Riso IS300 User manual

1
Preface
Thank you for purchasing the RISO Controller IS300.
This product is a print controller for using RISO digital duplicators as network compatible PostScript3 printers. This
unit allows various functions such as data output and printer monitoring to be used from Windows and Macintosh
computers.
Organization of Instruction Manuals
There are three instruction manuals for this product.
• “RISO Controller IS300 Setup Guide”
This manual describes how to connect the IS300 and the installation procedures for the software that comes with
this product.
• “RISO Controller IS300 Printer Driver Guide”
This manual describes specific functions of and the setup procedure for the printer driver.
• “RISO Controller IS300 Utility Guide” (This Manual)
This manual describes Console functions for checking the status of and managing this product through a network,
and operation procedures for software that comes with this product.
Read each of the manuals before using this product or when there is something you do not understand while using it.
Content of Instruction Manuals
Notes
1) Unauthorized reproduction of all or part of this manual is strictly prohibited.
2) Since there may be improvements to the product, the content of this manual may change in the future without
notice.
3) RISO takes no responsibility for effects resulting from this manual or the operation of this product.
Copyrights
and ComColorExpress are trademarks or registered trademarks of RISO KAGAKU CORPORATION in the
United States and other countries.
Adobe, AdobePS, PostScript, PostScript3 and the PostScript logo are either registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
AppleTalk, Macintosh and Mac OS are trademarks of Apple Inc.
Microsoft, Windows, Windows Vista and Windows Server are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
SOFHA is a registered trademark of SOFHA GmbH, Germany.
Other corporate names and/or trademarks are either registered trademarks or trademarks of each company,
respectively.
Copyright © IS300 Manuals: 2016 RISO KAGAKU CORPORATION
Copyright © IS300 Software: 2008-2016 SOFHA GmbH, Germany

2
Contents
Icons Used in This Manual .................................................................................................. 5
Terminology used in this manual..........................................................................................5
RISO Console 6
Displaying the RISO Console Screen.................................................................................. 6
Overview of the RISO Console Screen ............................................................................... 7
Logging in to the Print Controller......................................................................................... 9
How to Log In .......................................................................................................................9
Selecting Languages ............................................................................................................9
Functions for Guest Users / General Users........................................................................10
Queue................................................................................................................................ 11
Checking Queue Settings...................................................................................................11
Adding a Job to a Queue....................................................................................................13
Hotfolder .............................................................................................................................15
Queue management...........................................................................................................15
Jobs (Job manager)........................................................................................................... 16
Checking Job Status...........................................................................................................16
Printing a Job......................................................................................................................17
Copying a Job to Another Queue .......................................................................................17
Moving a Job to Another Queue.........................................................................................18
Deleting a Job.....................................................................................................................18
Canceling a Processing / Waiting Job ................................................................................19
Rearranging Job Display Order ..........................................................................................19
Displaying Thumbnails of a Job (Job Preview)...................................................................20
Viewing / Editing Job Details ..............................................................................................21
Using RIP Data (Archived jobs)......................................................................................... 32
Creating Archived Jobs ......................................................................................................32
Printing Archived Jobs........................................................................................................32
Editing Archived Jobs .........................................................................................................33
Saving Archived Jobs to the Computer ..............................................................................37
Merging Multiple Archived Jobs..........................................................................................39
Merging Pages from Multiple Archived Jobs ......................................................................40
Importing a Archived Job from the Computer.....................................................................41
Checking Printer Status..................................................................................................... 42
General...............................................................................................................................42
Paper trays .........................................................................................................................42
Installable options...............................................................................................................43
Consumables......................................................................................................................43

Contents
3
Administrator Settings 44
Administrator ..................................................................................................................... 44
How to Log In .....................................................................................................................44
Available functions for administrator...................................................................................44
Detailed Settings of the Print Controller ............................................................................ 45
General...............................................................................................................................46
Network settings .................................................................................................................47
User management ..............................................................................................................48
Job settings ........................................................................................................................50
RIPs in network ..................................................................................................................52
Time settings ......................................................................................................................53
Backup................................................................................................................................54
Customization Settings...................................................................................................... 56
Custom forms .....................................................................................................................57
Custom paper sizes............................................................................................................58
Font management ............................................................................................................. 59
Reports.............................................................................................................................. 60
Log settings ........................................................................................................................61
Checking the System Events Log.......................................................................................63
Checking Account Information............................................................................................64
Managing Custom Queue.................................................................................................. 66
Creating New Queues [New queue] ...................................................................................66
Deleting Custom Queues [Delete queue] ...........................................................................67
Changing Detailed Settings of Queues [Queue details...] ..................................................68
Stopping Queue Processing [Stop] ....................................................................................70
Resuming Queue Processing [Start] ..................................................................................70
Rebooting the Print Controller ........................................................................................... 71
Shutting Down the Print Controller .................................................................................... 71

Contents
4
Using the Included Utility Software 72
Utility Software................................................................................................................... 72
Using the RISO Management Tool.................................................................................... 73
Starting the RISO Management Tool .................................................................................73
Basic screen .......................................................................................................................73
Searching for Print Controllers on the Network ..................................................................74
Displaying Print Controller Settings ....................................................................................74
Adding Print Controllers to the List .....................................................................................75
Deleting Print Controllers from the List...............................................................................75
Starting Up Print Controllers...............................................................................................76
Displaying Latest Status .....................................................................................................76
Starting Up the RISO Console............................................................................................77
Using SMAP (Windows only)............................................................................................. 78
Starting SMAP ....................................................................................................................78
Direct Printing by SMAP .....................................................................................................79
Dragging and Dropping Files on the SMAP Icon on the Desktop.......................................80
Appendix 82
Troubleshooting.................................................................................................................82
Index.................................................................................................................................. 84

Icons Used in This Manual 5
Icons Used in This Manual
Functions, operations and cautions are described as follows in this manual.
Terminology used in this manual
Job
The original data sent from the computer is not directly sent to the printer but temporarily stored in the print con-
troller. The data in this status is called a “job”.
Queue
The jobs stored in the print controller are lined up in a “window” for executing print processing. Various settings on
how to process the sent jobs can be registered in this “window” in advance. This “window” is called a “queue”.
Login
In order to access networks and specific device, a login ID and password are required. The act of inputting such
information in order to access network and device is called “login”.
Important! describes items where care is necessary or where there are prohibitions.
Note describes items where there is particularly helpful information and ones where there is
something that should be known.
indicates the title and page of an item that should be referred to and thoroughly understood.
When the reference is to another manual, the name of the manual will also be noted.
WARNING
Caution
are safety cautions. “Safety Precautions” are described in a separate manual, “RISO Controller
IS300 Setup Guide”. Be sure to read them before using this product.

Displaying the RISO Console Screen
6
RISO Console
Accessing the RISO Controller IS300 from your web browser enables you, among other things, to utilize the job man-
ager for output data, and to monitor the printer. This software is called “RISO Console”.
The software makes available a variety of convenient functions, including the [Create new queue] function that
reduces the time taken to set printing conditions, and the [Hold queue] function that enables quick printing by simply
retrieving the data registered in advance.
The basic functions and the operation method of the RISO Console are explained here.
For details on the functions for the administrator, see “Administrator Settings”. )p.44
For user authority (guest user / general user / administrator), see “Logging in to the Print Controller”. )p.9
Displaying the RISO Console Screen
1
Launch your Web browser.
See your computer operating manual or Help.
2
Enter the IP address in the address
bar of the URL.
In the address bar, enter http://the IP address of
the IS300.
The administrator sets the IP address. Enter the
IP address (i.e. 192.168.9.51) confirmed by the
administrator.
3
Press the [ENTER] key.
The screen of the RISO console is displayed.
Note:
• We recommend creating a desktop shortcut as
an easy way of displaying the RISO Console
screen.
• When accessing to the print controller by https
(encrypted communication), enter
https://(the IP address of the IS300) in the
address bar.
It is also possible to access the print controller
automatically by https (encrypted communica-
tion). )p.47
• The RISO Console screen can be also dis-
played from [WWW] on the RISO Management
Tool. )p.77

RISO Console
Overview of the RISO Console Screen 7
Overview of the RISO Console Screen
The screen layout of the RISO Console is explained below.
1) Menu
Displays submenu by moving the mouse pointer over
each menu button.
2) Login information input area
Logs in by entering the login ID and the password.
3) Message display area
Displays confirmation messages and error messages
related to the operation on the Console screen.
4) Job / Queue selection button
Clicking the Queue or Job button switches to the job list
of the selected queue or job type.
Note:
• Clicking the [Archive jobs] button displays the job list
of the image scanned in the printer scan mode.
For scan mode details, see the printer's “User's man-
ual”.
• Clicking the [My jobs] button after logging in displays
only your own jobs.
5) Status display area
Displays the current status of the printer and the print
controller.
6) Job list
The jobs in the print controller are listed according to the
processing status.
• Jobs in the queue
Displays a list of jobs in the selected queue or jobs of the
selected job type.
• Waiting jobs
Displays a list of jobs waiting in the print controller.
• Active jobs
Displays the jobs undergoing print processing while
being processed by the print controller.
• Finished jobs
Displays a list of finished, canceled, and failed jobs.
Note:
• Clicking on the upper-right corner of each list
box minimizes the list box. Clicking when the list
box has been minimized returns to the normal size.
Clicking on the upper-right corner of the
[Jobs
of queue]
list box closes the list box.
7) Job / Queue information display
When the queue has been selected, the function icons
and the general information of the selected queue are
displayed.
When a job has been selected in the job list, the function icons
and the general information of the selected job are displayed.
Note:
• For details on icons displayed in the job list and job/queue information display, see “Icons”. )p.8.

RISO Console
Overview of the RISO Console Screen
8
Icons
The following icons are used in the job list and job/queue information display.
: Used to delete a job )p.18
: Used to print a job )p.17
: Used to cancel a job (becomes a job being processed) )p.19
: Used to edit a job or queue )p.21, )p.68
: Used to view and confirm queue settings )p.11
: Used to copy a job )p.17
: Used to move a job )p.18
: Used to upload a job )p.13
: Used to delete a custom queue )p.67
: Used to stop a queue (for normal queues only) )p.70
: Used to resume a queue* (for normal queues only) )p.70
* Displayed after you click to stop a queue.

RISO Console
Logging in to the Print Controller 9
Logging in to the Print Controller
There are the following three ways to log in to the print controller and three kinds of access authority.
• Without logging in (Guest user): The print controller is used without logging in. Only certain functions can be used.
• General user: Login using an “ID” and “Password” registered by the administrator. The general user has more
authority over his/her own jobs than the administrator. However administrator settings are not available.
• Administrator: Login using an administrator “ID” and “Password”. The administrator can configure the administrator
settings, such as print controller settings. )p.44
How to Log In
Enter the “Login (ID)” and “Password” in
the input area, and click the [Log in] but-
ton.
The “Login (ID)” and “Password” must be registered in
the RISO Console by the administrator in advance.
)p.48
For details, confirm with your network administrator.
To log out, click the [Log out] button.
Selecting Languages
Selects the language for messages displayed on the RISO Console screen.
Move the mouse pointer over the [Lan-
guage] menu button, and select the lan-
guage to display from the list.
Note:
• The languages displayed on the RISO Console are
memorized in the cookie of the web browser. There-
fore, the language displayed when the RISO Console
was last used will be enabled the next time the con-
sole is started up.

RISO Console
Logging in to the Print Controller
10
Functions for Guest Users / General Users
When using the RISO Console without logging in (guest user) or logging in as a general user, the following functions
are available on the RISO Console.
• Viewing detailed settings of the print controller )p.45
• Viewing how job processing is distributed over the network by the print controller (load balancing settings) )p.52
• Checking printer status )p.42
• Checking queue settings )p.11
When “Others can see jobs” ()p.48) has been set, the following functions are available for both guest users and gen-
eral users.
• Viewing the list of jobs )p.16
• Uploading jobs )p.13
• Viewing job details settings )p.21
• Copying jobs )p.17
• Editing job settings, moving jobs* )p.18, )p.21
• Canceling waiting jobs* )p.19
• Importing archived jobs )p.41
• Feeding back archived jobs )p.37
• Merging archived jobs )p.40
• Creating archived jobs )p.32
* Only jobs without an owner’s name
When you log in as a general user, the following functions are available for your own jobs.
• Editing job settings )p.21
• Deleting a job )p.18
• Moving a job )p.18
• Canceling a processing job )p.19

RISO Console
Queue 11
Queue
There are two types of queues - Normal and Hold. The two types of queues - “Normal” and “Hold” - are prepared for
the print controller in advance. An arbitrary queue can be added by the administrator (Custom Queue).
Normal queue:
This queue is for actually printing or storing jobs as archived jobs. The jobs sent to this queue from the computer
are processed in chronological order.
Hold queue:
This queue is for storing jobs. The jobs sent to this queue from the computer are stored in the print controller. To
process jobs stored in the Hold queue, give commands such as printing a job, using the RISO Console.
Storing original data that are frequently used or shared documents in the Hold queue enables to print them without
opening the application and giving the command to print for every job from the RISO Console screen.
Note:
• “Normal” and “Hold” queues are pre-registered at the factory. These queues cannot be deleted. Moreover, the fol-
lowing settings can be changed.
– Normal: Queue code, priority, direct port, preferred PDL, prechecking setting
– Hold: Queue code, prechecking setting
• The administrator can register various settings for processing jobs sent from the computer in the print controller as
a Custom Queue. )p.66
By registering frequently used print settings as a Custom Queue and specifying queue settings priority, jobs can
be printed in the same processing conditions without changing the settings many times by simply specifying a reg-
istered output queue.
Checking Queue Settings
The processing conditions set for each queue can be checked as follows.
1
Select a queue to check by clicking
the Job / Queue selection button (on
the left side of the screen).
Note:
• When the target queue button is not displayed
in the screen, click the [More queues...] button,
and select a queue from the list of queues.

RISO Console
Queue
12
The button of the selected queue is displayed.
2
With no job selected, click of the
job / queue information display (on
the right side of the screen).
A details screen of the queue is displayed.
Clicking the setting group icons at the top of the
screen switches the details screen.
Note:
• A details screen of the queue can be also dis-
played by moving the mouse pointer over the
[Queue] menu button and then clicking [Queue
details...] in the displayed submenu.
• For displayed items, see “Changing Detailed
Settings of Queues” )p.68.
3
After checking, click the [Close] but-
ton.

RISO Console
Queue 13
Adding a Job to a Queue
You can directly add jobs to queues for processing on the RISO Console screen.
1
Click the queue button for adding
the job from the Job/Queue selec-
tion buttons (on the left side of the
screen).
Note:
• When the target queue button is not displayed
in the screen, click the [More queues...] button,
and select a queue from the list of queues.
The button of the selected queue is displayed.
2
With no job selected, click of
the job / queue information display
(on the right side of the screen).
3
Select the file to add.
After clicking the [Browse] button, select the file
on the file selection dialog box, and then click the
[Open] button.

RISO Console
Queue
14
4
Click the [Upload job] button.
The job is added to the queue.
Note:
• The job can also be added to the queue by
moving the mouse pointer over the [Queue]
menu button and then clicking [Upload job...]
in the displayed submenu.

RISO Console
Queue 15
Hotfolder
This function enables you to directly access queues in the RISO Controller IS300 on the network.
Queues are displayed as folders. Therefore, the file is printed at the processing conditions set in the desired queue
by simply dragging and dropping it into that queue. The file can be printed or stored in the Hold queue without opening
the application.
Note:
• The file formats that can be printed are as follows.
PostScript file, PDF file, TIFF file
• The SMB protocol and FTP protocol are supported for accessing the hotfolder.
1
Open Windows Explorer.
2
Enter \\(the IP address of the
IS300)\hotfolder
(i.e. \\192.168.9.51\hotfolder)
or
ftp://(the IP address of the IS300)/
queue
(i.e. ftp://192.168.9.51/queue)
in the address bar.
The hotfolder is displayed.
(For SMB)
(For FTP)
Note:
• We recommend creating a desktop shortcut as
an easy way of displaying the hotfolder.
3
Drag and drop the file to print or hold
on the desired queue.
The processing set in the queue is performed.
Queue management
The administrator can operate queues as follows.
• Creating new queues )p.66
• Deleting queues )p.67
• Changing detailed settings of queues )p.68
• Stopping / Resuming the queue processing )p.70

RISO Console
Jobs (Job manager)
16
Jobs (Job manager)
The original data sent from the computer to the print controller is stored in the queue of the print controller as a job.
Various operations can be performed using the RISO Console such as job copying, moving, deleting, queue setup
viewing and editing. (The range of operations enabled for the job differs depending on the jobs are owned or not.)
Job ownership
The user who sends a job to the print controller is the owner of that job. The owner of the job can operate the created
job (copy, move, delete, edit settings, etc.) in various ways.
Operation by other users than the job owner may be restricted by the administrator.
Note:
• In the Hold queue of the print controller, two sample pages are stored at the factory -PS Font Sample Page and
Settings Page.
Any user can copy and print these sample pages, but they cannot be deleted.
Checking Job Status
1
Click the queue button in which the
job is stored from the Job / Queue
selection button (on the left side of
the screen).
A list of jobs stored in the queue is displayed.
2
Click the job to check in the job list.
The information of the job is displayed in the
Queue / Job information display (on the right side
of the screen).
The following operations are available here.
• Viewing / Editing job details
• Printing a job
• Reprinting a job
• Copying a job (to another queue)
• Moving a job (to another queue)
• Deleting a job
• Canceling a processing/waiting job
• Rearranging job display order
• Displaying thumbnails of a job (job preview)
Note:
• Functions that cannot be operated according to
job authority or administrator settings are
grayed out and cannot be selected.
For authorized functions, see “Functions for
Guest Users / General Users”. )p.10

RISO Console
Jobs (Job manager) 17
Printing a Job
1
Select the job to print from the job
list.
• To print a job registered in the Hold queue,
select the job from the job list of the Hold queue.
• To print an archived job, select the job from the
job list of Archive jobs.
• To print a job scanned in the printer scan mode,
select the job from the job list of Archive jobs.
• To reprint a failed job, select the job from the job
list of Finished jobs.
For details, see “Checking Job Status”. )p.16
2
Click of the Job / Queue infor-
mation display (on the right side of
the screen).
Note:
• Jobs can also be printed by moving the mouse
pointer over the [Job] menu button and then
clicking [Print] in the displayed submenu.
• Jobs can also be printed by clicking the print
icon in the job list.
Copying a Job to Another Queue
1
Select the job to copy from the job
list.
For details, see “Checking Job Status”. )p.16
2
Click of the Job / Queue infor-
mation display (on the right side of
the screen).
3
Select the destination queue to
copy.
When the queue button is clicked, the job is added
to the destination queue.

RISO Console
Jobs (Job manager)
18
Moving a Job to Another Queue
1
Select the job to move from the job
list.
For details, see “Checking Job Status”. )p.16
2
Click of the Job / Queue infor-
mation display (on the right side of
the screen).
3
Select the destination queue to
move.
4
Click the [Yes] button in the confir-
mation dialog box.
After clicking the [Yes] button in the confirmation
box, the job is deleted from the original queue and
added to the destination queue.
Note:
• To cancel job moving, click the [No] button in
the confirmation dialog box.
Deleting a Job
1
Select the job to delete from the job
list.
For details, see “Checking Job Status”. )p.16
2
Click of the Job / Queue infor-
mation display (on the right side of
the screen).
Note:
• The job can be also deleted by clicking the dele-
tion icon in the job list.
3
Click the [Yes] button in the confir-
mation dialog box.
Note:
• To cancel job deletion, click the [No] button in
the confirmation dialog box.