Seagate BlackArmor NAS 110 User manual

Global Access User Guide

Seagate® Global Access User Guide
© 2009 Seagate Technology LLC. All rights reserved. Seagate, Seagate Technology, the Wave
logo, and FreeAgent are trademarks or registered trademarks of Seagate Technology LLC, or one of
its affiliates. All other trademarks or registered trademarks are the property of their respective
owners. When referring to hard drive capacity, one gigabyte, or GB, equals one billion bytes and one
terabyte, or TB, equals one thousand billion bytes when referring to hard drive capacity. In addition,
some of the listed capacity is used for formatting and other functions, and thus will not be available
for data storage. Quantitative usage examples for various applications are for illustrative purposes.
Actual quantities will vary based on various factors including file size, file format, features, and
application software. Seagate reserves the right to change, without notice, product offerings or
specifications.
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Contents
1. Using Web Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using the Sign In Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Signing In to Seagate Global Access . . . . . . . . . . . . . . . . . . . . . . . . 5
Creating a Seagate Global Access Account . . . . . . . . . . . . . . . . . . . 5
If You Forget Your Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Viewing Network Storage Device Details . . . . . . . . . . . . . . . . . . . . . 6
Accessing Folders via the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Using Folder Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Downloading Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Adding Files to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Creating a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Sharing a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Updating the Folder List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Selecting a View Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using File Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Overwriting Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Downloading Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
2. Managing Shared Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Working with Shares . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Viewing Shared Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Editing Shares . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Removing a Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Sorting Shared Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Receiving a Share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
3. Managing Account Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Creating a Display Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Using the Account Settings Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

1. Using Web Access Using the Sign In Page
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1. Using Web Access
Note: Although you can store and work with files 2 GB or larger on your network storage device, you
cannot access or add files 2 GB or larger via the Seagate Global Access Web site.
The Web Access feature allows you to use the Seagate Global Access Web site to access,
download, and work with files and folders stored on your network storage device and enabled
for Web Access.
•Files and folders can be accessed remotely via the Web even if your computer is turned
off as long as your network storage device is on.
•Files downloaded to a local computer now reside on that computer. If you don’t want the
files to remain on that computer (for example, if you’re on a public computer at an Internet
cafe), be sure to delete the downloaded files and empty the Recycle Bin before you log
off from the computer.
Using the Sign In Page
The Seagate Global Access Sign In page can be used to sign into your Global Access
account to use Web Access & Sharing, create a new Global Access account, and access
your Global Access account if you forget your password.
To open the Seagate Global Access Sign In page,
•Go to the Seagate Global Access Web site at http://globalaccess.seagate.com.
The Seagate Global Access Sign In page opens.
Figure 1: Seagate Sign In Page

1. Using Web Access Using the Sign In Page
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Signing In to Seagate Global Access
To sign in to Seagate Global Access and access files stored on your network storage device,
1. On the Seagate Global Access Sign In page, enter the email address and password you
used to create your Seagate Global Access account.
2. Click Sign In.
The Seagate Web Access page opens.
Creating a Seagate Global Access Account
If you don’t yet have a free Seagate Global Access account, you can create one now.
1. On the Seagate Global Access Sign In page, enter your email address below Don’t have
an account? and click Send.
The page refreshes to indicate that Seagate has sent you an email.
2. Check your email account for the email from Seagate, which contains a link to the Web page
on which to open a Seagate Global Access account.
3. Click the link in the Seagate email.
The Seagate Global Access Account Setup page opens.
Your user name is the email address you used to register for your Global Access account.
4. Enter and re-enter a password for your Global Access account and click Sign In.
The Seagate Web Access page opens.
You’ve created a Seagate Global Access account and can access folders stored on your
network storage device via the Web.
Figure 2: Create Account

1. Using Web Access Using the Sign In Page
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If You Forget Your Password
If you forget the password you used to create your Seagate Global Access account, you can
use the Sign In page to reset the password and access your account.
If you forget your password,
1. On the Seagate Global Access Sign In page, enter your email address below Forgot your
Password? and click Send.
The page refreshes to indicate that Seagate has sent you an email.
2. Check your email account for the email from Seagate, which contains a link to the Web page
on which to open a Seagate Global Access account.
3. Click the link in the Seagate email.
The Reset Password page opens.
4. Enter and re-enter a new password and click Set Password.
The Web Access page opens and you can access the files on your network storage device.
Viewing Network Storage Device Details
You can use the Details link on the Web Access page to check the status of your network
storage device.
To view the status details of your network storage device,
1. On the Web Access page, click Details.
The Details page opens.
Displayed is information on when the network storage device last checked into the Seagate
Web service, how much free disk space remains on the device, and what other computers
are connected to your device.
Figure 3: Details

1. Using Web Access Using the Sign In Page
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2. Click Done to return to the Web Access page.
Accessing Folders via the Web
A folder must be stored on your network storage device and you must have enabled Web
Access before you can access it via the Global Access Web site. For additional information,
refer to your Seagate product user guide.
In addition, you must have full access to folders stored on the network storage device to see
those folders via Web Access.
To access a stored folder from a computer not connected to your network storage device,
1. On the Web Access page, click the folder you want to access.
The Connecting page informs you of the progress as the Seagate Web site accesses the
folder on your network storage device.
Figure 4: Web Access

1. Using Web Access Using the Sign In Page
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When the connection has been made, the contents of the selected folder are displayed.
2. Click a folder to display the data stored in it.
Note: Although you can store and work with files 2 GB or larger on your network storage device, you
cannot access or add files 2 GB or larger via the Seagate Global Access Web site.
Figure 5: Files and Subfolders - List View

1. Using Web Access Using the Sign In Page
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Using Folder Commands
The Folder Commands are found on the left side of the Global Access Web Access and
Folder Sharing pages.
The Folder Commands allow you to perform these actions with folders stored on your
network storage device:
•Download folders
•Add files to folders stored on the device
•Create new folders within a folder stored on the device
•Share folders via the Global Access Web site
•Update the folder list
Figure 6: Folder Commands

1. Using Web Access Using the Sign In Page
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Downloading Folders
To download a folder to a local computer,
1. In the Folder Commands menu, click Download folder.
AFile Download window opens.
Note: The appearance of the browser windows varies according to the browser you’re using.
2. Decide whether to open or save the folder.
If you select Save, a Save As window opens.
3. Select a destination at which to save the folder and click Save.
Awindow displays the progress of the download.
When the download is complete, the file opens if you selected Open or appears at the
chosen location on your computer if you selected Save.
Adding Files to a Folder
Note: Although you can store and work with files 2 GB or larger on your network storage device, you
cannot access or add files 2 GB or larger via the Seagate Global Access Web site.
You can use Global Access to add files remotely from a local computer to a folder on your
network storage device. You can add up to five files to a folder at one time.
Figure 7: Download Folder

1. Using Web Access Using the Sign In Page
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To add files to a folder on your network storage device,
1. In the Folder Commands menu, click Add files.
The Add Files page opens.
2. Click Browse next to each address box to browse to and select a file to add to this folder.
A Choose file window opens.
3. From the Choose file window, select a file to be added and click Open.
The path to the selected file is displayed in the file name box.
4. Repeat Step 3 until you’ve added up to five files to be added to this folder.
5. When you’ve selected all the files to be added, click Add Files.
A message confirms that your files have been saved to your network storage device.
6. Click Done to return to the Web Access page for the parent folder.
The files you’ve added to this folder are now displayed.
Figure 8: Add Files

1. Using Web Access Using the Sign In Page
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Creating a Folder
You can use Global Access to create a new folder within a parent folder on your network
storage device.
To create a new folder within the parent folder,
1. In the Folder Commands menu, click Create Folder.
The Create Folder window opens.
2. Enter a name for the new folder and click Submit.
A message confirms that your folder is being created and recommends clicking Update
folder list in the Folder Commands menu to refresh the page and display your new folder.
3. Click Close to return to the Web Access page for the parent folder.
Figure 9: Create Folder

1. Using Web Access Using the Sign In Page
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4. In the Folder Commands menu, click Update folder list.
The page refreshes and the new folder is displayed.
Sharing a Folder
Once a folder has been stored on your network storage device, you can share it with others
via the Global Access Web site. When you share a folder, share recipients receive an email
from Seagate inviting them in your name to access the shared folder via the Seagate Global
Access Web site. The Create Share page collects the information to be entered in the Share
Invitation email.
To share a stored folder,
Figure 10: Update Folder List

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1. In the Folder Commands menu, click Share folder.
The Create Share page opens.
Figure 11: Share Folder
Figure 12: Create Share

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2. Enter the information to be used in your Share Invitation email:
a. Share to: Enter the email addresses of those with whom the folder is to be shared,
separating the addresses with a comma.
b. Cc: Indicate whether to copy the Share invitation email to yourself.
c. Subject: Identify the folder to be shared, using any description you wish.
d. Message: Write a message to the people with whom you’re sharing this folder.
e. Allow recipients to: Indicate whether the people with whom you’re sharing this folder
may add files to or change files within the folder (Write to folder) or download images
contained in the folder.
3. Click Share to send the Share Invitation and return to the Web Access page for the shared
folder.
An email is sent to the people with whom you’ve shared the folder inviting them to click the
link in the email to go to the Seagate Global Access Web page.
Updating the Folder List
When you add a folder to the parent folder, you must refresh the page before the new folder
is displayed in the folder list.
To refresh the folder list,
•In the Folder Commands menu, click Update folder list.
The page refreshes to display the new folder in the folder list.
Figure 13: Update Folder List

1. Using Web Access Using the Sign In Page
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Selecting a View Option
Use the View Options menu options to choose whether to view the contents of a folder as a
list or as thumbnails. If you select the thumbnail view, you can choose whether to display
image names.
To select a view option,
•In the View Options menu, select View as list or View as thumbnails (with or without
showing image names).
Note: It’s easier to get file size information, overwrite, preview, or download a file in List view.
Using File Commands
The file commands allow you to work with the files and folders stored in a parent folder.
Overwriting Files
You can use Web Access to download a file from your network storage device and edit it on a
local computer not connected to the device. Then you can upload the edited version and
save it to the device. When you save an edited version, you overwrite the original version.
Figure 14: List View

1. Using Web Access Using the Sign In Page
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To overwrite a file with an edited version,
1. Click the Overwrite icon next to the file.
The Overwrite page opens.
2. Click Browse to find the edited version of the file on your local computer.
The Choose file window opens.
3. Find the file and click Open.
The path to the selected file is displayed in the file name box.
4. Click Overwrite.
The older version of the file on your network storage device is overwritten with the edited
version. When the overwrite is complete, a message confirms that your file has been saved
to your storage device.
5. Click Done to return to the Web Access page for the folder.
Figure 15: Overwrite

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Previewing Images
You can preview images in stored folders and download them to your computer if you’ve
been given download privileges.
To preview an image,
1. If you’re viewing the images in a list, click the Preview icon next to the image.
2. If you’re viewing the images as thumbnails, click the image itself.
Figure 16: Preview

1. Using Web Access Using the Sign In Page
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The Image Preview window opens.
3. Use the controls across the top of the Image Preview window to view your images:
•Click Previous and Next to move back and forth through the images in this folder.
•Click Play to start a slideshow of the images and Slower and Faster to control the display
time for each slide.
•Click Download to download an image to your local computer.
Figure 17: Image Preview Window

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Downloading Files
Instead of downloading an entire parent folder, you can download an individual file or folder
stored in it.
To download a file or folder,
1. Click the Download icon next to the file or folder.
If you’re viewing files as thumbnails, click the thumbnail itself.
A File Download window opens.
Note: The appearance of the browser windows varies according to the browser you’re using.
2. Decide whether to open or save the item.
If you select Save, a Save As window opens.
3. Select a destination at which to save the item and click Save.
Awindow displays the progress of the download. When the download is complete, the item
opens if you selected Open or appears at the chosen location on your computer if you
selected Save.
Figure 18: Download a File or Folder