Ricoh SP C250DN User manual

© Copyright 2015
SP C250DN/SP C252DN
Color Laser P rinters
Getting Started
Guide

RICOH SP C250DN/SP C252DN Color Laser Printers
Getting Started Guide
2
Trademarks
•Microsoft and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries.
•The names of companies and products mentioned herein may be either trademarks or registered trademarks
of their respective owners.
Disclaimers
•To the maximum extent permitted by applicable law:
−The supplier shall not be liable for the result of operation of this software or the use of this document.
−The supplier shall not be liable to you for damages or loss of any document or data produced by using
this software.
−The supplier shall not be liable to you for any consequential, incidental or indirect damages (including,
but not limited to, damages for loss of profits, business interruption or loss of business information, and
the like) caused by failure of this software or loss of documents or data, nor for any other damages
arising out of the use of this software, if the supplier has been advised of the possibility of such damages.
•Some illustrations or explanations in this guide may differ from your product due to enhancement or change
in the product.
•The content in this document is for information only, and is subject to change without notice. While
reasonable efforts have been made in the preparation of this document to assure its accuracy, Ricoh
Americas Corporation, its contractors and partners, assume no liability resulting from errors or omissions in
this document or from the use of the information contained herein.
•No part of this document may be duplicated, replicated, reproduced in any form, modified or quoted without
prior consent of the supplier.
•It is possible that any document or data stored in the computer will be damaged or lost by user error during
operation or software error. Be sure to back up all important data beforehand. Important documents and
data should always be copied or backed up. Documents and data can be lost because of malfunction or
human error. Furthermore, the customer is responsible for protection measures against computer viruses,
worms, and other harmful software.
•We are not liable for any damage caused by a failure of this product, or for any damage as a result of loss of
data, or for any other damages arising out of the use or inability to use this software or manual unless liability
is imposed by statute.

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Getting Started Guide
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Revision History
Version
Source
Document Version
Ver. 1.00 Ricoh Americas Corporation Rev. 1 (May, 2015)
Adobe Acrobat or Adobe Reader is required to view PDF documents. Helpful Hint: When using internal
hyperlinks in this PDF document, press [Alt] + [] to return to the page you were on.
Ricoh Help Desk: 1-800-RICOH38 (742-6438), Option #1

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Getting Started Guide
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Contents
Preface.................................................................................................................................. 5
Guides for This Solution ............................................................................................................................ 5
How to Read This Guide............................................................................................................................ 5
Acronym Reference................................................................................................................................... 6
STEP 1: Before You Begin....................................................................................................... 7
1.1 Unpack Machine ................................................................................................................................. 7
1.2 Choose Setup Method ........................................................................................................................ 7
1.3 Navigate Printer Settings .................................................................................................................... 8
STEP 2: Connect Printer ......................................................................................................... 9
2.1 USB Connection.................................................................................................................................. 9
2.2 Network Connection .......................................................................................................................... 9
2.2.1 Wired (Ethernet) Connection.................................................................................................... 9
2.2.2 Wireless (Wi-Fi) Connection...................................................................................................... 9
Enable Wi-Fi Settings ...........................................................................................................10
Configure IP Address Settings.............................................................................................. 10
Select Wireless Configuration Method................................................................................11
STEP 3:Install Printer Driver ................................................................................................ 13
3.1 USB Printer Driver Install.................................................................................................................. 13
3.2 Network Printer Driver Install .......................................................................................................... 18
STEP 4:Print Test Page ........................................................................................................ 22
APPENDIX
A.Print Configuration Report............................................................................................... 23
B.Check Connection Status.................................................................................................. 24
C. Printer Driver Download.................................................................................................. 26
D.Add New Port.................................................................................................................. 31
E.Other Wireless Setup Methods ........................................................................................ 34
PIN Method............................................................................................................................................. 34
Manual Method ...................................................................................................................................... 36
F.Printer Specifications ....................................................................................................... 40

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Getting Started Guide
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Preface
This guide explains how to connect the network-ready RICOH SP C250DN/SP C252DN
Color Laser Printer (hereinafter called “printer”) to your computer, install provided software, and
perform basic print operations. For detailed information on supported printing features, please
refer to the Operating Instructions.
Guides for This Solution
The following guides are available for the RICOH SP C250DN/SP C252DN:
•Getting Started Guide (this document).
•Operating Instructions – This comprehensive guide (on CD) explains how to use the machine, for example,
how to configure settings and print documents. It also explains how to modify or view printer settings with
the Web Image Monitor utility. The guide also contains troubleshooting, such as those related to printing
and paper misfeeds, and important information about types of paper and replacing consumables.
•Quick Installation Guide – This reference explains how to unpack and install the printer.
•Wi-Fi Settings Guide – This reference explains how to configure the printer for communication with a
wireless router (access point).
•Control Panel Diagram – This reference identifies function keys on the printer’s control panel.
•Safety Information – This guide contains instructions and notes on the safe operation of the machine.
How to Read This Guide
The following conventions are used in this guide.
Convention Description
Important: Indicates key information.
Note: Indicates supplementary information.
Bold Face Indicates specific item, e.g., screen title or document name.
[Button Name] Indicates button/tab on printer control panel or computer screen.

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Getting Started Guide
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Acronym Reference
Acronym Full Name
AES
Advanced Encryption Standard
AP
Access Point (Wi-Fi Router)
DHCP
Dynamic Host Configuration Protocol
dpi
dots per inch
IP
Internet Protocol
LAN
Local Area Network
PBC
Push Button Connect
PDF
Portable Document Format
PIN
Product Identification Number
PSK
Pre-shared Key
SSID
Service Set Identifier
TKIP
Temporal Key Integrity Protocol
URL
Uniform Resource Locator
USB
Universal Serial Bus
WEP
Wired Equivalent Privacy
Wi-Fi
Wireless Fidelity
WPA
Wi-Fi Protected Access
WPS
Wi-Fi Protected Setup

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Getting Started Guide
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STEP 1
Before You Begin
Before proceeding, please review 1.1 – 1.2.
1.1 Unpack Machine
This guide assumes that the printer has been unpacked. For details, see the Quick Installation Guide included
with the machine. We also recommend that you copy the Operating Instructions from the supplied CD to a
folder on your computer, for easy reference.
1.2 Choose Setup Method
There are three ways to set up (connect) the printer to your computer. Choose the method that best
meets your configuration requirements.
Interface Type Connection Requirements
USB Cable
Local – Printer is connected directly to your
computer via a USB cable.
User-supplied
USB 2.0 cable
(Type B)
Note: A USB
cable consists of one square
plug and one rectangular plug.
Network Cable Wired – Printer is connected to your
computer (e.g., on the business/home
network) via a network (Ethernet) cable.
User-supplied
network cable
(10Base-T or
100Base-TX)
Wireless Network
Wireless – Printer is equipped with an
internal wireless LAN interface that enables
cable-free connection to your computer.
User-supplied
Wi-Fi router
(access point)

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Getting Started Guide
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1.3 Navigate Printer Settings
Instructions in this guide will require you to select various settings through the printer’s control panel. Keys
that you will use most frequently are outlined below.
Item Key Description
1. [Menu]
Press to configure or check machine settings.
Press the [Menu] key again to return to the Home screen.
2. Scroll [] [] Press to scroll the screen up or down to display settings or to
adjust values.
3. [Escape] Press to cancel an operation or to return to the previous screen.
4. [OK] Press to confirm settings and setting values, or move to the next
menu level.
Note: For further information on control panel keys, please refer to the Operating Instructions, p21.

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Getting Started Guide
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STEP 2
Connect Printer
This section explains how to connect the printer to your computer based on the
setup method you selected in 1.2 Choose Setup Method.
2.1 USB Connection
A USB cable directly connects the printer to your computer. Even if the computer that you are connecting is
networked, you can still connect the printer according to the procedures outlined below.
To make a USB connection, proceed as follows:
1. Turn printer power switch Off.
2. Insert USB cable (rectangular plug) firmly into computer’s USB port.
3. Before inserting the USB cable (rectangular plug) into the computer’s USB port,
install the USB Printer Driver and Utility. See 3.1 USB Printer Driver Install.
Note: During software installation, you will be prompted to connect the USB cable
(square plug) to your printer, and turn the printer On.
2.2 Network Connection
Network connections include wired and wireless…
2.2.1 Wired (Ethernet) Connection
In a wired configuration, a network (Ethernet) cable connects the printer to your network hub (router) or
switch.
Important: The printer cannot connect to a wired (Ethernet) network and wireless LAN simultaneously.
To make a wired connection, proceed as follows:
1. Confirm that printer’s power switch is Off.
2. Plug network cable into printer’s Ethernet port.
3. Turn printer power switch On.
4. Next, install the Network Printer Driver. See 3.2 Network Printer Driver Install.
2.2.2 Wireless (Wi-Fi) Connection
Your new printer supports Wi-Fi Protected Setup (WPS), a network security standard
that allows Wi-Fi routers, e.g., Linksys, NETGEAR, etc., to easily connect, allowing
you to print to the device wirelessly. Also called Push Button Control, PBC simply
means that you can “Push ‘n’ Connect” two devices that support WPS; you don’t
need to know the wireless network’s security key/passphrase. So if you wish to

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wirelessly print, for example, from your laptop or tablet, it is recommended that you use the PBC (WPS)
Method outlined below. To use this method, your router must support Wi-Fi Protected Setup, and have a
dedicated WPS button.
Note:
•Depending on the Wi-Fi router, the WPS button may have another name. For details, refer to the
wireless router manual.
•When using this method, optimum security for the devices is automatically configured, based on the
connection environment. As such, it cannot be assumed that the configured security setting is the most
secure.
•If your router does not have a dedicated WPS button, see Appendix E: Other Wireless Setup Methods.
Before proceeding, please check the following:
•Wireless router is working correctly, i.e., you can wirelessly connect to the Internet from your laptop.
•Printer power switch is On.
•Network cable is not connected to the printer.

Enable Wi-Fi Settings
Ensure that the printer’s Wi-Fi function is enabled, as follows:
1. Press [Menu].
2. Scroll [] to [Host Interface], and press [OK].
3. Scroll [] to [Network Settings], and press [OK].
4. Scroll [] to [Wi-Fi Config.], and press [OK].
5. Select [Wi-Fi], and press [OK].
6. Scroll [] to [Active], and press [OK].
Note: Alert LED lights.
7. Press [Menu] to exit. Display reads, Please Restart Machine.
8. Turn printer power switch Off. Wait a moment, and then turn On.
9. Continue with .

Configure IP Address Settings
Choose automatic or manual method for setting the printer’s IP address.
Automatic
1. Press [Menu].
2. Scroll [] to [Host Interface], and press [OK].
3. Scroll [] to [Network Settings], and press [OK].
4. Scroll [] to [IPv4 Config.], and press [OK].
5. Select [DHCP], and press [OK].
6. Scroll [] to [Active], and press [OK].
Note: Alert LED lights.

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Getting Started Guide
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7. Press [Menu] to exit. Display reads, Please Restart Machine.
8. Turn printer power switch Off. Wait a moment, and then turn On.
9. Continue with .
Manual
1. Press [Menu].
2. Scroll [] to [Host Interface], and press [OK].
3. Scroll [] to [Network Settings], and press [OK].
4. Scroll [] to [IPv4 Config.], and press [OK].
5. Select [DHCP], and press [OK].
6. Select [Inactive] to manually specify the IP address, and press [OK].
7. Select [IP Address], and press [OK].
8. Enter the printer’s IPv4 address using the [] or [] keys.
Note:
•To go to the next field, and press [OK].
•To return to the previous field, press [Escape].
10. When finished entering IP address, press [OK].
11. Select [Subnet Mask], and press [OK].
12. Enter Subnet Mask using the [] or [] keys.
Note:
•To go to the next field, press [OK].
•To return to the previous field, press [Escape].
13. When finished entering Subnet Mask, press [OK].
14. Repeat steps 11-13 for [Gateway Address].
15. Press [Menu] to exit. Display reads, Please Restart Machine.
15. Turn printer power switch Off. Wait a moment, and then turn On.
16. Continue with .

Select Wireless Configuration Method
PBC (WPS) Method PIN Method Manual Method
PBC (WPS) Method
The following operations are only performed when connecting a new printer to your Wi-Fi router for the
first time. Once a WPS connection is configured, the Web Image Monitor utility can be used to view or
change wireless settings.
1. Press [Menu].
2. Scroll [] to [Host Interface], and press [OK].
3. Scroll [] to [Network Settings], and press [OK].
4. Scroll [] to [Wi-Fi Config.], and press [OK].

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5. Scroll [] to [WPS], and press [OK].
6. Select [PBC], and press [OK].
7. Firmly press the router’s [WPS] button, within two minutes.
Note:
•Connection succeeded: Display reads: PBC Connection Succeeded.
•Connection failed: Display reads: PBC Connection Failed. Restart the machine,
check that the router is working properly, and then try again. If the problem
persists, contact 1-800-RICOH38 (742-6438), option #1.
•Check wireless connection status: Press [Menu][Host Interface][Network Settings][Wi-Fi
Config.] [Wi-Fi Status]. Display should read, Connected. To exit, press [Menu]. Note: Also see
Appendix B: Check Connection Status.
•Confirm printer’s IP address: Press [Menu] [Host Interface] [Network Settings] [IPv4
Configuration] [IP Address]. Write the IP address down. To exit, press [Menu]. The printer’s IP
address is also on the Configuration Report. See Appendix B: Print Configuration Report.
8. Next, install Network Printer Driver. See 3.2 Network Printer Driver Install.

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Getting Started Guide
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STEP 3
Install Printer Driver
The supplied Printer Drivers and Utilities CD contains the software that enables the
printer and computer to communicate. Printer drivers are programs that control print output on
the device, so when you print a document, the driver sends the data to the printer using the
correct commands.
Important: If you do not have the printer’s software CD, you can download the files from Ricoh’s
website (http://www.ricoh-usa.com/downloads). Download instructions for the Printer Driver can
be found in Appendix C: Printer Driver Download.
3.1 USB Printer Driver Install
If you have a local connection to your computer, using a USB cable, you must install the printer driver.
Note:
•The following components can be installed:
−PCL 6 Printer Driver
−PCL 5c Printer Driver
−PostScript 3 Printer Driver
•Close all applications currently running, and ensure that no documents are in the print queue.
•The procedures in this section are based on Windows 7. The actual procedures may vary depending on
the computer operating system in use.
To install the USB printer driver, proceed as follows:
1. Confirm that the USB cable (rectangular plug) is connected to your computer, and the square plug to
printer is disconnected. Also make sure the printer power switch is Off.
Note: During software installation, you will connect the USB cable (square plug) to your printer, and
turn the printer On.
2. Insert the supplied Printer Drivers and Utilities CD into CD-ROM
drive.
3. Click [Run SETUP.EXE].
Note: The installer launches automatically. If not, double-click
SETUP.EXE from the CD’s root directory.

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Getting Started Guide
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4. If User Account Control message displays, click [Yes].
5. If necessary, select language, and click [OK].
6. Select the Printer Driver you wish to install, e.g., PCL 6.
7. Read the License Agreement, select [I accept the
agreement], and click [Next >].

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Getting Started Guide
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Note: If a print job is pending (in queue), a warning message appears: There
is a job printing now. Click [OK] twice, and then [Finish] to close windows.
To cancel the print job in queue, click [Start] [Devices and Printers] 
double-click printer icon. Cancel any document(s) in queue, and repeat from
step 6, above.
8. With [Add a new printer] selected, click [Next >].
9. Select [Connect USB Cable], and click [Next >].
10. Select [RICOH SP C250DN PCL 6], and click [Next >].

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Getting Started Guide
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11. Confirm that the USB cable is disconnected from the
printer and printer power switch is Off.
12. Click [Next >].
13. Now, connect the USB cable (square plug) to the
printer, and turn printer power switch On.
Note: Please wait a moment while the computer detects
the printer.
14. To make this device your default printer, click [Yes]. Otherwise,
click [No].
15. Click [Finish].

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Getting Started Guide
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16. Click [Exit].
USB Printer Driver installation is complete!
17. Go to Step 4: Print Test Page.

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Getting Started Guide
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3.2 Network Printer Driver Install
If you have a network connection from the printer to a network hub, using a wired (Ethernet) or wireless
connection, you must install the printer driver software from the supplied CD. If you do not have the CD, the
software can be downloaded from the Ricoh website (www.ricoh-usa.com). Also see Appendix C: Printer
Driver Download.
Note:
•The following components can be installed:
−PCL 6 Printer Driver
−PCL 5c Printer Driver
−PostScript 3 Printer Driver
•Close all applications currently running, and ensure that no documents are in the print queue.
•The procedures in this section are based on Windows 7. The actual procedures may vary depending on
the computer operating system in use.
To install the printer driver, proceed as follows:
1. Wired Connection: Confirm that the network cable is plugged into the printer’s Ethernet port, and turn
printer power switch On.
Wireless Connection: Network cable is not required. However, confirm that the printer power switch is
On, and that you have made a successful connection between the printer and Wi-Fi router.
2. Insert the supplied Printer Drivers and Utilities CD into the CD-ROM
drive.
3. Click [Run SETUP.EXE].
Note: The installer launches automatically. If not, double-click
SETUP.EXE from the CD’s root directory.
4. If User Account Control message displays, click [Yes].
5. If necessary, select language, and click [OK].

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Getting Started Guide
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6. Select the Printer Driver you wish to install, e.g., PCL 6.
7. Read the License Agreement, select [I
accept the agreement], and click [Next >].
Note: If a print job is pending (in queue), a warning message appears: There is a
job printing now. Click [OK] twice, and then [Finish] to close windows. To
cancel the print job in queue, click [Start] [Devices and Printers] double-
click printer icon. Cancel any document(s) in queue, and repeat from step 6,
above.
2. With [Add a new printer] selected, click [Next >].

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Getting Started Guide
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3. With [Connect to a printer port or LAN] and [Search for
printers automatically] selected, click [Next >].
4. Wired Connection: Confirm that the network
(Ethernet) cable is connected and printer power
switch is On.
Wireless Connection: Network cable is not required,
but printer power switch must be On.
5. Click [Next >].
6. If necessary, select [SP C250DN], and click [Next >].
7. Click [Continue].