Panasonic UF 8200 - Panafax - Multifunction User manual

Facsimile
Operating Instructions
(For User Authentication)
Model No. UF-8200
UF-7200
Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference.
English
General Description
Using Machine
Setting Machine
Appendix

2
The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows
logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other
countries.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe
Systems Incorporated.
All other trademarks identified herein are the property of their respective owners.
© 2008 Panasonic Communications Co., Ltd.All Right Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.

3
Table of Contents
General Description .......................................... 4
User Authentication .................................................................................... 4
Job Tracking............................................................................................... 5
RightFax Server ......................................................................................... 6
Using Machine ................................................... 8
Login Procedure (Using Copy/Fax/Scanner/Printer) .................................. 8
Sending a Document via RightFax............................................................. 10
Setting Machine ................................................ 11
Authentication Setting ................................................................................ 11
Registration of Domain Name .................................................................... 14
ID Timeout Setting...................................................................................... 15
Auto Reset Time Setting ............................................................................ 16
Logon Attempts Setting .............................................................................. 17
Lockout Time Setting.................................................................................. 18
Authentication Method Setting ................................................................... 19
Job Tracking Setting................................................................................... 20
RightFax Server Setting ............................................................................. 22
Appendix............................................................ 24
Administrator Login .................................................................................... 24
Administrator Name & Password ............................................................... 25
Description of Job Tracking Notice............................................................. 26

User Authentication
The User Authentication is a function to use devices under the management of a Windows® server. Users
must be authenticated before using the functions of the machine (copying, faxing, scanning, and printing). The
supported authentication protocol is NTLM v2.
Windows Server
Panasonic Device
User Name/Password
Authentication LAN
- Windows 2000 Server®
- Windows Server® 2003
or
- Windows Vista®
Users
System administrator
The system administrator can manage user accounts by using the Windows Server.
User authentication can be set independently for each function (copying, faxing, scanning, and printing).
Users login to the Panasonic machine using their Windows account (user name and password).
NOTE 1. NTLM authentication is a user authentication protocol used in the Windows NT family of operating
systems.
NTLM uses a challenge/response method, and operates in such a way that the password is not
sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain
compatibility between client and server.
2. This feature is available for UF-7200 if the optional Network Scanner/E-mail/Internet Fax module
(UE-404093) is installed.
4
General Description

5
General Description
Windows
Server
System
Administrator
Panasonic Device
PSTN
LAN
Login Data
Usage Log, and
Send-Receive Log
Job Tracking
While using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking
function allows the system administrator to receive a machine usage log and send/receive log via Email.
The Email to the administrator includes the name of the machine user, destination, and communication time,
together with the image of the document that was sent or received.
The following jobs can be tracked with this function.
1. Fax Transmission and Reception via PSTN.
2. Email Transmission to an Internet Fax, or a PC.
3. Reception from an Internet Fax, or a PC.
NOTE 1. When the Job Tracking function is enabled, the following functions are not available.
Fax Forward (Fax Parameter No. 54)
For details, refer to the Operating Instructions.
2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module
(UE-404093) is installed.
(See page 26)

6
General Description
RightFax Server
By enabling the RightFax Server function, all the faxes will be sent via the RightFax Server. All the fax logs can
be easily managed by a single server.
When using it with the User Authentication function, it will increase the security by controlling the usage and
identifying the users.
Windows Server Mail Server RightFax Server
Panasonic Device
Send image data with the Fax Number
POP receive
content of fax
PSTN
Send image data via PSTN
LAN
Check fax logs
G3 Fax
Authenticate
When using User Authentications
The fax document to be sent is passed to the RightFax server via Email.
A user who sends a fax from a Panasonic machine can receive a send confirmation report on the PC from the
RightFax server.
NOTE 1. When the RightFax function is enabled, the following functions are not available.
Deferred Polling
Sub-Address Transmission
LAN Relay Transmission
Polling
Fax Cover Sheet
Direct Transmission
2. Requires RightFax Ver. 8.0 or later.
The document(s) is always stored into memory when sending the document(s).
For details, refer to the Operating Instructions.
3. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404093)
is installed.

7
General Description
Memo

8
Using Machine
Login Procedure (Using Copy/Fax/Scanner/Printer)
Users must enter the login name and the password before using any devices which have the User
Authentication function enabled. Authentication is performed using the user's Windows account.
A login prompt appears if user authentication is enabled. ENTER LOGIN NAME
MMM-dd-yyyy 16:30
00%
Note:
User authentication can be set independently for each function (copying,
faxing, scanning, and printing).
If user authentication is disabled for the fax function, the control panel displays
the standby message and the login prompt only appears when a function that
requires authentication is selected.
Enter your user name, and then press
SET
. (Up to 40 characters)
The user name is NOT case-sensitive.
Ex: panasonic
Note:
Accepts following characters.
, & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
ENTER LOGIN NAME
panasonic
Note:
Accepts following characters.
, \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters
Enter your password, and then press
SET
. (Up to 40 characters)
The password is case-sensitive.
Ex: pana
ENTER PASSWORD
***a
Press or to select the domain, and then press
SET
.
Ex: PANA01
SELECT DOMAIN
PANA01
1. The User Authentication function becomes enabled after you perform
"Authentication Setting" and "Resistration of Domain Name" (See pages
11 to 14). The control panel display changes from the standby message to
the login prompt.
2. Make sure that the Host Name has been set properly. For details, refer to
the Operating Instructions.
ATTENTION

9
Using Machine
MMM-dd-yyyy 16:30
00%
Note:
If the authentication fails, one of the following messages may appear.
This completes the authentication.
After completing the authentication, you can use the selected function
(copying, faxing, scanning, or printing) .
Message Explanation
LOGIN FAILED The login failed.
Check your user name and password.
Check whether the Date and Time is set properly.
LOGON ATTEMPTS EXCEEDED The system has been locked because the permitted number of login
attempts has been exceeded. Please contact the system administrator.
CONNECTION FAILED Unable to connect to the authentication server. Please contact the system
administrator.
PROTOCOL ERROR Unable to connect to the authentication server. Please contact the system
administrator.
SERVER NOT FOUND Unable to locate the authentication server.
Check whether the DNS Domain Name is set properly (see page 14).
Check whether the Internet Parameters are set properly.
IP Address
Subnet Mask
Default Gateway IP Address
DNS Server Addresses
Authentication is cancelled if no operation is performed on the machine within a certain period of time after
authentication is completed. In this case, you need to perform user authentication again before using the machine.
The system administrator can specify the ID Timeout Period.
See "ID Timeout Setting" on page 15 for details.
The system administrator can specify whether authentication is required independently for each machine function
(copying, faxing, scanning, and printing).
See "Authentication Setting" on page 11 for details.

Sending a Document via RightFax
When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) field and
sender (FROM) field.
Field Content
Recipient Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used, you
can enter the user name from the control panel.
Sender When the user authentication is not enabled
Logo and Email Address of this device.
or
Name and Email Address selected with the Sender Selection function.
When the user authentication is enabled
Name of the authenticated user registered with the Windows Server.
Login, and then set document(s) on the ADF. ENTER STATION(S)
THEN PRESS START 00%
Note:
If you need to login, see "Login Procedure" on page 8 for details.
Specify the recipient.
Ex: 5551234
TEL. NO.
5551234
Note:
Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search
dialing can be used to specify the recipient. For details, refer to the Operating
Instructions.
Press
START
to scan the document, and then start sending. *STORE* NO. 001
PAGES=001 01%
If you press
SET
instead of
START
when using manual number
dialing, you can enter the recipient's name. (Up to 15 characters).
Continue following operation.
ENTER NAME
Enter the name, and then press
SET
.1 STN(S) ARE SET
ADD MORE OR START
When you press
START
, the machine scans the document and starts
sending.
*STORE* NO. 001
PAGES=001 01%
Note:
RightFax Server is available in certain countries only.
10
Using Machine

11
Setting Machine
Continued on the next page...
Authentication Setting
The system administrator can enable/disable the user authentication for each function (copying, faxing, scanning,
and printing).
Press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
Press , and then press
SET
.
FAX PARAMETER(1-187)
NO.=
SET
SET
SET
SET
: Selects the scanner function.
: Selects the printer function.
: Selects the fax function.
: Selects the copy function.
Select the function where authentication is required.
126 USER AUTH
1:COPY
Select "VALID" to use authentication or "INVALID" to disable authentication. 126 USER AUTH
2:VALID
SET
: Disables authentication.
SET
: Enables authentication.
When user authentication is enabled for the first time, you also need to
specify the time zone, system administrator's name, and password.
Note:
The Sender Selection feature is not enabled if the fax function is set to require
user authentication.
For details, refer to the Operating Instructions.
Enter Operator's ID Code, and then
SET
.

12
Setting Machine
Specify the time zone, the system administrator name, and password.
TIME ZONE
USE OR TO SCROLL
Press or to select the time zone.
TIME ZONE
GMT-5 Eastern US&CN
Press
SET
.
ADMINISTRATOR NAME
ENTER NAME
Enter the administrator name you wish to use, and then press
SET
.
ADMIN. PASSWORD
ENTER PASSWORD
Enter the administrator password, and then press
SET
.
Note:
The administrator name and password set here are required in subsequent setup operations (see page 25). Please
keep them in a safe place.

13
Setting Machine
The next function appears (return to step 4).
To continue with the setup, press
SET
.
Press
STOP
to return to standby. MMM-dd-yyyy 16:30
00%

14
Setting Machine
Registration of Domain Name
This sets the NetBIOS domain names and DNS suffix to use for user authentication.
Press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
Press , and select "AUTH DOMAIN".
DATE & TIME
09-01-2008 12:00
Press
SET
.
AUTH DOMAIN
PRESS SET TO SELECT
A prompt appears to set the NetBIOS domain names.
You can set up to 10 domain names. Press or to select the entry
number ("01" to "10").
ENTER DOMAIN NAME
01
Enter the NetBIOS domain name, and then press
SET
. (Up to 15
characters)
The next number entry field appears (return to step 5).
Enter the next domain name if required.
ENTER DOMAIN NAME
02
Press
STOP
to return to standby.
ENTER DNS DOMAIN
01
Enter the DNS domain name, and then press
SET
. (Up to 60 characters)
Enter Operator's ID Code, and then
SET
.

15
Setting Machine
If the ID Timeout Setting is set to "AUTO RESET TIME", authentication is cancelled if no operation is performed
on the machine for a specified time period after performing authentication. The ID timeout period is set by the
"AUTO RESET TIME Setting" on page 16.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Login to the machine, and then press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
Press , and then press
SET
.
FAX PARAMETER(1-187)
NO.=
Select the ID Timeout setting.
127 ID TIMEOUT
1:AUTO RESET TIME
SET
: (AUTO RESET TIME) An authenticated user will be logged
out if no operation is performed on the machine for a
specified time after performing authentication.
SET
: (AFTER EVERY JOB) An authenticated user will be logged
out when the performing operation is completed.
Press
STOP
to return to standby.
ID Timeout Setting
Enter Operator's ID Code, and then
SET
.

16
Setting Machine
Auto Reset Time Setting
This sets the ID timeout period when "AUTO RESET TIME" is selected for the ID Timeout Setting.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Login to the machine, and then press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
FAX PARAMETER(1-187)
NO.=
Press , and then press
SET
.
SET
: 4 minutes
SET
: 3 minutes
SET
: 2 minutes
SET
: 1 minute
SET
: 30 seconds
SET
: (OFF) If "OFF" is selected, the authentication is not
reset, regardless of the elapsed time.
Select the timeout for canceling authentication.
121 AUTO RESET TIME
3:1 min
Press
STOP
to return to standby.
Enter Operator's ID Code, and then
SET
.

17
Setting Machine
Logon Attempts Setting
The system is locked if the permitted number of logon attempts is exceeded during the user authentication.
This sets the permitted number of logon attempts.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the
following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Login to the machine, and then press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
Press , and then press
SET
.
FAX PARAMETER(1-187)
NO.=
128 LOGON ATTEMPTS
0 times (0-9)
Enter the number of logon attempts ( to ), and then press
SET
.
Unlimited login attempts is allowed if you set .
Press
STOP
to return to standby.
Enter Operator's ID Code, and then
SET
.

Lockout Time Setting
This sets the time period (minutes) for the system lockout when the permitted number of logon attempts is
exceeded during the user authentication. Wait for the Lockout Time period to lapse before you are permitted to
logon to user authentication.
Login to the machine, and press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
Enter the number of logon attempts ( to ), and then press
SET
.
129 LOCKOUT TIME
5 min. (1-60)
Press , and then press
SET
.
FAX PARAMETER(1-187)
NO.=
Press
STOP
to return to standby.
Enter Operator's ID Code, and then
SET
.
18
Setting Machine

19
Setting Machine
Authentication Method Setting
This specifies which authentication method to use by the User Authentication function.
Note:
When the User Authentication function is enabled, you must login to the machine to change settings. See the
following sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
Login to the machine, and then press
FUNCTION SET
.KEY OPERATOR ID CODE
ENTER ID=_
, and then press
SET
.
Select the authentication method.
SET
: Selects NTLM.
SET
: Selects CLEAR TEXT.
130 AUTH METHOD
2:NTLM
FAX PARAMETER(1-187)
NO.=
Press
STOP
to return to standby.
Enter Operator's ID Code, and then
SET
.

20
Setting Machine
Job Tracking Setting
This enables or disables Job Tracking. If Job Tracking is enabled, also set the type of log to record and the
Email address to which it is to be sent.
Note:
Before performing this setup, you first need to register the destination Email address for the log in the Auto Dialers.
Furthermore, change the setting of the Fax Forward (Fax Parameter No. 54, FAX FORWARD) parameter to Invalid.
Set the POP Parameters so as to receive the emails automatically when using the Job Tracking function. Otherwise,
your machine cannot receive any emails.
Make sure that the Fax Parameters are NOT set as below.
Auto POP Receive (Fax Parameter No. 147) : Invalid
POP Timer (Fax Parameter No. 146) : 0 minute
When the User Authentication function is enabled, you must login to the machine to change settings. See the following
sections for details about how to login.
See "Administrator Login" on page 24 for Logging in as the system administrator.
See "Login Procedure" on page 8 for Logging in as a user.
The Job Tacking setting is cleared if the Authentication Setting of all functions is changed to Invalid.
Login to the machine, and then press
FUNCTION SET
.
Press , and then
SET
.
FAX PARAMETER(1-187)
NO.=
131 JOB TRACKING
1:INVALID
Enable ("VALID") or disable ("INVALID") the Job Tracking function.
SET
: Disables Job Tracking.
SET
: Enables Job Tracking.
If you selected (VALID), next specify the type of log to record and the
Email address to which it is to be sent.
SET
: (TX) Records sending only.
SET
: (RX) Records receiving only.
SET
: (TX&RX) Records sending and receiving.
Select the type of log to record.
JOB TRACKING=1
1:TX 2:RX 3:TX&RX
A prompt appears for entering the destination Email address. JOB TRACKING
ENTER ADMIN. ADDR
Select the destination Email address to which to send the log from the
addresses previously set in the Auto Dialers.
Panasonic User
[email protected]
Enter Operator's ID Code, and then
SET
.
KEY OPERATOR ID CODE
ENTER ID=_