Sharp BP-30M28 Instruction manual

Quick Start Manual
DIGITAL MULTIFUNCTIONAL SYSTEMDIGITAL MULTIFUNCTIONAL SYSTEMDIGITAL MULTIFUNCTIONAL SYSTEM
Quick Start Manual
MODEL: BP-30M28
BP-30M31
BP-30M35
MODEL:
BEFORE USING THE MACHINE
Functions of the machine and procedures
for placing originals and loading paper
COPIER
Using the copy function
PRINTER
Using the printer function
FACSIMILE
Using the fax function
SCANNER
Using the scan function
DOCUMENT FILING
Storing jobs as files on the local
drive
SETTING MODE
Configuring settings to make the
machine easier to use
BP-30M28
BP-30M31
BP-30M35

2
OPERATION MANUALS AND HOW TO USE THEM
Start Guide
Operation Guide (Displayed on the touch panel)
This manual explains basic procedures for using the machine,
cautions for safe use of the machine, and information for the
administrator. Read this manual before using the machine.
For detailed operating procedures and troubleshooting information,
see the manuals in PDF format.
This guide appears when you tap the icon on the
machine's touch panel. The guide explains the basic
procedures for operating the machine. In addition, the
manuals can be printed. (page 3)
User's Manual
Detailed explanations of the functions that can be used on the machine are provided in the "User's Manual".
The User's Manual can be downloaded from the machine.
Download the User's Manual from the Web pages in the machine.
For the downloading procedure, see "DOWNLOADING THE OPERATION GUIDE (page 6)".

3
Other manual
Like the "User's Manual", some manuals as follow can
be downloaded from our website and viewed on your
computer.
Manual types may be updated. For more information,
see our website.
This guide explains how to
connect the machine to a cloud
service on the Internet, enabling
you to upload scanned data and
print data stored in the cloud.
This manual explains how to
operate the touch panel and
customize the user interface.
This manual explains the
procedures for configuring machine
settings from your computer using
the web page settings function
embedded in the machine.
User's Manual
(Touch Panel Operation)
User's Manual
(Web Page Settings)*
Cloud Connect GuidePrint Release Guide
This guide explains how to use the print
release function. When you have
multiple MFPs that support the print
release function on the same network,
you can access and print the data that is
saved on a MFP from any other MFPs.
This manual is intended to help
you get started using the basic
and convenient functions of the
machine.
This manual provides answers to
frequently asked questions
regarding the operation of the
machine in each mode.
Quick Start Manual*Troubleshooting*
This manual explains how to
register, edit, and delete the
address book.
This guide explains how to install
the software and configure
settings to use the machine as a
printer or scanner.
Software Setup Guide*
User's Manual
(Address Book Registration)*
* These manuals can be printed by following the instruction in Operation Guide.
This guide explains how to use
AirPrint.
AirPrint Guide

4
HOW TO PRINT A MANUAL
1Press the [Home Screen] key.
Home screen appears.
2Tap the [Operation Guide] key.
3Set in a touch panel.
(1) Tap the [Downloading and printing
manuals] key.
(2) Tap the [Other manuals] key.
(3) Tap the manual icon.
(4) Tap [Print].
The Print Settings screen appears. Select settings and
tap the [Start] key to start printing.
When a language is selected other than a language
that is displayed by step 2 of DOWNLOADING THE
OPERATION GUIDE (page 6) in the display languages
on the touch panel, and [Operation Guide] is tapped,
English may appear.
To change the language displayed on the touch panel,
refer to the User’s Manual.
Easy
Scan
Easy
Copy
Print Release Sharp OSA
Operation
Guide
Enlarge
Display Mode
Settings Total Count Brightness
Adjustment
Job Status
10:15
Toner Quantity Bk
(4)
(2)
(1)
(3)

5
ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser
on your computer.
OPENING THE WEB PAGES
1Tap the [Settings] key.
2Tap [Status] →[Network Status] from the menu.
3Scroll the screen down and check
"IPv4 Address" in IPv4 Settings of
TCP/IP.
4Access the Web server in the machine
to open the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 11 or higher (Windows®)
Microsoft Edge (Windows®), Firefox (Windows®),
Safari (macOS®), Chrome (Windows®):
Latest version or immediately previous major release
The Web page will appear.
The machine settings may require that user
authentication is performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
Easy
Scan
Easy
Copy
Print Release Sharp OSA
Operation
Guide
Enlarge
Display Mode
Settings Total Count Brightness
Adjustment
Job Status
10:15
Toner Quantity Bk
Status
Machine Identification
Total Count
Device Status
Network Status
Firmware Version
Power Reset
Data List
List for User
List for Administrator
User Control
TCP/IP
TCP/IP:
IPv4 Settings:
IPv6 Settings:
DHCP:
IPv4 Address:
Subnet Mask:
Default Gateway:
Enable
Administrator Login
Top of Page
Enable
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
xxx.xxx.xxx.xxx
System
Settings
Status > Network Status

6
DOWNLOADING THE OPERATION GUIDE
The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.
1Click [Operation Manual Download] in
the menu of the Web page.
2Select the desired language.
Only the displayed languages are supported.
3Select the manual you want to
download, and click the [Download]
button.
Operation Manual Download
English
User Name Administrator Logout
Sitemap
(1)
English
Select a manual to be downloaded.
Download Language
(2)
This manual provides answers to frequently asked questions regardi
Troubleshooting
Download (O)
(3)

7
TABLE OF CONTENTS
OPERATION MANUALS AND HOW TO USE THEM . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HOW TO PRINT A MANUAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . 5
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
TURNING ON/OFF THE POWER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
ADJUSTING THE VOLUME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
SAVING CONTACTS IN THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
USER AUTHENTICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
FUNCTIONS THAT CAN BE USED ON THE MACHINE . . . . . . . . . . . . . . . . . . . . . . 24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
PRINTING IN A WINDOWS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
PRINTING IN A macOS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
DIRECTLY PRINTING A FILE IN USB MEMORY. . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE

8
NETWORK SCANNER FUNCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
SCANNER MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
USES OF THE DOCUMENT FILING FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
SAVING A DOCUMENT ONLY (Scan to Local Drive). . . . . . . . . . . . . . . . . . . . . . . . 51
PRINTING A SAVED FILE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
SETTING MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
SCANNER
DOCUMENT FILING
SETTING MODE

9
This section provides general information about the machine, including the names and
functions of the parts of the machine and its peripheral devices, and the procedures for
placing originals and loading paper.
►PART NAMES AND FUNCTIONS ....................................................10
►TURNING ON/OFF THE POWER.....................................................12
►OPERATION PANEL ........................................................................13
►PLACING ORIGINALS .....................................................................15
►ADJUSTING THE VOLUME .............................................................16
►LOADING PAPER.............................................................................17
►SAVING CONTACTS IN THE ADDRESS BOOK.............................22
►USER AUTHENTICATION................................................................23
►FUNCTIONS THAT CAN BE USED ON THE MACHINE.................24
BEFORE USING
THE MACHINE

10
BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS
(1) Output tray (exit tray cabinet)
Received faxes and printed papers are delivered to this tray.
(2) Job separator tray (upper tray)*
Output is delivered to this tray.
(3) Automatic document feeder
It automatically feeds and scans multiple originals. 2-sided
originals can be automatically scanned.
(4) USB port (A type)
This is used to connect a USB device such as a USB
memory device to the machine.
Supports USB 2.0 (Hi-Speed).
(5) Operation panel
This panel hosts indicators and operation keys.
(6) Inner finisher*
This staples paper.
(7) Handle
Grasp it when moving the machine.
(8) Tray 1, 2
Store paper in this tray.
(9) Tray 3, 4 (when stand/2x500 sheet paper drawer is
installed)*
Store paper in this tray.
(10) Front cover
Open this cover to replace a toner cartridge.
*Optional
(2) (6)(5)(3) (4)(1)
(8)(7) (9) (10)

BEFORE USING THE MACHINE
11
(1) Toner cartridge
This cartridge contains toner.
When the toner in a cartridge runs out, replace with new
one.
(2) Fusing unit
Heat is applied here to fuse the transferred image onto
the paper.
(3) Telephone line socket (LINE)*
When the fax function of the machine is used, the
telephone line is connected to this socket.
(4) Extension phone socket (TEL)*
When the fax function of the machine is used, an
extension phone can be connected to this socket.
(5) Side cover
Open this cover to remove a paper misfeed.
(6) Side cover release lever
To remove a paper misfeed, pull and hold this lever up to
open the side cover.
(7) Bypass tray
Use this tray to feed paper manually.
When loading paper larger than A4R or 8-1/2" x 11"R,
pull out the extension guide.
(8) USB port (A type)
This is used to connect a USB device such as a USB
memory device to the machine.
Supports USB 2.0 (Hi-Speed).
(9) LAN connector
Connect the LAN cable to this connector when the
machine is used on a network.
Use a shielded LAN cable.
(10) USB port (B type)
The machine does not use this connector.
* Optional
(6) (7)(5) (8) (9) (10)
(1) (4)(3)
(2)
The fusing unit is hot. Take care not to burn yourself
when removing a misfeed.

12
BEFORE USING THE MACHINE
TURNING ON/OFF THE POWER
This section describes how to turn on/off the machine's power and how to restart the machine.
Operate two power switches: the main power switch, located on the side, and the [Power] button on the operation panel.
Turning on the power
• Turn the main power switch to the " " position.
• When the main power indicator lights in green, press the [Power] button.
Turning off the power
• Press the [Power] button to turn off the power.
To turn off the power for an extended time, press the [Power] button to turn off the power, and switch the main power
switch to the " " position after the operation panel screen disappears.
Restart the machine
• Turn off the power by pressing the [Power] button and then press it again to turn on the power.
• When turning off the main power switch, press the [Power] button on the operation panel and then turn the main power
switch to the " " position.
In a sudden case of main power outage, turn the power for the machine back on and then turn it off in the correct order.
If the machine is left for a long time with the main power having been turned off prior to the [Power] button being turned off,
abnormal noises, degraded image quality or other problems may result.
• Turn off both the [Power] button and the main power switch and unplug the power cord if you suspect a machine failure, if
there is a bad thunderstorm nearby, or when you are moving the machine.
• When using the fax or Internet fax function, always keep the main power switch in the " " position.
• In order for some settings to take effect, the machine must be restarted. In some states of the machine, restarting with the
[Power] button may not make the settings take effect. In this case, turn off the main power switch and then turn it on again.
[Power] button
Main power switch
Main power indicator

BEFORE USING THE MACHINE
13
OPERATION PANEL
Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen
displays the keys for selecting modes or functions.
(1) Touch Panel
Messages and keys appear on the touch panel display.
Operate the machine by directly tapping the displayed keys.
(a) Tap a mode to change to that mode.
(b) Display the machine's status other than the job using
icons.
(c)
Display the job in progress or waiting with text or icon.
(d) Select shortcut keys for modes or functions.
(e) Switch the pages for displaying shortcut keys.
(f) Display Toner Quantity.
(g) Display Operation Guide.
(h) Use these keys to select functions that make the
machine easier to use.
(i) Select functions that can be utilized in respective modes.
Tap the tab, and the list of function keys is displayed.
(2) Main power indicator
This lamp lights up when the machine's main power
switch is in the " " position.
While the light is blinking, the power cannot be turned on
by pressing the [Power] button.
(3) [Power] button
Use this button to turn the machine's power on and off.
(4) [Power Save] button/indicator
Use this button to set the machine to Sleep Mode for
energy saving.
[Power Save] button blinks when the machine is in Sleep
Mode.
(5) [Home Screen] key
Display the home screen.
(6) Error indicator
Lights solidly or blinks to indicate the status of the error.
(7) Data notification indicator
Blinks during Fax and Internet Fax reception. When
printing is finished, the light turns off.
When the job separator (upper tray) is used for output,
this blinks until the output is removed.
You can also have the indicator light in some modes
when a job is being executed, in the ready state, and
when an original is detected in the auto document feeder.
Easy
Scan
Easy
Copy
Operation
Guide
Enlarge
Display Mode
Settings Total Count Brightness
Adjustment
Job Status
Sharp OSAPrint Release
LINE PRINTER
Easy
Copy
Easy
Scan File Retrieve Job Status
10:15
Toner Quantity Bk
(7)
(3)
(a)
(b)
(c)
(d)
(e)
(f)
(h) (i)
(4)
(e)
(5) (6)
(2)
(g)
(1)

14
BEFORE USING THE MACHINE
Checking the status of a job / priority / cancelling
To display the Job Status screen, tap the [Job Status] key in the home screen, or tap the [Job Status] key that appears
in the upper right corner of each mode screen.
PREVIEW SCREEN
You can tap the [Preview] key to open the Preview screen. In the Preview screen on the touch panel, you can view
previews of jobs and images stored in the machine.
Keys used in the preview screen
*1 Can also be used in easy mode.
*2 In Easy mode, this appears when you tap .
Check the job status
(1) Tap the tab of the mode you want to check.
Check copy jobs and print jobs on the [Print] tab.
(2) Tap the [Job Queue] or [Complete] key.
(3) Check the jobs in the list.
If you want to give a job priority or cancel a job,
tap that job.
(4) To give the job priority:
Tap [Change Job Priority], and tap a Change
Priority key.
To cancel the job:
Tap [Stop/Delete].
(5) Tap the [Back] key to return to the original
screen.
This changes the mode to edit mode.
Pages of the original can be changed,
rotated, or deleted.
*1This rotates the preview image of whole
page in the arrow's direction. The printing
result is not rotated.
*1, *2This reduces the image.
,
*1This displays preview images of respective
pages.
*1, *2This displays the scroll bar for
enlargement/reduction operations. Moving
the slider to the left reduces the image, and
moving the slider to the right enlarges the
image.
This displays thumbnails of preview
images.
*1, *2This enlarges the image. *1This displays pages in a 3D view.
Job Status Back
LINE PRINTER
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
Internet FaxFaxScanPrint
Job Job Queue
Progress / Sets
Status
Start
Time
0100/0100Copy
Copy
Copy
Copy
Copy
Copy
Copy
Copy
Copy
Paper Empty
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
---
Calculating
Calculating
Calculating
Calculating
Calculating
Calculating
Calculating
Calculating
Check Details of
Selected Job
Change Job Priority
Stop/Delete
Enter Plural
Selection Mode
Back
Job Queue
Complete
Spool
Priority Change
(3) (2)
(5)
(4)
(1)
Start
Preview
Scan
Again
CA
Send as well as print
Scan Original Again
Without change Settings
Store Data in Folder
File
Store Data Temporarily
Quick File
Register Current Settings
Program Registration
Start
CA
Easy mode Normal mode

BEFORE USING THE MACHINE
15
PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once, and this saves you the
trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder,
such as a book or a document with notes attached, use the document glass. The original size is set to A4 (8-1/2" x 11").
Check the actual original size and the original size setting.
USING THE AUTOMATIC DOCUMENT FEEDER
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
USING THE DOCUMENT GLASS
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If lefta open, parts outside of the original will
be copied black, causing excessive use of toner.
Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized.
For details, see the User's Manual.
abc
abc
Adjust the original guides to
the width of the originals.
Place the originals face up with the edges aligned
evenly.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.
X
Y
Document glass
scale
Mark

16
BEFORE USING THE MACHINE
ADJUSTING THE VOLUME
You can adjust the volume of sounds generated by the machine. Tap the [Settings] key and configure the following
settings from the [System Settings] tab.
(Administrator rights are required.)
►Setting mode when an administrator is logged in (page 58)
Setting Settings
Sound Settings →Beep Sound Settings (Common) →
Scan Complete Sound (Image Send)
Configure settings for the sound that is generated at the
completion of scanning when using the fax, scan, document filing,
or other image send function.
Sound Settings →Beep Sound Settings (Image Send) →
Fax
For fax, configure settings for the on-hook (speaker) volume, ringing
sound, line monitor, reception completed sound, sending completed
sound, and send/receive error sound.
Sound Settings →Beep Sound Settings (Image Send) →
Internet Fax
Configure settings for sounds generated when an Internet fax is
received and when a communication error occurs.
Sound Settings →Beep Sound Settings (Common) →
Keys Touch Sound
Configure settings for the sound generated when a key is tapped, and
whether a sound is generated when the key for a default setting is tapped.
Easy
Copy
Operation
Guide
Easy
Copy
Easy
Scan File Retrieve
Job Status
12:00
LINE PRINTER
Enlarge
Display Mode
Settings Total Count Brightness
Adjustment
Sharp OSAPrint ReleaseEasy
Scan
Job Status
Job StatusCancel
LINE PRINTER
Toner Quantity Bk
Settings
Status
Home Screen
Settings
Copy Settings Printer
Settings
System Settings
Sitemap
Administrator Login
System Settings
User Control
Image Send
Settings
Document Filing
Settings
Sharp OSA
Settings
Common
Settings
Authentication
Settings
Network
Settings
Energy Save
Security
Settings
Init. Install.
Settings
System Control Image Quality
Adjustment
Top of Page

BEFORE USING THE MACHINE
17
LOADING PAPER
NAMES AND LOCATIONS OF TRAYS
The names of the trays are as follows.
Setting orientation of the print side
The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and
"Pre-Printed", set the paper in the reverse orientation.
Place with the print side facing the direction indicated below.
Tray In normal status With letter head or pre-printed paper set
Trays 1 - 4 Facing up Facing down
Bypass tray Facing down Facing up
(5)
(1)
(2)
(3)
(4)
(1) Tray 1
(2) Tray 2
(3) Tray 3 (when a stand/2x500 sheet paper drawer are
installed)
(4) Tray 4 (when a stand/2x500 sheet paper drawer are
installed)
(5) Bypass tray

18
BEFORE USING THE MACHINE
LOAD PAPER INTO THE TRAY 1 - 4
1Pull out the paper tray.
Gently pull the tray out until it stops.
Push the centre of the pressure plate down until it locks into
place.
Tray 1 and tray 2 cannot be pulled out at the same time.
2Adjust guide plates A and B to match
the longitudinal and transversal
dimensions of the paper to be loaded.
The guide plates A and B are slidable. Squeeze the
separator plate lever and slide to the desired paper size.
3Insert the paper into the tray.
• Load the paper with the print side facing up. Make sure
the stack of paper is straight before loading it.
• Fan the paper well before loading it. If the paper is not
fanned, multiple sheets may feed at once and cause a
misfeed.
• After loading the paper, close the guides to the paper
width not to leave the gap from the guides A and B.
• Do not load the paper as shown below.
4Gently push the paper tray into the
machine.
Push the tray firmly all the way into the machine slowly.
Forcefully inserting the paper may cause skewed feeding
and paper misfeeds.
A
B
Indicator
Line

BEFORE USING THE MACHINE
19
LOADING PAPER IN BYPASS TRAY
1Open the bypass tray.
If you are loading paper of length greater than 250 mm
(9-27/32"), pull the extension guide all the way out.
Do not place heavy objects on the bypass tray or press down on the tray.
2Push the centre of the pressure plate
down until it locks into place.
3Load the paper with the print side
facing down.
Insert the paper along the bypass tray guides all the way into the
bypass tray until it stops slowly. Inserting the paper with excessive
force may cause the leading edge to fold back. Inserting the paper
too loosely may cause skewed feeding or misfeeds.
The paper must not exceed the maximum number of sheets
and must not be higher than the indicator line.
4Set the bypass tray guides correctly to
the width of the paper.
Adjust the bypass tray guides so that they slightly contact
the loaded paper.

20
BEFORE USING THE MACHINE
Loading envelopes
Only the front side of envelopes can be printed or copied on. Place the front side facing down.
• Do not forcefully push in paper that you are loading. This may cause misfeeds.
• If the bypass tray guides are set wider than the paper, move the bypass tray guides in until they correctly fit the width
of the paper. If the bypass guides are set too wide, the paper may skew or be creased.
•How to close the bypass tray.
Remove any paper remaining in the bypass tray, and press down the centre of the pressure plate until it locks. After
you have locked the pressure plate, close the extension tray and then close the bypass tray.
When loading envelopes in the bypass tray, set the paper type.
►CHANGE THE SETTING OF THE PAPER TRAY (page 21)
Place the front side
facing down.
Place the front side
facing down.
Flap
Flap