ScanSoft WorkCentre PE16 User manual

LEGAL NOTICES
Copyright © 2002 by ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from the
Legal Department at ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960,
United States of America.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
IMPORTANT NOTICE
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
TRADEMARKS AND CREDITS
ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page, Direct OCR,
AutoOCR, OCR Proofreader are registered trademarks or trademarks of ScanSoft, Inc., in the
United States and/or other countries.
All other trademarks and tradenames are hereby recognized and may be registered to their
respective holders.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA 01960,
United States of America
Part Number 58-28001-05A

OMNIPAGE SE USER’SGUIDE iii
CONTENTS
WELCOME VII
Using this guide viii
Getting online help ix
Online HTML Help ix
Context-Sensitive Help ix
Tech Notes x
Glossary x
OmniPage SE x
1INSTALLATION AND SETUP 11
System requirements 12
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 11 18
OmniPage SE and OmniPage Pro 11 19
2INTRODUCTION 21
What is optical character recognition 22
OmniPage SE’s OCR capabilities 22
Documents in OmniPage SE 23
Basic processing steps 23
The OmniPage SE desktop 24
The Standard toolbar 25

iv CONTENTS
The Menu bar 25
The Image toolbar 26
The Formatting toolbar 26
The OmniPage Toolbox 27
Managing documents 28
Thumbnail view 28
Detail view 29
Customizing columns in Detail view 30
Deleting pages from a document 30
Printing a document 30
Closing a document 31
OmniPage Documents 31
Why save to OPD 32
How to save to OPD 32
Settings 33
3 TUTORIAL: PROCESSING DOCUMENTS 35
Quick Start Guide 36
Loading and recognizing sample image files 36
Scanning and recognizing a single page 36
Processing documents using the OCR Wizard 39
Processing documents automatically 42
Command buttons 43
Processing documents manually 44
Processing a document automatically and
finishing it manually 46
Processing from other applications 47
How to set up Direct OCR 47
How to use Direct OCR 47
How to use OmniPage SE with your
PaperPort software 48

OMNIPAGE SE USER’SGUIDE v
Processing documents with Schedule OCR 49
Defining the source of page images 50
Input from image files 50
Input from scanner 51
Scanning with an ADF 52
Scanning long documents without an ADF 53
Describing the layout of the document 53
Manual zoning 55
Working with zones 55
Zone properties 56
Table grids in the image 58
Using zone templates 59
4 PROOFING AND EDITING 61
Proofreading OCR results 62
Checking recognized text against original 63
User dictionaries 64
IntelliTrain 65
The editor display and views 68
Text and image editing 69
Reading text aloud 70
Page outline 72
5 SAVING AND EXPORTING 73
Preparing recognition results for export 74
Saving to file 75
Saving original images 75
Saving recognition results 76
Saving a document as you work 77
Copying a document to the Clipboard 78
Sending a document as a mail attachment 79

vi CONTENTS
6 TECHNICAL INFORMATION 81
Troubleshooting 82
Solutions to try first 82
Testing OmniPage SE 83
Low memory problems 84
Low disk space problems 84
Supported file types 85
File types for opening and saving images 85
File types for saving recognition results 86
Saving to PDF 87
OCR problems 88
Text does not get recognized properly 88
Problems with fax recognition 89
System or performance problems during OCR 89
Uninstalling the software 90
INDEX 91

OMNIPAGE SE USER’SGUIDE vii
Welcome
Welcome to OmniPage SETM, and thank you for using our software!
The following documentation has been provided to help you get
started and give you an overview of the program.
This User’s Guide
This Guide introduces you to using OmniPage SE. It includes
installation and setup instructions, a description of the program’s
commands and working areas, task-oriented instructions, ways to
customize and control processing, and technical information. The
Guide is presented in PDF format, allowing you to use hyperlink
jumps on cross-references and other navigation tools in your PDF
viewer.
Online Help
OmniPage SE’s online Help contains information on features,
settings, and procedures. The online Help is provided as HTML help,
and has been designed for quick and easy information retrieval.
Comprehensive context-sensitive help aims to provide just enough
assistance to let you keepworking without delay. Please see the section
Getting online help.
Readme File
The Readme file contains last-minute informationabout the software.
Please read it before using OmniPage SE. To open this HTML file,
choose Readme in the OmniPage SE Installer or afterwards in the
Help menu.
Scanning and other information
ScanSoft’s web site at www.scansoft.com provides timely information
on the program. The Scanner Guide contains up-dated information
about supported scanners and related issues. Access ScanSoft’s web site
from the OmniPage SE Installer or afterwards from the Help menu.

viii WELCOME
USING THIS GUIDE
This Guide is written with the assumption that you know how to
work in the Microsoft Windows environment. Please refer to your
Windows documentation if you have questions about how to use
dialog boxes, menu commands, scroll bars, drag and drop
functionality, shortcut menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before
it is setup with OmniPage SE. Please refer to the scanner’s own
documentation as necessary.
The following conventions are used in this Guide:
Bold Introduces new terms and presents sub-headings.
Italic Names sections in this Guide (unless otherwise stated,
the section is located in the same chapter as the
reference).
Names the main buttons used in automatic processing:
Start, Stop, Finish, Additional.
Non-serif Presents file names: sample.tif
Note Presents an item of additional information.
Tip Presentsideasforusingprogramfeaturestoaccomplish
specific tasks.

OMNIPAGE SE USER’SGUIDE ix
GETTING ONLINE HELP
In addition to using this Guide, you can use OmniPage SE’s online
Help to learn about features, settings, and procedures. Online Help is
available after you install OmniPage SE.
Online HTML Help
Open OmniPage SE’s online Help at its top level by choosing
OmniPage SE Help Topics at the top of the Help menu. This allows
you to see topics arranged in a Table of Contents, search an
alphabetical list of keywords or make full-text searches through the
topics. Other items in the Help menu provide access to useful topics
or web pages.
Press F1 as you are working with the program to see an online help
topic relating to the current screen area, dialog box or warning
message.
Context-Sensitive Help
You can get concise on-the-spot information in a popup window
about a particular OmniPage SE menu item, toolbar button, screen
area or dialog box, in the following ways:
Click the Help button in the Standard toolbar to get the help icon.
Click thison any item onthe desktop outsidea dialog box or warning
message.
Press Shift + F1 to get the same help icon.
Click the question mark button in the upper right corner of a dialog
box and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button,
or a help text. Click the button or the text to get information on the
dialog or message box.
Click anywhere to remove a context-sensitive popup Help window.

xWELCOME
Tech Notes
ScanSoft’s web site at www.scansoft.com contains Tech Notes on
commonly reported issues using OmniPage SE. Web pages may also
offer assistance on the installation process and troubleshooting.
Glossary
This Guide does not include a glossary. The online Help has a
comprehensive glossary, with its own alphabetical index and a table of
contents. Please consult it if you want to find the meaning of a term
used in this Guide or in the program.
OMNIPAGE SE
The product you have is a Special Edition of the world-renown
OmniPage ProTM software. This edition has been developed for
distribution by selected scanner manufacturers and contains a subset
of the features of the OmniPage Pro 11 product. This Guide and the
online Help describe the features of the full product, using an SE icon
to document the differences between the two products.
If you find the additional features of the professional product would
be of benefit to you, you can use online facilities to upgrade your
Special Edition to OmniPage Pro 11.