Rubbermaid M38 User manual

Increasing the Capacity to Care™
www.rubbermaidhealthcare.com
User Manual
M38 Carts
For Models with Manual Lift

3
IMPORTANT – Indicates a situation that does not present any hazard but is
very important in maintaining a well functioning workstation.
ATTENTION – Consult manual to avoid a potentially
hazardous situation which may result in minor or moderate injury.
ELECTRICAL – Indicates an impending electrical hazard
which, if not avoided, may result in personal injury, re and/or death.
• The supplied power cord is rated for medical use. Connecting the cord to an outlet that
is not medical grade (indicated with a green dot) will not ensure grounding protection.
• Where the integrity of the external PROTECTIVE EARTH GROUND CONDUCTOR
arrangement is in doubt, the equipment shall be operated from its internal electrical
power source (battery).
• Power cord, USB extension, and workstation are for INDOOR use only. DO NOT
OPERATE OUTDOORS.
• Keep power cord away from water. DO NOT PLUG CORD INTO OUTLET IF WET.
• DO NOT OPERATE PRODUCT IF WET. If the WORKSTATION becomes wet, unplug it
immediately, wipe off any excess liquid, and allow it to dry before using again.
• Inspect power cord before integration. DO NOT USE POWER CORD IF DAMAGED.
• Fully insert power cord plug into outlet. DO NOT unplug by pulling on cord. DO NOT
remove, bend or modify any metal prongs or pins of power cord.
• DO NOT use excessive force to make mechanical or electrical connections.
• DO NOT obstruct the cooling vents.
• DO NOT use an electrical extension cord with your workstation.
• DO NOT use a ammable cleaner on the station as it can result in re or explosion.
• DO NOT overload the cart. Weight of technology components and monitor not to
exceed 30 pounds (13.6 kg). Weight of monitor not to exceed 15 lbs. (6.8 kg).
• DO NOT operate the cart on an incline exceeding 10 degrees.
• DO NOT use the cart to power equipment that is not part of the congured cart
system.
• DO NOT connect equipment that is not mounted on the cart into the power system
outlets. The power system is designed for power cart mounted equipment only.
• Equipment not suitable for use in the presence of a FLAMMABLE ANESTHETIC
FIXTURE WITH AIR, or WITH METERED OXYGEN OR NITROUS OXIDE.
Do not adjust lift mechanism until cart has been outtted with technology.
Failure to do so may cause the shuttle and work surface to rise rapidly when
actuator is released potentially causing personal injury or damage to the cart.
To avoid potential electrical shock, DO NOT simultaneously touch any cart
system components and the patient or any apparatus not connected to the cart
system. Electric current may try to ow through you between the M38 system and the
other point of contact as it seeks the easiest path to ground.
Warnings
Warnings

Table of Contents
4
Warnings 3
Introduction 6
Box Contents ...................................................................6
Specications ...................................................................7
Statement of Use..............................................................7
Introduction 8
Overall View......................................................................8
Get Started 9
Install the Power Cord .....................................................9
Charge the Battery
(Carts w/Power, RX/XP Medpak Expansions)....................9
Setup 11
Setup Procedure ..............................................................11
Remove the Work Surface................................................12
Install Keyboard and Mouse .............................................13
Install the Monitor .............................................................14
Install the Monitor .............................................................15
Install a Thin Client or closed Laptop ................................15
Install a Laptop Computer ................................................16
Install the Work Surface....................................................17
Adjust the manual Work Surface Lift Preload ....................18
Congure the control system (RX/XP MedPak Expansion) 19
Operation 20
Quick Start Procedure ......................................................20
The Manual Work Surface Lift...........................................20
The Keyboard tray ............................................................21
The Keyboard Light ..........................................................21
Single Locking Drawer......................................................22
The Casters......................................................................24
Power On/Power Off the M38 cart....................................24
AC Power Expansion Rubbermaid User Interface (RUI)....25
Power on/Power off AC Powered Carts............................25
DC Power Expansion User Interface (RUI).........................26

5
Power On/Power Off dc powered Carts............................26
Battery Cutoff Switch
(Non-Powered w/Drawer Expansion) ................................27
lcd Rubbermaid User Interface (RUI).................................28
Power on/Power off Non-Powered Carts..........................28
The Mute Button ..............................................................29
Adjust the Contrast of the LCD.........................................29
Battery Charge Indicators (Powered Carts) .......................30
Battery Charge Indicator (continued).................................31
Unlock and Lock the Drawer Modules ..............................32
The Drawer Modules (continued) ......................................33
Maintenance 34
Remove and Replace the Battery .....................................34
Remove and Replace the Input Power Fuses ...................35
Remove and Replace the Battery Power Fuse..................35
Change the Drawer Lock Combination .............................36
Troubleshooting 40
Cleaning 42
Service 43
Service Request ...............................................................43
Service Level Commitment ...............................................43
Warranty 43
Limited Warranty for M38 Computer Cart .........................43
Service Details..................................................................43
Transport/Storage/Disposal 44
Transport/Storage.............................................................44
Cart/Battery Disposal .......................................................44
Standards Compliance 45

D
A
C
A
E
D
C
B
M38 Cart
Security Keys
Power Cord
M38 User Manual
Accessory Kit
E
E3
E2
E1
E1
E3
E2
Power Cord Clip
Mouse/Keyboard Cord Clips
Security Bit Kit
E4 Drawer Module Lock Overide Key †
x2
B
† Carts Equipped with Drawer
Modules Only
E4
Increasing the Capacity to Care
™
www.rubbermaidhealthcare.com
User Manual
M38 Carts
For Models with Manual Lift
Introduction
BOX CONTENTS

7
Introduction
SPECIFICATIONS
Base Size 17” x 19” (43.2 cm x 48.3 cm)
Weight Congurations starting at 100 lb (45.4 kg)
Height Adjustment Up to 16” (40.6 cm)
Cart Height 49.3" to 65" (125.2 cm to 165.3 cm)
Keyboard Height 4.8" (12.2 cm) of vertical travel.
Work Surface 18” w x 15” d (52.7 cm w x 25.4 cm)
Casters 4" (10.2 cm) 2 Locking
Keyboard Platform Accommodates 1.75” H x 18" W x 8” D (4.5 cm x 45.7
cm x 20.3 cm) USB keyboard
CPU Cavity 21.5" x 11.1“ x 2.9" (54.6 cm x 28.3 cm x 7.5 cm)
LCD Monitor Mount 15 lbs (6.8 kg) max. 24" Monitor Max.
Power Cord 2.5 ft (.75 m ) hospital grade spiral cord– extends to 8 ft
(2.4 m), recharges on board technology, 120/240 VAC,
6.3 A, 50/60 Hz.
Power Strip • NEMA X3 Mutiple Socket Outlet
UPS input 120 Vac, 5.1A (fused) North America
230 Vac, 2.5 A (fused) International Models
UPS output 12 Vdc @ 12.5A or 120 Vac @1.25A
Sealed Lead Acid (SLA)
Battery
35 or 55 Ahr/12 V AGM (fused Battery Output)
12 Ahr (non-powered cart)
Lithium Battery U1-12Vdc @ 512Wh (fused Battery Output)
The M38 Mobile Computer Cart is designed and manufactured by Rubbermaid
Healthcare. Rubbermaid Healthcare is dedicated to providing innovative quality products.
Our goal is to increase the capacity to care by improving productivity, ergonomics, and
compliance while enhancing your facility image.
• The M38 Mobile Computer Cart is a mobile computing workstation cart designed for
safe use in general patient areas for the purpose of clinical data entry and retrieval,
and medication delivery.
• The M38 Mobile Computer cart is not intended for home use.
• The M38 Mobile Computer cart operates from both AC and DC (rechargeable
battery) power sources.
• The M38 Mobile Computer cart has no potential electromagnetic or other interference
risks when operated according to guidelines covered in this instruction manual.
STATEMENT OF USE

8
Introduction
OVERALL VIEW
Monitor
( customer provided )
Locking
Caster
Rear
Handle
Monitor
Mount
Keyboard Tray
Rubbermaid User Intereface
( Drawer models )
Document
Cover Non-Locking
Caster
Power
Inlet
Drawer Module
( some models )
Screen
Clamp
Storage Bin
Power
Cord
AC Power User Interface
( some models )
Mouse Holder
LCD Cart
Conguration
Manual Height
Handle
Mouse Pad
Manual Drawer
Lock Overide
Power System
Compartment
( some models )
Laptop Cart
Conguration

Get Started
INSTALL THE POWER CORD
CHARGE THE BATTERY (CARTS W/POWER, RX/XP MEDPAK EXPANSIONS)
1
2
1
2
9
When carts congured with
battery powered expansions
are new, or have been removed
from service for more than
30 days, the battery must be
conditioned.
To condition the battery:
1. Plug in the power cord.
2. Leave the cart plugged in
for approximately 8 hours.
Note: The initial RUI
(Rubbermaid User Interface)
charge indicator reading may
be incorrect. Charge the cart for
8 hours to ensure that battery is
at full charge, and that charge
indicator is set to the correct
level of charge.
Install the power cord.
1. Plug the power cord into
the power inlet as shown.
2. Place the plug in the cord
holder.

THIS PAGE HAS BEEN PURPOSELY LEFT BLANK
Setup
10

SETUP PROCEDURE
Setup
To fully shut down (de-energize) a DC powered cart for service or
cleaning you must:
1. Unplug the power cord.
2. Press and hold down the Power button to power down the
cart and internally disconnect the battery from the electrical
system.
If the power cord is plugged in after the POWER button is pressed,
the battery will reconnect and the cart will power up automatically.
To power up the cart after shut down, you must plug in the power
cord to reconnect the battery to the cart electrical system.
To fully shut down a non-powered cart:
1. Unplug the power cord.
2. Position the battery cut-off switch to the OFF position.
Observe local safety procedure (e.g., lock out/tag out) to ensure
that cart remains
de-energized during maintenance and cleaning cycles.
11
1. De-energize the M38 cart.
2. Remove the storage bins.
3. Remove the work surface.
4. Install the keyboard and mouse.
5. Install any technology devices.
• Monitor, CPU or laptop, USB hub . . .
6. Test and Troubleshoot the installation
• Make sure all connections are correct
• Power the M38 cart
• Start the technology devices and troubleshoot as necessary
• Congure the technology devices to power on when the cart is powered on
7. Congure the control system on models equipped with electronic controls.
8. Replace the work surface and storage bins.
9. Adjust lift mechanism preload on carts equipped with the manual surface lift.
The M38 cart is ready for use.

REMOVE THE WORK SURFACE
Setup
1
1
2
2
1
2
2
12
1. Pull the latch to unlock the
work surface.
2. Grasp a front handle, and
grasp the opposite side of
the of the work surface.
3. Lift the front of the work
surface, then pull the work
surface toward you.
1. Insert the security key in the
lock as shown.
2. Turn counter clockwise to
unlock the work surface.

Setup
INSTALL KEYBOARD AND MOUSE
2
1
2
1
13
Route the keyboard and mouse
cables through the rear or side
ports of the technology tray as
shown.
1. Grasp the front edge of the
keyboard tray and pull it
toward you to extend the
keyboard tray.
2. Place the keyboard and
mouse on the keyboard
tray. Use self adhesive hook
and loop material to keep
the keyboard in position.

INSTALL THE MONITOR
Setup
2
1
1
2
14
Use the mounting screws
provided with the monitor to
attach the monitor mount to the
monitor.
Note: The mounting holes
may need to be enlarged to
accommodate the monitor
mounting screws.
Note: If mounting screws
are not provided, refer to the
monitor documentation for
the correct mounting screw
size.
Note: It may be easier to
connect the monitor cables
while the monitor is off the
M38.
1. Turn the locking screw
counter clockwise to loosen
the locking screw as shown.
2. Remove the monitor mount.

INSTALL THE MONITOR
Setup
INSTALL A THIN CLIENT OR CLOSED LAPTOP
3
15
1. Place the laptop/thin client and
power supply in the technology
tray.
2. Connect the cables.
3. Plug the power cord into the
power strip.
Note: to power the task light on an
unpowered cart, plug in the black
USB cable onto a powered USB
port or hub.
Note: To monitor the power supply,
connect the beige USB cable to
the computer.
Note: A small form-factor
computer may be mounted to the
rear column. Contact Rubbermaid
Healthcare at customer.service@
rubbermaidhealthcare.com
or 888-859-8294 for more
information.
1. Insert the monitor/mount
assembly onto the column
mount.
2. Install the monitor cables.
3. Route the video and power
cables to the technology
tray; then plug the power
cord into the power strip.

INSTALL A LAPTOP COMPUTER
Setup
3
1
2
3
2
1
1
2
16
1. Place the laptop on the wire-form
platform.
• Connect the cables to the laptop.
• Plug the power supply into the
power strip.
Note: Use self-adhesive hook and loop
material to anchor the laptop to the
platform
Note: to operate the task light on a
non-powered cart, plug in the black
USB cable onto a powered USB port
or hub.
1. Loosen the monitor clamp screw.
2. Lower the monitor clamp until it
contacts the top of the monitor as
shown.
3. Tighten the monitor clamp screw.
2. Open the laptop and rest the lid
against the column.
Use the thumb screws to raise the rear
of the laptop platform so the bottom of
the screen will be visible when the work
surface is installed.

INSTALL THE WORK SURFACE
Setup
2
1
3
2
2
1
1
2
17
1. Align the work surface rear
latches with the latch pins
on the technology tray as
shown.
2. Lower the front of the work
surface and engage the
latches at the front of the
technology tray.
1. Push in the latch.
Try to lift the work surface
to make sure the latch is
locked.
2. Turn the security key
clockwise to lock the work
surface.
3. Remove the security key.

Setup
ADJUST THE MANUAL WORK SURFACE LIFT PRELOAD
1
2
18
On models equipped with the manual
work surface lift, it may be necessary
to adjust the lift preload to compensate
for the weight of the technology
components added during setup.
Adjust the lift preload as follows:
1. Use a soft tool to pry and remove
the column top cap (1).
2. Use a 17mm (11/16) wrench to turn
the adjusting
screw (2) as necessary.
• Turn the screw clockwise to
increase the preload.
• Turn the screw counter clockwise
to decrease the preload.
3. Raise and lower the work surface to
test the adjustment
4. Repeat steps 2 — 3 until the lift is
adjusted
Note: The lift is adjusted when the
work surface can be raised and
lowered with approximately the same
effort.
5. Replace the top cap (1).

Setup
CONFIGURE THE CONTROL SYSTEM (RX/XP MEDPAK EXPANSION)
19
The electronic drawer control system offers a number of congurable advanced features
which aid cart and eet management.
Cart interface conguration software application and drivers are available for download
at – www.rubbermaidhealthcare.com/welcome
Control system features available for conguration are listed below:
Keyless Entry System PIN Number Management– The drawer control system stores
up to 128 PIN numbers. PIN numbers control the locking mechanism for the RX and XP
and side mounted drawer modules.
Keyless Entry System Auditing– The drawer control system keeps a rolling log of PIN
transactions listed by PIN number. Log data can be exported for off-line review.
Asset ID/Tagging– The Cart Name and Serial are provided for asset management.
Serial is entered into the controller at manufacture and may only be viewed with the
conguration software. Cart Name is displayed on the LCD, and is congurable with the
with the software application.
Timers– The conguration software sets timers for the following:
• Drawer Lock-Down Time 1 - 255 seconds
• Keyboard Light Time-out 1 - 255 seconds
• LCD Backlight Time-out 1 - 99 seconds
Power Alert/Power Management Applications
The optional battery/power supply monitoring software application may be installed on
the (customer supplied) installed computer. This software monitors battery usage and
provides an indication of the current physical condition of the battery. The monitoringt
software also logs data log to either the installed computer or user's network depending
on the conguration. The Power Alert/Power Management Applications are available for
download at– www.rubbermaidhealthcare.com/welcome

QUICK START PROCEDURE
Operation
THE MANUAL WORK SURFACE LIFT
1
2
3
20
Good practice for starting the M38 cart is as follows:
1. Turn on the cart (see "Power On the M38 Cart" p24-28)
2. Note the condition of the battery (the cart may need to be
plugged in p30-31)
3. Move the cart to the desired location.
• Unplug the cart from the wall outlet.
• Place the plug in the cord holder.
• Unlock the casters. (p-24)
• Move the cart.
4. Lock the casters.
5. Adjust the work surface height. (see "Manual Work Surface
Lift" p-21).
6. Enter Your PIN to unlock the drawers (see p32-33).
7. Set work light as needed. (see "Keyboard Light" p21)
8. When you nish your work cycle return the cart and plug it in to
charge.
Note: Plug the cart into an electrical outlet when it will be left
unattended for any length of time.
To raise or lower the work surface:
1a. Position your hands to hold the
work surface steady,
1b. Lift the height lever that is
located beneath the right
handle.
2. Raise or lower the work surface
to the desired height.
3. Release the height lever; then,
slightly raise or lower the work
surface to make sure the
locking pin is seated. (You will
feel the locking pin detent and
lock in position if is not seated.)

THE KEYBOARD LIGHT
THE KEYBOARD TRAY
Operation
To extend the keyboard tray, pull
the key board tray toward you
until it stops.
To retract the keyboard tray, push
in on the keyboard tray until it
stops.
To extend the mouse pads, grasp
the edge of the mouse pad and
twist it to the open position.
To push the front edge of the
mouse pad to twist it to the
closed position.
21
A keyboard light is included to
enhance cart usability in darkened
patient areas. The keyboard light that
is operated by using the Light button
located on the membrane keypad at
the front of the cart.
The keyboard light is designed
to illuminate the keyboard in the
extended position. When the keyboard
tray is retracted, the keyboard light will
illuminate the oor in front of the cart.
To use the keyboard light:
• Press the Light button to turn
on the keyboard light.
• Press the Light button again to
turn off the keyboard light.
Note: The keyboard light will turn off
automatically when the when the
keyboard light timer counts down
to zero.