Sagem Phonefax 2840 User manual

910
11 12 13
Display symbols
f/Findicates whether you are sending or copying with a higher picture quality or with grey tones.
If neither of the two symbols is visible, the standard resolution is selected.
happears when faxes are stored in memory.
áéíó indicates ink film consumption.
Iappears when you receive another call whilst using the device or you receive a call in your absence
(not available in all countries).
S/M/Uthree symbols on the display indicate the current settings.
Description of the machine
1Power supply cable with power plug
2Document feeder and paper tray cover
3Paper tray
4 Document holder
5Paper feed flap
6 Operation panel
7Telephone handset
8 Document guide
9Printer roller
10 Scanner lid
11 Holder for Plug’n’Print card
12 Front ink film compartment
13 Rear ink film compartment

Key assignment on the fax machine
v if the red lamp flashes, please
read the message on the display
C to delete
M to call up functions
OK to confirm entries
uto select options / to
move the cursor on the display
STOP to stop procedures / to
eject documents
START/COPY to start the
fax transmission / copy a docu-
ment
RES to select a higher resolu-
tion when copying or sending
(for text and graphics—FINE,
for photographs—PHOTO)
wpress twice briefly: to print
operating instructions for the
most important functions
(with references to additional
help pages); press and hold
(for two seconds): to start the
automatic installation of your
fax machine / printout of
Easy Install
U to select different operation
modes. Press briefly: choose
between Sand M; press and
hold (two seconds): operating
mode Uon/off
n press briefly: to select a phone
number quickly; press and hold (two sec-
onds): to store a telephone number
apress briefly: to call up a name en-
try; press and hold (two seconds): to store
a telephone number
L press briefly: to repeat the last five
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
R press briefly: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided
by your service provider (call waiting,
toggling calls, etc.); press and hold (two
seconds): to insert a dialling pause between
two figures
DIAL for dialling without lifting the
handset

4
Contents
Contents
Installation ...............................6
Packaging...............................................................6
Connection............................................................6
Ink film..................................................................7
Loading paper.......................................................8
Removing paper ..................................................10
Additional devices...............................................10
Easy Install...........................................................11
ISDN connection................................................11
Private branch exchange ....................................11
Basic settings ..........................12
Help function.......................................................12
Time and date......................................................12
Your number........................................................12
Your name............................................................12
Correction ............................................................12
Display language..................................................13
Ring tone type......................................................13
Ringer volume .....................................................13
Speaker volume ...................................................13
Fax switch ...............................14
Timer U..............................................................14
Set SM mode....................................................14
Special settings.....................................................15
External answering machine .............................15
Telephone................................16
Making a call ........................................................16
Redial L...........................................................16
Short dial n...............................................16
Telephone book a....................................16
List of numbers...................................................17
Group....................................................................17
Caller line identification ....................................17
Fax & Copy..............................18
Feeding documents in ........................................18
Sending faxes .......................................................18
Fax reception .......................................................18
Broadcast..............................................................19
Image quality........................................................19
Contrast................................................................19
Transmission and error reports ........................20
Transmission speed.............................................20
Size compression.................................................20
Fax journal ...........................................................20
Polled reception...................................................20
Send later..............................................................21
Copy......................................................................21
Hints and Tips .........................22
Delivery service...................................................22
Paper jam..............................................................22
Document jam.....................................................22
Easylink.................................................................23
Service code.........................................................23
Care .......................................................................24
Troubleshooting..................................................25
Appendix.................................27
Functions..............................................................27
Technical data......................................................28
Guarantee.............................................................29
Index .....................................................................34

5
Safety Instructions
Safety
instructions
Please read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, flat, horizontal surface (no soft surface
such as carpets etc.). Ensure a minimum clear-
ance of 10cm between the fax machine and other
machines and objects. Any fall can cause severe
damage to the fax machine and/or injury to peo-
ple, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
Avoid exposure to direct sunlight (the cartridge
is heat-sensitive) and close proximity to heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, fold-
ers etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fire.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
Never touch uninsulated telephone or power
cables with damaged insulation, unless the tele-
phone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
If you want to use another cordless phone, en-
sure that the fax machine and the base station of
the other cordless phone are at least 15cm apart
otherwise you may get acoustic interference in
your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine,
otherwise there is a risk of electric shock or other
injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your serv-
ice repair centre. The housing of your fax ma-
chine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respec-
tively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fire.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the lo-
cal network specifications.

6
Installation
Installation
Packaging
The following items are included in the packag-
ing:
1User manual
2Installation guide
3Document tray
4Paper tray
5Telephone handset
6Spiral cable for handset
7Fax machine (with loaded ink film)
8Mains cable with plug
8Telephone cable with plug
1
2
4
5
6
7
89
3
Connection
Telephone socket
Connect the telephone cable to the fax machine
by inserting it in the socket identified with LINE.
Next connect the telephone plug to the line
socket on the wall.
In the UK
For all other countries
Handset
Insert one end of the spiral cable into the socket
of the telephone handset and the other end into
the socket identified with a handset on the side
of the unit.

7
Installation
Power supply
Ink film
You cannot receive or copy documents unless an
ink film is loaded in the fax machine. The ma-
chine is therefore supplied complete with a free
ink film for a few trial pages.
The symbols áéíó indicate how much ink
film has already been used.
The consumption and print setting are stored on
the supplied Plug’n’Print card. A new card there-
fore must be inserted with each new ink film. The
settings were made at the factory for the initial
free ink film. Therefore only this ink film will work
without a Plug’n’Print card. If the Plug’n’Print
card is missing or if it is not replaced the mes-
sage CHANGE CARD appears on the display.
If the ink film is finished or if there is no
ink film in the fax machine, the red display
lamp flashes, and the following message ap-
pears: REFILL INKFILM.
1Before loading a new ink film you must re-
move the paper from the paper feed mecha-
nism! To insert the ink film follow the instruc-
tions on your ink film packaging!
2Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
vFor use with SAGEM ink films only!
Removing the ink film
1Lift the rear ink film roll holding both sides
with your index fingers upwards, in order to
remove it out of its seat and place it next to
the front ink film roll.
2Remove both ink film rolls. They cannot be
reused.
3Remove the old Plug’n’Print card from the
slot to the left of the ink film compartment
(only the initial free ink film does not have a
Plug’n’Print card).
Loading the ink film
1Carefully remove the rubber rings from the
new ink film. Take care not to damage the ink
film.

8
Installation
2Lay the large roll in the grooves provided
in the rear ink film compartment. The blue
toothed wheel must be on the right-hand
side.
3Now take the small roll and lay it in the front
ink film compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
4Turn small roll forward to tension the ink film.
Make sure that the ink film is not creased.
5Break out the new Plug’n’Print card and insert
it in the slot to the left of the ink film com-
partments.
6Close the machine by swinging the operation
panel forward, until it snaps shut.
Loading paper
Before you can copy documents, paper must
be loaded in your fax machine. Please use
only the following paper format: standard
A4 210×297mm. The fax machine works with
normal paper used for writing and copying and
has been optimised for smooth 80g/m2paper.
The smoother the paper surface the better the
print quality.
1Open the cover (1) by lifting the recesses
(handles) (2).
12
2
2a If you want to use the paper feeder for only a
short while, flip up the paper support. In this
case, you can insert up to 15 sheets of paper.

9
Installation
2b If you will be using the paper feeder constant-
ly, flip the paper refill flap forwards and insert
the paper holder in the appropriate holes
behind the paper feeder. In this case, you can
insert up to 50 sheets of paper.
3The slits in the paper holder must be placed
on the cover.
4Insert the document holder in the appropriate
opening on the paper refill flap.
5To prevent several sheets being drawn into
the machine at once, first fan out the paper
to separate the sheets and then straighten the
stack on a flat surface before inserting it into
the paper feed.
6Pull the paper feed flap fully forward until
it stops. Insert several sheets of A4 paper
(80g/m²) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
7Close the paper feed flap.
Never load paper while the fax machine is
printing!

10
Installation
Removing paper
To remove the paper, open the paper feed flap
and carefully pull out the paper. Close the flap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
Additional devices
You can operate other equipment on a single tele-
phone line in addition to your fax machine, and
cordless handset, such as other telephones, cord-
less phones, answering machines, charge counters
and modems. For UK: As long as the Ringer
Equivalent Number (REN value) on the line
doesn’t exceed 4. The REN value of this fax is 1.
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to MANUAl RECEPTI-
ON.
In the UK
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the first device connected to the line.
For all other countries
You can connect additional devices to the same
telephone socket by using the socket labeled
EXT on your machine.
EXT
vConnecting additional devices to the same
socket ensures you the optimal function-
ing of your fax switch (e. g. call transfer).
Your fax machine can control the addi-
tional devices.
Separate sockets
You can connect additional devices to separate
sockets on the same line even if they are in dif-
ferent rooms.
In the UK

11
Installation
For all other countries
vIf you connect additional devices to sepa-
rate sockets (e. g. in separate rooms) your
fax switch cannot control them (which
means that your machine behaves like
any ordinary machine). For this reason
e. g. call transfer is not possible. Therefore
we recommend you to connect your addi-
tional devices to the same socket.
Easy Install
Easy Install ensures that your fax machine will
set itself up perfectly according to your own per-
sonal circumstances.
1Press wfor at least two seconds. Your fax
machine will print one page. Pull out the page
firmly and follow the instructions.
2Your fax machine will then guide you on the
machines display through the first settings
such as your fax number and your name.
3Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confirm with OK.
ISDN connection
Your fax machine is not an ISDN fax (group 4),
but an analogue fax machine (group 3). Therefore
it cannot be used directly on an ISDN connection.
You will need an (analogue) adapter or an ISDN
connection for analogue devices. For further in-
formation please refer to your ISDN instructions.
Private branch exchange
Private branch exchange systems are very com-
mon in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1Select function 15 by pressing Mand then
entering the digits 15. Press OK.
2You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
3Then press OK.
4Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
5Press OK.
6Use uto select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, the
following message appears briefly: check OK.
If the check fails, the following message appears
briefly: check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display continues to read
check NOT OK then delete the code by press-
ing C.
In case your PABX requires Rto obtain an
outside line but it is still not possible to get
through to the line, your system may not
meet the most recent regulations. Therefore
some technical settings have to be changed
on your fax machine. Please refer to your
Fax Call Centre (you will find the telephone
number on the back cover).

12
Basic Settings
Basic settings
If you want to keep a note of the factory settings
on your machine for later, we recommend print-
ing out a function list before you change any of
the settings: Press once Mand twice OK.
If you press a wrong key, press the STOP key as
often as necessary to return to the original posi-
tion. If you have entered a wrong digit or charac-
ter, you can correct it with uand C.
If you want to delete your individual settings, you
can do so in function 45 Service code (see Hints
andTips / Service code).
Help function
Press wtwice. You will receive a printout ex-
plaining how to use the most important func-
tions. It also specifies how to obtain further
HELP pages concerning other features of your
fax machine.
Time and date
1Select function 12 by pressing M, 12 and
OK.
2Enter the correct time using the number keys
(e. g. 09 15 for 9:15 a. m.). Your fax
machine will now ask you for the correct date
(e. g. 15 05 04 for May 15th, 2004).
3Press OK.
Your number
1Select function 13 by pressing M, 13 and
OK.
2Enter your telephone or fax number. (e. g.
#44>6151… for +44 6151…—
use #or *to enter the “+”, that is often
used in international fax numbers in front of
the country code, and >to enter a space. You
can enter a maximum of 20 characters).
3Press OK.
Your name
1Select function 14 by pressing M, 14 and
OK.
2Enter the letters using the number keys (a
maximum of 32 characters). Press a number
key as often as necessary to enter the desired
letter, e. g. for C press 2three times. After
pressing >the cursor moves one place to the
right. The following letters and special charac-
ters are available:
Key Character
0space . - 0 + ? / : * % ! ( ) [ ] „
11
2A B C 2 a b c Ä Å Æ Ç ä å æ ç
3D E F 3 d e f
4G H I 4 g h i
5J K L 5 j k l
6M N O 6 m n o Ñ Ö ñ ö
7P Q R S 7 p q r s
8T U V 8 t u v Ü ü
9W X Y Z 9 w x y z
3Press OK.
“Your name” and “your telephone number”
are transmitted at the top of each page togeth-
er with the date, time and page number, if you
store this data with function 13 and 14.
Correction
If you have entered a wrong letter or number in
function 13 or 14 you can correct the mistake
during the entering as well as later. If you want to
make your corrections later you have to select the
functions for entering numbers or names once
again.
Use uto place the cursor under the character
you want to delete. Press Cto delete the charac-
ter. A long press on C(two seconds) will delete
the whole line. Press OK.

13
Basic Settings
Display language
1Select function 11 by pressing M, 11 and
OK.
2Select the desired language with u.
3Press OK.
Ring tone type
You can choose from ten different types of
tones.
1Select function 35 by pressing M, 35 and
OK.
2Select the desired ring tone with 0to 9.
3Press OK.
Ringer volume
You can adjust the volume of the ring tone if the
fax machine is in stand-by mode or if it is just
ringing. Please note that different volumes can be
set for the modus Sand M(see chapter Fax
switch).
1By pressing uon your fax machine the
display shows the current setting for about
three seconds.
2Change the volume by pressing uuntil
the desired volume is achieved.
Speaker volume
You can adjust the volume of the loudspeaker at
any time.
1Press DIAL.
2Change the volume by pressing uuntil
the desired volume is achieved.
3Finish your entry by pressing STOP.

14
Fax Switch
Fax switch
The built-in fax switch enables you to phone and
fax from the same telephone connection and use
additional devices. The fax switch separates fax
and voice messages. For example, it can receive
fax messages silently, i. e. without ringing to avoid
causing a disturbance.
The operating modes Sand Mfor day and
night operation each allow you to decide on dif-
ferent modes during the day and at night, how
often the machine should ring prior to receipt
of faxes.
You may change-over the operating mode be-
tween Sand Mof your fax machine automati-
cally, using the timer function U.
Timer U
The built-in timer Udistinguishes between day
Sand night M. With the default values the fax
machine will ring during the day when it receives
fax calls and telephone calls. At night (10:00 p. m.
to 6:00 a. m.), faxes will be received without ring-
ing and telephone calls will be announced with a
quieter ring.
If the Usymbol is displayed the timer is acti-
vated. To switch the timer on or off hold down
the Ubutton for two seconds.
You can change the times when the fax machine
should switch between day Sand night M:
1Select function 33 by pressing M, 33 and
OK.
2Enter the time at which you want your fax
machine to switch automatically to S(e. g.
08 00 for 8:00 a. m.) and confirm with
OK.
3Enter the time at which you want your fax ma-
chine to switch automatically to M(e. g. 23
30 for 11:30 p. m.) and confirm with OK.
Set SM mode
Display Possible settings
total rings: 0, 1, 2, 3, 4, 5, 6, 7
fax rings: 0, 1, 2, 3, 4, 5,
manual reception
Ringer vol.: low, med, high
1Select function 31 (Day) by pressing Mand
numbers 31. Confirm with OK.
2Use uto set the number of rings after
which fax reception is activated if the handset
is not lifted. TOTAL RINGS: 5
3Confirm your entry with OK.
4Now enter the number of ringing signals after
which the fax switch should accept the call
and separate faxes from voice messages. If
the call is a fax call the fax machine switches
to reception. Telephone calls will continue to
ring. FAX RINGS: 5
5Confirm your entry with OK.
6Usingudeterminetheringervolumewhen
receiving a call. RINGER VOL.: HIGH
7Confirm with OK. To activate mode M
(Night) select M, 32 and OK. Repeat steps
2to 6.
If you cannot receive any faxes, you may have
set both ringing signal numbers too high (see
points 2and 4). Set both ringing signal num-
bers to values lower than five.
Other telephones will ring for as long as the
setting under fax rings:.

15
Fax Switch
Special settings
Silent fax reception
To receive faxes without any ring signals, set the
amount of ring signals in FAX RINGS: to 0.
Manual fax reception
If you select MANUAL RECEPTION faxes will
not be automatically received by your fax ma-
chine unless you activate fax reception yourself.
Lift the handset and press START/COPY. This
may be sensible for example, if you wish to re-
ceive your faxes by modem at your computer.
External answering
machine
Connect your answering machine as described in
Installation / Additional devices.
To provide for the optimum performance of an
external answering machine, set this device to
ring once or twice. To avoid the automatic ac-
ceptance of calls by the fax-switch, you must set
total RINGS: and fax RINGS: to a value
at least two ringing signals higher than the setting
of the external answering machine.
If you switch off the external answering machine,
calls are accepted by the fax-switch (see chapter
Set SM mode).
Settings example:
Answering machine rings 2
FAX RINGS: 4
TOTAL RINGS: 4
Tips:
The answering message of your answering ma-
chine should be shorter than ten seconds.
Please avoid music in your outgoing message.
If your fax machine is unable to recognize older
fax machine models, which do not transmit those
signals that are commonly used in today’s tech-
nology, you should advise your callers in your an-
swering message to press *and 5followed by
START/COPY to commence the fax reception.
If the automatic fax reception is impossible,
press START/COPY to manually begin receiv-
ing the fax.
If your answering machine provides an “econo-
my function” (e.g. a function which changes the
number of ringing signals as soon as a message
was recorded), you should preferably switch this
function off.
It is possible that the answering machine not
only counts the messages received, but also the
number of fax calls.
Please ensure that the code for starting the fax
reception from other telephones (factory setting
*and 5) is not the same as for remote access
to recorded messages. Where necessary the code
for function 34 may be changed (see Hints and
Tips / Easylink).
If your answering machine accepts the call but
your fax machine does not stop ringing, try to
install your answering machine by serial connec-
tion, for example by connecting it to the same
telephone socket or to the EXT socket of your
fax machine (see chapter Installation / Addi-
tional devices).
If your answering machine cannot accept calls,
your fax machine will automatically start to re-
ceive faxes after the number of ringing signals set
in TOTAL RINGS: has been received.
If your external answering machine records fax
signals, but your fax machine cannot receive any
faxes, check the connection of your external an-
swering machine. Connect the external answering
machine to the same telephone socket or to the
EXT socket of your fax machine (see chapter
Installation / Additional devices).

16
Telephone
Telephone
Making a call
1Dial the desired number.
2Lift the handset.
If you want to dial with the handset replaced
press DIAL.
If you have entered an incorrect digit, you can
cancel it with Cbefore dialling commences.
Pressing Ron your fax machine gives you ac-
cess to many of the new services (call waiting,
toggling etc.)
Redial L
With Lyou can redial the last five numbers you
have dialled previously.
1Press L.
2Press u, until the desired number appears
on the display. If you want to edit the number
press OK and make the desired changes.
3Lift the handset.
With L, uand Cyou can delete the
numbers you do not need any more from the
redial memory. Confirm with OK.
Short dial n
There are short dialling keys available, which you
can use to store numbers you dial frequently.
Storing numbers
1Press nfor two seconds.
2Choose a number between 0and 9.
3Use the dial pad to enter a name. After press-
ing >the cursor moves one position to the
right. Press OK.
4Enter the telephone number you wish to store
and confirm with OK.
Using short dial
1Press nand choose a number between
0and 9. The stored name or telephone
number appears on the display. In order to
edit the number press OK and make the de-
sired changes.
2Lift the handset. In case you want to send a
fax message, press START/COPY.
Correcting entries
1Press nand use the number keys to se-
lect the entry you want to correct.
2Press nfor two seconds. Select wrong
character with u.
3Press C. The character to the left of the inser-
tion point will be deleted.
4Enter desired character and confirm with
OK.
Deleting entries
1Press nand then a key between 0and
9. The stored name or telephone number
appears on the display.
2Press C. Select with uwhether to actually
delete entry.
3Press OK to delete entry.
Telephone book a
The memory in your fax machine can store about
50 names and numbers. The precise number de-
pends on the length of the entries.
Storing numbers
1Press aon the fax machine for two sec-
onds.
2Use the dial pad to enter a name. After press-
ing >the cursor moves one place to the right.
Press OK.
3Enter the telephone number and confirm
with OK.
You can also store numbers during a tele-
phone conversation.

17
Telephone
Using the telephone book
1Press a. The first stored name or tele-
phone number appears on the display. Press
uuntil the desired number appears. If
you want to edit the number, press OK and
make the desired changes. Confirm with OK.
2Lift the handset. In case you want to send a
fax message, press START/COPY.
Correcting entries
Press aand select the entry you want to
correct with uthen press afor two
seconds. Select a character with uand press
Cto delete it. Confirm with OK.
Deleting entries
Press aand select the entry you want to
delete with uand press C. Choose with
uwhether you really want to delete the entry.
Confirm with OK.
List of numbers
Choose function 44 to print a list of your stored
telephone book numbers. Press M, 44 and
OK.
Group
You can organise several entries in your tele-
phone book on the fax machine into groups, e. g.,
to send one fax to several persons.
Creating groups
1Select Function 46 by pressing M, 46 and
OK.
2Select a group from 1 to 5 using uand
then press OK.
3Use uto select ADD MEMBER? and con-
firm with OK.
4All numbers saved in the telephone book of
your fax machine will be displayed. Select the
entry you want to save using uand con-
firm with OK.
5The saved entry will appear on the screen.
Continue as described above until all desired
numbers are saved to the group. When fin-
ished press STOP again.
Searching groups
1To browse all entries in a group, call up func-
tion 46 and select the desired group from 1 to
5 using u. Press OK.
2Select view members? using uand
confirm with OK.
3You can use uto look through all entries.
You can exit the group by pressing STOP.
Deleting entries or entire groups
1Call up function 46 and select the desired
group from 1 to 5 using u. Press OK.
2Using uselect delete member? and
confirm with OK.
3Using uselect an entry that you want to
delete and press C. Select whether or not you
actually want to delete the entry or the entire
group using u. Confirm with OK. To
quit the function press STOP.
Caller line identification
(not available in all countries)
Your fax machine is capable of showing the call-
er’s telephone number before you lift the handset.
To have this feature at your disposal, you must
subscribe to it via your telephone service provid-
er. The use of this feature is subject to network
selection.
If a call had been received during your absence or
while you were on a phone call, the symbol Iwill
appear on the display of your fax machine. The
telephone numbers of the last ten received calls
are stored.
1Press Lfor two seconds.
2Using uyou can now step through the
entries. The new entries are marked with an
“*”.
3To call back the displayed number lift the
handset.
To delete an entry press C. Choose with
uand confirm deletion by pressing OK.
If you set FAX RINGS: with M, 31
or 32 to 0, then the telephone number
cannot be displayed on your external tele-
phones.

18
Fax & Copy
Fax & Copy
Write clearly and legibly. Only use pens with dark
ink (black or dark-blue, not yellow, orange or
light green).
The following points are the most common
causes of errors when sending faxes:
vDon’t send …
… wet pages or pages with corrections made
with correction fluid; dirty pages or pages
with a glossy or laminated surface.
… pages written in faint pencil, crayon, chalk
or artist’s charcoal.
… pages from newspapers (printer’s ink).
… stapled pages or pages held together with
paperclips. Remove all staples and clips
before sending.
… creased or torn pages.
… pages joined with sticky tape or glue, with
adhesive stickers such as “post-it®” notes,
or pages which are too thin or too thick.
Documents smaller than A5 risk getting stuck in
the machine.
Feeding documents in
1To avoid more than one page being fed at the
same time, first fan out the stack and then
straighten it on a smooth surface.
2Insert your documents (max. 10 sheets) loose-
ly with the printed side to the front into the
document feed slot.
3Move the document guide so that it rests on
the document.
In the event of a document jam see Hints
andTips / Document jam.
Sending faxes
1Dial the number you require.
2If you want to select a higher resolution, press
RES.
3Press START/COPY.
Transmission now begins. In case the connec-
tion is not successful your fax machine will redial
later.
If you want to interrupt transmission, press
STOP.
Fax reception
If you do not change the fax switch settings,
faxes will be received automatically.
If you lift the handset and hear that it is an
incoming fax, press START/COPY and then
hang up.
On an additional phone
When you answer using an additional phone and
it turns out to be a fax, you can start the fax re-
ception by pressing *5 and then hang up. The
fax machine will receive the fax.

19
Fax & Copy
Fax reception without paper
If there is no more paper in the feeder or if the
ink film is empty, an incoming fax will be stored
in memory (storage capacity approx. 15 pages
of the Slerexe letter). If there are documents in
memory the hsymbol will appear on the display
and the red indicator lamp vwill flash. When
paper and/or an ink film is inserted the fax ma-
chine will automatically print out all the stored
documents.
When a fax message is completely printed out, it
will be deleted from the memory. If the printing
process was interrupted, all fax messages that
have not been completely printed out will remain
stored. If the memory is full, further pages can
not be stored. The red indicator lamp v will
flash and the display will show MEMORY FULL.
Broadcast
This feature is very useful, and can be used when
you want to send the same document to more
than one party (Circular send).
1Insert the document face to the front into the
document feed slot. If you want to select a
higher resolution, press RES.
2Select M, 25 and OK. The inserted docu-
ment will be stored into the memory.
3You now have the following options to enter
numbers into the receiver list: Either enter the
numbers using the number keypad or select a
number/group from the telephone book by
pressing aand u.
4When you have entered the desired numbers,
press OK. The numbers are then entered in
the receiver list. Repeat the procedure until
you have entered data for max. 25 recipients.
5
To send the document press START/COPY.
The document will be sent successively to every
party entered.
Broadcasting to a group
Along with function 25 (see chapter Telephone
/ Group) you can also use Function 46 to send
faxes to a group. However, the receiver list in
Function 46 can no longer be changed!
1Hold the document with the print side face up
and insert it into the document feeder (max.
10 pages).
2Press M, 46 and OK. Select the desired
group from 1 to 5 using u. Press OK.
3Use uto select SEND FAX? and press
START/COPY. The document will be sent
to all persons in the group.
If the fax can’t be sent to one of the recipi-
ents, the fax machine will continue with the
list and retry sending the fax again. After
sending, a transmission report will be printed
automatically.
Image quality
If you want to improve the image quality you
can choose between the options FINE (for
small print or fine drawings) and PHOTO (for
photographs and pictures). Press RES as often
as needed until the pointer for the desired resolu-
tion lights up. After transmitting or, if there is no
document in the feed slot, after 40 seconds the
fax machine will automatically return to standard
resolution. Document transmission takes longer
in FINE mode and longer still in PHOTO
mode.
Contrast
With function 47 you can adjust the contrast
quality (brightness) for documents you want to
copy or send as a fax message, e. g. dark photos
or forms with coloured background.
1Press M, 47 and OK.
2With uyou can choose between three dif-
ferent options:
CONTRAST: LOW
CONTRAST: medium
CONTRAST: HIGH
3Confirm your choice with OK.

20
Fax & Copy
Transmission and error
reports
Your fax machine can print a transmission report
every time you have sent a document. This way
you are given confirmation that your document
has been received. If an error occurs during
transmission you will be informed on the error
report. The printing of a transmission report can
be switched on and off while the error report is
always printed.
1Press M, 28 and OK.
2Select with uand confirm with OK.
Transmission speed
Your fax machine automatically adjusts its trans-
mission speed to the quality of the telephone line.
Especially in case of overseas transmissions this
process can take more time. If the poor line qual-
ity is already known it is useful to set the machine
at a slower speed from the very beginning. This
will save time and charges the automatic adjust-
ment would require.
1Press M, 21 and OK.
2Select a lower speed with u.
3Confirm with OK.
Size compression
To make sure that received faxes that are slightly
longer than A4 size are printed on one page,
these pages are slightly reduced vertically. If you
do not wish to use this facility, you can switch off
reduction using function 29:
1Press M, 29 and OK.
2Select with uand confirm with OK.
Fax journal
The fax journal is a list of the last ten received
and transmitted faxes.
1Press M, 27 and OK.
2Select with uif, and when the fax journal
will be printed out (immediately or after ten
transmissions).
3Confirm your choice with OK.
Polled reception
By means of this function documents which
have been prepared for collection from another
fax machine can be retrieved.
Quick polling
1Dial the desired number.
2Press and hold START/COPY.
3In case you want to enter a sub address or a
code as well (see Polling with code) enter the
telephone number first and close with R.
Attach desired sub address or code, press and
hold START/COPY (e. g. 12345 R
17 Rcode or 12345 RR code).
Polling with code
If your correspondent has entered a code to pro-
tect the document to be retrieved please follow
this procedure:
1Press M, 22 and OK.
2Enter the code and confirm with OK.
3Enter the telephone number and press
START/COPY. In case it does not work
try to poll manually: Press DIAL, dial the
required number and press START/COPY.
Polling send
You can allow a document to be polled from your
fax machine.
1Insert the document in the document feed slot.
2 If you wish to protect the document from un-
authorised access, enter a code with function 23 .
Press M, 23 and OK. Enter a code (maximum
of 20 characters) and press OK to confirm. The
document can now be polled by a person in pos-
session of this code. You can still make telephone
calls while this function is activated.
3The operation is interrupted as soon as you
remove the document.