Rubbermaid M38 User manual

Filename: M38 Manual 9M38-XP-xxx V3.doc
M38 MOBILE COMPUTER CART
WITH MEDICATION EXPANSION
PACK
OPERATING MANUAL
Revised November 25, 2008
This manual is supplemental to the
M38 Mobile Computer Cart
Operating Manual.
Please review both manuals prior
to operating the cart.

Filename: M38 Manual 9M38-XP-xxx V3.doc
INTRODUCTION
Rubbermaid M38 computer carts with the Medication Expansion Pack combines a compact,
lightweight design, superior ergonomics and a comprehensive set of nursing features making them
ideal for point of care applications. This manual covers the following two configurations:
1. AC Powered Computer Cart with
Medication Expansion Pack has the
capablity to operate a LCD monitor with
a small form factor CPU that can be
stored under the work surface or on the
rear of the column.
a. Mounting a CPU on the column
requires wiring and brackets
that must be ordered at the time
of purchase.
2. Non-Powered Computer Cart with
Medication Expansion pack utilizes the
ablity of devices that are self powered
such as notebooks and tablet PC’s.
These carts have an on-board battery to
operate the keyless entry system.
1. Keypad with LCD Display
2. Medication Expansion Pack
3. Security Shelf for Medication Drawers
4. Small Drawer
5. Medium Drawer
6. Larger Drawer
7. Double Deep Medium Drawer
8. Drawer Label Cover
9. Cart Power Switch (AC Cart Powered)
10. Cart Power Switch (Laptop Cart )
11. Electronic Keyless Entry System
12. Keyless Entry Override
13. Control Boards (not shown)
14. Software (not shown)
15. Battery for Keyless Entry - Laptop Cart
Only
(not shown
)
Additional Features on Medication Expansion Pack SKU’s
1
20
2
3
8
9
11
4
5
6
7
10
12
15
AC Powered Cart
with LCD Monitor
Non-Powered Cart
with Laptop
Monitor
13

Filename: M38 Manual 9M38-XP-xxx V3.doc
START-UP
Start-up instructions are detailed below. Please identify which version you have at the top of the
table below and adhere to the guidelines as follows:
1. Steps that span both columns apply to Non-Powered and Powered versions of the carts
2. When the table is split into multiple columns only follow the instruction under the version
that you have.
Tools Required
•4mm or 5/32” Security Hex tool (included)
•11/16” Socket and Ratchet
•Ball End Metric Allen Key Set
•Wire ties or Velcro for Cable Management
Assembly Notices & Warnings
LIFT TENSION: The cart is shipped with only enough tension on the lift mechanism to operate an empty cart.
As equipment is added, the lift mechanism will be easier to lower and more difficult to raise until the tension is
adjusted as described in step 6. Take care when adjusting the lift mechanism until it is balanced for the load
that has been added to the cart
FASTENERS: Do not over tighten screws. In addition to damaging the screw, components can be damaged.
NOTICE - “RIGHT” and “LEFT” are your right and left when facing the front of the cart
FOLLOW START-UP INSTRUCTION STEPS 1-7 IN THE M38
MOBILE COMPUTER CART MANUAL BEFORE CONTINUING
Non-Powered Cart with Expansion Pack AC Powered Cart with Expansion Pack
8. Turning on Unit
The Laptop Cart contains a
battery that powers the
keyless entry system and
LCD panel. In order to
operate or charge the
battery, the unit must be
turned on. The power
switch is located on the rear
column near the base and
can be turned on by
pressing the switch to the
upward position.
8. Turning on Unit
To turn on the unit, press and hold the power button on
the keypad for approximately 2 seconds. The power
system will beep and the LCD will turn on and indicate
the charge level of the battery. At this point, all powered
devices connected to the outlet strip should power up.
9. Charging Unit
a) Plug the cord into a medical grade outlet. The battery is fully charged when the battery indicator is full and battery
charge level has stopped scrolling.
The battery must be fully charged prior to the cart being deployed for the first time
10. TEST CART FUNCTIONS
1. If you have not already done so, turn power of cart as
described in step 8.
2. Check light by depressing button. Light should toggle
ON/OFF with each press and time out after 60 seconds.
3. Check keyless entry by entering 8034 and opening
drawers. Press lock or wait 120 seconds to see if locking
system is functioning correctly
2
3

Filename: M38 Manual 9M38-XP-xxx V3.doc
GENERAL OPERATION
Height Adjustment
:
Lift blue lever on side;
release at desired
height
Spiral Cord
: Always
plug cart in when not in
use or if power levels
reach low levels. Hang
cord on rear handle
when not in use
Document Cover
: Accommodates
reference materials as large as legal size
paper. Cover can be removed for
cleaning by pulling up on back corners
side until pins release
Keyboard Tray:
Tray can be pulled out
8”. Left and right mouse pads rotate out.
Multipurpose bins
: can
be removed for emptying
or cleaning. To remove,
grab outside edge of bin
and lift up
Secure Drawers:
Accessed by keyless
entry system. Drawers are fully
removable. Drawers automatically lock
after a set time (default 120 Seconds)
Drawer Label Covers: accepts labels
up to 4” w x 1” h
Keypad Overview
Battery Level Indicat
or
:
Battery indicator will alarm
at 20% remaining life.
Immediately plug in cart
and alarm will go off.
Power Button
:
Press and hold
this button to
shut off all cart
power. This
should be done
only if the cart
will not be
plugged in or
used for an
extended
period of time
Mute Butto
n
: Press button
to mute alarm when
battery reaches 20%. If
battery reaches 10%, mute
will not work. Cart must be
plugged in
Keyboard
Light:
automatically
shuts off after a
preset time
Message Center:
Indicates status of
locking system and
battery/charging
status
Lock Button:
secures locking
system
Clear Button:
clears entry if
mistake is made
when entering PIN
LCD Contrast
:
Adjustable by
repeatedly pressing
the SETUP and
UP/DOWN arrows at
the same time.
Reconfigurable drawers:
Multiple
drawer sizes can be used on the unit.
Drawer sizes can be changed on the go
without any modification to the cart to
make multiple configurations
*Please contact your sales representative to order additional drawer configurations.

Filename: M38 Manual 9M38-XP-xxx V3.doc
Reference File: M39 Cart Interface Installation & Control Board Manual
For full operating instructions on the following features:
Updating LCD Panel with Cart Name
Keyless Entry System Auditing
Asset ID/Tagging
Battery Indication
LCD Panel on Keypad
Keyboard Light
KEYLESS ENTRY OPERATION
Keyless entry includes a numeric keypad on
the top of the user interface containing the
digits 0-9 for user entry into the drawers.
Each time a number is pressed, a
corresponding * will appear on the
LCD display verifying that a number has been
pressed. Upon entry of a correct code, the
unit will unlock the drawers and the message
“DRAWERS UNLOCKED” will appear on the
LCD display.
If an invalid code is entered, the message
“ERROR INVALID CODE” will appear.
The unit will automatically relock the drawers
according to a preset time ranging from 1-255
seconds. This auto lock-down time can be set
using the control board software (see Control
Board Software Manual)
LOCK allows the user to lock the drawers
before the automatic relock occurs. CLEAR
button is provided to allow the user to clear
the numeric entry if he or she enters or starts
to enter an incorrect code.
Keyless entry models can be programmed
with up to 128 access codes.
Drawers are designed so that they can be
removed from the unit. The unit will still re-
lock the remaining drawers when drawers are
removed. Drawers can be reinserted into a
locked unit without unlocking the unit. Once
the drawer is fully inserted and the
medication cart is already locked and newly
inserted drawers will all be locked. A security
shelf between drawers deters unauthorized
access when one or more drawers have been
removed from the top row. The electronic
keyless entry unit will only work when the unit
and the battery are charged to an operating
level.
MANUAL OVERRIDE LOCK
The keyless entry system is equipped with a
redundant manual lock on the back of the
cart. This manual lock allows unlocking of
drawers if the unit is used until low voltage
shutdown. The hard lock is located on the
rear panel of mobile medication (see
illustration). The hard lock is a rotary latch
and has three positions. The key is included
in extra parts kit
Position 1 is the unlocked position.
This position unlocks the drawers.
The key cannot be removed.
Position 2 is the normal operating
position. It enables the keyless entry
system to operate.
SETTING CODES – see Control Board
Software Manual
Default code = 8034

BATTERY REMOVAL AND REPLACEMENT
Only use batteries specified by Rubbermaid Medical. Failure to do so will void power
system warranty. Call customer service for details.
Do not replace battery in oxygen rich environments as it is possible for sparking to occur.
Always unplug the power cord from the wall outlet when removing the battery.
There are two conditions when a battery should be disconnected:
1. When the battery needs replacing
2. When the cart will be placed into long-term storage (more than 60 days without use)
BATTERY REMOVAL
Tools Required
Ball End Metric Allen Key Set
Phillips Screwdriver or 10 mm Wrench (for disconnecting battery)
1. Power Down System
a) Turn off any components plugged into cart
(example – PC, Monitor)
b) Turn off Power System by Holding On/Off
switch for 2 seconds
2. Long-term Storage (greater than 2 months)
WARNING: If cart will not be used for more than 2 months,
turn off the cart by holding the on/off button. The battery
will need to be recharged every 30 days to prevent
damage.
If you wish to store the battery separate from the cart,
Store battery in a cool dry location.
3. Unplug Power Cord from Wall Outlet
4. Remove Battery Access Panel and Battery Retainer Strap
a) Unplug power cord from battery access panel
b) Using 4mm hex key or 5/32” remove two fasteners on lower
rear panel of battery access panel and place aside
c) Remove Battery Retainer Strap by depressing the tab on the
clasp and unthreading strap from buckle
5. Disconnect Battery Cables from Battery
a) Remove black boot from terminal
b) Use wrench or screwdriver to remove bolt from battery
terminal.
WARNING: Do not allow any metal objects or tools to
contact both a terminal and other metal parts (including
the other battery terminal) at the same time.
c) Remove red boot from terminal
d) Use wrench or screwdriver to remove bolt from battery
terminal
e) Place disconnected cables off to side.
f) Grasp handles on battery and slowly pull out
6. Place Battery Back in Cart
a) With the bottom of the battery facing the cart, slide the
battery into the cart. The terminal ends should be pointing
out towards the back of cart.
LEAD
BATTERY
MUST BE
RECYCLED
a
b
a

7. Connect Battery Leads to Battery
WARNING: Always connect the Red (+) terminal first. Do
not allow any metal objects or tools to contact both a
terminal and other metal parts (including the other battery
terminal) at the same time.
a) Fasten Red Connector to Red (+) Terminal using terminal
bolt. A harmless spark may occur when connector
touches terminal. Quickly tap connector to terminal to
diminish effect.
b) Cover terminal bolt with protective red boot
c) Fasten Black Connector to Black (-) Terminal using
terminal bolt
d) Cover terminal bolt with protective black boot. Tuck
excess battery cable into battery cavity
e) Place Battery Access Panel back on cart and tighten
fasteners with Allen Key
f) Reconnect power cord to Battery Access Panel
8. Check Battery Level and Charge
a) Plug unit into wall. LCD Interface will indicate Battery Charge Level or battery indicator will be scrolling the
charge level bars.
b) If battery is full, when the charge level bars are not scrolling inside the battery on the LCD.
TROUBLESHOOTING
Cart Won’t Power Up:
•Plug power cord into a working medical grade outlet
•Check to ensure power cord is plugged securely into back of cart
•Check to see if the LCD Interface is charging when plugged in.
•If the charge level is critically low LCD will display battery low recharge.
•If the cart does not start, check to see if the cables to the PSI are securely plugged in.
Cart Won’t Charge:
•Check to ensure external spiral cord is plugged into base of cart.
•Ensure outlet the cart is plug into is functionally operational
•Plug the power cord into a working hospital grade outlet.
•Check to make sure the power cord is plugged securely into the back of the cart.
•Check to see if the LCD display indicates the station is charging when plugged in.
•If the charge level is critically low LCD will display battery low recharge.
•If the cart still does not charge, check to see if cables to the PSI are securely plugged in.
Audible Alarm will Not Turn Off
•When the battery reaches approximately 10% of capacity remaining, the audible alarm
will sound. The alarm may be muted for 1 minute. Until the cart is plugged in to charge
the audible alarm will continue to sound every minute.
•If alarm fails to shut off after plugging in cart for several minutes, turn off the unit by
holding on/off button for 2 seconds.
•If this persist, contact Rubbermaid Medical Solutions Service Department
Lift Mechanism Performance:
•If cart is hard to move up and down, adjust preload as needed (see step 7 in M38
Computer cart manual)
Cart Is Hard To Push:
•Check that the caster locks are in the unlocked (up) position
•Examine casters to see if any debris is caught in them
Computer Does Not Work Properly:
•Check that computer has power
a
b
c

•Check the battery charge. If at 0%, recharge the battery by plugging in the power cord
into a working medical grade outlet
•If problem persists, plug device into another cart to see if it functions properly
Keyless Entry System Does Not Work
•Check the battery charge. If at 0%, recharge the battery by plugging in the power cord
into a working medical grade outlet
•Verify the code that you are inputting into the system is the proper access code
•If this persist, contact Rubbermaid Medical Solutions Service Department
WARRANTY & SERVICE OVERVIEW
Service Level Commitment
Rubbermaid Medical Solutions is committed to providing best-in-class service. This
document details our standard warranty and instructions on how to request service using
our customer support system.
REPLACEMENT PARTS AND/OR TO REQUEST SERVICE
Please visit our website at: www.rubbermaidmedical.com/suppport
LIMITED WARRA
NTY
Rubbermaid Medical Solutions (RMS) is pleased to offer a three year warranty on durable
components and a two year warranty on electronic components (commencing on the date of
receipt by client). Battery performance is warranted for three months from the date of receipt of
product.
If during the warranty period this RMS product proves defective in materials or workmanship
under normal use by the original purchaser, please contact RMS technical support at
www.rubbermaidmedical.com/service (please be sure to complete all information, including
product serial number, description of the issue and full contact information). RMS will
determine, in its sole discretion, how to best address your warranty issue, which may include
sending you a replacement part or providing on site technical assistance. RMS reserves the
right to require proof of purchase prior to honoring any warranty request. This warranty does not
cover product abuse, modification, failure to adhere to product instructions, improper
operation/misuse. RMS SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL OR
INCIDENTAL DAMAGES WHATSOEVER. Some states do not allow the exclusion or limitation
of incidental or consequential damages, so the above limitation or exclusion may not apply to
you. This warranty gives you specific legal rights and you may also have other rights which vary
from state to state or country to country.
An extended warranty may be available for this product. Should you wish to purchase an
extended warranty, please contact your RMS sales representative.
Service Details:
Components generally requiring on-site technical assistance may include, but are not limited to:
cart electronics, lift mechanism, power system, locking mechanism and structural failures.
Components that generally do not warrant on-site technical assistance may include, but are not
limited to: scanner holder, power cord, drawers, battery replacement and casters.

Statement of Use:
Rubbermaid Medical Solutions is
dedicated to providing innovative quality
products. Our goal is to increase the
capacity to care by improving productivity,
ergonomics and compliance, while
enhancing your facility image.
RMS mobile carts are designed for safe
use in general patient areas for the
purpose of clinical data entry and
retrieval. These carts have acceptable
interference potential electromagnetic or
other interference risks when operated
according to guidelines covered in this
instruction manual.
Tested to comply with:
• EN 60601-1:2003–
Medical Electrical Equipment, Part 1:
General Requirements for Safety –
Collateral Standard: Electromagnetic
Compatibility – Requirements and Tests
• FCC PART 15, Subpart B, Class A –
Unintentional Radiators
This product is classified as:
Class 1/ internally powered device with no
applied parts.
This equipment is designed for
continuous operation.
Class A, Group 1 ISM Equipment
This device is classified IPXO for water
ingress
Input 120 VAC, 60 Hz, 5.1A
Contact Us
Customer Service:
Rubbermaid Medical Solutions
16905 Northcross Drive, Suite 120
Huntersville, NC 28078
Phone: [phone]
Fax: [phone]
[e-mail]
m
www.rubbermaidmedical.com
Revision 3
November 25, 2008