption 30 minutes after the
last operation has been completed. To exit Low-power (Energy Saver) mode,
press any key on the control panel. For more information about how to con-
figure Energy Saver mode, see “Making Printer Settings with Control Panel”,
Software Guide as a HTML file on the CD-ROM.
❖Specifications
As an ENERGY STAR Partner, we have deter-
mined that this machine model meets the EN-
ERGY STAR Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues,
such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.
Energy Saver mode Power Consumption 6 W or less
Default Time 30 minutes
Recovery Time 30 seconds or less

Read This First
11
How to Read This Manual
The following set of symbols is used in this manual.
This symbol indicates a potentially hazardous situation that might result in death
or serious injury when you misuse the machine without following the instructions
under this symbol. Be sure to read the instructions, all of which are described in
the Safety Information section.
This symbol indicates a potentially hazardous situation that might result in minor
or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this sym-
bol. Be sure to read the instructions, all of which are described in the Safety In-
formation section.
* The statements above are notes for your safety.
If this instruction is not followed, paper might be misfed, originals might be dam-
aged, or data might be lost. Be sure to read this.
This symbol indicates information or preparations required prior to operating.
This symbol indicates precautions for operation, or actions to take after abnormal
operation.
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
This symbol indicates a reference.
[]
Keys that appear on the machine's display.
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.

G1058606A_1.10 Copyright © 2004, 2005 12
Guide to the Printer
Exterior: Front View
1. Control Panel
Contains keys for printer control and a display that shows the printer status.
2. Front Cover
Open the front cover to replace the fusing unit or transfer roller, or to remove jammed
paper.
The front cover can be opened in two ways:
• To open the front cover (A), pull the levers marked “A” (8) on each side of the ma-
chine.
• To open the front cover (Z), push the button marked “Z” (11) on the right side of the
machine.
3. Bypass Tray
Up to 100 sheets of plain paper can be loaded.

Guide to the Printer
13
❒When setting paper larger than A5 K, pull out the paper support tray as shown in the
drawing. For information on the sizes and types of paper that can be used, see Main-
tenance Guide.
4. Power Switch
Use this switch to turn the power on and off.
5. Tray 1
Up to 550 sheets of plain paper can be loaded.
6. Standard Tray
Output is stacked here with the print side down.
7. Top Cover
Open this cover when replacing the toner cartridge.
8. Front Cover (A) Open Levers
9. Vent
10. Ventilator
Releases heat from internal components to prevent overheating. Malfunctions occur if
the vent is blocked or obstructed.
11. Front Cover (Z) Open Button

Guide to the Printer
14
Exterior: Rear View
1. Controller Board
Slide this out to install options such as the memory unit, user account enhance unit or
printer hard disk. Plug cables such as the USB cable and Ethernet cable into their con-
nectors.
2. Ethernet Port
Use a network interface cable to connect the printer to the network.
3. USB Port
Use a USB cable to connect the printer to the host computer.
4. Optional Interface Board Slots
Insert an optional 1394 interface board, 802.11b interface unit, wireless interface board,
or 1284 interface board in this slot. Up to two interface board can be inserted at a time.
5. Expansion Card Slots
Install expansion cards in these slots. There are three slots.
When you use the expansion card, use the center slot.
6. Front Cover (A) Open Levers
7. Left Cover
Open this cover when replacing the photo conductor unit (PCU), intermediate transfer
unit or waste toner cartridge.
8. Power Cable

Guide to the Printer
15
Inside
1. Toner Cartridge
Loads from the printer rear, in the order of yellow (Y), cyan (C), magenta (M), and black
(K).
When “Add Toner XXX” appears on the display, replace the indicated color of the toner
cartridge.
❒The color is displayed for XXX.
2. Intermediate Transfer Unit (Transfer Unit)
When “Replace Transfer Unit” appears on the display, replace the transfer unit .
3. Photo Conductor Unit
When “Replace Black PCU” or “Replace Color PCU” appears on the display, replace the
photo conductor unit.
4. Inner Cover
Open this when replacing the photo conductor units or intermediate transfer unit.
5. Waste Toner Bottle
Collects toner that is wasted during printing.
When “Replace Waste Toner bottle” appears on the display, replace the waste toner bot-
tle.
6. Fusing Unit
When “Replace Maintenance Kit” appears on the display, replace the fusing unit.
7. Transfer Roller
When “Replace Maintenance Kit” appears on the display, replace the transfer roller.

Guide to the Printer
16
Control Panel
1. Display
Displays current printer status and error messages.
For details about error messages, see Maintenance Guide.
2. {Menu}key
Press this key to make and check the current printer settings.
For details, See “Making Printer Settings Using the Control Panel”, Software Guide.
3. Toner End LED
The color of the lit LED indicates the toner status for each color.
A yellow light indicates that the toner amount is approaching exhaustion, and the red
light indicates that the toner cartridge needs to be replaced.
4. {Form Feed}key
When the printer is offline, press this to print all data left in the printer's input buffer.
You can use this to force the printer to print data received in the online status when the
paper size or type does not match the actually set size or type.
5. {Job Reset}key
When the printer is online, press this key to cancel an ongoing print job.
6. {Online}key
Indicates whether the printer is online or offline. Press this to switch between online and
offline.
When the lamp is lit, the printer is online, enabling data reception from the host comput-
er.
When the lamp is unlit, the printer is offline, disabling data reception from the host com-
puter.
Press to return to the ready condition.
7. Power indicator
This indicator remains lit while the power is on. It is unlit when the power is off or while
the printer is in Energy Saver mode.
8. Alert indicator
Lights up whenever a printer error occurs. A red light indicates an error has occurred that
makes printing impossible; the yellow light indicates a potential error during printing.

Guide to the Printer
17
If the red light is on, follow the instructions that appear on the display.
9. Data In indicator
Blinks when the printer is receiving data from a computer. The Data In indicator is lit if
there is data to be printed.
10. {Escape}key
Press this key to return to the previous condition on the display.
11. {U} {T} keys
Use these keys to increase or decrease values on the display when making settings.
Keep the key pressed to quicken scrolling, and increase or decrease values on the dis-
play in units of 10.
12. {# Enter}key
Press this key to execute menu items selected on the display.

G1058606A_1.10 Copyright © 2004, 2005 18
Setting Up
Where to Put the Printer
The printer's location should be carefully chosen because environmental condi-
tions greatly affect its performance.
❖Space Required for Installation
Leave enough space around the printer. This space is necessary to operate
the printer. The recommended (or minimum) space requirements are as fol-
lows:
A: 50 cm (19.7 inches) or more
•Confirm the wall outlet is near the machine and freely accessible, so
that in the event of emergency, it can be unplugged easily.
•Only connect the machine to the power source described in the man-
ual.
•Avoid multi-wiring.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it, pull it hard or bend it more than nec-
essary. These actions could cause an electric shock or fire.
•Do not handle the plug with wet hands. Doing so might cause an electrical
shock.
•Keep the machine in an area that is within optimum environmental condi-
tions. Operating the machine in an environment that is outside the recom-
mended ranges of humidity and temperature can cause an electrical fire
hazard. Keep the area around the socket free of dust. Accumulated dust
can become an electrical fire hazard.
•Place the machine on a strong and level surface. Otherwise, it might fall and
injure someone.
•If you use the machine in a confined space, ensure there is continuous air
circulation.

Setting Up
19
B: 10 cm (4 inches) or more
C: 10 cm (4 inches) or more
D: 70 cm (27.6 inches) or more
❖Optimum Environmental Conditions
Permissible and recommended temperature and humidity ranges are as fol-
lows:
• White area: Permissible Range
• Gray area: Recommended Range
❒The machine must be level within 5 mm, 0.2” from both front to rear and left
to right.
❒To avoid possible build-up of ozone, locate this machine in a large well ven-
tilated room that has an air turnover of more than 30 m3/hr/person.
❒When you use this machine for a long time in a confined space without
good ventilation, you may detect an odd smell. To keep the workplace
comfortable, we recommend you keep it well ventilated.
❖Environments to Avoid
❒Areas exposed to direct sunlight or strong light
❒Dusty areas

Setting Up
20
❒Areas with corrosive gases
❒Areas that are excessively cold, hot, or humid
❒Locations near air conditioners or humidifiers
❒Locations near other electronic equipment
❒Locations subject to frequent strong vibration
❖Power Source
Connect the power cable to a power source of the following specification:
• 120 V, 60 Hz, 11 A or more